Item 4D - MemoItem 4D
CITY OF
SOUTHLAKE
MEMORANDUM
(January 16, 2023)
To: Shana Yelverton, City Manager
From: Rob Cohen, Director of Public Works
Subject: Item 4D: Approve contract award for Southlake Town Square
Street Sweeping, Parking Garage Services, Power Washing, and
Porter Services with Southlake Leasing & Management Inc., dba
Regent Services in an amount not to exceed 135,000.
Action
Requested:
Background
Information:
Approve contract award for Southlake Town Square Street
Sweeping, Parking Garage Services, Power Washing, and Porter
Services with Southlake Leasing & Management Inc., dba Regent
Services in an amount not to exceed 135,000.
Southlake Town Square requires daily street sweeping, emptying
136 public trash cans, public parking garages East & West trash
pickup, routine parking lot sweeping, garage stairwell semi-monthly
power washing as well as special events porter services.
On November 17, 2023, sealed proposals were received from seven
vendors for Southlake contract RFP231OB200KA230020 Town
Square Street Sweeping, Garage Services, Power Washing & Porter
Services. Advertisements of the Request for Proposals (RFP) were
posted online and in the newspaper.
The RFP review and selection panel consisted of three City
employees that reviewed all seven proposals. The best value
selection criteria included customer service, availability, proximity to
Southlake, and pricing with weighted percentages are shown in the
table below:
Evaluation Criteria
Weight
Vendor Category Pricing
20%
Vendor Ability
35%
Vendor Experience
40%
Vendor Past Experience with City
5%
Total
100 %
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Item 4D
Based on the scoring matrix, Regent Services were selected as the
"Best Value" to the City.
Financial Considerations: Funding for Street Sweeping contract services are
budgeted in the annual Public Works Facilities Services Operating
Budget. The total purchase amount during this contract period will
not exceed $135,000.00 for Core Regent Services.
Strategic Link: This item links to the City's Strategy Map strategic focus areas of
Infrastructure and Development. It specifically relates to the City's
Corporate Objectives, B2: Collaborate with Select Partners to
Implement Service Solutions, and F2: Investing to Provide &
Maintain High Quality Public Assets.
Citizen Input/
Board Review: None.
Legal
Review: None.
Alternatives: The City Council may approve or deny the contract awards.
Staff
Recommendation: Approve contract award for Southlake Town Square Street
Sweeping, Parking Garage Services, Power Washing, and Porter
Services with Southlake Leasing & Management Inc., dba Regent
Services in an amount not to exceed 135,000.
Supporting
Documents: Attachment A - RFP2310B200KA230020 Square Street Sweeping,
Garage Services, Power Washing & Porter Services.
Staff
Contact: Rob Cohen, Director of Public Works
Jack Thompson, Deputy Director of Public Works — Operations
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