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Item 8A - MemoCITY OF SOUTHLAKE To: From: Subject: Action Requested: Background Information: MEMORANDUM January 30, 2023 Alison Ortowski, City Manager Amy Shelley, City Secretary Item 8A Resolution No. 24-003, appointing a member and a Chair to fill a vacancy on the Parks and Recreation Board. Approve Resolution No. 24-003, appointing a member and a Chair to fill a vacancy on the Parks and Recreation Board. Each year, the City Council appoints members of the public to various boards, commissions, and committees. Each member is appointed for a two-year term, unless indicated otherwise. Members of the public indicate their interest in volunteering by submitting a completed application to the City Secretary's Office. Applications are available on the City's website and from the City Secretary's Office. On January 17, 2024, the Parks and Recreation Board member and Chair Frances Scharli filed as a candidate for the May 4, 2024, Special Election, thereby creating a member and Chair vacancy on the Parks and Recreation Board. The Charter outlines the following: Chapter VII. Elections Section B. 7.11 — Holding Other Office. 'If any member of a board or commission appointed by the Council shall become a candidate for election to any public office of the City, he/she shall immediately upon becoming a candidate forfeit his/her place as a member of such board or commission. " The purpose of this request is to fill the vacancy and appoint a Chair due to Frances Scharli's automatic resignation. The members of the Parks and Recreation Board include: Member Place Term John Thomas Place 1 June 2024 Kevin Klaas Place 2 June 2025 VACANT Place 3 June 2024 Battles Place 4 June 2025 -Magdalena Deanna Kienast Place 5 June 2024 Chad Bedwell Place 6 June 2025 Paul Venesky Place 7, Vice Chair June 2024 Financial Considerations: Non -applicable Strategic Link: CSOC2: Enhancing the sense of community through the board appointment process by creating opportunities for volunteer involvement. Citizen Input/ Board Review: Non -applicable Legal Review: Non -applicable Alternatives: Adopt resolution appointing members to fill the place and chair vacancies or leave them vacant to fill during a later appointment period. Supporting Documents: Resolution No. 24-003 Staff Recommendation: Approve Resolution No. 24-003, appointing a member and a Chair to fill a vacancy on the Parks and Recreation Board. RESOLUTION NO. 24-003 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, APPOINTING A MEMBER AND A CHAIR TO THE PARKS AND RECREATION BOARD; PROVIDING AN EFFECTIVE DATE. Whereas, the City Council appoints members of the public to various boards, commissions and committees to serve a two-year term, unless indicated otherwise; and, Whereas, each appointee shall be a citizen of Southlake and a registered voter;and, Whereas, the membership and qualifications for each board, commission and committee are identified by City Charter, ordinance, or resolution; and, Whereas, the City Council desires to appoint a member and a Chair to the following: • Parks and Recreation Board NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, THAT: Section 1. All the findings in the preamble are found to be true and correct and the City Council does hereby incorporate said findings into the body of this resolution as if copied in its entirety. Section 2. The following citizen(s) are appointed to serve on the Parks and Recreation Board for the stated terms and until their successors have been duly appointed and qualified by Council. NAME POSITION TERM PLACE 3 JUNE 2024 Section 3. The City Council hereby appoints as Chair until June 2024. Section 4. This resolution is hereby effective upon passage and approval by the City Council. PASSED AND APPROVED THIS THE 6T" DAY OF FEBRUARY 2024. ATTEST: CITY OF SOUTHLAKE, TEXAS John Huffman Mayor Amy Shelley, TRMC City Secretary