2023-11-28 SLAC Minutes19 CITY OF
SOUTHLAKE
SOUTHLAKE ARTS COUNCIL MEETING MINUTES: November 28, 2023
LOCATION: The Marq Southlake
Champions Club- Hall of Fame Rooms
285 Shady Oaks Blvd.
Southlake, Texas 76092
TIME: 6:00 p.m.
SOUTHLAKE ARTS COUNCIL PRESENT: Chair Tamara McMillan, Vice -Chair Leslie
Walker, and Southlake Arts Council members; Julie Doyle, Terri Messing, Susan
Steinbrecher, and Milan Georgia (Alt#1)
SOUTHLAKE ARTS COUNCIL ABSENT: Arts Council members Alison Viktorin, and Tim
Sabo
STAFF PRESENT: Assistant to the Director Milenka Lopez, Community Relations
Manager Vicky Schiber, Director of Community Services David Miller, Youth Services
Librarian Stacy Wells, Chief of Police James Brandon, Fire Chief Michael Starr
CITY COUNCIL MEMBER PRESENT: Deputy Mayor Pro Tern Kathy Talley
REGULAR SESSION
1. CALL TO ORDER
Southlake Arts Council Chair Tamara McMillan called the meeting to order at 6:01
p.m.
2. PUBLIC FORUM
Chair McMillan opened the Public Forum at 6:02 p.m.
There being no one to speak, Public Forum was closed at 6:02 p.m.
3. CONSENT AGENDA
3A. APPROVAL OF THE MINUTES FROM THE OCTOBER 24, 2023, SOUTHLAKE
ARTS COUNCIL MEETING
Chair Tamara McMillan presented item 3A, approval of the minutes from
the October 24, 2023, Southlake Arts Council meeting.
APPROVED
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the November 28, 2023
Southlake Arts Council Meeting
Page 2 of 4
A motion was made to approve the minutes from the October 2023,
Southlake Arts Council meeting as presented.
Motion: Walker
Second: Georgia
Ayes: Doyle, Walker, McMillan, Messing, Steinbrecher, Georgia
Nays: None
Abstain: None
Vote: 6-0
Motion passed.
4. CONSIDER
4A. CANCELLING DECEMBER 26, 2023, SOUTHLAKE ARTS COUNCIL MEETING
Chair McMillan presented item 4A to the Arts Council for consideration.
APPROVED
A motion was made to cancel the December Arts Council Meeting.
Motion:
Doyle
Second:
Steinbrecher
Ayes:
Doyle, Walker, McMillan, Messing, Steinbrecher, Georgia
Nays:
None
Abstain:
None
Vote:
6-0
Motion passed.
5. DISCUSSION
5A. REVIEW OF FINALISTS' REVISED PROPOSALS FOR PUBLIC ART AT DPS
WEST FACILITY
Assistant to the Director Milenka Lopez presented the final art concepts
submitted by the 4 finalists. The Arts Council discussed all options and
expressed the desire to work with DiBari and Associates.
Direction to Staff: Reach out to DiBari and Associates for a conference call to
discuss further customization of "Under Our Wings" and include Chair McMillan
and Terri Messing.
5B. REVIEW TOWN SQUARE MUAL POLICY
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the November 28, 2023
Southlake Arts Council Meeting
Page 3 of 4
Assistant to the Director Milenka Lopez presented the draft of the Town Square
Mural Policy and was available to answer questions. Deputy Mayor Pro Tern
Kathy Talley asked for more clarity on the issue of distinguishing between
commercial signs and public art murals and the Arts Council's role in the
process.
Direction to Staff: Talk to the Planning Department and edit the policy to be
clearer.
5C. DOWDLE STUDIOS OPPORTUNITY
Deputy Mayor Pro Tem Kathy Talley presented item 5C and stated that it would
be brought to City Council during their Winter Workshop.
Direction to Staff: Present to City Council and report their direction back to the
Arts Council.
5D. TOWN HALL PLAZA CONCEPT DISCUSSION
Director of Community Services David Miller presented item 5D and was
available to answer questions. He stated that he was interested in the Arts
Council's perspective as to what sort of art could be incorporated in the project.
Direction to Staff: Work with community groups such as the Southlake
Community Band for their opinions.
5E. LIBRARY DOOR DONATION DISCUSSION
Youth Services Librarian Stacy Wells presented item 5E and was available to
answer questions. The Arts Council discussed ensuring the family was happy
with the project.
Direction to Staff: Follow up with the family to ensure they like the project and
add to the January agenda as a Consider item.
5F. PUBLIC ART UPDATES
Chair McMillan presented item 5F and was available to answer questions.
Direction to Staff: NA
5G. APEX UPDATES
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the November 28, 2023
Southlake Arts Council Meeting
Page 4 of 4
Terri Messing presented upcoming APEX events and was available to answer
questions.
Direction to Staff: NA.
6. ADJOURNMENT
Southlake Arts Council Chair McMillan adjourned the meeting at 7.26 p.m.
t
Tamara McMi�lfan, Chair
Attest:
ay.
Community Services Department
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork