2005-01-13 CCPD Meeting
City of Southlake, Texas
SOUTHLAKE CRIME CONTROL & PREVENTION DISTRICT BOARD MEETING
Thursday, January 13, 2005
7:00 p.m.
LOCATION: Southlake East DPS Facility, 667 North Carroll Avenue.
REGULAR SESSION:
1. Call to order.
2. Executive Session: Pursuant to the Open Meetings Act, Chapter 551, Texas
Government Code, Section 551.071, Consultation with attorney, Section 551.072,
Deliberation regarding real property, or Section 551.073 Deliberation regarding
prospective gift. Executive Sessions may be held, under these exceptions at the end of
the Regular Session or at any time during the meeting that a need arises.
1 Reconvene: Action necessary on items discussed in executive session.
4. Administrative Comments.
CONSENT AGENDA:
All items listed below are considered to be routine by the Southlake Crime Control and Prevention
District Board and will be enacted with one motion. T here will be no separate discussion of items
unless a Board member or citizen so requests, in which event the item will be removed from the
general order of business and considered in its normal sequence.
5. Consent:
A. Approval of the minutes of the Crime Control and Prevention District meeting held
November 3, 2004.
6. Discussion:
A. Sales Tax Report.
B. North DPS Facility - Design Review.
7. Adjournment.
i
CERTIFICATE
I hereby certify that the above agenda was posted on the Official Bulletin Boards at Town Hall, 1400
Main Street, Southlake, Texas, on Friday, January 7, 2005 at 6:00 p.m. pursuant to the Texas
Government Code, Chapter 551. „ Hsm„
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Lori A. Farwell, City Secretary
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If you plan to attend this meeting and have aity$that requires special needs, please advise the
City Secretary 48 hours in advance at 817 481-1519, and reasonable accommodations will be made to
assist you.
EXECUTIVE SESSION
Southlake Crime Control and Prevention District Board
SECTION 551.071 CONSULTATION WITH ATTORNEY
The Southlake Crime Control and Prevention District Board may conduct a private consultation with
its attorney when the Board seeks the advise of its attorney concerning any item on this agenda, about
pending and contemplated litigations, or a settlement offer, or on a matter in which the duty of the
attorney to the Southlake Parks Development Board under the Texas Disciplinary Rules of
Professional Conduct of the State Board of Texas clearly conflicts with Chapter 551.
SECTION 551.072 DELIBERATION REGARDING REAL PROPERTY
The Southlake Crime Control and Prevention District Board may conduct a closed meeting to
deliberate the purchase, exchange, lease or value of real property.
SECTION 551.073 DELIBERATION REGARDING PROSPECTIVE GIFT
The Southlake Crime Control and Prevention District Board may conduct a closed meeting to
deliberate a negotiated contract for a prospective gift or donation to the City
A FINAL ACTION, DECISION, OR VOTE ON A MATTER DELIBERATED IN A CLOSED
MEETING MAY ONLY BE MADE IN OPEN SESSION.
Southlake Crime Control and Prevention District Board Meeting
January 13, 2005
MINUTES
Board Members Present: President Martin Schelling, Members: Frank Pittman, Stuart
Spencer, Craig Sturtevant, Lou Ann Heath, and Pam McCain.
Board Members Absent: Bob Mundlin
Staff Present: Director of Public Safety Rick Black, Chief of Police Services Marlin Price,
Captain of Fire Services Michael Starr, Police Lieutenant Russell Daniels, Lt./Professional
Standards Coordinator Ashleigh Douglas, Chief of Administrative Services Garland Wilson, and
Administrative Secretary Bobbye Shire.
Public Present: Robert Garza, Javier Lucio, David Wilson
Agenda Item No. 1. Call to Order. The meeting was called to order by President Martin
Schelling at 7:03 p.m.
Agenda Item No 2 and 3 Executive Session. No Executive Session was held.
Agenda Item No 4 Administrative Comments. Director Black informed Board Members of
Police Chief Marlin Price's retirement from the City of Southlake effective January 28, 2005.
Agenda Item No. 5A. Approval of the Minutes of the Crime Control and Prevention
District Board Meetings held November 3, 2004.
Motion was made to approve the minutes as presented at the meeting. These minutes included
the correction of Spencer (in place of Sturtevant) making the motion to Agenda Item No. 6A.
Motion: Sturtevant
Second: McCain
Ayes: Spencer, Schelling, Pittman, Heath
Nays: None
Approved: 6-0
Agenda Item No 6A Discussion — Sales Tax Report. Director Rick Black reported revenue
at approximately 7% above collections recorded for the same time period of 2003.
Agenda Item No 6B Discussion — North DPS Facility - Design Review. Director Black
informed and encouraged Board Members to attend the SPIN meeting currently scheduled for
January 12, 2005. He also advised that a city-wide meeting will be held in February and he
would notify the Board of the scheduled date and time, once the meeting has been set. Director
Black then re -introduced Robert Garza and Javier Lucio with RPGA Design Group, Inc., and
David Wilson of McClaren, Wilson and Lawrie, Inc., advising that they were present to update
the Board on the status of the North DPS project.
SCCPD Meeting January 13, 2005 — Page 1 of 2
Robert Garza commented that a good working relationship between all parties has been
established and, thus far, the designing of the North DPS facility has been a pleasant and exciting
experience. Mr. Garza presented a 3-D Power Point presentation providing the Board with
visual designs of the outer facility, while explaining the interior relationship of where each
department function would take place within the building. He emphasized that what was being
presented tonight was not the final design, and that any additional comments or requests from the
Crime Control Board, staff and the community would be taken into consideration for
modifications. He stated the three elements that were considered in the design of the North DPS
facility were 1) to blend the facility with residential; 2) to achieve rural versus urban esthetics;
and 3) be cognizant of the immediate neighbors with regards to vehicular parking and shining
head -lights into residential homes.
Board Members were provided individual schematic design drawings of the North DPS facility.
David Wilson pointed out various aspects of the enlarged design drawings that were mounted on
the meeting room wall. He discussed public image of the building, public access and parking
associated with the building, the various levels resulting from the grade and elevations of the
site, and operations within the building.
Mr. Wilson and Mr. Garza addressed Board Member questions and comments. Concerns and
thoughts were: that the building be visually inviting and not have the look of an institution; the
shooting range would be essentially underground because of the grade of the site and would
effectively deaden the sound of firearms; the community room is dividable and is located just off
of the main lobby for easy community access; the designs presented sufficiently satisfy the
expectations and needs of the Department of Public Safety and everyone is comfortable that the
requirements of Fire, Police, and Support Services are being met; there is sufficient parking to
keep the public separate from staff and department vehicle parking areas; the EOC is secure and
hardened and placement of barriers or a motorcar wall will be implemented; best utilization of
entry and exit of fire apparatus and police and emergency vehicles will be used; security cameras
will monitor the facility; relationships of the building are correct in connection to DPS duties; the
long expanse of the single story element will be broken by making a taller, more prominent
entry; and the holding facility will be used for detaining prisoners no longer than a 72 hour
period, and on occasions of 4 -day holiday weekends, 96 hours.
Director Black stated that numbers are not yet available and plans are to provide the first final
draft and numbers from the Construction Manager Agent at the March CCPD meeting. Director
Black will keep Board Members updated as to the schedule of the project. Additionally, a
website is in the process of being set up.
There being no further business to discuss the meeting adjourned at 8:15 p.m
President Martin Schelling
ATTEST:
Bobbye Shire, Secretary
SCCPD Meeting January 13, 2005 — Page 2 of 2