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Item 4A REGULAR CITY COUNCIL MEETING MINUTES, FEBRUARY 20, 2024 Page 1 of 7 REGULAR CITY COUNCIL MEETING MINUTES FEBRUARY 20, 2024 LOCATION: 1400 Main Street, Southlake, Texas 76092 Council Chambers in Town Hall CITY COUNCIL PRESENT: Mayor John Huffman, Mayor Pro Tem Shawn McCaskill, Deputy Mayor Pro Tem Kathy Talley, and Councilmembers Ronell Smith, Amy Torres- Lepp, and Randy Williamson CITY COUNCIL ABSENT: Councilmember Randy Robbins STAFF PRESENT: City Manager City Manager Alison Ortowski, Senior Director of Human Resources Stacey Black, Director of Communications Pilar Schank, Chief Financial Officer Sharen Jackson, Police Chief James Brandon, Fire Chief Mike Starr, Director of Community Services David Miller, Operations Manager, Special Projects Robert Briggs, Director of Economic Development and Tourism Daniel Cortez, Director of Planning and Development Services Dennis Killough, Director of Public Works Rob Cohen, City Attorney Cara White, and City Secretary Amy Shelley. WORK SESSION: 1. CALL TO ORDER Work Session was called to order by Mayor John Huffman at 5:30pm. 2. INVOCATION: CLAYTON REED Mr. Clayton Reed provided the invocation. Mayor Huffman led the pledges of allegiance to the United States and Texas Flags. 3. SOUTHLAKE BUSINESS SPOTLIGHT: ESTELLE SPA & WELLNESS, LOCATED AT 2801 E. SH 114, SUITE 117 Director of Economic Development and Tourism Daniel Cortez introduced a video showcasing the Southlake Business Spotlight for Estelle Spa & Wellness, located at 2801 E. SH 114, Suite 117. 4. VETERAN’S MEMORIAL PROJECT ITEM 4A REGULAR CITY COUNCIL MEETING MINUTES, FEBRUARY 20, 2024 Page 2 of 7 Assistant to the Director of Community Services Milenka Lopez updated the Council on the work staff and the Southlake Arts Council have completed for the Southlake Veteran’s Memorial, explained the next steps, and the formation of a citizen-veteran focus group. 5. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE TAKEN AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR SESSION. Mayor Huffman reviewed the items on the consent agenda. REGULAR SESSION: Immediately following the work session 1. CALL TO ORDER Regular Session was called to order by Mayor Huffman at 5:48pm. 2A. EXECUTIVE SESSION Mayor Huffman announced the City Council would go into Executive Session pursuant to the Open Meetings Act, Chapter 551, Texas Government Code, Section 551.071 consultation with city attorney. City Council adjourned for Executive Session at 5:48pm. Executive Session began at 6:00pm and concluded at 6:27pm. 2B. RECONVENE Mayor Huffman reconvened the meeting at 6:35pm. 3. REPORTS: 3A. MAYOR’S REPORT 3B. CITY MANAGER’S REPORT 3B1. GOVERNMENT COMMUNICATORS DAY City Manager Alison Ortowski introduced Director of Communications Pilar Schank who discussed Government Communicators Day. Mayor Huffman read a proclamation recognizing the first annual Government Communicators Day. 3B2. MONTHLY FINANCIAL REPORT (WRITTEN) CONSENT AGENDA: All items listed below are considered to be routine by the City Council and will be enacted with one motion. There will be no separate discussion of items unless a Councilmember or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. 4. CONSENT: REGULAR CITY COUNCIL MEETING MINUTES, FEBRUARY 20, 2024 Page 3 of 7 4A. APPROVE MINUTES FROM THE FEBRUARY 6, 2024, REGULAR CITY COUNCIL MEETING. 4B. EXCUSE THE ABSENCE OF COUNCILMEMBER RANDY ROBBINS FROM THE FEBRUARY 20, 2024, REGULAR CITY COUNCIL MEETING. 4C. APPROVING RESOLUTION NO. 24-006, AMENDING THE BYLAWS OF THE LIBRARY BOARD. 4D. RESOLUTION NO. 24-007, APPOINT A CHAIR OF THE BOARD OF DIRECTORS OF TAX INCREMENT REINVESTMENT ZONE NUMBER ONE FOR THE 2024 CALENDAR YEAR. 4E. APPROVE FINAL CONCEPT AND CONTRACT WITH ARTIST VITO DIBARI, DBA DIBARI AND ASSOCIATES, IN AN AMOUNT NOT TO EXCEED $100,000 FOR PUBLIC ART TO BE INSTALLED AT DPS WEST. 4F. ACCEPT DONATION FOR LIBRARY DOOR ART FOR AN AMOUNT NOT TO EXCEED $1,200. 4G. ORDINANCE NO. 480-811, ZA24-0001, 1ST READING, ZONING CHANGE AND CONCEPT PLAN FOR 974 W. DOVE, FOR PROPERTY DESCRIBED AS LOT 1R2, R.P. ESTES SUBDIVISION, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS, AND LOCATED AT 974 W DOVE ROAD, SOUTHLAKE, TEXAS. CURRENT ZONING: “AG” AGRICULTURAL DISTRICT. PROPOSED ZONING: “SF-2” SINGLE FAMILY ZONING DISTRICT. SPIN NEIGHBORHOOD #5. 4H. TABLE: ORDINANCE NO. 1269-B, CP24-0001, 1ST READING, AMENDMENT TO THE CITY OF SOUTHLAKE CONSOLIDATED FUTURE LAND USE PLAN, AN ELEMENT OF THE SOUTHLAKE COMPREHENSIVE PLAN FOR THE OVERLOOK, FOR PROPERTY DESCRIBED AS A PORTION OF TRACT 3C, W.W. HALL SURVEY ABSTRACT 695, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 240 N. CARROLL AVENUE, SOUTHLAKE, TEXAS. CURRENT ZONING: “AG” AGRICULTURAL DISTRICT. SPIN NEIGHBORHOOD #7. (THIS ITEM WAS TABLED AT THE APPLICANT'S REQUEST AT THE FEBRUARY 8, 2024 PLANNING AND ZONING COMMISSION MEETING AND IS SCHEDULED TO BE CONSIDERED BY THE PLANNING AND ZONING COMMISSION AT THEIR FEBRUARY 22, 2024 MEETING. PENDING THE PLANNING AND ZONING COMMISSION'S RECOMMENDATION, THIS ITEM WILL BE PLACED ON THE MARCH 5, 2024 CITY COUNCIL AGENDA FOR 1ST READING CONSIDERATION AND THE MARCH 19, 2024 CITY COUNCIL AGENDA FOR 2ND READING CONSIDERATION AND PUBLIC HEARING.) 4I. TABLE: ORDINANCE NO. 480-810, ZA23-0072, 1ST READING, ZONING CHANGE AND DEVELOPMENT PLAN FOR THE OVERLOOK AND WILLOWTREE GARDENS, FOR PROPERTY DESCRIBED AS TRACTS 3C, REGULAR CITY COUNCIL MEETING MINUTES, FEBRUARY 20, 2024 Page 4 of 7 AND PORTIONS OF TRACTS 3D03, AND 3D03A, W.W. HALL SURVEY ABSTRACT 695, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 240 N. CARROLL AVENUE, SOUTHLAKE, TEXAS. CURRENT ZONING: “AG” AGRICULTURAL DISTRICT. PROPOSED ZONING: “TZD” TRANSITIONAL ZONING DISTRICT. SPIN NEIGHBORHOOD #7. (THIS ITEM WAS TABLED AT THE APPLICANT'S REQUEST AT THE FEBRUARY 8, 2024 PLANNING AND ZONING COMMISSION MEETING AND IS SCHEDULED TO BE CONSIDERED BY THE PLANNING AND ZONING COMMISSION AT THEIR FEBRUARY 22, 2024 MEETING. PENDING THE PLANNING AND ZONING COMMISSION'S RECOMMENDATION, THIS ITEM WILL BE PLACED ON THE MARCH 5, 2024 CITY COUNCIL AGENDA FOR 1ST READING CONSIDERATION AND THE MARCH 19, 2024 CITY COUNCIL AGENDA FOR 2ND READING CONSIDERATION AND PUBLIC HEARING.) APPROVED Motion was made to approve Consent Items 4A-4I, as written, noting the following: - Item 4D: o Appointing Randy Williamson as the Chair of the Tax Increment Reinvestment Zone Number One for the 2024 calendar year. Motion: McCaskill Second: Talley Ayes: Talley, McCaskill, Huffman, Smith, Torres-Lepp, Williamson Nays: None Absent: Robbins Approved: 6-0 REGULAR AGENDA: 5. PUBLIC FORUM Mayor Huffman opened the public forum at 7:08pm. There being no one wishing to speak, Mayor Huffman closed the public forum at 7:08pm. 6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED ITEMS: 6A. ORDINANCE NO. 480-771A, ZA23-0077, 2ND READING, ZONING CHANGE AND SITE PLAN FOR 360 S. NOLEN DRIVE, LOCATED ON PROPERTY DESCRIBED AS LOT 2, BLOCK A, GMI SOUTHLAKE ADDITION, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 360 S. NOLEN DR., SOUTHLAKE, TEXAS. CURRENT ZONING: “S-P-2” GENERALIZED SITE PLAN DISTRICT. REQUESTED ZONING: “S-P-2” GENERALIZED SITE PLAN DISTRICT. SPIN NEIGHBORHOOD #8. PUBLIC HEARING APPROVED REGULAR CITY COUNCIL MEETING MINUTES, FEBRUARY 20, 2024 Page 5 of 7 Director of Planning and Development Services Dennis Killough presented Item 6A and answered questions from the Council. Mayor Huffman opened the public hearing at 6:43pm. There being no one wishing to speak, Mayor Huffman closed the public hearing at 6:43pm. Motion was made to approve Item 6A, Ordinance No. 480-771a, ZA23-0077, 2nd Reading, Zoning Change and Site Plan for 360 S. Nolen Drive, located on property described as Lot 2, Block A, GMI Southlake Addition, City of Southlake, Tarrant County, Texas and located at 360 S. Nolen Dr., subject to Staff Report dated February 13, 2024, and Site Plan Review Summary No. 3, dated January 18, 2024. Motion: McCaskill Second: Talley Ayes: Talley, McCaskill, Huffman, Smith, Torres-Lepp, Williamson Nays: None Absent: Robbins Approved: 6-0 ORDINANCE NO. 480-771A AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS; GRANTING A ZONING CHANGE ON A CERTAIN LOT OF LAND WITHIN THE CITY OF SOUTHLAKE, TEXAS BEING LEGALLY DESCRIBED AS LOT 2, BLOCK A, GMI ADDITION SOUTHLAKE, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS BEING APPROXIMATELY X ACRES, AND MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT “A” FROM “S-P-2” GENERALIZED SITE PLAN DISTRICT TO “S-P-2” GENERALIZED SITE PLAN DISTRICT, AS DEPICTED ON THE APPROVED SITE PLAN ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT “B”, SUBJECT TO THE SPECIFIC REQUIREMENTS CONTAINED IN THIS ORDINANCE; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; DETERMINING THAT THE PUBLIC INTEREST, MORALS AND GENERAL WELFARE DEMAND THE ZONING CHANGES AND AMENDMENTS HEREIN MADE; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING AN EFFECTIVE DATE. 6B. ORDINANCE NO. 480-763B, ZA23-0078, 2ND READING, ZONING CHANGE AND SITE PLAN FOR THE WHEELHOUSE, TO INCLUDE A VARIANCE TO THE MASONRY ORDINANCE NO. 557, AS AMENDED, ON PROPERTY DESCRIBED AS TRACTS 6C, 6C02, 6C03, 6C01A, JESSE G. ALLEN SURVEY ABSTRACT NO. 18, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS, AND LOCATED AT 880-950 DAVIS BLVD., SOUTHLAKE, TEXAS. CURRENT REGULAR CITY COUNCIL MEETING MINUTES, FEBRUARY 20, 2024 Page 6 of 7 ZONING: “S-P-1” DETAILED SITE PLAN DISTRICT. REQUESTED ZONING: “S-P-1” DETAILED SITE PLAN DISTRICT. SPIN NEIGHBORHOOD #10. PUBLIC HEARING APPROVED Director of Planning and Development Services Dennis Killough presented Item 6B and answered questions from the Council. Mayor Huffman opened the public hearing at 6:45pm. There being no one wishing to speak, Mayor Huffman closed the public hearing at 6:45pm. Motion was made to approve Item 6B, 480-763b, ZA23-0078, 2nd Reading, Zoning Change and Site Plan for the Wheelhouse, to include a variance to the Masonry Ordinance No. 557, as amended, on property described as Tracts 6C, 6C02, 6C03, 6C01A, Jesse G. Allen Survey Abstract No. 18, City of Southlake, Tarrant County, Texas, and located at 880-950 Davis Blvd., subject to Staff Report dated February 13, 2024, and Plan Review Summary No. 1, dated December 29, 2023. Motion: McCaskill Second: Talley Ayes: Talley, McCaskill, Huffman, Smith, Torres-Lepp, Williamson Nays: None Absent: Robbins Approved: 6-0 ORDINANCE NO. 480-763B AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS; GRANTING A ZONING CHANGE ON A CERTAIN TRACT OR TRACTS OF LAND WITHIN THE CITY OF SOUTHLAKE, TEXAS BEING LEGALLY DESCRIBED AS ALL OF TRACTS 6C01A, 6C AND 6C03 AND A PORTION OF TRACT 6C02, JESSE G. ALLEN SURVEY, ABSTRACT NO. 18, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS, BEING APPROXIMATELY 6.235 ACRES, AND MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT “A” FROM “S-P-1” DETAILED SITE PLAN DISTRICT AND “I-1” LIGHT INDUSTRIAL DISTRICT TO “S-P-1” DETAILED SITE PLAN DISTRICT, AS DEPICTED ON THE APPROVED SITE PLAN ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT “B”, SUBJECT TO THE SPECIFIC REQUIREMENTS CONTAINED IN THIS ORDINANCE; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; DETERMINING THAT THE PUBLIC INTEREST, MORALS AND GENERAL WELFARE DEMAND THE ZONING CHANGES AND AMENDMENTS HEREIN MADE; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING AN EFFECTIVE DATE. REGULAR CITY COUNCIL MEETING MINUTES, FEBRUARY 20, 2024 Page 7 of 7 7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS: (THERE ARE NO ITEMS ON THIS AGENDA.) 8. RESOLUTIONS: (THERE ARE NO ITEMS ON THIS AGENDA.) 9. OTHER ITEMS FOR CONSIDERATION: 9A. ADOPT THE FY 2024-2028 CAPITAL IMPROVEMENTS PROGRAM. APPROVED Chief Financial Officer Sharen Jackson presented Item 9A and answered questions from the Council. Motion was made to approve Item 9A, adopting the FY 2024-2028 Capital Improvements Program, and noting the following: - Adopting the FY 2024-2028 Capital Improvements Program as presented, with the exception of the reduction of the $6.6 million funding – General Fund certificates of obligation as discussed, this evening. Motion: McCaskill Second: Talley Ayes: Talley, McCaskill, Huffman, Smith, Torres-Lepp, Williamson Nays: None Absent: Robbins Approved: 6-0 10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS AGENDA.) 11. ADJOURNMENT Mayor Huffman adjourned the meeting at 7:08pm. *An audio recording of this meeting will be permanently retained in the City Secretary’s Office. MINUTES APPROVED ON THIS, THE 5TH OF MARCH 2024. ______________________________ John Huffman Mayor ATTEST: ______________________________ Amy Shelley, TRMC City Secretary