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ZA24-0005 PUBLIC HEARING NOTICE ZA24-0005 • Specific Use Permit for a Mass Gathering for Southlake Carroll Dragons Homecoming Parade on property described as Grand Avenue District and Phase I of Southlake Town Square, City of Southlake, Tarrant County, Texas; and generally located between N. Carroll Avenue, E. Southlake Boulevard and S.H. 114, Southlake, Texas. • Current Zoning: “DT” Downtown District • The purpose of this item is to receive approval to continue to hold an annual celebration event for CISD Dragons to include parade, carnival and pep rally. Dear Property Owner, Your property has been identified as being within 300 feet of the above referenced application. If you wish to register your opposition or support to this case, you may complete the attached Notification Response Form and either mail to the Planning & Development Services Department (address listed at the top of notice), email a copy to the project case planner (e-mail listed at the bottom of the notice) or fax a copy to the department (fax number listed at the top of the notice). You are encouraged to follow the requested action through final approval because changes are often made during the review process. Please contact the Planning Department at (817)748-8621 if you have any questions. Thank you. CITY OF SOUTHLAKE PLANNING & DEVELOPMENT SERVICES 1400 Main St.; Suite 310 Southlake, TX 76092 Phone: (817)748-8621 Fax: (817)748-8077 www.cityofsouthlake.com Planning and Zoning Commission Thursday, March 21, 2024 6:30 PM Town Hall Council Chambers 1400 Main Street Southlake, Texas Notification Response Form ZA24-0005: Specific Use Permit for Carroll ISD Homecoming Parade Meeting Date: March 21, 2024, at 6:30 PM Fill out: Owner: _____________________________ Address: ____________________________ City, State, Zip Code: __________________ PLEASE PROVIDE COMPLETED FORMS VIA MAIL, FAX OR HAND DELIVERY BEFORE THE START OF THE SCHEDULED PUBLIC HEARING. Being the owner(s) of the property so noted above, are hereby in favor of opposed to undecided about (circle or underline one) the proposed Specific Use Permit referenced above. Space for comments regarding your position: ___________________________________________________________ ___________________________________________________________ ___________________________________________________________ ___________________________________________________________ ___________________________________________________________ Signature: _______________________________________ Date: ______ Additional Signature: _______________________________ Date: ______ Printed Name(s): _____________________________________________ Must be property owner(s). Otherwise contact the Planning Department. One form per property. Phone Number (optional): ______________________________________ Direct questions and mail responses to: City of Southlake Planning & Development Services Notification Response 1400 Main St; Ste 310 Southlake, TX 76092 Phone: (817) 748-8621 9 10 16 18 23 11 7 5 6 29 1 14 19 15 8 20 2 3 4 28 27 26 17 12 13 21 22 24 25 30 1000 1001100210031004 1005 1006 1007 1008 10091010 1011 1012 10131014 1015 10161017101810191022 1024 1025 1026 1027 10281030 1031 1032 10331034 1035 1036 1037 1038104510461048 10491051 1052 1053 105410551057 1058 1059106010611062 10641067 106810691072 1073107410751076 107710801084 10871088 10891090 1091 1092 11011102 11031104 1105 1106 1107 1112 111511201121 1131113311341136 11391140 1141 1142 1143 1144 11451146 1147 1148 1149 1150 1151 1152 1153 Vicinity Map ZA24-0005 ® 0 675 1,350337.5 Feet Southlake Town Square Legend City Parcels Right Of Way City Limit Case Parcel(s) 200 Foot Buffer 300 Foot Buffer Parcels Within Buffer 114 SERVICE ROAD GRAND AVE STAGING LOT 47 48 49 50 50 Extra 57 56 55 46 54 61, 62, 63, 64 45 44 53 52 58/59 60 27 26 25 24 23 22 21 20 19 18 17 16 15 14 13 12 11 43 35 34 42 41 33 10 9 8 7 6 5 4 3 32 30 31 29 39 40 2 37 38 28 36 1 65, 66, 67, 68, 69 RODEO RODEO 4 6 7 8 9 10 3 1 32 33 34 13 12 5 11 14 2 16 15 17 27 28 26 31 30 29 18 20 21 22 23 24 25 19 DJ CEF Chula’s Rowdy’s Kona Ice Soccer Cheer 35 Carnival Staging 2023 36 CITY OrSOUTHLAKEe Revised 6-21-17 Temporary Noise Exemption Permit Application Instruction Sheet As provided by Southlake Ordinance 778,a person may apply for a permit to engage in any activity that creates a noise that would otherwise constitute a nuisance or a violation.The application must be received in writing at least ten (10)calendar days prior to the requested date. As the applicant 1.You must provide written notice to all property owners within 200 lineal feet of the property upon which the noise originates.measured from property line to property line.A copy of a notification letter is attached to this application. 2.You must attach a copy of the signed notification letter (signed by the property owner)or evidence of similar notice containing the same information (address,phone number(s),signature of property owner and Police Department phone numbers).If the residence or business is unoccupied,note this on a notification letter. 3.You shall display the issued PERMIT CARD on site during the date(s)and time(s)of event. 4.You may appeal to the City Manager if application is denied or modified. 5.You may also request a variance by the City Council by making application with a $100 non- refundable fee. instructions for using interactive_map to obtain measurements from property line to property line: 1.Go to the City of Southlake's website www.cityofsouthlake.com.Select Our Government,then Planning &Development Services.From the side bar,choose Planning &Development Services,then Planning &Zoning >Maps,Interactive Zoning Map.Click on the link within the text Interactive Zoning Map or https://www.cityofsouthlake.com/2505/lnteractive-Zoning-Map. 2.Enter address where noise will originate in the box at the top left of the screen &search. 3.Locate the property.Center address on the screen so that all surrounding properties can be seen. 4.Use the ruler icon at the top left of the screen.A Measurement Results box will appear. 5.Click on the far left ruler in the Measurement Results box,then place the curser at the property line where the noise will originate and draw a line to an adjoining property line.Do this for each adjoining property.Note:Unclick the ruler after gach measurement.A calculated measurement will appear in the Measurement Results box.The property/business owner shall be provided a notification letter when the resulting measurement is 200 lineal feet or less. Southlake Police Department Phone:817-748-8114 1 600 State Street Fax:817-748-8158 Southlake,TX 76092 www.ci.southlake.tx.us CITY OrSOUTHLAKEEs Temporary Noise Exemption Permit Application Form Revised 6-21-17 Filing/application fee:$25.00,non-refundable,submitted with application.Governmental agencies are exempt from fees. Address ot noise activity._ztl](lT@up )qr. Date(s)of event:otaimum ot two dates:1q ]]_ioSel /Q±hr-+, Estimated time of event (example:5a.m.-10a.my:Un_-\0:Syon Te of noise:(music,constroanon):D[vu____5av)2And,ynxph org , T T c •Reason for request (exceeds noise levels,exceeds hours allowed):[,[)l9 pr vivo!06yule Applicant Name (please prino:rl!LSD Aptcant Maino Adress:GA0 N_ovoid b882ulqate t_l012 g/7-q44-,%5%7.cs.so».z»•Daytime ph #:!'l Ll'['}/Cell #: Night ph#:Enama.kte_g ag _<@d \a \ca»ll.cuJ Property Owner Name (if different from Applicant):_ Note:If different,applicant must attach a letter from the property owner authorizing use. Address:City:ST Zip _ By signing this application,applicant acknowledges that all property owners within 200 lineal feet have been provided written notification of pending noise,which will allow the property owner(s)to voice support or opposition.Applicant also agrees that a signed letter from all affected property owners,to_include_signature,_name_and_address,_has been_attached_to_this application. This permit may be revoked at any time. .r7 4.Print Name:_Pd )sh-sr- Submit form to:Southlake Police Department,600 State Street,Southlake,TX 76092 Date:2/[41 OFFICE USE Application is:[]Approved []Modified ]Denied by.Date. Applicant notified:[]Mail []Fax []email ]Telephone By:Date:_ Appeal or Variance decision:_ Permit card issued by. Permit card issued: Date:_ Southlake Police Departm ent Phone:817 -748 -8 114 2 600 State Street Fax:817 -748-8 158 Southlake,TX 76092 www .ci.southlake.tx.us CrrY OrSOUTHLAKEEg Revised 6-21-17 Noise Exemption Permit Application Notification Note to Applicant:This notice is required to be delivered to all property owners within 200 lineal feet of the property upon which the noise originates.The distance is measured from property line to property line.This notice must be signed by the property owner and returned with the application. Name of Property Owner Notified Address of Property Owner Notified Re:Notification of Noise Exemption Permit Application Dear Resident or Business Occupant, In accordance with City Ordinance 778,you are being notified that an application has been submitted to the City of Southlake requesting a permit for a temporary exemption to the provisions of the noise ordinance for the purpose of (type of noise)The requested dates/times are _ Month,Date,Year Time You may contact representatives to voice your support or opposition regarding this permit application by calling the Police Department at 817-748-8114. If you have any questions for the applicant you may contact the Applicant (Applicant's -the person applying for the exemption). CanolL Io Caroll ts Applicant name Company name,if applicable Title,if applicable Cell and/or office phone number gJ_pg cc SouHtalr rol l &la ail address Property Owner's signature indicating notification has been received. Property owner or Bus.Occupant Southlake Police Department Phone:817-748-8114 3 600 State Street Fax:817-748-8158 Southlake,TX 76092 www.ci.southlake.tx.us SOUTHLAKE PLANNING &DEVELOPMENT SERVICES SPECIFIC USE PERMIT APPLICATION REVISED September 2022 APPLICATION NO:ZA APPLICANT vu e.Quo ]]_]p Ress 3(@l N (roll_/, h dltL,L I«0423I r o e LG-qua-[0& MA:lqle.ma_2AO«UL Croll.edu- PRESENT zoNNG.B ater OWNER (if different) Ke#ail [op2er cs o!he, \3lg [\ua ± <Hao,Iy),02 ·I1 321 _Ad REQUEST FOR SPECIFIC USE PERMIT IS AS FOLLOWS:Section 45.1 ();I y -m 0)s:6a-Jhc,I J ALL OF THE FOLLOWING ITEMS MUST BE SUBMITTED ITH THIS APPLICATION BY 500 P.M,ON THE SUBMITTAL DEADLINE (SEE SCHEDULE)TO BE CONSIDERED A COMPLETE SUBMITTAL.AN INCOMPLETE SUBMITTAL WILL BE RETURNED TO THE APPLICANT OR PROCESSED ON THE NEXT SUBMITTAL IF THE MISSING ITEMS ARE SUBMITTED AFTER THE DEADLINE. Note:Although a complete application is received by the submittal deadline,the case may be moved to a later meeting date.Planning &Zoning Commission agendas are limited by resolution to a certain number of cases and,therefore,may result in a backlog of development cases. This application must be signed and notarized by all owners with checklist completed prior to submittal acceptance. Submittal Checklist 1.D Common description or address of property location:_ SPECIFIC USE PERMIT PAGE 2 OF 6 2.D A preliminary drainage study prepared,sealed,signed and dated by a certified engineer. (This requirement may be waived by the City Engineer or the Community Development Director only prior to submittal of this application). Waiver approval Signature: 3.]_]A signed Avigatvon Easement and Right-of-Way with metes and bounds description if property lies within Airport Overlay Zone.(not applicable) 4.D The legal description of the property (either A or B). A.Platted Property This property is platted and described as: Subdivision Name:---------------- Block ,Lot(s)County Plat Record: B.Unplatted Property This property is not part of a platted subdivision or addition,and the current owners deed is filed of record in Volume Page,of Tarrant/Denton County Deed Records.It is also described as Tract of the Survey,Abstract No._____,according to county tax records. __A clear and legible metes and bounds description is required for all unplatted property and must be included with this application (8 1/2"x 11"or 14" format only). __A current survey of the property (showing property lines and location of existing improvements)reduced to 11"x 17". 1.0 Provide digital files of all documents with the submittal application . ···Please send all digital files to Panning Submittal@Ci.Southlake.Tx.Us" Note:Specific Use Permit Application fees will be assessed after the preliminary staff review.An invoice will be provided to the applicant for payment. SPECIFIC USE PERMIT PAGE 3 OF6 The above information is true and accurate to the best of my knowledge. I understand that it is my responsibility to have the Applicant,Owner or other authorized agent present at the Planning and Zoning Commission and City Council meetings.Should an authorized person not be at the meeting to represent the application,I hereby request that consideration of the item be continued to a future date to allow an authorized person the opportunity to appear and present testimony.However,I do understand that the City is not obligated to continue this request.I further understand that this request will be placed on the appropriate Planning &Zoning Commission and City Council agendas SIGNATURE OF PERSON FILING REQUEST (must be owner of the property): Date SPECIFIC USE PERMIT PAGE 4 OF 6 Notarized signature of all owners is mandatory. Use additional sheets ifnecessary Property Ownership Acknowledgement:As property owner,I have read and understand the attached "Guidelines for Posting Zoning Signs"and understand it is my responsibility as the property owner to place the required signs in compliance with these guidelines.I hereby release the City of Southlake and its employees from liability for any damages which may be incurred to my property in the erecting,maintaining,or removal of said signs. d that it is necessary for me or my agent to be present at the Planning and Zoning Commission and City eetings to represent this request. Name (Typed or Printed) 2// Date Notary Acknowledgement No.l:Before me,the undersigned authority,on this day personally appearedhoow/,_known to me to be the person whose name is subscribed to the above and foregoing instrument,and knowledge to me that he/she executed the same for the purposes and consideration expressed and in the capacity therein stated. Given under my hand and seal of office on this the (p gl.he.#<-Toy isit 1 aahi. asst ±lava4.a024- My commission expires the _lday or M@YA .20 a3_. DANYELLE SMITH My Notary ID #134245930 Expires March 10,2027 SPECIFIC USE PERMIT PAGE 5 OF6 Agent Authorization (ifapplicable):I,,owner of the aforementioned property do hereby certify that I have given my pennission to to act as my agent for this rezoning request. Name (Typed or Printed) 2hla Date Notary Acknowledgement No.2:Before me,the undersigned authority,on this day personally appeared ,_known to me to be the person whose name is subscribed to the above and foregoing instrument,and knowledge to me that he/she executed the same for the purposes and consideration expressed and in the capacity therein stated. Given under my hand and seal of office on this the _U day of ]lay Cl .204. My commi ssion expires the I day or Ma y CH .2003. DANYELLE SMITH My Notary ID #134 245930 Epires March 10,2027 SPECIFIC USE PERMIT PAGE 6 OF 6 CITY OF SOUTHLAKE GUIDELINES FOR POSTING PUBLIC HEARING SIGNS (ZONING CHANGES,CONCEPT PLANS,SITE PLANS,SPECIFIC USE PERMITS) APPLICANT,OWNER OR AUTHORIZED AGENT MUST READ AND SIGN Below are the procedural guidelines which must be closely followed when posting the signs to ensure proper consideration ofthe zoning issue. I.The Applicant,Owner or Authorized Agent assumes responsibility for the placement of the pub Uc hearing signs on the same property listed in the application for the zoning change.These zoning signs are required by the Comprehensive Zoning Ordinance as part of the public notice process.Failure to place signs will result in mandatory tabling of the zoning change request. II.The signs must be in place on the subject property at least fifteen (15)days prior to the public hearing to be held before the City Council.Signs arc made available at the time of formal submittal. m.One (I)sign must be placed on each property line with street frontage.If the street frontage is greater than 1,000 feet,one sign must be placed for every one thousand (1,000)feet of street frontage.One sign must also be placed at every proposed tie-in or continuation of an existing public street. IV.Signs must be placed in the most prominently visible locations as possible,but should not be placed where they might serve as an obstruction of view for motorists.Ideally,the placement of signs ten to fifteen (10'-15')feet from the edge of the roadway,clear of any excessive undergrowth,would serve this requirement.The City reserves the right to request the signs be relocated to improve visibility. V.The signs must remain in place on the subject property throughout the time action is being taken on the zoning case.The Applicant,Owner or Authorized Agent should notify the City if a sign appears to have been removed from the property. I have read the above requirements concerning the posting ofzoning change signs and understand my responsibilities as the Applicant,Owner or Authorized Agent. Applicant,Owner or Authorized Agent -1-~_µ.'---'--14-:.:.._'--'--,;,__:,Date ..2/1 /~ Date Southlake Carroll Dragon Homecoming Parade Special Use Permit Request The SUP is being requested by Carroll Independent School District. The purpose of the Special Use Permit is to host the Homecoming in partnership with Southlake Town Square and the City of Southlake. Prior to 2008 the Homecoming Parade was held in Southlake Town Square.In 2008 the Carroll Senior High School Student Council made a decision to move the parade to Dragon Stadium to add a fundraising carnival component and pep rally to the event.Since 2013,the Carroll Homecoming Parade,Carnival,and Pep Rally have been held in Southlake Town Square,and has been a great community event,with much positive feedback. We are asking for approval to renew the SUP to maintain the celebration in Southlake Town Square on a Wednesday in the fall (September/October),making no logistical changes to the parade route,carnival set-up,and pep rally set-up from the previous year.We are asking to reserve/include two rows of parking spaces behind True Fire/Wiliam Sonoma in addition to the logistical needs from years past to assist with the parade unloading and destaging process. The 2024 renewal request for the event would include staging of floats in the parking lot north of the Hilton Hotel,tent/table/chair setup in the Family Park,vendors/sponsor/club participation for the carnival and parade,a pep rally including a presentation of the Homecoming court,and teardown/cleanup. The carnival will give approved high school organizations the opportunity to partner with a business sponsor to raise funds for the organization (i.e.Belle boosters selling their VIP card, Football selling trading cards,etc.)in addition to the children’s activities (i.e.face painting, games,etc.).Sponsorship proceeds will benefit the CSHS Student Council and proceeds collected at each individual booth will go to the individual student organization or booster club. We are looking forward to the opportunity to continue the tradition in Southlake Town Square and bring together Dragon Nation to celebrate our Carroll Dragons. To accommodate the businesses in town square,we are requesting that street closures are held to a minimum and are limited to Grand Avenue,Main Street in front of City Hall and Fountain Place.We respectfully request that Southlake DPS provides safety during the parade by escorting and managing traffic/intersection closing during the time of the parade and pep rally. Signage Request –Gazebo banner 15 days prior to event with permit Yard Signs for street closures.Street closure times to be determined by the Southlake PD.