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2004-08-19 Southlake Crime Control and Prevention District Board Meeting August 19, 2004 MINUTES Board Members Present: President Martin Schelling, Members: Bob Mundlin, Stuart Spencer, Craig Sturtevant and Frank Pittman. Board Members Absent: Lou Ann Heath, Pam McCain. Staff Present: Director of Public Safety Rick Black, Chief of Police Services Marlin Price, Chief of Fire Services Robert Finn, Professional Standards Coordinator Lt. Ashleigh Douglas, Technical Services Manager Gary Gregg and Administrative Secretary Bobbye Shire. Agenda Item No. 1. Call to Order. The meeting was called to order by President Martin Schelling at 7:01 p.m. Agenda Item No. 2 and 3, Executive Session. No Executive Session was held. Agenda Item No 4 Administrative Comments. Director Rick Black informed Board Members that Stuart Spencer, Bob Mundlin, and Craig Sturtevant were reappointed by the City Council to serve additional two year terms on the Crime Control and Prevention District Board effective September 2004. Agenda Item No 5A Approval of the Minutes of the Crime Control and Prevention District Board Meetings held July 7, 2004 and August 2004. Motion was made to approve the minutes as presented. Motion: Mundlin Second: Sturtevant Ayes: Spencer, Schelling, Pittman Nays: None Approved: 5-0 Agenda Item No 6A Discussion - Sales Tax Report. Director Rick Black reported revenue at approximately 6% above collections recorded for the same time period of 2003. Agenda Item No 7A Consider - Board Approval of Crime Control FY 2004-05 Operating Budget and Multiyear CIP Budget. PUBLIC HEARING Director Black recapped information provided to Board Members at the July 7 CCPD meeting, stating the District Strategic Goals consist of. 1) the development and construction of modern efficient facilities; 2) the use of modern technology and equipment; 3) the promotion of professional development; and 4) the funding of special police initiatives. Director Black said that throughout the history of the District, the Board and Staff have worked hard to address each strategy in a fiscally responsible manner and prudent management of District funds has allowed the District to successfully address each goal, without compromising the District's financial integrity. Director Black presented graphs which demonstrated how this year's proposed budget continues the articulated SCCPD Meeting August 19, 2004 - Page 1 of 2 financial goals of the District and how each budget category compares to last year's approved budget. At the conclusion of the overview Director Black commented that the total proposed budget is a 50% reduction of last year's approved budget, at $1,032,570.00. Director Black stated the North DPS Facility construction is scheduled throughout the CIP through FY 06-07; the East DPS Facility land purchase is included in FY 04-05, and the East DPS site Design and Construction is scheduled for FY 06-07 through FY 07-08 with a reserve of an anticipated minimum of $1,336,269. In summary, he stated the proposed budget is consistent with articulated District Strategies, the proposed budget is fiscally responsible, and the budget allows Southlake DPS to move forward with important initiatives utilizing a dedicated funding source, which does not impact Southlake's property tax rate. Director Black also clarified Board Member questions that the excess North land sale remains scheduled for 06/07, which is after the North construction is complete, and the finalization of the East land purchased should occur in 2004/2005, as opportunities are now being looked at. He clarified that the East site will be more than 2 acres and less than 4 acres in size and similar in aesthetics to the West DPS property. Motion was made to approve the Crime Control and Prevention District FY 2004-05 Operating Budget and Multiyear CIP Budget as presented. Motion: Spencer Second: Pittman Ayes: Sturtevant, Schelling, Mundlin Nays: None Approved: 5-0 Chief Marlin Price provided an update on the status of the North DPS project. He said the draft of the space needs analysis is developed and Staff is reviewing the analysis and making corrections. He commented that the first draft was exceptional and he is very impressed with the work done thus far. The next part of the process is set to begin with work on the floor plans. Director Black said a complete draft will be mailed to Board Members in the next few weeks for their review. Also, SPIN meetings will be scheduled toward the end of December 2004 for further input. Director Black stated there should be no significant information to report at the September meeting, therefore, with the consensus of the Board, it was agreed that the September meeting would be cancelled and the next Crime Control and Prevention District Meeting will take place on Wednesday, October 6, 2004. There being no further business to discuss the meeting adjourned at 7:23 p.m. President Martin Schelling ATTEST: Bobbye Shire, Secretary SCCPD Meeting August 19, 2004 - Page 2 of 2