2007-08-14 CCPD Meeting
City of Southlake
Crime Control & Prevention District Meeting Agenda
8/14/07
SOUTHLAKE CRIME CONTROL & PREVENTION DISTRICT
BOARD MEETING AGENDA
Tuesday, August 14, 2007
7:00 p.m.
LOCATION: Southlake East DPS Facility
DPS Training/Community Room
667 North Carroll Avenue
Southlake, Texas 76092
REGULAR SESSION:
1. Call to order.
2. Executive Session:
No executive session.
3. Reconvene: Action necessary on items discussed in Executive Session.
No actions.
4. PUBLIC FORUM
5. ADMINISTRATIVE COMMENTS:
CONSENT AGENDA:
All items listed below are considered to be routine by the Southlake Crime Control and
Prevention District Board and will be enacted with one motion. There will be no
separate discussion of items unless a Board member or citizen so requests, in which event
the item will be removed from the general order of business and considered in its normal
sequence.
6. Consent:
A. Approve minutes of the Crime Control and Prevention District Meeting held
on Tuesday, July 10, 2007.
REGULAR AGENDA:
7. Discussion:
A. Central facility update.
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City of Southlake
Crime Control & Prevention District Meeting Agenda
8/14/07
B. North site second appraisal.
8. Consider:
A. Approve the disposition of DPS North property.
B. Approve the Crime Control & Prevention District capital improvement plan.
C. Approve Crime Control & Prevention District operating and Capital Budgets.
PUBLIC HEARING
9. Adjournment.
CERTIFICATE
I hereby certify that the above agenda was posted on the Official Bulletin Boards at Town
Hall, 1400 Main Street, on Friday, August 10, 2007 by 6:00 p.m. pursuant to the Texas
Government Code, Chapter 551.
Cha
ks ~
.
.
If you plan to attend this meeting and have a disability that requires special needs, please advise the City
Secretary's Office 48 hours in advance at 817-748-8016, and reasonable accommodations will be made to
assist you.
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City of Southlake
Crime Control & Prevention District Meeting Agenda
8/14/07
EXECUTIVE SESSION
Southlake Crime Control and Prevention District Board
SECTION 551.071 CONSULTATION WITH ATTORNEY
The Southlake Crime Control and Prevention District Board may conduct a private
consultation with its attorney when the Board seeks the advise of its attorney concerning
any item on this agenda, about pending and contemplated litigations, or a settlement
offer, or on a matter in which the duty of the attorney to the Southlake Crime Control and
Prevention District Board under the Texas Disciplinary Rules of Professional Conduct of
the State Board of Texas clearly conflicts with Chapter 551.
SECTION 551.072 DELIBERATION REGARDING REAL PROPERTY
The Southlake Crime Control and Prevention District Board may conduct a closed
meeting to deliberate the purchase, exchange, lease or value of real property.
SECTION 551.073 DELIBERATION REGARDING PROSPECTIVE GIFT
The Southlake Crime Control and Prevention District Board may conduct a closed
meeting to deliberate a negotiated contract for a prospective gift or donation to the City.
SECTION 418.183(F): TEXAS DISASTER ACT
The Southlake Crime Control and Prevention District Board may conduct a closed
meeting to deliberate information: 1) for purposes of preventing, investigating, or
responding to an act of terrorism or related criminal activity and involving emergency
response providers, their staffing, contact information and tactical plans; 2) that relates to
the risk or vulnerability of persons or property, including infrastructure, to an act of
terrorism; 3) that relates to the assembly of an explosive weapon, the location of a
material that may be used in a chemical, biological or radioactive weapon, or unpublished
information pertaining to vaccines or devices to detect biological agents or toxins; 4) that
relates to details of the encryption codes or security keys for a public communication
system; 5) that relates to a terrorism-related report to an agency of the United States; 6)
that relates to technical details of particular vulnerabilities of critical security systems
intended to protect public and private property from an act of terrorism. The Texas
Disaster Act specifically requires that a tape recording of the closed meeting be made.
A final action, decision, or vote on a matter deliberated in a closed meeting may only be
made in open session.
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City of Southlake
Crime Control & Prevention District Meeting Minutes
8/ 14/2007
SOUTHLAKE CRIME CONTROL AND PREVENTION DISTRICT BOARD
MEETING
Tuesday, August 14, 2007
7:00 p.m.
MINUTES
Locations: Southlake East DPS, DPS Training/Community Room, 667 N. Carroll Ave., Southlake, TX
76093
REGULAR SESSION
Board Members Present: Biff McGuire, Bob Mundlin, Frank Pittman, Richard Sandow, Martin Schelling
and Craig Sturtevant.
Board Member(s) Absent: Lou Ann Heath
Staff Members Present: Director Jim Blagg, Chief of Police Wade Goolsby, Fire Chief Robert Finn,
Director of Finance Sharen Jackson, Community Service Director Jim Polasek and Secretary Diana Green.
Agenda Item No. 1. Call to Order.
The August 14, 2007 CCPD meeting was called to order by President Martin Schelling at 7:02 p.m.
Agenda Item No. 2. Executive Session.
No executive session scheduled.
Agenda Item No. 3. Reconvene.
No actions to be taken.
Agenda Item No. 4. Public Forum.
No public forum.
Agenda Item No. 5. Administrative Comments.
An update on the DPS Central Facility was given. The sales agreement on the purchase of the land has
been signed and the estimated date of closing is scheduled for the end of September 2007. An update on
the interim facility was given. Planning for the internal space and estimates on repairs is under way.
CONSENT AGENDA
All items listed below are considered to be routine by the Southlake Crime Control and Prevention District Board and
will be enacted with one motion. There will be no separate discussion of items unless a Board member or citizen so
requests, in which event the item will be removed from the general order of business and considered in its normal
sequence.
Agenda Item No. 6. Consent.
A. Approve minutes of the Crime Control and Prevention District Meeting held on Tuesday July 10,
2007.
A motion was made to approve the minutes from July 10, 2007 as amended.
Motion: Mundlin
Second: McGuire
Ayes: Schelling, Pittman, Sturtevant, Sandow, McGuire, Mundlin
Nays: None
Approved: 6-0
City of Southlake
Crime Control & Prevention District Meeting Minutes
8/14/2007
REGULAR AGENDA
Agenda Item No. 7. Discussion.
A. Central facility update.
The design phase has begun and is on schedule. It is estimated that all office equipment and personnel
should be out of the existing building the week before the Thanksgiving holiday with demolition scheduled
for the last week of November 2007.
B. North site second appraisal.
A second appraisal was performed by Lipscomb Davis & Co. Real Estate Services. A copy of the appraisal
was provided to the Board Members. The 31.1329 acres of land was appraised at $5,075,000.00. It was
stated that the land was appraised as vacant land with no buildings. Detailed discussion took place in
reference to the difference between the first and second appraisals.
Agenda Item No. 8. Consider.
A. Approve the disposition of DPS North property.
Staff asked the Board to approve moving forward with negotiations with the Parks Department to come up
with a financing plan to be presented to the Board at a later date. Detailed discussion took place regarding
the sale of the land. Frank Pittman stated that his opinion in reference to the sale of the North site property
was not represented properly in the minutes of the last meeting. He presented a copy of a letter and read it
to the Board to clarify his opinion. See attached letter.
A motion was made to allow Staff to move forward with a financing plan; to negotiate the best terms for
the sale of the land to the Parks Department
Motion: Mundlin
Second: Sandow
Ayes: McGuire, Mundlin, Pittman, Sandow, Schelling, Sturtevant
Nays: None
Approved: 6-0
B. Approve the Crime Control & Prevention District capital improvement plan.
A Power Point presentation was presented outlining the strategies and a multiyear plan for FY 2008, FY
2009, FY 2010, FY 2011 and FY 2012.
FY2008 FY2009 FY2010 FY2011 FY2012
DPS Central Facility
A & E $741,000 $324,000
CM $456,250 $426,250
Construction $ 10.3 mil $12.55 mil
FFE $1,150,000
O/M costs $75,000
Town Square Security Cameras
Phase II $350,000
O/M cost $40 K
DPS North Training Facility
A & E $192,000 $256,000 $192,000
Construction $4 mil $4 mil
FFE $300, 000
DPS West Facility
A&E/Construction $2 mil
Some discussion took place in reference to the net revenue from the sale of the North property.
A motion was made to approve the CCPD capital improvement plan.
Motion: Sandow
Second: Pittman
Ayes: McGuire, Mundlin, Pittman, Sandow, Schelling Sturtevant
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City of Southlake
Crime Control & Prevention District Meeting Minutes
8/14/2007
Nays: None
Approved: 6-0
C. Approve the Crime Control & Prevention District operating and capital budgets.
A Power Point presentation was presented outlining the strategies for FY 2007-08.
OPERATING BUDGET
School Resource Officers
25% funded through CCPD funds
75% funded through Gen. funds
Salary & benefits ($262,420 x .25)
$65,605
Interim Station Expenses
Electrical enhancements
$12,000
HVAC repair
$15,000
Moving expenses
$ 5,000
Furnishings
$15,000
Re -surface parking
$31,000
Technology connection
$85,000
$163,000
Fiber Optic Connection to DPS West
$ 70,000
Operations Budget Subtotal $298,605
CAPITAL BUDGET
DPS Central Station
A&E services $741,000
CM services $456,250
Construction $10.3 mil
$11,497,250
Phase II Town Square Security Cameras
$350,000
O/M $ 40,000
$350,000
Capital Budget Subtotal $12,847,250
Discussion took place concerning the SRO (School Resource Officer) program.
A motion was made to approve the Crime Control & Prevention District operating and capital budgets.
Motion:
Pittman
Second:
Mundlin
Ayes:
McGuire, Mundlin, Pittman, Sandow, Schelling, Sturtevant
Nays:
None
Approved:
6-0
Agenda Item No. 9. Adjournment.
A motion was made to
adjourn the August 14, 2007 CCPD meeting.
Motion:
McGuire
Second:
Pittman
Ayes:
McGuire, Mundlin, Pittman, Sandow, Schelling, Sturtevant
Nays:
None
Approved:
6-0
City of Southlake
Crime Control & Prevention District Meeting Minutes
8/ 14/2007
Meeting Adjourned: 7:43 p.m.
No audio recording available for this meeting.
Martin Schelling, President
Diana Green, Secretary