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2006-08-02 City of Southlake Crime Control & Prevention District Meeting Minutes 8/2!2006 SOUTHLAKE CRIME CONTROL AND PREVENTION DISTRICT BOARD MEETING Wednesday, August 2, 2006 7:00 p.m. Minutes Location: Southlake East DPS, DPS Training/Community Room, 667 N Carroll Ave., Southlake, TX 76092 REGULAR SESSION: Board Members Present: Bob Mundlin, Lou Ann Heath, Frank Pittman, Richard Sandow, Craig Sturtevant. Board Members Absent: Martin Schelling Staff Present: Director Rick Smith, Chief of Police Wade Goolsby, Fire Chief Robert Finn, Assistant City Manager Jim Blagg, Finance Director Sharen Jackson, Police Cpt. Rusty Daniels, DPS Analyst/Emergency Mgt. Coordinator Ross Korkmas and Secretary Diana Green. Agenda Item No. 1. Call To Order. The August 2, 2006 CCPD meeting was called to order by Vice President Bob Mundlin at 7:03 p.m. Agenda Item No. 2. Executive Session. No executive session scheduled. Agenda Item No. 3. Reconvene. No executive session scheduled. Agenda Item No. 4. Public Forum. No public forum. Agenda Item No. 5. Administrative Comments. Cpt. Daniels and Ross Korkmas were introduced and Cpt. Daniels was congratulated on his promotion to Captain. A. CCPD Sales Tax update Director Jackson gave an update on the sales tax collection. The July report was 28% higher in comparison to last year at $2.5 million in sales tax. A response from the State is still pending on the October 2005 increase. B. Town Square security cameras update 1 City of Southlake Crime Control & Prevention District Meeting Minutes 8/2/2006 A Power Point presentation was given addressing the issues of restricting, monitoring, violation of policy and other local departments' policies. Research revealed that no local departments have policies in reference to security cameras. It was found that cameras in use are privately owned. Some universities use security cameras so policies from those institutions were reviewed and will be used to create a DPS policy. A draft policy is being worked up but will not be needed until the system is in place. It was asked if there is a target date for camera installation and the response was that there is no date at this time. A question about open records request was asked. The response was that a retention schedule related to videos has been set by state guidelines and will be used by DPS. Incremental cost for additional storage was addressed. It is estimated that additional hard drive space for up to ten (10) days will cost $2000 and it is estimated that additional servers will cost $500 - $2000 each. Camera positioning to ensure privacy was discussed. There are two (2) methods: cameras will be restricted in their range of movement and software allows the "black-out" of certain areas. DPS and City liability was discussed. There in no additional liability unless use is determined to be "grossly negligent". The CCPD Board is not held liable; the District is indemnified by the City against all claims. CONSENT AGENDA Agenda Item No. 6. Consent. A. Approve minutes of the CCPD meeting of July 12, 2006. A motion was made to approve the minutes from the July 12, 2006 meeting with corrections (move announcements under administrative comments). Motion: Sturtevant Second: Pittman Ayes: Heath, Sandow, Pittman, Sturtevant Nays: None Abstained: Mundlin Approved: 4-0 REGULAR AGENDA Agenda Item No. 7. Consider. A. Recommend approval of proposed Crime Control and Prevention District Capital Improvement Plan. A Power Point presentation was presented outlining the CCPD multi year capital improvement plan. The presentation presented a breakdown of expenditures for the security cameras, the DPS Central Facility, the North DPS, DPS West renovations and the re-development of DPS West. Discussion took place in reference to the budget numbers. It was clarified that the capital improvement plan is subject to change. 2 City of Southlake Crime Control & Prevention District Meeting Minutes 8/2/2006 Discussion: The issue of security camera placement in Town Square was revisited. Concern was expressed about the City being the first to undertake such a project. It was suggested that staff perform a more detailed study; maybe have a specialist brought in to advise on the project. The fact that Town Square is getting the benefit of camera surveillance was revisited. The wording of policy in reference to the security cameras was discussed. A motion was made to approve the Crime Control and Prevention District Capital Improvement Plan. Motion: Sandow Second: Heath Ayes: Sturtevant, Pittman, Sandow, Heath, Mundlin Nays: None Approved: 5-0 B. Recommend approval of proposed FY2006-07 Crime Control and Prevention District Capital Budget. A Power Point presentation was presented outlining the strategies for the enhancement of community safety (modern efficient facilities, modern technology & equipment, professional development and special police initiatives). Strategy 1 - Modern, efficient facilities FY 2007 DPS central facility $700,000 - A & E services $240,000 - CM services $750,000 - Site preparation $1.8 mil - Land acquisition $4 mil - Construction $7,490,000 Strategy 2 - Modern technology & equipment FY 2007 $127,811 800Mhz radio equipment (Lease) $300,000 Phase 1 Grand Ave security cameras Capital Budget Summary $7,490,000 DPS central facility $ 127,811 800 Mhz radio lease $ 300,000 Security cameras $7,917,811 3 City of SouWake Crime Control & Prevention District Meeting Minutes 8/2/2006 Discussion on the placement of the security cameras was revisited. Board members expressed concern about privacy issues. Land acquisition was discussed. A motion was made to approve the Crime Control and Prevention District Capital Budget subject to the adoption of policies and procedures by the Southlake DPS that clarify the intent of the use of the security cameras is for the observation and protection of public property only. Motion: Pittman Second: Heath Ayes: Sandow, Sturtevant, Mundlin, Heath, Pittman Nays: None Approved: 5-0 C. Recommend approval of proposed FY2006-07 Crime Control and Prevention District Operating Budget. A Power Point presentation was presented outlining the different strategies. Strategy 4 - Enhance community safety through special police initiatives FY 2007 $138,954 School Resource Officers (revised from $154,397) 50% funded through the CCPD funds 50% funded through the General fund Funding planned to transition out of the CCPD budget Strategy 2 - Modern technology & equipment FY 2007 $ 66,000 Special event observation platform $ 70,000 Fiber optic connection to DPS West Operations Budget Summary $138,954 School Resource officers $ 66,000 Observation platform $ 70,000 Fiber optic for DPS West $274,954 (amended from $290,397) Discussion took place about adding additional School Resource Officers. A motion was made to approve the Crime Control and Prevention District Operating Budget as presented. Motion: Pittman Second: Heath 4 City of Southlake Crime Control & Prevention District Meeting Minutes 8/2/2006 A motion was made to approve the Crime Control and Prevention District Operating Budget as presented. Motion: Pittman Second. Heath Ayes: Sandow, Mundlin, Sturtevant, Heath, Pittman Nays: None Approved 5-0 Agenda Item No. & Discussion. A. joint meeting with City Council on August 24, 2006. Time is not solid at this time. Place of meeting is City Hall. Agenda Item No. 9. Adjournment. A motion was made to adjourn the August 2, 2006 CCPD meeting. Motion: Pittman Second: Heath Ayes- Mundlin, Sturtevant, Sandow, Pittman, Heath Nays. None Approved- 5-0 The meeting adjourned at 8.16 p m. Martin Schelling, President Attested. Diana Green, Secretary 5