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Item 4BCITY OF SOUTHLAKE TEXAS ITEM 4B REGULAR CITY COUNCIL MEETING MINUTES DECEMBER 5, 2023 LOCATION: 1400 Main Street, Southlake, Texas 76092 Council Chambers in Town Hall CITY COUNCIL PRESENT: Mayor John Huffman, Mayor Pro Tern Shawn McCaskill, Deputy Mayor Pro Tern Kathy Talley, and Councilmembers Randy Robbins, Ronell Smith, Amy Torres-Lepp, and Randy Williamson STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Alison Ortowski, Senior Director of Human Resources Stacey Black, Director of Communications Pilar Schank, Chief Financial Officer Sharen Jackson, Police Chief James Brandon, Fire Chief Mike Starr, Director of Community Services David Miller, Operations Manager, Special Projects Robert Briggs, Director of Economic Development and Tourism Daniel Cortez, Director of Planning and Development Services Dennis Killough, Director of Public Works Rob Cohen, City Attorney Allen Taylor, and City Secretary Amy Shelley. WORK SESSION: 1. CALL TO ORDER Work Session was called to order by Mayor John Huffman at 5:30pm. 2. INVOCATION: CLAYTON REED Mr. Clayton Reed provided the invocation. Mayor John Huffman led the pledges of allegiance to the United States and Texas Flags. 3. SOUTHLAKE CHAMBER OF COMMERCE UPDATE Southlake Chamber of Commerce Former Chairman of the Board, Chuck Hulett, provided an update to the Council on the work of the Chamber. 4. REVIEW OF THE SOUTHLAKE SIDEWALKS PROGRAM Director of Public Works Robert Cohen reviewed the City's current sidewalk program and discussed ranking, priorities, and challenges. This presentation was a follow-up discussion from the November 7, 2023, City Council meeting. REGULAR CITY COUNCIL MEETING MINUTES, DECEMBER 5, 2023 Page I of 10 5. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE TAKEN AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR SESSION. Mayor Huffman reviewed the items on the consent agenda. REGULAR SESSION: Immediately following the work session 1. CALL TO ORDER Regular Session was called to order by Mayor Huffman at 6:05pm. 2A. EXECUTIVE SESSION Mayor Huffman announced the City Council would go into Executive Session pursuant to the Open Meetings Act, Chapter 551, Texas Government Code, Section 551.071 consultation with city attorney; Section 551.072 deliberation regarding real property; Section 551.074 deliberation regarding personnel matters; and Section 551.087 deliberation regarding economic development negotiations. City Council adjourned for Executive Session at 6:05pm. Executive Session began at 6:15pm and concluded at 6:54pm. 2B. RECONVENE Mayor Huffman reconvened the meeting at 6:58pm. As a result of Executive Session, a motion was made to approve an employment agreement with Alison Ortowski to employ her as the City of Southlake's City Manager, effective February 1, 2024. Motion: McCaskill Second: Talley Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Nays: None Absent: None Approved: 7-0 3. REPORTS: 3A. MAYOR'S REPORT 3B. CITY MANAGER'S REPORT Torres-Lepp, Williamson 3131. HOME FOR THE HOLIDAYS RECAP AND MARKETING EFFORTS City Manager Shana Yelverton introduced Tourism and Marketing Manager Hillary Cromer, who provided highlights to this year's Home for the Holidays — Christmastime in Southlake event and its marketing efforts. REGULAR CITY COUNCIL MEETING MINUTES, DECEMBER 5, 2023 Page 2 of' 10 CONSENT AGENDA: All items listed below are considered to be routine by the City Council and will be enacted with one motion. There will be no separate discussion of items unless a Councilmember or citizen requests, in which event the item will be removed from the general order of business and considered in its normal sequence. 4. CONSENT: 4A. APPROVE MINUTES FROM THE NOVEMBER 7, 2023, REGULAR CITY COUNCIL MEETING. 4B. APPROVE RESOLUTION NO. 23-027, APPOINTING A MEMBER TO FILL A VACANCY ON THE SENIOR ADVISORY COMMISSION. 4C. APPROVE THE UPDATE TO THE CITY'S FACILITY USE RESERVATION POLICY. 4D. APPROVE RESOLUTION 23-029, AMENDING THE CITY FEE SCHEDULE. 4E. THIS ITEM WAS LEFT BLANK INTENTIONALLY. 4F. APPROVE THE PURCHASE OF SOFTWARE SUPPORT SERVICES AND ANNUAL MAINTENANCE FROM DATA TRANSFER SOLUTIONS, LLC, IN AN AMOUNT NOT TO EXCEED $120,000. 4G. APPROVE A 3-YEAR LEASE AGREEMENT WITH APPLIED CONCEPTS FOR POLICE RADAR EQUIPMENT IN AN AMOUNT NOT TO EXCEED $88,000. 4H. APPROVE A RENEWAL AND AMENDMENT TO AN INTERLOCAL AGREEMENT (ILA) WITH TARRANT COUNTY TO RECEIVE FINANCIAL SUPPORT AND REIMBURSEMENT OF UP TO $2,225,000 FOR THE WEST CONTINENTAL BOULEVARD PROJECTS AT DAVIS BOULEVARD AND SOUTH PEYTONVILLE AVENUE. 41. APPROVE ORDINANCE NO. 1281, 1ST READING, ABANDONMENT OF A UTILITY EASEMENT ON AN UNPLATTED LOT FROM JAMES B. MARTIN SURVEY ABSTRACT 1134 TRACT 1 C1 A 1 C1 B 1 C2 & 1 F, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS (IF APPROVED, THE PUBLIC HEARING WILL BE HELD AT THE JANUARY 2, 2024, CITY COUNCIL MEETING.) 4J. APPROVE ORDINANCE NO. 1282, 1ST READING, REDUCING IN SIZE A UTILITY EASEMENT ON LOT 1 R1 R1 R, BLOCK 1, SABRE GROUP CAMPUS ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS (IF APPROVED, THE PUBLIC HEARING WILL BE HELD AT THE JANUARY 2, 2024, CITY COUNCIL MEETING.) REGULAR CITY COUNCIL MEETING MINUTES, DECEMBER 5, 2023 Page 3 of'] 0 4K. APPROVE THE CONSTRUCTION CONTRACT AWARD FOR THE EMERGENCY OPERATIONS CENTER RELOCATION PROJECT TO GLIDEN INDUSTRIES, LLC, IN AN AMOUNT NOT TO EXCEED $753,000. 4L. APPROVE THE PROPOSAL FROM FORD AUDIO-VISUAL SYSTEMS, LLC FOR THE PURCHASE OF EQUIPMENT AND SERVICES AND INSTALLATION OF THE AUDIO -VIDEO COMPONENTS FOR THE EMERGENCY OPERATIONS CENTER RELOCATION PROJECT, IN AN AMOUNT NOT TO EXCEED $259,000. 4M. APPROVE THE PROPOSALS FROM PRESIDIO NETWORKED SOLUTIONS GROUP, LLC FOR THE PURCHASE OF EQUIPMENT AND SERVICES AND INSTALLATION OF NETWORKING EQUIPMENT AND DATA CABLING FOR THE EMERGENCY OPERATIONS RELOCATION PROJECT, IN AN AMOUNT NOT TO EXCEED $68,000. 4N. APPROVE THE PROPOSAL FROM GL SEAMAN & COMPANY FOR THE PURCHASE AND INSTALLATION OF PRE -MANUFACTURED WALL SYSTEMS FOR THE EMERGENCY OPERATIONS CENTER RELOCATION PROJECT, IN AN AMOUNT NOT TO EXCEED $346,000. 40. APPROVE THE PROPOSAL FROM VARI SALES CORPORATION FOR THE PURCHASE AND INSTALLATION OF FURNITURE FOR THE EMERGENCY OPERATIONS CENTER RELOCATION PROJECT, IN AN AMOUNT NOT TO EXCEED $88,000. 4P. THIS ITEM WAS LEFT BLANK INTENTIONALLY. 4Q. ZA23-0063, PLAT REVISION FOR THE KIRKWOOD EAST ADDITION, ON PROPERTY DESCRIBED AS LOT 4RI, BLOCK 1, SABRE GROUP CAMPUS ADDITION, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS, AND LOCATED AT 1400 KIRKWOOD BOULEVARD, SOUTHLAKE, TEXAS. CURRENT ZONING: "NR-PUD" NON-RESIDENTIAL PLANNED UNIT DEVELOPMENT. SPIN NEIGHBORHOOD #1. 4R. ZA23-0070 AND ZA23-0071, SIDEWALK VARIANCES FOR 1061 AND 1062 N. WESTPARK CIRCLE, ON PROPERTY DESCRIBED AS LOT 21, I.G. BELCHER NO. 30 ADDITION, CITY OF SOUTHLAKE, DENTON COUNTY, TEXAS, LOCATED AT 1061 N. WESTPARK CIRCLE, SOUTHLAKE, TEXAS, AND LOT 5, I.G. BELCHER NO. 30 ADDITION, CITY OF SOUTHLAKE, DENTON COUNTY, TEXAS, LOCATED AT 1062 N. WESTPARK CIRCLE, SOUTHLAKE, TEXAS CURRENT ZONING: "MH" MANUFACTURED HOUSING DISTRICT. SPIN NEIGHBORHOOD #1. 4S. VARIANCE TO THE SUBDIVISION ORDINANCE NO. 483, AS AMENDED, SECTION 4.01.1, "EXPIRATION OF PLATS" AND A PLAT EXTENSION FOR CASE ZA22-0052, BEING THE PLAT REVISION FOR HIGHLAND TERRACE REGULAR CITY COUNCIL MEETING MINUTES, DECEMBER 5, 2023 Page 4 of 10 AND ASSEMBLY OF GOD ADDITION, BEING A REVISION OF LOT 1R1, BLOCK 1, SOUTHLAKE ASSEMBLY OF GOD ADDITION, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS, AND LOCATED AT 101 E. HIGHLAND STREET, SOUTHLAKE, TEXAS. CURRENT ZONING: "SF-20A" SINGLE FAMILY RESIDENTIAL DISTRICT AND "CS" COMMUNITY SERVICES DISTRICT. SPIN NEIGHBORHOOD #7. 4T. APPROVAL OF AN INTERLOCAL AGREEMENT WITH TARRANT COUNTY FOR FOOD ESTABLISHMENT AND PUBLIC SWIMMING POOL AND SPA INSPECTION PROGRAM SERVICES. 4U. APPROVE ORDINANCE NO. 1023-A, 1ST READING, AN ORDINANCE OF THE CITY OF SOUTHLAKE AMENDING CHAPTER 10 "HEALTH AND SANITATION" ARTICLE VI "PUBLIC SWIMMING POOL AND SPAS" OF THE CITY OF SOUTHLAKE ORDINANCES, AS AMENDED. 4V. APPROVE ORDINANCE NO. 1028-A, 1ST READING, AN ORDINANCE OF THE CITY OF SOUTHLAKE AMENDING CHAPTER 10 "HEALTH AND SANITATION" ARTICLE III "FOOD ESTABLISHMENTS" OF THE CITY OF SOUTHLAKE ORDINANCES, AS AMENDED. 4W. EXCUSE THE ABSENCE OF THE PLANNING AND ZONING COMMISSION CHAIRMAN DAN KUBIAK FROM THE REGULAR PLANNING AND ZONING COMMISSION MEETING TO BE HELD DECEMBER 7, 2023. APPROVED Motion was made to approve Consent Items 4A-4W, as written, and moving Items 7A, 9A, and 9C from the Regular Agenda to the Consent Agenda, noting the following: - Item 4B — appointing Brent Mcllvain to the Senior Advisory Commission, Place 5, with term to expire October 2025; - Item 4E — left blank intentionally; - Item 4P - left blank intentionally; - Item 7A — Ordinance No. 1228B, 1 st Reading - Item 9A — SV23-0020, Sign Variance for Top Prospects Academy located at 2870 Market Loop, subject to the Staff Report dated November 28, 2023, and approving the sign variance for the flat panel sign and allowing the sign area of approximately 40 sq. ft., as presented. - Item 9C - ZA23-0069, Sidewalk Variance for 1049 Shady Oaks Drive, on property described as Tract 8A3, Thomas M. Hood Survey Abstract No. 706, City of Southlake, Tarrant County, Texas, located at 1049 Shady Oaks Drive, subject to the Staff Report dated November 28, 2023, approving the escrow of the construction cost of a 5' sidewalk, to be used when the City constructs the 8' multi- use per the City's Master Pathway Plan. Motion: McCaskill Second: Talley REGULAR CITY COUNCIL MEETING MINUTES, DECEMBER 5, 2023 Page 5 q/10 Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Torres-Lepp, Williamson Nays: None Approved: 7-0 REGULAR AGENDA: 5. PUBLIC FORUM Mayor Huffman opened the public forum at 7:07pm. There being no one wishing to speak, Mayor Huffman closed the public forum at 7:07pm. 6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED ITEMS: 6A. ORDINANCE NO. 1075-D, 2ND READING, AMENDMENTS TO THE CITY OF SOUTHLAKE MOBILITY MASTER PLAN, AN ELEMENT OF THE SOUTHLAKE COMPREHENSIVE PLAN. PUBLIC HEARING APPROVFn Director of Planning and Development Services Dennis Killough presented Item 6A and answered questions from Council. Mayor Huffman opened the public hearing at 7:11 pm. There being no one wishing to speak, Mayor Huffman closed the public hearing at 7:11 pm. Motion was made to approve Item 6A, Ordinance No. 1275-D, 2nd Reading, amendments to the City of Southlake Mobility Master Plan, an element of the Southlake Comprehensive Plan, subject to the Staff Report dated November 28, 2023, and noting the following: - Approving the amendments to the City of Southlake Mobility Master Plan, an element of the Southlake Comprehensive Plan, as presented. Motion: McCaskill Second: Talley Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Torres-Lepp, Williamson Nays: None Approved: 7-0 ORDINANCE NO. 1075-D AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, AMENDING THE ADOPTED MOBILITY MASTER PLAN OF THE CITY OF SOUTHLAKE UNDER ORDINANCE NO. 1075, AS AMENDED, AS AN ELEMENT OF THE SOUTHLAKE COMPREHENSIVE PLAN TO INCLUDE THE ADDITION OF THE "C2U" REGULAR CITY COUNCIL MEETING MINUTES, DECEMBER 5, 2023 Page 6 of'] 0 2-LANE UNDIVIDED COLLECTOR THOROUGHFARE CLASSIFICATION TO MUSTANG CT. AND SOUTHWESTERN ST. AND PROVIDING AN EFFECTIVE DATE. 6B. ZA23-0057, SITE PLAN FOR NUSTAR LOCATED ON PROPERTY DESCRIBED AS LOT 1, BRUMLOW INDUSTRIAL DISTRICT, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS, AND LOCATED AT 1700 MUSTANG CT., SOUTHLAKE, TEXAS. CURRENT ZONING: "1-2" HEAVY INDUSTRIAL DISTRICT. SPIN NEIGHBORHOOD #8. PUBLIC HEARING APPROVFn Director of Planning and Development Services Dennis Killough presented Item 613 and answered questions from Council. Mayor Huffman opened the public hearing at 7:14pm. There being no one wishing to speak, Mayor Huffman closed the public hearing at 7:14pm. Motion was made to approve Item 613, ZA23-0057, Site Plan for NuStar located on property described as Lot 1, Brumlow Industrial District, City of Southlake, Tarrant County, Texas, and located at 1700 Mustang Ct., subject to the Staff Report dated November 28, 2023 and Site Plan Review Summary No. 1, dated October 13, 2023, and noting the following: - Approving the site plan as presented. Motion: McCaskill Second: Talley Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Torres-Lepp, Williamson Nays: None Approved: 7-0 6C. RESOLUTION NO. 23-028, ZA23-0062, SPECIFIC USE PERMIT FOR A KENNEL FOR WOOF GANG BAKERY AND GROOMING ON PROPERTY DESCRIBED AS LOT 1R4, BLOCK 1, GATEWAY PLAZA ADDITION PHASE II AND LOCATED AT 2600 E. SOUTHLAKE BLVD., SUITE 130. CURRENT ZONING: "S-P-2" GENERALIZED SITE PLAN DISTRICT. SPIN NEIGHBORHOOD #8. PUBLIC HEARING APPROVED Director of Planning and Development Services Dennis Killough presented Item 6C and answered questions from Council. Mayor Huffman opened the public hearing at 7:21 pm. REGULAR CITY COUNCIL MEETING MINUTES, DECEMBER 5, 2023 Page 7 of'] 0 There being no one wishing to speak, Mayor Huffman closed the public hearing at 7:21 pm. Motion was made to approve Item 6C, Resolution No. 23-028, ZA23-0062, Specific Use Permit for a Kennel for Woof Gang Bakery and Grooming on property described as Lot 1R4, Block 1, Gateway Plaza Addition Phase II and located at 2600 E. Southlake Blvd., Suite 130, subject to the Staff Report dated November 28, 2023 and Specific Use Permit Review Summary No. 2, dated October 27, 2023, and noting the following: - Approving the requested Specific Use Permit for a kennel, limited to grooming services as presented. - Not allowing any outdoor kennels. - Tying the Specific Use Permit to the terms of the lease for this business and any extensions of the lease. Motion: McCaskill Second: Talley Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Torres-Lepp, Williamson Nays: None Approved: 7-0 RESOLUTION NO. 23-028 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, GRANTING A SPECIFIC USE PERMIT FOR GROOMING -ASSOCIATED KENNELS ON PROPERTY WITHIN THE CITY OF SOUTHLAKE, TEXAS, LOCATED AT 2600 E SOUTHLAKE BOULEVARD, SUITE 130, BEING LEGALLY DESCRIBED AS LOT 1 R4, BLOCK 1, GATEWAY PLAZA ADDITION PHASE II, MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT "A", AND AS DEPICTED ON THE APPROVED SITE EXHIBIT ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT "B" AND PROVIDING AN EFFECTIVE DATE. 7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS: 7A. ORDINANCE 1228B, 1ST READING, AMENDING ARTICLE V, "BOARDS, COMMISSIONS AND COMMITTEES," OF CHAPTER 2, "ADMINISTRATION;" AMENDING ARTICLE XII, "BUILDING BOARD OF APPEALS," OF CHAPTER 4.5, "BUILDINGS AND BUILDING REGULATIONS;" ARTICLE III, "BOARDS," AND ARTICLE IV, "PARKS AND DEVELOPMENT CORPORATION," OF CHAPTER 12, "PARKS AND RECREATION," OF THE SOUTHLAKE CODE OF ORDINANCES TO UPDATE PROVISIONS AND LOCATE PROVISIONS FOR ALL CITY BOARDS, COMMISSION OR COMMITTEES IN CHAPTER 2, ARTICLE 5 OF THE CODE OF ORDINANCES AND TO PROVIDE CONSISTENCY IN THE GOVERNING PROVISIONS FOR BOARDS, COMMISSIONS AND COMMITTEES. APPROVED UNDER CONSENT 8. RESOLUTIONS: (THERE ARE NO ITEMS ON THIS AGENDA.) REGULAR CITY COUNCIL MEETING MINUTES, DECEMBER S, 2023 Page 8 of' 10 9. OTHER ITEMS FOR CONSIDERATION: 9A. SV23-0020, SIGN VARIANCE FOR TOP PROSPECTS ACADEMY LOCATED AT 2870 MARKET LOOP, SOUTHLAKE, TEXAS. APPROVED UNDER CONSENT 9B. SV23-0021, AMENDMENT TO THE MASTER SIGN PLAN FOR GRANITE PLACE TWO, LOCATED AT 601 STATE STREET, SOUTHLAKE, TEXAS. APPROVED Director of Planning and Development Services Dennis Killough presented Item 9B and answered questions from Council. Motion was made to approve Item 9B, SV23-0021, Amendment to the Master Sign Plan for Granite Place Two, located at 601 State Street, subject to the Staff Report dated November 28, 2023, and noting the following: - Approving the amendment to the Master Sign Plan allowing an additional upper story sign on the east elevation, allocating a 4' high x 40' wide sign area, allowing any letter/logo size that fits within the defined sign area, subject to the Master Sign Plan. - But, per the Sign Boards recommendation, prohibiting duplicative signs, permitting only one sign per tenant. Motion: McCaskill Second: Talley Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Torres-Lepp, Williamson Nays: None Approved: 7-0 9C. ZA23-0069, SIDEWALK VARIANCE FOR 1049 SHADY OAKS DRIVE, ON PROPERTY DESCRIBED AS TRACT 8A3, THOMAS M. HOOD SURVEY ABSTRACT NO. 706, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS, LOCATED AT 1049 SHADY OAKS DRIVE, SOUTHLAKE, TEXAS. CURRENT ZONING: "SF-1A" SINGLE FAMILY RESIDENTIAL DISTRICT. SPIN NEIGHBORHOOD #7. APPROVED UNDER CONSENT 10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS AGENDA.) 11. ADJOURNMENT Mayor Huffman adjourned the meeting at 7:31 pm. REGULAR CITY COUNCIL MEETING MINUTES, DECEMBER 5, 2023 Page 9 of'] 0 *An audio recording of this meeting will be permanently retained in the City Secretary's Office. MINUTES APPROVED ON THIS, THE 19T" OF DECEMBER 2023. John Huffman Mayor ATTEST: Amy Shelley, TRMC City Secretary REGULAR CITY COUNCIL MEETING MINUTES, DECEMBER 5, 2023 Page 10 of 10