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2007-07-10 City of Southlake Crime Control & Prevention District Meeting Minutes 7/10/2007 SOUTHLAKE CRIME CONTROL & PREVENTION DISTRICT BOARD MEETING Tuesday, July 10, 2007 MINUTES Location: Southlake East DPS, DPS Training/Community Room, 667 N. Carroll Ave., Southlake, TX 76092 REGULAR SESSION: Board Members Present: Lou Ann Heath, Biff McGuire, Bob Mundlin, Frank Pittman, Richard Sandow, Martin Schelling, Board Members Absent: Craig Sturtevant Staff Present: Assistant City Manager Jim Blagg, Police Chief Wade Goolsby, Fire Chief Robert Finn, Finance Director Sharen Jackson, Community Service Director Steve Polasek and Secretary Diana Green. Agenda Item No. 1. Call To Order. The July 10, 2007 CCPD meeting was called to order by President Martin Schelling at 7:02 p.m. Agenda Item No. 2. Executive Session. No executive session. Agenda Item No. 3. Reconvene. No actions. Agenda Item No. 4. Public Forum. No public forum. Agenda Item No. 5. Administrative Comments. No administrative comments. Agenda Item No. 6. Consent. A. Approve minutes of the June 12, 2007 Crime Control and Prevention District Board. A motion was made to approve the minutes from the CCPD meeting held June 12, 2007. Motion: Heath Second: Sandow Ayes: Heath, McGuire, Mundlin, Pittman, Schelling, Sandow 1 City of Southlake Crime Control & Prevention District Meeting Minutes 711012007 Nays: None Approved: 6-0 Agenda Item No. 7. Discussion. A. Central facility update An update was given by staff on the progress of the central facility project. The project is on schedule. Staff is in the process of finalizing the contract for the purchase of the land with Cooper & Stebbins and the closing is estimated to take place before the end of the current fiscal year (2006-07). Agenda Item No. 8. Consider. A. Approve funding the contract with Red Moon, Inc in the amount of $275,138.00 for the installation and maintenance of a security camera system to monitor the Town Square area. A Power Point presentation was presented to address questions from the previous meeting in June of this year regarding maintenance of the cameras. An overall review of the original security camera system presentation was given to include the cost of purchase, delivery, installation, training and a one-(1) year maintenance agreement at a total cost of $274,513.00. Staff went back to RedMoon, Inc to negotiate optional maintenance agreements and RedMoon came back with two additional options. Option one would be to upgrade the first year warranty on the BridgeWave radios to next day replacement at a cost of $1,500.00 per radio. BridgeWave radios are the key to the system; they are the transmitters. Option two would be to extend the warranty for the second and third years on the BridgeWave radios for a cost of $4,438 per radio (4 would be required). Staff researched the manufacture's stats on the radios in reference to their reliability and found that the manufacturer rated the SNC-RZ25 camera- MTBF (mean time between failures) was 7.5 years and the SNC-RZ50N - MTBF was 5.9 years. Staff also polled several surrounding cities with similar systems. Staff recommended option two for a total cost of $292,265.00 ($274,513 bid price + $17,752 warranty). Discussion took place concerning who would be responsible for payment of the extended warranty, the City or the CCPD. A motion was made to approve funding the contract with RedMoon, Inc to include the extended warranty for the second and third years. Motion: Pittman Second: Mundlin Ayes: Heath, Mundlin, Pittman, McGuire, Sandow, Schelling Nays: None Approved: 6-0 B. Approve the disposition of DPS North property. A Power Point presentation was presented outlining the possible disposition of the 32 acre site. A review was given on the conceptual park plan. A certified appraisal of the land was performed and the property appraised at $141,000.00 per acre. Community Services requested authorization from the Board to allow staff to begin the process of 2 City of Southlake Crime Control & Prevention District Meeting Minutes 7/10/2007 determining the proposed cost and financial structure for future consideration by appropriate Boards and City Council. A Member of the Board stated that the Board has a fiduciary responsibility to the taxpayers to ensure that any sale of the DPS North property was at fair market value as it was inappropriate to subsidize general City operations with Crime Control funds or property. Further, this Board Member indicated that since the City itself was the proposed buyer of this property for use as a park, it would be a conflict of interest to rely on a single appraisal of this property which was prepared for and presented by the City to the Board. As a result, it was recommended that the Board itself obtain and pay for a second appraisal of the property which was agreed to by the Board. A detailed discussion took place and Staff suggested that Community Services be allowed to move forward with the proposed cost and financial structuring while the Board seeks an additional appraisal. A motion was made to authorize the staff to continue its work on a proposed plan to purchase the DPS North Property for future presentation to the appropriate Boards and City Council pending receipt of the second appraisal. Motion: Mundlin Second: Heath Ayes: Heath, McGuire, Mundlin, Sandow, Schelling Nays: Pittman Approved: 5-1 C. Approve the Crime Control & Prevention District capital improvement plan. No action taken on this item. Staff informed the Board that there will be no action requested from them on items 8C and 8D because it is required that the plan and budgets be published and that a public hearing needs to take place prior to approval. A Power Point presentation was presented outlining the strategies and the multiyear plan for FY 2008, FY 2009, 2010, 2011 and 2012. D. Approve the Crime Control & Prevention District operating & capital budgets No action taken on this item. A Power Point presentation was presented outlining strategies for FY 2007-08. Operations budget summary: $ 59,866 School Resource Officers $163,000 Interim station $ 70,000 Fiber optic for DPS West $292,866 Sub Total Discussion took place concerning funds allocated for the DPS interim facility. Capital budget summary: $12,497,250 DPS Central station $ 350,000 Phase 2 security cameras $12,847,250 Sub Total 3 FRANK P. PITTMAN 1460 Bent Creek Drive Southlake, TX 76092 August 14, 2007 Dear Fellow Board Member: I have submitted corrections to the Board minutes of our last meeting as they did not accurately reflect my comments on the sale of the DPS North Property (the "Property") to the City for use as a park. Since we are discussing the proposed sale again this evening, I wanted to ensure that there is no further misunderstanding of my opinion on this matter. As previously noted, I believe that the Board has a direct fiduciary responsibility to the taxpayers of Southlake to ensure that the funds and property that are under the care and custody of the Board are maximized and used for the specific uses authorized by the State of Texas. Just as it would be inappropriate for the Board to cut any special "deal" with a private person to purchase Crime Control property or other assets under the care of the Board, it would also be inappropriate for the Board to transfer the Property for less than fair market value to the City for its general operations, including the building of parks, even if such a use benefits a certain segment of our citizens. To me, this clearly means we would be subsidizing the City in its general operation with Crime Control funds and that is impermissible. I would also indicate that I believe impermissible "subsidizing" includes setting up payment plans or other financing structures that would not take into account the increasing value of the Property. The Crime Control District is not in dire financial straits with a compelling need to sell the Property and the value of property in Southlake continues to increase. Because this Board made a wise investment in the North property a number of years ago, this does not mean that we should take less than fair market value today. I have no objection to transferring "excess" property to the City for use as a park (or to any other public or private buyer for other uses) provided that the City pays fair market value for the property at the time they purchase the property. If less than a full purchase price is paid at closing, then any payment plan must take into consideration the increasing value of the property and the loss of investment income that the Crime Control District would otherwise receive. I believe that this Board has a direct responsibility to all the taxpayers of Southlake to ensure such a final outcome is obtained. Sincerely, City of Southlake Crime Control & Prevention District Meeting Minutes 7/10/2007 Brent Allen and Matthew Silverman, Boy Scouts from Southlake Troop 402 who are working on their Citizenship and Community Badge were introduced. They were commended for learning more about city government and their activity in the Scouting program. Agenda Item No. 9. Adjournment. A motion was made to adjourn the July 10, 2007 CCPD meeting. Motion: Pittman Second: Heath Ayes: Heath, McGuire, Mundlin, Pittman, Sandow, Schelling Nays: None Approved: 6-0 The meeting adjourned at 8:00 p.m. Martin Schelling, President of a4na'~. JJA-5~ Diana Green, Secretary 4