2006-04-05
SOUTHLAKE CRIME CONTROL AND PRVENTION DISTRICT BOARD
MEETING
Wednesday, April 5, 2006
7:00 p.m.
MINUTES
Location: Southlake East DPS, DPS Training/Community Room, 667 N. Carroll Ave.,
Southlake, TX 76092
REGULAR SESSION:
Board Members Present: President Martin Schelling, Stuart Spencer, Bob Mundlin,
Lou Ann Heath, Frank Pittman, Richard Sandow and Craig Sturtevant.
Staff Members Present: Director Rick Smith, Chief of Police Wade Goolsby, Fire
Chief Robert Finn, Director of Finance Sharen Jackson, Assistant City Director Jim
Blagg and Secretary Diana Green.
Guest Present: Lee Lewis and Gary Frazier with Lee Lewis Construction and Robert
Garza with RPGA.
Agenda Item No. 1. Call to Order.
The April 5, 2006 CCPD meeting was called to order by President Martin Schelling at
7:03 p.m.
Agenda Item No. 2. Executive Session.
No executive session scheduled.
Agenda Item No. 3. Reconvene.
No executive session to reconvene.
Agenda Item No. 4. Public Forum.
No public forum.
Agenda Item No. 5. Administrative Comments.
A. CCPD Sales Tax update.
Director Jackson gave an update on the sales tax collection. A hand out was
provided outlining the fiscal year and percentage increase. It was pointed out the
amount collected is above the budget for the year.
B. DPS facility project update.
It was reported that a meeting was held with the architect. Repair of the West
facility will be discussed at next month's meeting.
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C. Adoption of "action" style minutes.
Staff informed Members that the request to adopt "action" style minutes comes
from the City Secretary. This issue was revisited and discussed in detail. It is still
the opinion of the Board that details need to be recorded to prove that the Board is
fulfilling its fiduciary obligation. The Board Members suggested that the minutes
be recorded and drafted as they were from last meeting which included some
detail of what discussion took place.
The Board adopted "action style minutes with some detail of discussion" by
consensus.
CONSENT AGENDA
Agenda Item No. 6. Consent.
A. Approve minutes of the CCPD meeting of April 5, 2006.
A motion was made to approve the minutes from the April 5, 2006
meeting with corrections.
Motion: Pittman
Second: Mundlin
Ayes: Schelling, Heath, Spencer, Sandow, Pittman and
Mundlin
Abstained: Sturtevant
Nays: None
Approved: 6-0
REGULAR AGENDA
President Schelling announced a change in agenda order; agenda item 8 will
be discussed before agenda item 7 is considered.
Agenda Item No. 8. Discussion.
A. Discuss project delivery methods for construction manager.
Chief Goolsby gave a presentation on the different project delivery
methods: (1) Competitive Bid Process, (2) Design/Build, (3)
Construction Manager Agent (CM Agent) and (4) Construction Manager
at Risk (CM at Risk). He defined and outlined the pros and cons of each
method. It is the Staff's recommendation that the Board consider CM at
Risk as a first choice and CM Agent as a second choice. In-depth
discussion took place between Board Members, Staff and representatives
from Lee Lewis and RPGA about the two methods CM at Risk and CM
Agent. Issues discussed: bid process, City involvement, maximum price,
and issuance of bonds. Questions were asked and answered concerning
the financial procedures in place to protect the City. Warranty and life
cycle of items were discussed specifically foundation and structural issues.
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The Board expressed their concerns and discussed the need to have a
representative to monitor the project on the City's behalf.
A motion was made to adopt the Construction Manager at Risk (CM at
Risk) delivery method for the new DPS facility.
Motion: Sandow
Second Pittman
Ayes- Heath, Schelling, Mundlin, Spencer, Sturtevant,
Sandow and Pittman
Nays None
Approved. 7-0
Agenda Item No. 7. Consider.
A. Approval for staff to proceed with architectural contract for the
new DPS facility.
Staff advised that a standard contract has been drawn up with Lee Lewis
and that they are ready to proceed. The contract is pending until the Board
gives their recommendation then the contract will be sent to the City
attorney for review. Before making a recommendation, the Board
expressed its desire to review the contract after it is reviewed by the City
attorney. The Board was informed by Staff that they will get a chance to
review the contract prior to it going before City Council.
A motion was made to allow staff to proceed with architectural contract
for the new DPS facility
Motion: Pittman
Second. Mundlin
Ayes Sandow, Heath, Schelling, Spencer, Sturtevant,
Mundlin and Pittman
Nays: None
Approved- 7-0
No other items to discuss or consider
Agenda Item No. 9. Adjournment.
A motion was made to adjourn the April 5, 2006 CCPD meeting.
Motion. Mundlin
Second. Sandow
Ayes Spencer, Schelling, Heath, Sandow, Sturtevant,
Pittman and Mundlin
Nays None
Approved. 7-0
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The meeting was adjourned at 8:06 p m.
artin Sch Ming, resident
Attest.
& O~Y'~ d
Diana Green, Secretary
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