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Item 4C - MemoCITY OF Item 4C SOUTH LAKE MEMORANDUM (January 16, 2024) To: Shana Yelverton, City Manager From: Rob Cohen P.E., Director of Public Works Subject: Approve an Engineering Services Agreement (ESA) with KSA Engineers, Inc. (KSA) to provide preliminary engineering design services for the Randol Mill Sidewalk Improvement Study in an amount not to exceed $136,000. Action Requested: Approve an Engineering Services Agreement (ESA) with KSA Engineers, Inc. (KSA) to provide preliminary engineering design services for the Randol Mill Sidewalk Improvement Study in an amount not to exceed $136,000. Background Information: The purpose of this item is to conduct a study, which will complete schematic design and field investigations necessary for the final design of the Randol Mill sidewalk from Morgan Road to the Southlake city limits. The proposed improvements involve the addition of a 5-foot sidewalk to connect with the existing sidewalk at Morgan Road. Additionally, field investigations will thoroughly assess potential waterline and drainage enhancements within the designated project limits. In response to concerns raised by residents regarding pedestrian safety along Randol Mill, this initiative became part of the December 2021 Pathways Master Plan Update. The newly proposed sidewalk segment aims to enhance connectivity among neighborhoods situated along Randol Mill Avenue, encompassing Dove Acres, Enclave, Hillwood Estates, Regal Oaks, and Tuscan Ridge. The City remains committed to prioritizing establishing a secure, seamless, and efficient sidewalk network to facilitate connectivity between neighborhoods and close existing gaps in pedestrian facilities. An existing 8-inch water line along this corridor is currently identified as Water Master Plan Project #19, which is to be upsized to a 12-inch water line. This agreement encompasses initial design and on -site surveys for sidewalk improvements. Page 1 of 2 Item 4C Executing the preliminary engineering design requires a comprehensive investigation to produce a final design, which will require a future agreement. Considering the existing conditions and the need to incorporate new pedestrian facilities, the project may involve additional considerations, including modifications to grading and drainage and potential modifications to the existing water line. The agreement amount for preliminary engineering design is not to exceed $136,000 and includes a $12,000 contingency for any additional engineering services. Financial Considerations: Funding for the agreement is budgeted as part of the approved FY 2023 Capital Improvement Program. This award is within the project budget. Strategic Link: This item links to the City's Strategy Map strategic focus area of Infrastructure and development. It specifically relates to the City's Objective, F2: Invest to Provide and maintain High -Quality Public Assets. Citizen Input/ Board Review: None. Legal Review: The proposed agreement is a standard agreement that the City Attorney has reviewed and approved. Alternatives: The City Council may approve or deny the contract. Staff Recommendation: Approve an Engineering Services Agreement (ESA) with KSA Engineers, Inc. (KSA) to provide preliminary engineering design services for the Randol Mill Sidewalk Improvement Study in an amount not to exceed $136,000. Supporting Documents: Attachment A: Engineering Services Agreement Staff Contact: Rob Cohen, P.E., Director of Public Works Kevin Ferrer, P.E., City Engineer Bryan Ahumada, P.E., Civil Engineer Page 2 of 2