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2006-10-11CCPD Meeting SOUTHLAKE CRIME CONTROL & PREVENTION DISTRICT BOARD MEETING AGENDA Wednesday, October 11, 2006 7:00 p.m. LOCATION: Southlake East DPS Facility DPS Training/Community Room 667 North Carroll Avenue Southlake, Texas 76092 REGULAR SESSION: 1. Call to order. 2. Executive Session: Pursuant to the Open Meetings Act, Chapter 551 of the Texas Government Code, Section 551.071, consultation with attorney, Section 551.072, deliberation regarding real property, and/or Section 551.073, deliberation regarding prospective gift. Executive Sessions may be held, under these exceptions at the end of the Regular Session or any time during the meeting that a need arises. A. No executive session. 3. Reconvene: Action necessary on items discussed in executive session 4. PUBLIC FORUM 5. ADMINISTRATIVE COMMENTS: A. Oath of office for new members B. Senate Bill 286 - Open Meetings Act training reminder C. Board Members notification about correspondence D. CCPD Sales Tax update E. Central facility update CONSENT AGENDA: All items listed below are considered to be routine by the Southlake Crime Control and Prevention District Board and will be enacted with one motion. There will be no separate discussion of items unless a Board member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. 6. Consent: A. Approve minutes of the Crime Control and Prevention District Board meeting held on August 2, 2006. REGULAR AGENDA: 7. Consider: (No items to consider.) 8. Discussion: A. Possible purchase of a small transportation vehicle (Mule). 9. Adjournment. CERTIFICATE I hereby certify that the above agenda was posted on the Official Bulletin Boards at Town Hall, 1400 Main Street, on Friday, October 6, 2006 by 6:00 p.m. pursuant to the Texas Government Code, Chapter 551. 0 r ~ o • i ~ i Lori A. Farwell, T C v i : co City Secretary ' If you plan to attend this meeting and have a disability that requires special needs, please advise the City Secretary's Office 48 hours in advance at 817-748-8016, and reasonable accommodations will be made to assist you. EXECUTIVE SESSION Southlake Crime Control and Prevention District Board SECTION 551.071 CONSULTATION WITH ATTORNEY The Southlake Crime Control and Prevention District Board may conduct a private consultation with its attorney when the Board seeks the advise of its attorney concerning any item on this agenda, about pending and contemplated litigations, or a settlement offer, or on a matter in which the duty of the attorney to the Southlake Crime Control and Prevention District Board under the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas clearly conflicts with Chapter 551. SECTION 551.072 DELIBERATION REGARDING REAL PROPERTY The Southlake Crime Control and Prevention District Board may conduct a closed meeting to deliberate the purchase, exchange, lease or value of real property. SECTION 551.073 DELIBERATION REGARDING PROSPECTIVE GIFT The Southlake Crime Control and Prevention District Board may conduct a closed meeting to deliberate a negotiated contract for a prospective gift or donation to the City. A final action, decision, or vote on a matter deliberated in a closed meeting may only be made in open session. City of Southlake Crime Control & Prevention District Meeting Minutes 10/11/06 SOUTHLAKE CRIME CONTROL & PREVENTION DSTRICT BOARD MEETING Wednesday, October 11, 2006 Minutes Location: Southlake East DPS, DPS Training/Community Room, 667 N Carroll Ave., Southlake, TX 76092 REGULAR SESSION: Board Members Present: Martin Schelling, Bob Mundlin, Frank Pittman, Lou Ann Heath, Craig Sturtevant, Richard Sandow and Biff McGuire. Staff Present: Director Rick Smith, Police Chief Wade Goolsby, Fire Marshall David Barnes, Secretary Diana Green. Contractors Present: Robert Garza with RPGA Design Group. Agenda Item No. 1. Call To Order. The October 11, 2006 CCPD meeting was called to order by President Martin Schelling at 7:01 p.m. Agenda Item No. 2. Executive Session. No executive session scheduled. Agenda Item No. 3. Reconvene. No executive session scheduled. Agenda Item No. 4. Public Forum. No public forum. President Martin Schelling advised that agenda item No.8 would be discussed prior to administrative comments. Agenda Item No. 8. Discussion. A. Possible purchase of a small transportation vehicle (Mule) Fire Marshall David Barnes introduced the possibility of purchasing a small transportation vehicle called a Mule. The positive aspects of owning a Mule would benefit both the Police and Fire departments. The Mule would allow for the transportation of officers and fire fighters during festivals and major City events at Town Hall and other facilities. Marshall Barnes advised that the Mule would serve well in rescues and retrievals in the park areas. 1 City of Southlake Crime Control & Prevention District Meeting Minutes 10/11/06 The Board members recessed and were escorted to the fire bay to inspect the Mule on loan from the City of Bedford. The Mule is modified by Kawasaki with an estimated price of eighteen to twenty thousand dollars completely outfitted. Concern was expressed whether this type of vehicle/equipment is in the range of the Board's parameters. Staff assured the Board that the vehicle would be used by both police and fire. The majority of the Board was in agreement that the vehicle would be a good investment. A suggestion was made that a wench be installed as part of the purchase package. The Board is interested in purchasing the Mule as a transportation vehicle for police /fire departments. Staff will present details at a future meeting. Agenda Item No. 5. Administrative Comments. A. Oath of office for new members The Oath of office was given to new members Bob Mundlin, Craig Sturtevant and Biff McGuire. B. Senate Bill 286 — Open Meetings Act training reminder A Power Point presentation was given on Senate Bill 256.. The presentation addressed information on the Open Meetings Act and the Public Information Act. Board Members are required to take the course offered on line or on DVD. All Board Members were provided with a DVD at the Joint meeting with City Council and new member Biff McGuire will be provided a DVD. All Board Members are to complete the certificate at the end of the training and send it to the City Secretary. C. Board Members notification about correspondence The Board Members were made aware that correspondence sent to them via e- mail was subject to the Open Records Act. What could be subpoenaed from their personal or business correspondence (e -mail) was discussed. The Board agreed unanimously to have meeting packets hand delivered. D. CCPD Sales Tax update A hand out of the CCPD sales tax collection was given to each Member. No discussion. E. Central facility update A brief overview on the central facility was given for the benefit of new member Biff McGuire. Robert Garza, RPGA Design Group, was introduced to give an update on the Central DPS facility. Mr. Garza showed several diagrams which outlined the square footage, basic design and land acquisition needs. He informed the Board that the diagrams did not represent the actual layout of the building. The Board was informed that approximately two months would be dedicated to the schematic design phase. The building as of this meeting is 49,300 sq. feet. The proposed amount of land needed would be 64 feet of the 120 feet discussed in a previous meeting. 2 City of Southlake Crime Control & Prevention District Meeting Minutes 10/11/06 Board Members again expressed their desire to purchase enough property for future expansion needs. Future land and space need was discussed. The orientation of the building was discussed. The need for a meeting in November was discussed and it was determined that RPGA would not have anything new to present until December. The Board decided that the next meeting would be held December 6, 2006. Mr. Garza will present a schematic drawing at the December meeting. Lou Ann Heath left prior agenda item No. 6. Consent. Agenda Item No. 6. Consent. A. Approve minutes of the Crime Control and Prevention District Board meeting held August 2, 2006. A motion was made to approve the minutes from the CCPD August 2, 2006 meeting. Motion: Mundlin Second: Sturtevant Ayes: Schelling, Sturtevant, Sandow, Pittman, Mundlin Nays: None Abstained: McGuire Approved: 5 - 0 Agenda Item No. 7. Consider. No items to consider. Agenda Item No. 9. Adjournment. A motion was made to adjourn the October 11, 2006 CCPD meeting. Motion: Mundlin Second: Pittman Ayes: Sturtevant, Sandow, Schelling, Pittman, Mundlin, McGuire Nays: None Approved: 6 — 0 The meeting was adjourned at 8:25 p.m. 411 artin Schelling, President Diana Green, Secretary No recording of this meeting was captured. 3