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Item 4ACITY OF SOUTHLAKE TEXAS ITEM 4A REGULAR CITY COUNCIL MEETING MINUTES JANUARY 16, 2024 LOCATION: 1400 Main Street, Southlake, Texas 76092 Council Chambers in Town Hall CITY COUNCIL PRESENT: Mayor John Huffman, Mayor Pro Tern Shawn McCaskill, Deputy Mayor Pro Tern Kathy Talley, and Councilmembers Randy Robbins, Ronell Smith, Amy Torres-Lepp, and Randy Williamson STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Alison Ortowski, Senior Director of Human Resources Stacey Black, Director of Communications Pilar Schank, Chief Financial Officer Sharen Jackson, Police Chief James Brandon, Fire Chief Mike Starr, Director of Community Services David Miller, Operations Manager, Special Projects Robert Briggs, Director of Economic Development and Tourism Daniel Cortez, Director of Planning and Development Services Dennis Killough, Director of Public Works Rob Cohen, City Attorney Allen Taylor, and City Secretary Amy Shelley. WORK SESSION: 1. CALL TO ORDER Work Session was called to order by Mayor Pro Tern Shawn McCaskill at 5:30pm. 2. INVOCATION: CLAYTON REED Mr. Clayton Reed provided the invocation. Mayor Pro Tern Shawn McCaskill led the pledges of allegiance to the United States and Texas Flags. 3. HONORS & RECOGNITION: PARKS AND RECREATION AWARDS Director of Community Services David Miller introduced Community Services Community Relations Manager Vicky Schiber and Deputy Director Ryan McGrail who highlighted two awards recently received by the Department. 4. RECOGNITION OF CITY MANAGER SHANA YELVERTON The City Council and staff recognized City Manager Shana Yelverton's 30-year career with Southlake and congratulated her on her upcoming retirement. REGULAR CITY COUNCIL MEETING MINUTES, JANUARY 16, 2024 Page I of '8 5. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE TAKEN AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR SESSION. Mayor Pro Tern Shawn McCaskill reviewed the items on the consent agenda. REGULAR SESSION: Immediately following the work session 1. CALL TO ORDER Regular Session was called to order by Mayor Pro Tern Shawn McCaskill at 6:27pm. 2A. EXECUTIVE SESSION Mayor Pro Tern Shawn McCaskill announced the City Council would go into Executive Session pursuant to the Open Meetings Act, Chapter 551, Texas Government Code, Section 551.071 consultation with city attorney; Section 551.074 deliberation regarding personnel matters; and Section 551.087 deliberation regarding economic development negotiations. City Council adjourned for Executive Session at 6:27pm. Executive Session began at 6:35pm and concluded at 7:06pm. Mayor Huffman returned to the meeting after Executive Session, and Councilmember Randy Robbins left the meeting prior to Executive Session. 2B. RECONVENE Mayor Huffman reconvened the meeting at 7:14pm. 3. REPORTS: 3A. MAYOR'S REPORT 3B. CITY MANAGER'S REPORT 3131. SOUTHLAKE OPEN REWARDS PROGRAM Assistant City Manager Alison Ortowski introduced Economic Development and Tourism Director Daniel Cortez who briefly discussed the Southlake Open Rewards Program. 3132. MONTHLY FINANCIAL REPORT (WRITTEN) CONSENT AGENDA: All items listed below are considered to be routine by the City Council and will be enacted with one motion. There will be no separate discussion of items unless a Councilmember or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. 4. CONSENT: REGULAR CITY COUNCIL MEETING MINUTES, JANUARY 16, 2024 Page 2 of '8 4A. APPROVE MINUTES FROM THE DECEMBER 19, 2023, REGULAR CITY COUNCIL MEETING. 4B. APPROVE RESOLUTION NO. 24-001, ORDERING A GENERAL ELECTION TO BE HELD ON MAY 4, 2024, FOR THE PURPOSE OF ELECTING THE CITY COUNCIL FOR MAYOR AND PLACE 2; AND ORDERING A SPECIAL ELECTION TO BE HELD ON MAY 4, 2024, FOR THE PURPOSE OF ELECTING THE CITY COUNCIL FOR PLACE 3, TO FILL A VACANCY. 4C. APPROVE AN ENGINEERING SERVICES AGREEMENT (ESA) WITH KSA ENGINEERS, INC. (KSA) TO PROVIDE PRELIMINARY ENGINEERING DESIGN SERVICES FOR THE RANDOL MILL SIDEWALK IMPROVEMENT STUDY IN AN AMOUNT NOT TO EXCEED $136,000. 4D. APPROVE CONTRACT AWARD FOR SOUTHLAKE TOWN SQUARE STREET AND PARKING GARAGE SWEEPING, POWER WASHING, AND PORTER SERVICES WITH SOUTHLAKE LEASING & MANAGEMENT INC., DBA REGENT SERVICES, IN AN AMOUNT NOT TO EXCEED $135,000. 4E. APPROVE ZA23-0075, PLAT REVISION FOR LOTS 3R-1, 3R-2, AND 3R-3, BLOCK A, PINNACLE POINT ADDITION, BEING A REVISION OF LOT 3R PINNACLE POINT ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 455 S. KIMBALL AVE., SOUTHLAKE, TEXAS. CURRENT ZONING: "S-P-2" GENERALIZED SITE PLAN DISTRICT. SPIN NEIGHBORHOOD #8. 4F. APPROVE RESOLUTION NO. 24-002 FOR AN ADVANCE FUNDING AGREEMENT WITH THE TEXAS DEPARTMENT OF TRANSPORTATION (TXDOT) FOR GREEN RIBBON -FUNDED IMPROVEMENTS AT THE INTERSECTION OF STATE HIGHWAY 114 AND W. DOVE ROAD, IN AN AMOUNT NOT TO EXCEED $516,545. 4G. SV23-0022, SIGN VARIANCES FOR MAGNOLIA PROPERTY COMPANY LOCATED AT 850 S. VILLAGE CENTER DR., SOUTHLAKE, TEXAS. 4H. EXCUSE THE ABSENCES OF PLANNING AND ZONING COMMISSIONERS STACY DRISCOLL AND GINA PHALEN FROM THE JANUARY 4, 2024, REGULAR PLANNING AND ZONING COMMISSION MEETING. 41. EXCUSE THE ABSENCE OF MAYOR JOHN HUFFMAN FROM THE JANUARY 16, 2024, REGULAR CITY COUNCIL MEETING. 4J. APPROVE AN AMENDED AGREEMENT WITH BLUDOT TECHNOLOGIES INC. FOR SOFTWARE SERVICES IN AN AMOUNT NOT TO EXCEED $81,500. 4K. TABLE: ORDINANCE NO. 480-763B, ZA23-0078, 1ST READING, ZONING CHANGE AND SITE PLAN FOR THE WHEELHOUSE, TO INCLUDE A REGULAR CITY COUNCIL MEETING MINUTES, JANUARY 16, 2024 Page 3 of '8 VARIANCE TO THE MASONRY ORDINANCE NO. 557, AS AMENDED, ON PROPERTY DESCRIBED AS TRACTS 6C, 6CO2, 6CO3, 6C01A, JESSE G. ALLEN SURVEY ABSTRACT NO. 18, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS, AND LOCATED AT 880-950 DAVIS BLVD., SOUTHLAKE, TEXAS. CURRENT ZONING: "S-P-1" DETAILED SITE PLAN DISTRICT. REQUESTED ZONING: "S-P-1" DETAILED SITE PLAN DISTRICT. SPIN NEIGHBORHOOD #10. (THE APPLICANT HAS REQUESTED THIS ITEM TO BE TABLED TO THE FEBRUARY 6, 2024, CITY COUNCIL MEETING.) APPPOVFn Motion was made to approve Consent Items 4A-4K, with the withdrawal of Item 41, the excusal of the Mayor's absence. Motion: McCaskill Second: Talley Ayes: Talley, McCaskill, Huffman, Smith, Nays: None Absent: Robbins Approved: 6-0 REGULAR AGENDA: 5. PUBLIC FORUM Torres-Lepp, Williamson Mayor Huffman opened the public forum at 7:24pm. David Dowd, 2900 Hillcastle Lane, spoke about the Jones Branch sanitary sewer relocation. There being no one else wishing to speak, Mayor Huffman closed the public forum at 7:28pm. 6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED ITEMS: 6A. ORDINANCE NO. 1281, 2ND READING, ABANDONMENT OF A UTILITY EASEMENT ON AN UNPLATTED LOT FROM JAMES B. MARTIN SURVEY ABSTRACT 1134 TRACT 1 C1A, 1 C1 B, 1 C2 AND 1 F, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS. PUBLIC HEARING APPROVED Director of Public Works Rob Cohen presented Item 6A and answered questions from the Council. Mayor Huffman opened the public hearing at 7:29pm. REGULAR CITY COUNCIL MEETING MINUTES, JANUARY 16, 2024 Page 4 of '8 There being no one wishing to speak, Mayor Huffman closed the public hearing at 7:29pm. Motion was made to approve Item 6A, Ordinance No. 1281, 2nd Reading, abandonment of a utility easement on an unplatted lot from James B. Martin Survey Abstract 1134 Tract 1 C1 A, 1 C1 B, 1 C2 and 1 F, subject to Staff Report dated January 12, 2024. Motion: McCaskill Second: Talley Ayes: Talley, McCaskill, Huffman, Smith, Nays: None Absent: Robbins Approved: 6-0 Torres-Lepp, Williamson ORDINANCE NO. 1281 AN ORDINANCE VACATING AN EASEMENT ON CALLED 25.12 ACRE TRACT OF LAND CONVEYED TO DALLAS MTA, L.P. OF THE TARRANT COUNTY RECORDS, LOCATED IN THE CITY OF SOUTHLAKE; DECLARING THAT THE ENTIRETY OF SUCH EASEMENT IS UNNECESSARY FOR USE BY THE PUBLIC; AUTHORIZING THE MAYOR TO EXECUTE QUITCLAIM DEEDS RELEASING PUBLIC INTEREST OF THESE EASEMENTS; PROVIDING A SEVERABILTY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. 6B. ORDINANCE NO. 1282, 2ND READING, REDUCING IN SIZE A UTILITY EASEMENT ON LOT 111111111111, BLOCK 1, SABRE GROUP CAMPUS ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS. PUBLIC HEARING APPROVED Director of Public Works Rob Cohen presented Item 6B and answered questions from the Council. Mayor Huffman opened the public hearing at 7:29pm. There being no one wishing to speak, Mayor Huffman closed the public hearing at 7:29pm. Motion was made to approve Item 6B, Ordinance No. 1282, 2nd Reading, reducing in size a utility easement on Lot 1 R1 R1 R, Block 1, Sabre Group Campus Addition, subject to Staff Report dated January 12, 2024. Motion: McCaskill Second: Talley Ayes: Talley, McCaskill, Huffman, Smith, Torres-Lepp, Williamson Nays: None REGULAR CITY COUNCIL MEETING MINUTES, JANUARY 16, 2024 Page 5 of '8 Absent: Robbins Approved: 6-0 ORDINANCE NO. 1282 AN ORDINANCE VACATING AND REDUCING THE SIZE OF AN EASEMENT ON THE REMAINDER OF LOT 1 R1 R1 R, BLOCK 1 OF SABRE GROUP CAMPUS ADDITION OF THE TARRANT COUNTY RECORDS, LOCATED IN THE CITY OF SOUTHLAKE; DECLARING THAT A PORTION OF SUCH EASEMENT IS UNNECESSARY FOR USE BY THE PUBLIC; AUTHORIZING THE MAYOR TO EXECUTE QUITCLAIM DEEDS RELEASING PUBLIC INTEREST OF THESE EASEMENTS; PROVIDING A SEVERABILTY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. 6C. ORDINANCE NO. 1283, 2ND READING, APPROVING A FRANCHISE AGREEMENT WITH ONCOR ELECTRIC DELIVERY COMPANY, LLC. PUBLIC HEARING APPROVED Chief Financial Officer Sharen Jackson presented Item 6C and answered questions from the Council. Mayor Huffman opened the public hearing at 7:30pm. There being no one wishing to speak, Mayor Huffman closed the public hearing at 7:30pm. Motion was made to approve Item 6C, Ordinance No. 1283, 2nd Reading, approving a franchise agreement with Oncor Electric Delivery Company, LLC., subject to Staff Report dated January 12, 2024. Motion: McCaskill Second: Talley Ayes: Talley, McCaskill, Huffman, Smith, Torres-Lepp, Williamson Nays: None Absent: Robbins Approved: 6-0 ORDINANCE NO. 1283 AN ORDINANCE GRANTING TO ONCOR ELECTRIC DELIVERY COMPANY LLC, ITS SUCCESSORS AND ASSIGNS, AN ELECTRIC POWER FRANCHISE TO USE THE PRESENT AND FUTURE STREETS, ALLEYS, HIGHWAYS, PUBLIC UTILITY EASEMENTS, PUBLIC WAYS AND OTHER PUBLIC PROPERTY (PUBLIC RIGHTS - OF -WAY) OF SOUTHLAKE, TEXAS, PROVIDING FOR THE REPEAL OF ALL PRIOR FRANCHISE ORDINANCES TO ONCOR ELECTRIC DELIVERY COMPANY LLC, ITS PREDECESSORS AND ASSIGNS, PROVIDING FOR COMPENSATION THEREFOR, PROVIDING FOR AN EFFECTIVE DATE AND A TERM OF SAID FRANCHISE, PROVIDING FOR WRITTEN ACCEPTANCE OF THIS FRANCHISE, AND FINDING REGULAR CITY COUNCIL MEETING MINUTES, JANUARY 16, 2024 Page 6 of '8 THAT THE MEETING AT WHICH THIS ORDINANCE IS PASSED IS OPEN TO THE PUBLIC. 6D. ORDINANCE NO. 480-805, ZA23-0035, 2ND READING, ZONING CHANGE AND CONCEPT PLAN FOR 1390 BROWN LANE LOCATED ON PROPERTY DESCRIBED AS TRACT 1G, JOHN HEIRS CHILDRESS SURVEY ABSTRACT NO. 253, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 1390 BROWN LANE, SOUTHLAKE, TEXAS. CURRENT ZONING: "AG" AGRICULTURAL DISTRICT. REQUESTED ZONING: "SF-1A" SINGLE FAMILY RESIDENTIAL DISTRICT. SPIN NEIGHBORHOOD #5. PUBLIC HEARING APPROVFn Director of Planning and Development Services Dennis Killough presented Item 6D and answered questions from the Council. Mayor Huffman opened the public hearing at 7:32pm. There being no one wishing to speak, Mayor Huffman closed the public hearing at 7:32pm. Motion was made to approve Item 6D, Ordinance No. 480-805, ZA23-0035, 2nd Reading, Zoning Change and Concept Plan for 1390 Brown Lane located on property described as Tract 1 G, John Heirs Childress Survey Abstract No. 253, City of Southlake, Tarrant County, Texas and located at 1390 Brown Lane, subject to the Staff Report dated January 9, 2024, and Plan Review Summary No. 3, dated December 1, 2023, granting the following: - Variance to Subdivision Ordinance No. 483, as amended, Sections 8.01 and 5.04 requiring residential lots to front on a public street. Also noting: - Approving a zoning change and concept plan changing zoning from "AG" Agricultural District to "SF-1A" Single Family Residential on a single tract of land located at 1390 Brown Lane, and granting a variance to the Subdivision Ordinance No. 483, as amended, Sections 8.01 and 5.04 requiring residential lots to front on a public street, noting that the approval is subject to meeting the City of Southlake minimum fire protection and access standards. Motion: McCaskill Second: Talley Ayes: Talley, McCaskill, Huffman, Smith, Torres-Lepp, Williamson Nays: None Absent: Robbins Approved: 6-0 ORDINANCE NO. 480-805 AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS; REGULAR CITY COUNCIL MEETING MINUTES, JANUARY 16, 2024 Page 7 of '8 GRANTING A ZONING CHANGE ON A CERTAIN TRACT OR TRACTS OF LAND WITHIN THE CITY OF SOUTHLAKE, TEXAS BEING LEGALLY DESCRIBED AS TRACT 1 G, JOHN H. CHILDRESS SURVEY ABSTRACT NO. 253, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS, AND MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT "A" FROM "AG" AGRICULTURAL DISTRICT TO "SF-1A" SINGLE FAMILY RESIDENTIAL DISTRICT, AS DEPICTED ON THE APPROVED CONCEPT PLAN ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT "B", SUBJECT TO THE SPECIFIC REQUIREMENTS CONTAINED IN THIS ORDINANCE; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; DETERMINING THAT THE PUBLIC INTEREST, MORALS AND GENERAL WELFARE DEMAND THE ZONING CHANGES AND AMENDMENTS HEREIN MADE; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING AN EFFECTIVE DATE. 7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS: (THERE ARE NO ITEMS ON THIS AGENDA.) 8. RESOLUTIONS: (THERE ARE NO ITEMS ON THIS AGENDA.) 9. OTHER ITEMS FOR CONSIDERATION: (THERE ARE NO ITEMS ON THIS AGENDA.) 10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS AGENDA.) 11. ADJOURNMENT Mayor Huffman adjourned the meeting at 7:33pm. *An audio recording of this meeting will be permanently retained in the City Secretary's Office. MINUTES APPROVED ON THIS, THE 6T" OF FEBRUARY 2024. John Huffman Mayor ATTEST: Amy Shelley, TRMC City Secretary REGULAR CITY COUNCIL MEETING MINUTES, JANUARY 16, 2024 Page 8 of '8