Item 4ACITY OF
SOUTHLAKE
TEXAS ITEM 4A
REGULAR CITY COUNCIL MEETING MINUTES MARCH 5, 2024
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
CITY COUNCIL PRESENT: Mayor Pro Tern Shawn McCaskill, Deputy Mayor Pro Tern
Kathy Talley, and Councilmembers Ronell Smith, Amy Torres-Lepp, and Randy
Williamson
CITY COUNCIL ABSENT: Mayor John Huffman and Councilmember Randy Robbins
STAFF PRESENT: City Manager Alison Ortowski, Assistant to the City Manager Major
Youngblood, Senior Director of Human Resources Stacey Black, Director of
Communications Pilar Schank, Chief Financial Officer Sharen Jackson, Police Chief
James Brandon, Fire Chief Mike Starr, Director of Community Services David Miller,
Operations Manager, Customer Service Melody Anderson, Management Assistant Bora
Sulollari, Director of Economic Development and Tourism Daniel Cortez, Director of
Planning and Development Services Dennis Killough, Director of Public Works Rob
Cohen, City Attorney Cara White, and City Secretary Amy Shelley.
WORK SESSION:
1. CALL TO ORDER
Work Session was called to order by Mayor Pro Tern Shawn McCaskill at 5:37pm.
2. INVOCATION: CLAYTON REED
Mr. Clayton Reed provided the invocation. Mayor Pro Tern McCaskill led the pledges of
allegiance to the United States and Texas Flags.
3. THE 11T" ANNUAL BOBBYFEST AND AMY'S WISH WITH WINGS
Ms. Doreen Bruton introduced Zachary McMillan who spoke about the 11t" Annual
Bobbyfest scheduled for Saturday, April 6, 2024, at The Marq.
4. SOLAR ECLIPSE VIEWING PARTY
Director of Economic Development and Tourism Daniel Cortez provided an overview of
the City's plans for the upcoming solar eclipse.
REGULAR CITY COUNCIL MEETING MINUTES, MARCH 5, 2024
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5. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE TAKEN
AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR SESSION.
Mayor Pro Tern McCaskill reviewed the items on the consent agenda.
REGULAR SESSION: Immediately following the work session
1. CALL TO ORDER
Regular Session was called to order by Mayor Pro Tern McCaskill at 6:01 pm.
2A. EXECUTIVE SESSION
Mayor Pro Tern McCaskill announced the City Council would go into Executive Session
pursuant to the Open Meetings Act, Chapter 551, Texas Government Code, Section
551.071 consultation with city attorney. City Council adjourned for Executive Session at
6:01 pm. Executive Session began at 6:10pm and concluded at 6:40pm.
2B. RECONVENE
Mayor Pro Tern McCaskill reconvened the meeting at 6:47pm.
3. REPORTS:
3A. MAYOR'S REPORT
3B. CITY MANAGER'S REPORT
3131. ISO PROGRAM & HIGHLIGHTS
City Manager Alison Ortowski invited Fire Chief Mike Starr who introduced Deputy Fire
Chief Jeremy Wilson to discuss the ISO Program and Highlights.
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. CONSENT:
4A. APPROVE MINUTES FROM THE FEBRUARY 20, 2024, REGULAR CITY
COUNCIL MEETING.
4B. EXCUSE THE ABSENCE OF MAYOR JOHN HUFFMAN FROM THE MARCH 5,
2024, REGULAR CITY COUNCIL MEETING.
4C. APPROVE RESOLUTION NO. 24-008, CERTIFYING UNOPPOSED
CANDIDATES FOR THE MAY 4, 2024, GENERAL AND SPECIAL ELECTIONS.
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4D. APPROVE RESOLUTION NO. 24-009, CANCELLING THE MAY 4, 2024,
GENERAL AND SPECIAL ELECTIONS.
4E. APPROVE AN ENCROACHMENT AND JOINT USE AGREEMENT FOR A
WOOD AND IRON FENCE WITHIN THE DRAINAGE EASEMENT BEING
LOCATED AT 1165 E DOVE ROAD.
4F. TABLE: ORDINANCE NO. 1269-13, CP24-0001, 1ST READING, AMENDMENT
TO THE CITY OF SOUTHLAKE CONSOLIDATED FUTURE LAND USE PLAN,
AN ELEMENT OF THE SOUTHLAKE COMPREHENSIVE PLAN FOR THE
OVERLOOK, FOR PROPERTY DESCRIBED AS A PORTION OF TRACT 3C,
W.W. HALL SURVEY ABSTRACT 695, CITY OF SOUTHLAKE, TARRANT
COUNTY, TEXAS AND LOCATED AT 240 N. CARROLL AVENUE,
SOUTHLAKE, TEXAS. CURRENT ZONING: "AG" AGRICULTURAL DISTRICT.
SPIN NEIGHBORHOOD #7. (THIS ITEM WAS TABLED AT THE MARCH 5,
2024, CITY COUNCIL MEETING. PENDING 1ST READING ACTION, THE
PUBLIC HEARING WILL BE HELD ON APRIL 2, 2024.)
4G. TABLE: ORDINANCE NO. 480-810, ZA23-0072, 1ST READING, ZONING
CHANGE AND DEVELOPMENT PLAN FOR THE OVERLOOK AND
WILLOWTREE GARDENS, FOR PROPERTY DESCRIBED AS TRACTS 3C,
AND PORTIONS OF TRACTS 31303, AND 3D03A, W.W. HALL SURVEY
ABSTRACT 695, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND
LOCATED AT 240 N. CARROLL AVENUE, SOUTHLAKE, TEXAS. CURRENT
ZONING: "AG" AGRICULTURAL DISTRICT AND "SF-1A" SINGLE FAMILY
RESIDENTIAL DISTRICT. PROPOSED ZONING: "TZD" TRANSITIONAL
ZONING DISTRICT. SPIN NEIGHBORHOOD #7. (THIS ITEM WAS TABLED AT
THE MARCH 5, 2024, CITY COUNCIL MEETING. PENDING 1ST READING
ACTION, THE PUBLIC HEARING WILL BE HELD ON APRIL 2, 2024.)
4H. APPROVE RESOLUTION NO. 24-010, SUPPORTING THE FY 2025
APPROPRIATIONS REQUESTS TO THE OFFICE OF UNITED STATES
REPRESENTATIVE BETH VAN DUYNE.
41. EXCUSE THE ABSENCE OF PLANNING AND ZONING COMMISSIONER
AUSTIN REYNOLDS FROM THE MARCH 7, 2024, REGULAR PLANNING AND
ZONING COMMISSION MEETING.
APPROVED
Motion was made to approve Consent Items 4A-41, as written, noting the following:
- Item 4C:
o Approving Resolution No. 24-008, certifying unopposed candidates for the
May 4, 2024, General and Special Elections.
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o The unopposed candidates are as follows: Mayor -elect Shawn McCaskill,
Councilmember-elect Place 2, Randy Robbins, and Councilmember-elect
Place 3, Frances Scharli.ltem 7B:
- Item 4D:
o Approving Resolution No. 24-009, cancelling the May 4, 2024, General and
Special Elections.
- Item 4F:
o TABLE: Ordinance No. 1269-B, CP24-0001, 1st Reading, Amendment to
the City of Southlake Consolidated Future Land Use Plan, an Element of
the Southlake Comprehensive Plan for The Overlook, for property
described as a portion of Tract 3C, W.W. Hall Survey Abstract 695, City of
Southlake, Tarrant County, Texas and located at 240 N. Carroll Avenue,
Southlake, Texas. Current Zoning: "AG" Agricultural District. SPIN
Neighborhood #7. (This item was tabled at the March 5, 2024, City Council
meeting. Pending 1st Reading action, the public hearing will be held on
April 2, 2024.)
- Item 4G:
o TABLE: Ordinance No. 480-810, ZA23-0072, 1 st Reading, Zoning Change
and Development Plan for The Overlook and WillowTree Gardens, for
property described as Tracts 3C, and portions of Tracts 3D03, and 3D03A,
W.W. Hall Survey Abstract 695, City of Southlake, Tarrant County, Texas
and located at 240 N. Carroll Avenue, Southlake, Texas. Current Zoning:
"AG" Agricultural District and "SF-1X Single Family Residential District.
Proposed Zoning: "TZD" Transitional Zoning District. SPIN Neighborhood
#7. (This item was tabled at the March 5, 2024, City Council meeting.
Pending 1 st Reading action, the public hearing will be held on April 2, 2024.)
Motion: Talley
Second: Smith
Ayes: Talley, McCaskill, Smith, Torres-Lepp, Williamson
Nays: None
Absent: Huffman, Robbins
Approved: 5-0
REGULAR AGENDA:
5. PUBLIC FORUM
Mayor Pro Tern McCaskill opened the public forum at 7:04pm.
Robert Lee, 850 Wild Wood Lane, spoke about relief from the City's fire sprinkler
ordinance.
There being no one else wishing to speak, Mayor Pro Tern McCaskill closed the public
forum at 7:04pm.
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6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS:
6A. ORDINANCE NO. 480-811, ZA24-0001, 2ND READING, ZONING CHANGE
AND CONCEPT PLAN FOR 974 W. DOVE, FOR PROPERTY DESCRIBED AS
LOT 1 R2, R.P. ESTES SUBDIVISION, AN ADDITION TO THE CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS, AND LOCATED AT 974 W DOVE
ROAD, SOUTHLAKE, TEXAS. CURRENT ZONING: "AG" AGRICULTURAL
DISTRICT. PROPOSED ZONING: "SF-2" SINGLE FAMILY ZONING DISTRICT.
SPIN NEIGHBORHOOD #5. PUBLIC HEARING
APPROVED
Director of Planning and Development Services Dennis Killough presented Item 6A and
answered questions from the Council.
Mayor Pro Tern McCaskill opened the public hearing at 6:56pm.
There being no one wishing to speak, Mayor Pro Tern McCaskill closed the public hearing
at 6:56pm.
Motion was made to approve Item 6A, Ordinance No. 480-811, ZA24-0001, 2nd Reading,
Zoning Change and Concept Plan for 974 W. Dove, for property described as Lot 1 R2,
R.P. Estes Subdivision, an addition to the City of Southlake, Tarrant County, Texas, and
located at 974 W Dove Road, subject to the Staff Report dated February 27, 2024, and
Zoning Change and Concept Plan Review Summary No. 2, dated February 8, 2024.
Motion: Talley
Second: Smith
Ayes: Talley, McCaskill, Smith, Torres-Lepp, Williamson
Nays: None
Absent: Huffman, Robbins
Approved: 5-0
ORDINANCE NO. 480-811
AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE
COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS;
GRANTING A ZONING CHANGE ON A CERTAIN TRACT OR TRACTS OF LAND
WITHIN THE CITY OF SOUTHLAKE, TEXAS BEING LEGALLY DESCRIBED AS LOT
1 R2, R.P. ESTES SUBDIVISION, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS
BEING APPROXIMATELY 4.86 ACRES, AND MORE FULLY AND COMPLETELY
DESCRIBED IN EXHIBIT "A" FROM "AG" AGRICULTURE DISTRICT TO "SF-2" SINGLE
FAMILY RESIDENTIAL DISTRICT, AS DEPICTED ON THE APPROVED CONCEPT
PLAN ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT "B",
SUBJECT TO THE SPECIFIC REQUIREMENTS CONTAINED IN THIS ORDINANCE;
CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS
OF THE ZONING ORDINANCE; DETERMINING THAT THE PUBLIC INTEREST,
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MORALS AND GENERAL WELFARE DEMAND THE ZONING CHANGES AND
AMENDMENTS HEREIN MADE; PROVIDING THAT THIS ORDINANCE SHALL BE
CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE;
PROVIDING FOR A PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS
CLAUSE; PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND
PROVIDING AN EFFECTIVE DATE.
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS: (THERE ARE NO
ITEMS ON THIS AGENDA.)
8. RESOLUTIONS: (THERE ARE NO ITEMS ON THIS AGENDA.)
9. OTHER ITEMS FOR CONSIDERATION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
11. ADJOURNMENT
Mayor Pro Tern McCaskill adjourned the meeting at 7:05pm.
*An audio recording of this meeting will be permanently retained in the City Secretary's
Office.
MINUTES APPROVED ON THIS, THE 19TH OF MARCH 2O24.
John Huffman
Mayor
ATTEST:
Amy Shelley, TRMC
City Secretary
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