Item 4ACITY OF
SOUTHLAKE
TEXAS I ITEM 4A
REGULAR CITY COUNCIL MEETING MINUTES FEBRUARY 6, 2024
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
CITY COUNCIL PRESENT: Mayor John Huffman, Mayor Pro Tern Shawn McCaskill,
Deputy Mayor Pro Tern Kathy Talley, and Councilmembers Randy Robbins, Ronell Smith,
Amy Torres-Lepp, and Randy Williamson
STAFF PRESENT: City Manager City Manager Alison Ortowski, Senior Director of
Human Resources Stacey Black, Director of Communications Pilar Schank, Chief
Financial Officer Sharen Jackson, Police Chief James Brandon, Fire Chief Mike Starr,
Director of Community Services David Miller, Operations Manager, Special Projects
Robert Briggs, Director of Economic Development and Tourism Daniel Cortez, Director
of Planning and Development Services Dennis Killough, Director of Public Works Rob
Cohen, City Attorney Cara White, and City Secretary Amy Shelley.
WORK SESSION:
1. CALL TO ORDER
Work Session was called to order by Mayor John Huffman at 5:31 pm.
2. INVOCATION: CLAYTON REED
Mr. Clayton Reed provided the invocation via video. Mayor Huffman led the pledges of
allegiance to the United States and Texas Flags.
3. 2024 EMPLOYEE APPRECIATION WEEK AND EMPLOYEE PERFORMANCE
AWARDS
Senior Director of Human Resources Stacey Black highlighted the 2024 Employee
Appreciation Week and employees who will receive performance awards for work in 2023.
4. FY 2024 PROPOSED CAPITAL IMPROVEMENTS PROGRAM OVERVIEW
City Manager Alison Ortowski initiated the FY 2024 proposed Capital Improvements
Program presentation. She then invited Chief Financial Officer Sharen Jackson and
Public Works Director Rob Cohen to provide further insight into the proposed FY 2024
Capital Improvements Program.
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5. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE TAKEN
AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR SESSION.
Mayor Huffman reviewed the items on the consent agenda.
REGULAR SESSION: Immediately following the work session
1. CALL TO ORDER
Regular Session was called to order by Mayor Huffman at 6:11 pm.
2A. EXECUTIVE SESSION
Mayor Huffman announced the City Council would go into Executive Session pursuant to
the Open Meetings Act, Chapter 551, Texas Government Code, Section 551.071
consultation with city attorney and Section 551.074 deliberation regarding personnel
matters. City Council adjourned for Executive Session at 6:11 pm. Executive Session
began at 6:21 pm and concluded at 6:45pm.
2B. RECONVENE
Mayor Huffman reconvened the meeting at 6:51 pm.
3. REPORTS:
3A. MAYOR'S REPORT
3A1. WELCOMING NEW CITY MANAGER ALISON ORTOWSKI
Mayor Huffman welcomed new City Manager Alison Ortowski and provided highlights
about her public administration career, professional development, and accomplishments
and awards. The City Council offered their remarks and congratulations to her as well.
3B. CITY MANAGER'S REPORT
3131. LIBRARY PROGRAM UPDATES
City Manager Alison Ortowski introduced the Library's Marketing and Digital Coordinator
Andrew Burnett who discussed the Library's programming and marketing efforts.
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. CONSENT:
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4A. APPROVE MINUTES FROM THE JANUARY 16, 2024, REGULAR CITY
COUNCIL MEETING.
4B. APPROVE MINUTES FROM THE JANUARY 22, 2024, CITY COUNCIL WINTER
WORKSHOP.
4C. APPROVE RESOLUTION NO. 24-005, AMENDING THE BYLAWS OF THE
METROPORT TEEN COURT ADVISORY BOARD.
4D. EXCUSE THE ABSENCE OF PLANNING AND ZONING COMMISSIONER
LORA GUNTER FROM THE JANUARY 18, 2024, REGULAR PLANNING AND
ZONING COMMISSION MEETING.
4E. APPROVE AN ENCROACHMENT AND JOINT USE AGREEMENT FOR A
WOOD AND IRON FENCE WITHIN THE DRAINAGE EASEMENT LOCATED AT
1704 AND 1708 KINGSLEY CT.
APPROVED
Motion was made to approve Consent Items 4A-4E, as written, moving Items 7A, 7B, 8A,
and 8B from the Regular Agenda to the Consent Agenda, noting the following:
- Item 7A:
o Approving Ordinance No. 480-771 a, ZA23-0077, 1st Reading, Zoning
Change and Site Plan for 360 S. Nolen Drive, located on property described
as Lot 2, Block A, GMI Southlake Addition, City of Southlake, Tarrant
County, Texas and located at 360 S. Nolen Dr., subject to the Staff Report
dated January 30, 2024, and Site Plan Review Summary No. 3, dated
January 18, 2024, and noting:
■ Approving a zoning change and site plan to include "Day Nurseries"
as an additional permitted use only within Lot 2 in Phase 2 of the
development as shown on the site plan.
- Item 7B:
o Approving Ordinance No. 480-763b, ZA23-0078, 1st Reading, Zoning
Change and Site Plan for the Wheelhouse, to include a variance to the
Masonry Ordinance No. 557, as amended, on property described as Tracts
6C, 6CO2, 6CO3, 6C01 A, Jesse G. Allen Survey Abstract No. 18, City of
Southlake, Tarrant County, Texas, and located at 880-950 Davis Blvd.,
subject to the Staff Report dated January 30, 2024, and Plan Review
Summary No. 1, dated December 29, 2023, and noting:
■ Approving the zoning change and site plan to add the permitted use
of a "Private Club" for wine storage, with no alcohol sales, permitted
only within Building 2 and limited to 10,000 sq. ft., with no other
changes to the current S-P-1 district zoning regulations, site plan and
variances as previously approved.
- Item 8A:
o Approving Resolution No. 24-003, appointing a member and a Chair to fill
a vacancy on the Parks and Recreation Board, and noting:
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■ Leaving Place 3 VACANT, with a Term to expire June 2024, and
appointing Magdalena Battles as the Parks and Recreation Board
Chair until June 2024.
- Item 8B:
o Approving Resolution No. 24-004, appointing a Parks and Recreation Board
representative to the Southlake Parks Development Corporation and
Corridor Planning Committee to fill a vacancy, and noting:
■ Appointing Magdalena Battles as the Parks and Recreation Board
representative to SPDC and the Corridor Planning Committee with a
Term to expire June 2024.
Motion: McCaskill
Second: Talley
Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Torres-Lepp, Williamson
Nays: None
Approved: 7-0
REGULAR AGENDA:
5. PUBLIC FORUM
Mayor Huffman opened the public forum at 7:13pm.
John J. Kirby, IV, 626 N. Ruddell St., Denton, Texas, 76209, spoke about the American
Legion Post 14 programs for local high school students.
There being no one else wishing to speak, Mayor Huffman closed the public forum at
7:15pm.
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS: (THERE ARE NO ITEMS ON THIS AGENDA.)
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS:
7A. ORDINANCE NO. 480-771A, ZA23-0077, 1ST READING, ZONING CHANGE
AND SITE PLAN FOR 360 S. NOLEN DRIVE, LOCATED ON PROPERTY
DESCRIBED AS LOT 2, BLOCK A, GMI SOUTHLAKE ADDITION, CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 360 S. NOLEN
DR., SOUTHLAKE, TEXAS. CURRENT ZONING: "S-P-2" GENERALIZED SITE
PLAN DISTRICT. REQUESTED ZONING: "S-P-2" GENERALIZED SITE PLAN
DISTRICT. SPIN NEIGHBORHOOD #8.
APPROVED UNDER CONSENT
7B. ORDINANCE NO. 480-763B, ZA23-0078, 1ST READING, ZONING CHANGE
AND SITE PLAN FOR THE WHEELHOUSE, TO INCLUDE A VARIANCE TO
THE MASONRY ORDINANCE NO. 557, AS AMENDED, ON PROPERTY
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DESCRIBED AS TRACTS 6C, 6CO2, 6CO3, 6C01A, JESSE G. ALLEN SURVEY
ABSTRACT NO. 18, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS, AND
LOCATED AT 880-950 DAVIS BLVD., SOUTHLAKE, TEXAS. CURRENT
ZONING: "S-P-1" DETAILED SITE PLAN DISTRICT. REQUESTED ZONING:
"S-P-1" DETAILED SITE PLAN DISTRICT. SPIN NEIGHBORHOOD #10.
APPROVED UNDER CONSENT
8. RESOLUTIONS:
8A. RESOLUTION NO. 24-003, APPOINTING A MEMBER AND A CHAIR TO FILL
A VACANCY ON THE PARKS AND RECREATION BOARD.
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8B. RESOLUTION NO. 24-004, APPOINTING A PARKS AND RECREATION
BOARD REPRESENTATIVE TO THE SOUTHLAKE PARKS DEVELOPMENT
CORPORATION AND CORRIDOR PLANNING COMMITTEE TO FILL A
VACANCY.
APPROVED UNDER CONSENT
9. OTHER ITEMS FOR CONSIDERATION:
9A. MSP24-0001, MASTER SIGN PLAN FOR THE HOTEL ORIGINALLY KNOWN
AS CAMBRIA LOCATED AT 2104 E. S.H. 114, SOUTHLAKE, TEXAS.
APPROVED
Director of Planning and Development Services Dennis Killough presented Item 9A and
answered questions from the Council.
Motion was made to approve Item 9A, MSP24-0001, Master Sign Plan for the hotel
originally known as Cambria located at 2104 E. S.H. 114, subject to the Staff Report dated
January 30, 2024, and noting the following:
- Approving a Master Sign Plan for two upper -story signs to replace the existing
"Cambria" hotel signs;
- Also, approving a general sign band area to allow the new signs to be placed
without requiring additional City Council approval, following the second name
change;
- and allowing the temporary banner signs to remain on the building until the new
signs are installed, noting the duration of the banner sign approval is 12 weeks,
allowing staff to grant up to an additional four weeks if needed.
Motion: McCaskill
Second: Talley
Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Torres-Lepp, Williamson
Nays: None
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Approved: 7-0
10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
11. ADJOURNMENT
Mayor Huffman adjourned the meeting at 7:33pm.
*An audio recording of this meeting will be permanently retained in the City Secretary's
Office.
MINUTES APPROVED ON THIS, THE 20TH OF FEBRUARY 2024.
John Huffman
Mayor
ATTEST:
Amy Shelley, TRMC
City Secretary
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