2023-12-05 CC Minutes 1 I CITY OF
SOUTH LAKE
TEXAS
REGULAR CITY COUNCIL MEETING MINUTES DECEMBER 5, 2023
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
CITY COUNCIL PRESENT: Mayor John Huffman, Mayor Pro Tern Shawn McCaskill,
Deputy Mayor Pro Tern Kathy Talley, and Councilmembers Randy Robbins, Ronell Smith,
Amy Torres-Lepp, and Randy Williamson
STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Alison
Ortowski, Senior Director of Human Resources Stacey Black, Director of
Communications Pilar Schank, Chief Financial Officer Sharen Jackson, Police Chief
James Brandon, Fire Chief Mike Starr, Director of Community Services David Miller,
Operations Manager, Special Projects Robert Briggs, Director of Economic Development
and Tourism Daniel Cortez, Director of Planning and Development Services Dennis
Killough, Director of Public Works Rob Cohen, City Attorney Allen Taylor, and City
Secretary Amy Shelley.
WORK SESSION:
1. CALL TO ORDER
Work Session was called to order by Mayor John Huffman at 5:30pm.
2. INVOCATION: CLAYTON REED
Mr. Clayton Reed provided the invocation. Mayor John Huffman led the pledges of
allegiance to the United States and Texas Flags.
3. SOUTHLAKE CHAMBER OF COMMERCE UPDATE
Southlake Chamber of Commerce Former Chairman of the Board, Chuck Hulett, provided
an update to the Council on the work of the Chamber.
4. REVIEW OF THE SOUTHLAKE SIDEWALKS PROGRAM
Director of Public Works Robert Cohen reviewed the City's current sidewalk program and
discussed ranking, priorities, and challenges. This presentation was a follow-up
discussion from the November 7, 2023, City Council meeting.
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5. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE TAKEN
AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR SESSION.
Mayor Huffman reviewed the items on the consent agenda.
REGULAR SESSION: Immediately following the work session
1. CALL TO ORDER
Regular Session was called to order by Mayor Huffman at 6:05pm.
2A. EXECUTIVE SESSION
Mayor Huffman announced the City Council would go into Executive Session pursuant to
the Open Meetings Act, Chapter 551, Texas Government Code, Section 551.071
consultation with city attorney; Section 551 .072 deliberation regarding real property;
Section 551.074 deliberation regarding personnel matters; and Section 551.087
deliberation regarding economic development negotiations. City Council adjourned for
Executive Session at 6:05pm. Executive Session began at 6:15pm and concluded at
6:54pm.
2B. RECONVENE
Mayor Huffman reconvened the meeting at 6:58pm.
As a result of Executive Session, a motion was made to approve an employment
agreement with Alison Ortowski to employ her as the City of Southlake's City Manager,
effective February 1 , 2024.
Motion: McCaskill
Second: Talley
Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Torres-Lepp, Williamson
Nays: None
Absent: None
Approved: 7-0
3. REPORTS:
3A. MAYOR'S REPORT
3B. CITY MANAGER'S REPORT
3B1. HOME FOR THE HOLIDAYS RECAP AND MARKETING EFFORTS
City Manager Shana Yelverton introduced Tourism and Marketing Manager Hillary
Cromer, who provided highlights to this year's Home for the Holidays — Christmastime in
Southlake event and its marketing efforts.
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CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. CONSENT:
4A. APPROVE MINUTES FROM THE NOVEMBER 7, 2023, REGULAR CITY
COUNCIL MEETING.
4B. APPROVE RESOLUTION NO. 23-027, APPOINTING A MEMBER TO FILL A
VACANCY ON THE SENIOR ADVISORY COMMISSION.
4C. APPROVE THE UPDATE TO THE CITY'S FACILITY USE RESERVATION
POLICY.
4D. APPROVE RESOLUTION 23-029, AMENDING THE CITY FEE SCHEDULE.
4E. THIS ITEM WAS LEFT BLANK INTENTIONALLY.
4F. APPROVE THE PURCHASE OF SOFTWARE SUPPORT SERVICES AND
ANNUAL MAINTENANCE FROM DATA TRANSFER SOLUTIONS, LLC, IN AN
AMOUNT NOT TO EXCEED $120,000.
4G. APPROVE A 3-YEAR LEASE AGREEMENT WITH APPLIED CONCEPTS FOR
POLICE RADAR EQUIPMENT IN AN AMOUNT NOT TO EXCEED $88,000.
4H. APPROVE A RENEWAL AND AMENDMENT TO AN INTERLOCAL
AGREEMENT (ILA) WITH TARRANT COUNTY TO RECEIVE FINANCIAL
SUPPORT AND REIMBURSEMENT OF UP TO $2,225,000 FOR THE WEST
CONTINENTAL BOULEVARD PROJECTS AT DAVIS BOULEVARD AND
SOUTH PEYTONVILLE AVENUE.
41. APPROVE ORDINANCE NO. 1281, 1ST READING, ABANDONMENT OF A
UTILITY EASEMENT ON AN UNPLATTED LOT FROM JAMES B. MARTIN
SURVEY ABSTRACT 1134 TRACT 1C1A 1C1B 1C2 & 1F, AN ADDITION TO
THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS (IF APPROVED, THE
PUBLIC HEARING WILL BE HELD AT THE JANUARY 2, 2024, CITY COUNCIL
MEETING.)
4J. APPROVE ORDINANCE NO. 1282, 1ST READING, REDUCING IN SIZE A
UTILITY EASEMENT ON LOT 1 R1 R1 R, BLOCK 1, SABRE GROUP CAMPUS
ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT
COUNTY, TEXAS (IF APPROVED, THE PUBLIC HEARING WILL BE HELD AT
THE JANUARY 2, 2024, CITY COUNCIL MEETING.)
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4K. APPROVE THE CONSTRUCTION CONTRACT AWARD FOR THE
EMERGENCY OPERATIONS CENTER RELOCATION PROJECT TO GLIDEN
INDUSTRIES, LLC, IN AN AMOUNT NOT TO EXCEED $753,000.
4L. APPROVE THE PROPOSAL FROM FORD AUDIO-VISUAL SYSTEMS, LLC
FOR THE PURCHASE OF EQUIPMENT AND SERVICES AND INSTALLATION
OF THE AUDIO-VIDEO COMPONENTS FOR THE EMERGENCY OPERATIONS
CENTER RELOCATION PROJECT, IN AN AMOUNT NOT TO EXCEED
$259,000.
4M. APPROVE THE PROPOSALS FROM PRESIDIO NETWORKED SOLUTIONS
GROUP, LLC FOR THE PURCHASE OF EQUIPMENT AND SERVICES AND
INSTALLATION OF NETWORKING EQUIPMENT AND DATA CABLING FOR
THE EMERGENCY OPERATIONS RELOCATION PROJECT, IN AN AMOUNT
NOT TO EXCEED $68,000.
4N. APPROVE THE PROPOSAL FROM GL SEAMAN & COMPANY FOR THE
PURCHASE AND INSTALLATION OF PRE-MANUFACTURED WALL
SYSTEMS FOR THE EMERGENCY OPERATIONS CENTER RELOCATION
PROJECT, IN AN AMOUNT NOT TO EXCEED $346,000.
40. APPROVE THE PROPOSAL FROM VARI SALES CORPORATION FOR THE
PURCHASE AND INSTALLATION OF FURNITURE FOR THE EMERGENCY
OPERATIONS CENTER RELOCATION PROJECT, IN AN AMOUNT NOT TO
EXCEED $88,000.
4P. THIS ITEM WAS LEFT BLANK INTENTIONALLY.
4Q. ZA23-0063, PLAT REVISION FOR THE KIRKWOOD EAST ADDITION, ON
PROPERTY DESCRIBED AS LOT 4RI, BLOCK 1, SABRE GROUP CAMPUS
ADDITION, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS, AND
LOCATED AT 1400 KIRKWOOD BOULEVARD, SOUTHLAKE, TEXAS.
CURRENT ZONING: "NR-PUD" NON-RESIDENTIAL PLANNED UNIT
DEVELOPMENT. SPIN NEIGHBORHOOD #1.
4R. ZA23-0070 AND ZA23-0071, SIDEWALK VARIANCES FOR 1061 AND 1062 N.
WESTPARK CIRCLE, ON PROPERTY DESCRIBED AS LOT 21, I.G. BELCHER
NO. 30 ADDITION, CITY OF SOUTHLAKE, DENTON COUNTY, TEXAS,
LOCATED AT 1061 N. WESTPARK CIRCLE, SOUTHLAKE, TEXAS, AND LOT
5, I.G. BELCHER NO. 30 ADDITION, CITY OF SOUTHLAKE, DENTON
COUNTY, TEXAS, LOCATED AT 1062 N. WESTPARK CIRCLE, SOUTHLAKE,
TEXAS CURRENT ZONING: "MH" MANUFACTURED HOUSING DISTRICT.
SPIN NEIGHBORHOOD #1.
4S. VARIANCE TO THE SUBDIVISION ORDINANCE NO. 483, AS AMENDED,
SECTION 4.01.1, "EXPIRATION OF PLATS" AND A PLAT EXTENSION FOR
CASE ZA22-0052, BEING THE PLAT REVISION FOR HIGHLAND TERRACE
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AND ASSEMBLY OF GOD ADDITION, BEING A REVISION OF LOT 1 R1,
BLOCK 1, SOUTHLAKE ASSEMBLY OF GOD ADDITION, CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS, AND LOCATED AT 101 E.
HIGHLAND STREET, SOUTHLAKE, TEXAS. CURRENT ZONING: "SF-20A"
SINGLE FAMILY RESIDENTIAL DISTRICT AND "CS" COMMUNITY SERVICES
DISTRICT. SPIN NEIGHBORHOOD #7.
4T. APPROVAL OF AN INTERLOCAL AGREEMENT WITH TARRANT COUNTY
FOR FOOD ESTABLISHMENT AND PUBLIC SWIMMING POOL AND SPA
INSPECTION PROGRAM SERVICES.
4U. APPROVE ORDINANCE NO. 1023-A, 1ST READING, AN ORDINANCE OF THE
CITY OF SOUTHLAKE AMENDING CHAPTER 10 "HEALTH AND
SANITATION" ARTICLE VI "PUBLIC SWIMMING POOL AND SPAS" OF THE
CITY OF SOUTHLAKE ORDINANCES, AS AMENDED.
4V. APPROVE ORDINANCE NO. 1028-A, 1ST READING, AN ORDINANCE OF THE
CITY OF SOUTHLAKE AMENDING CHAPTER 10 "HEALTH AND
SANITATION" ARTICLE III "FOOD ESTABLISHMENTS" OF THE CITY OF
SOUTHLAKE ORDINANCES, AS AMENDED.
4W. EXCUSE THE ABSENCE OF THE PLANNING AND ZONING
COMMISSION CHAIRMAN DAN KUBIAK FROM THE REGULAR PLANNING
AND ZONING COMMISSION MEETING TO BE HELD DECEMBER 7, 2023.
APPROVED
Motion was made to approve Consent Items 4A-4W, as written, and moving Items 7A,
9A, and 9C from the Regular Agenda to the Consent Agenda, noting the following:
- Item 4B — appointing Brent Mcllvain to the Senior Advisory Commission, Place 5,
with term to expire October 2025;
- Item 4E — left blank intentionally;
- Item 4P - left blank intentionally;
- Item 7A — Ordinance No. 1228B, 1st Reading
- Item 9A — SV23-0020, Sign Variance for Top Prospects Academy located at 2870
Market Loop, subject to the Staff Report dated November 28, 2023, and approving
the sign variance for the flat panel sign and allowing the sign area of approximately
40 sq. ft., as presented.
- Item 9C - ZA23-0069, Sidewalk Variance for 1049 Shady Oaks Drive, on property
described as Tract 8A3, Thomas M. Hood Survey Abstract No. 706, City of
Southlake, Tarrant County, Texas, located at 1049 Shady Oaks Drive, subject to
the Staff Report dated November 28, 2023, approving the escrow of the
construction cost of a 5' sidewalk, to be used when the City constructs the 8' multi-
use per the City's Master Pathway Plan.
Motion: McCaskill
Second: Talley
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Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Torres-Lepp, Williamson
Nays: None
Approved: 7-0
REGULAR AGENDA:
5. PUBLIC FORUM
Mayor Huffman opened the public forum at 7:07pm.
There being no one wishing to speak, Mayor Huffman closed the public forum at 7:07pm.
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS:
6A. ORDINANCE NO. 1075-D, 2ND READING, AMENDMENTS TO THE CITY OF
SOUTHLAKE MOBILITY MASTER PLAN, AN ELEMENT OF THE SOUTHLAKE
COMPREHENSIVE PLAN. PUBLIC HEARING
APPROVED
Director of Planning and Development Services Dennis Killough presented Item 6A and
answered questions from Council.
Mayor Huffman opened the public hearing at 7:11pm.
There being no one wishing to speak, Mayor Huffman closed the public hearing at
7:11pm.
Motion was made to approve Item 6A, Ordinance No. 1275-D, 2nd Reading, amendments
to the City of Southlake Mobility Master Plan, an element of the Southlake
Comprehensive Plan, subject to the Staff Report dated November 28, 2023, and noting
the following:
- Approving the amendments to the City of Southlake Mobility Master Plan, an
element of the Southlake Comprehensive Plan, as presented.
Motion: McCaskill
Second: Talley
Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Torres-Lepp, Williamson
Nays: None
Approved: 7-0
ORDINANCE NO. 1075-D
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS,
AMENDING THE ADOPTED MOBILITY MASTER PLAN OF THE CITY OF SOUTHLAKE
UNDER ORDINANCE NO. 1075, AS AMENDED, AS AN ELEMENT OF THE
SOUTHLAKE COMPREHENSIVE PLAN TO INCLUDE THE ADDITION OF THE "C2U"
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2-LANE UNDIVIDED COLLECTOR THOROUGHFARE CLASSIFICATION TO
MUSTANG CT. AND SOUTHWESTERN ST. AND PROVIDING AN EFFECTIVE DATE.
6B. ZA23-0057, SITE PLAN FOR NUSTAR LOCATED ON PROPERTY DESCRIBED
AS LOT 1, BRUMLOW INDUSTRIAL DISTRICT, CITY OF SOUTHLAKE,
TARRANT COUNTY, TEXAS, AND LOCATED AT 1700 MUSTANG CT.,
SOUTHLAKE, TEXAS. CURRENT ZONING: "1-2" HEAVY INDUSTRIAL
DISTRICT. SPIN NEIGHBORHOOD #8. PUBLIC HEARING
APPROVED
Director of Planning and Development Services Dennis Killough presented Item 6B and
answered questions from Council.
Mayor Huffman opened the public hearing at 7:14pm.
There being no one wishing to speak, Mayor Huffman closed the public hearing at
7:14pm.
Motion was made to approve Item 6B, ZA23-0057, Site Plan for NuStar located on
property described as Lot 1, Brumlow Industrial District, City of Southlake, Tarrant
County, Texas, and located at 1700 Mustang Ct., subject to the Staff Report dated
November 28, 2023 and Site Plan Review Summary No. 1, dated October 13, 2023, and
noting the following:
- Approving the site plan as presented.
Motion: McCaskill
Second: Talley
Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Torres-Lepp, Williamson
Nays: None
Approved: 7-0
6C. RESOLUTION NO. 23-028, ZA23-0062, SPECIFIC USE PERMIT FOR A
KENNEL FOR WOOF GANG BAKERY AND GROOMING ON PROPERTY
DESCRIBED AS LOT 1R4, BLOCK 1, GATEWAY PLAZA ADDITION PHASE II
AND LOCATED AT 2600 E. SOUTHLAKE BLVD., SUITE 130. CURRENT
ZONING: "S-P-2" GENERALIZED SITE PLAN DISTRICT. SPIN
NEIGHBORHOOD #8. PUBLIC HEARING
APPROVED
Director of Planning and Development Services Dennis Killough presented Item 6C and
answered questions from Council.
Mayor Huffman opened the public hearing at 7:21pm.
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There being no one wishing to speak, Mayor Huffman closed the public hearing at
7:21pm.
Motion was made to approve Item 6C, Resolution No. 23-028, ZA23-0062, Specific Use
Permit for a Kennel for Woof Gang Bakery and Grooming on property described as Lot
1R4, Block 1, Gateway Plaza Addition Phase I I and located at 2600 E. Southlake Blvd.,
Suite 130, subject to the Staff Report dated November 28, 2023 and Specific Use Permit
Review Summary No. 2, dated October 27, 2023, and noting the following:
- Approving the requested Specific Use Permit for a kennel, limited to grooming
services as presented.
- Not allowing any outdoor kennels.
- Tying the Specific Use Permit to the terms of the lease for this business and any
extensions of the lease.
Motion: McCaskill
Second: Talley
Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Torres-Lepp, Williamson
Nays: None
Approved: 7-0
RESOLUTION NO. 23-028
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS,
GRANTING A SPECIFIC USE PERMIT FOR GROOMING-ASSOCIATED KENNELS ON
PROPERTY WITHIN THE CITY OF SOUTHLAKE, TEXAS, LOCATED AT 2600 E
SOUTHLAKE BOULEVARD, SUITE 130, BEING LEGALLY DESCRIBED AS LOT 1R4,
BLOCK 1, GATEWAY PLAZA ADDITION PHASE II, MORE FULLY AND COMPLETELY
DESCRIBED IN EXHIBIT "A", AND AS DEPICTED ON THE APPROVED SITE EXHIBIT
ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT "B" AND
PROVIDING AN EFFECTIVE DATE.
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS:
7A. ORDINANCE 1228B, 1ST READING, AMENDING ARTICLE V, "BOARDS,
COMMISSIONS AND COMMITTEES," OF CHAPTER 2, "ADMINISTRATION;"
AMENDING ARTICLE XII, "BUILDING BOARD OF APPEALS," OF CHAPTER
4.5, "BUILDINGS AND BUILDING REGULATIONS;" ARTICLE III, "BOARDS,"
AND ARTICLE IV, "PARKS AND DEVELOPMENT CORPORATION," OF
CHAPTER 12, "PARKS AND RECREATION," OF THE SOUTHLAKE CODE OF
ORDINANCES TO UPDATE PROVISIONS AND LOCATE PROVISIONS FOR
ALL CITY BOARDS, COMMISSION OR COMMITTEES IN CHAPTER 2,
ARTICLE 5 OF THE CODE OF ORDINANCES AND TO PROVIDE
CONSISTENCY IN THE GOVERNING PROVISIONS FOR BOARDS,
COMMISSIONS AND COMMITTEES.
APPROVED UNDER CONSENT
8. RESOLUTIONS: (THERE ARE NO ITEMS ON THIS AGENDA.)
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9. OTHER ITEMS FOR CONSIDERATION:
9A. SV23-0020, SIGN VARIANCE FOR TOP PROSPECTS ACADEMY LOCATED
AT 2870 MARKET LOOP, SOUTHLAKE, TEXAS.
APPROVED UNDER CONSENT
9B. SV23-0021, AMENDMENT TO THE MASTER SIGN PLAN FOR GRANITE
PLACE TWO, LOCATED AT 601 STATE STREET, SOUTHLAKE, TEXAS.
APPROVED
Director of Planning and Development Services Dennis Killough presented Item 9B and
answered questions from Council.
Motion was made to approve Item 9B, SV23-0021, Amendment to the Master Sign Plan
for Granite Place Two, located at 601 State Street, subject to the Staff Report dated
November 28, 2023, and noting the following:
- Approving the amendment to the Master Sign Plan allowing an additional upper
story sign on the east elevation, allocating a 4' high x 40' wide sign area, allowing
any letter/logo size that fits within the defined sign area, subject to the Master Sign
Plan.
- But, per the Sign Boards recommendation, prohibiting duplicative signs, permitting
only one sign per tenant.
Motion: McCaskill
Second: Talley
Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Torres-Lepp, Williamson
Nays: None
Approved: 7-0
9C. ZA23-0069, SIDEWALK VARIANCE FOR 1049 SHADY OAKS DRIVE, ON
PROPERTY DESCRIBED AS TRACT 8A3, THOMAS M. HOOD SURVEY
ABSTRACT NO. 706, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS,
LOCATED AT 1049 SHADY OAKS DRIVE, SOUTHLAKE, TEXAS. CURRENT
ZONING: "SF-1A" SINGLE FAMILY RESIDENTIAL DISTRICT. SPIN
NEIGHBORHOOD #7.
APPROVED UNDER CONSENT
10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
11. ADJOURNMENT
Mayor Huffman adjourned the meeting at 7:31 pm.
REGULAR CITY COUNCIL MEETING MINUTES, DECEMBER 5, 2023
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*An audio recording of this meeting will be permanently retained in the City Secretary's
Office.
MINUTES APPROVED ON THIS, THE 19TH OF DECEMBER 2023.
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REGULAR CITY COUNCIL MEETING MINUTES, DECEMBER 5, 2023
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