2023-10-25 Library MinutesCITY OF
SOUTHLAKE
SOUTHLAKE LIBRARY BOARD MEETING: October 25, 2023
LOCATION: 1400 Main St., Southlake, Texas
Southlake Town Hall
TIME: 6:30 p.m.
SOUTHLAKE LIBRARY BOARD PRESENT: Will Doby, Lori Burr, Natan Ton -That, and
Christina Taggart.
SOUTHLAKE LIBRARY BOARD ABSENT: None.
STAFF PRESENT: Cynthia Pfledderer, Deputy Director of Library Services
OTHERS PRESENT: None.
1. CALL TO ORDER
Will Doby called the meeting to order at 6:30 p.m.
2. CONSIDER
A. SOUTHLAKE LIBRARY BOARD TO ELECT VICE -CHAIR FOR THE 2024 FY
NATAN TON -THAT
The Southlake Library Board nominated Natan Ton -that to serve as Vice Chair for
the 2024 Fiscal Year.
Motion:
Doby
Second:
Taggart
Ayes:
Burr and Ton -that
Nays:
None
Abstain:
None
Vote:
4-0
3. CONSENT
A. APPROVE MINUTES FROM THE REGULAR SOUTHLAKE LIBRARY
BOARD MEETING HELD September 25, 2023
APPROVED
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the October 25, 2023, Southlake Library Board Meeting
Page 2 of 4
A motion was made to approve the minutes from the September 25, 2023,
Southlake Library Board meeting.
Motion: Burr
Second: Doby
Ayes:
Taggart, and Ton -that
Nays:
None
Abstain:
None
IJ[.ii��1■
Motion Carried.
DISCUSSION
A. Appointments and Meeting Dates
City Council met in October but did not fill the three open positions currently
available on the Library Board. City Librarian Pfledderer notes other boards and
commissions in the City were also left with vacancies. The board will retain
official status of being a seven -member board, so all four current members must
attend a meeting to reach quorum.
As per new ordinance, a regular meeting schedule must be established, and is
the responsibility of the Board to set. Though disappointed with no longer
meeting monthly, Board agrees to a selected schedule. The question of virtual
attendance was put forth, but City Librarian noted that that might violate Open
Meetings Law, and so would likely not be approved by Council. The following
dates were agreed upon: December 13th, March 20th, May 8th, and August 14th
B. Quarter One Projects and Programs
Four adult programs are coming up in next few months including a new cooking
class with Chef Sandra, book club which will discuss Lessons in Chemistry,
ornament painting, a British Tea program from a retired professor, and then a
possible theater screening of Killers of the Flower Moon for Native American
Heritage Month. For youth age, will have a Hunt the Gingerbread Man scavenger
hunt, and regularly scheduled story times. There will also be kits for youth, as
well as adults including a Diwali kit, bouncy ball kit, embroidery kit for adults, and
the Funopoly challenge hosted by the Library Foundation. Coming in December
will be a new Harry Potter exhibit in the library from the National Library of
Medicine that details the use of Renaissance history, astrology, alchemy, and
natural philosophy in the inspiration for Rowling's stories.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the October 25, 2023, Southlake Library Board Meeting
Page 3 of 4
4. LIBRARIAN'S REPORT
In Fiscal Year 2023, the library circulated 355,017 print materials, a 9% increase
over 2022. Digital libraries circulated 81,000 items, and all digital library services
is 143,666 items. Total circulation for print and digital libraries saw a 6% increase
at 435,961 items. Saw a 22% increase in attendance for adult programs,
children's, not including story times, saw a 14% increase. Story time saw 18%
increase. This was an overall increase of 16% for programming for the year, with
just under 44,000 attending programs. Total traffic saw 112,000 people, a 19%
increase over last year. Traffic to digital services saw 6% decrease, which is
often seen with increase in foot traffic. Strongest performers were print services,
youth programs, adult programs, and cloudLibrary. Return on investment for the
community for this year was approximately $9 million in savings, with an
investment of just over $1 million into the library this year. As of this year, videos
comprise of 8% of total circulation. These will eventually be fazed out of the
library collection.
5. LIBRARY FOUNDATION OF SOUTHLAKE NEWS
Lori Burr presented upcoming winter reading challenge prizes for Funopoly. Goa
to have 5-10 prizes per week, with 10 golden ticket prizes for the end of the
challenge. Weekly prizes will consist of gifts valued between $10-15, and golden
ticket prizes valuing between $50-100 in experiences. These experiences to
include lunch with a police officer, librarian for a day, and a workshop with a
published author to help the winner with their writing and potential publishing.
NEW BUSINESS
Lori Burr inquired on the status of board and commissions ordinance changes that
are being discussed by City Council. Status of those ordinance decisions unknown
at time of Board meeting.
7. PUBLIC FORUM
The public forum opened at 7:07 p.m. asking anyone wishing to speak to come
forward. There being no public comments from public in attendance, the forum
was closed at 7:07 p.m.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the October 25, 2023, Southlake Library Board Meeting
Page 4 of 4
8. ADJOURNMENT
The next meeting will be scheduled for December 13, 2023.
The meeting was adjourned at 7:07 p.m, with Will Doby moved to adjourn, and
Natan seconded the motion.
Meeting was reopened immediately after adjournment to discuss agenda item
concerning meeting dates for rest of Fiscal Year 24. The following dates were put
forth to adopt: December 13th, March 201h, May 81h, August 14th, and October
23'd, all to be held at 6 p.m. on Wednesday dates.
Motion:
Doby
Second:
Ton -that
Ayes:
Taggart and Burr
Nays:
None
Abstain:
None
Vote:
4-0
Motion Carried.
Meeting was readjourned 7:10 p.m.
1 -1
Will boby, Chair 1' i
aAA_ AN u
CJhthia Pfledderer, City Librarian
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork