2023-10-10 CCPD MinutesCITY OF
SOUTHLAKE
SOUTHLAKE CRIME CONTROL AND PREVENTION DISTRICT BOARD MEETING
MINUTES: October 10, 2023
LOCATION: Southlake Police Department Headquarters
600 State Street, 4t" Floor
Southlake, TX 76092
TIME: 6:00 p.m.
CRIME CONTROL AND PREVENTION DISTRICT BOARD MEMBERS PRESENT: Ken McMillan (President),
Robert Williams (Vice President), Jay Demas, Frank Powers, Kara Clubb and David Barnes
CRIME CONTROL AND PREVENTION DISTRICT BOARD MEMBERS ABSENT: William Meddings
STAFF PRESENT: Assistant Chief of Police Ashleigh Casey, Assistant Fire Chief Jeremy Wilson, Sharen
Jackson (Chief Financial Officer) & Erika Fletcher (CCPD Secretary)
1. REGULAR SESSION WAS CALLED TO ORDER: 6:00 PM
2. PUBLIC FORUM: (This is the public's opportunity to address the board about non -agenda
items. During this proceeding, the Board will not discuss, consider, or take action on any
items presented by the public. We respectfully ask that anyone stepping forward to speak
during public forum limit remarks to three minutes or less.)
3. CONSIDER
3A. APPROVE MINUTES FROM THE May 9, 2023, CRIME CONTROL AND PREVENTION DISTRICT
BOARD MEETING APPROVED (6 — 0)
Motion: CCPD Board Member proposed a motion to approve the minutes from the
July 25, CCPD Board Meeting.
Second: CCPD Board Member
3B. APPROVE ITEM 3B THE EXPENDITURE OF NOT TO EXCEED $166,250 FOR ARCHITECTURAL &
ENGINEERING DESIGN AND CONSTRUCTION PHASE SERVICES FROM TSK FOR THE EMERGENCY
OPERATIONS CENTER RELOCATION PROJECT. APPROVED (7 — 0)
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes: May 9, 2023, Crime Control and Prevention District Board Meeting
Page 2 of 5
• Comments made by Fire Chief Michael Starr:
Item 3B is the next step of the EOC. A request for bid was sent out for an architect that
will complete the architectural engineering design. The EOC management team requests
to move forward with the expenditure of $166,250. These funds have been approved in
the FY23 CCPD budget. This is a request for approval to expend the funds to pay for
services from TSK. Lauren LaNeave is the Deputy Director of Public Works is managing
the project, she is here to answer any questions.
• Question asked by CCPD Board President:
The printout states that TSK's fee will include a permit and bid -ready documents for
everything included in the new Emergency Operations Center, including things like
infrastructure for electricity, data, etc.
• Response given by Deputy Director Lauren LaNeave:
Yes, the architect will hire subcontractors for the mechanical, electrical, and plumbing and
that will be included in the cost of $166,250.
• Response given by Chief Financial Officer Sharen Jackson:
The total budget for the Emergency Operations Center is $2.2M, in the current fiscal year
we budgeted $1.13M, the $166,250 was approved in the current FY23 CCPD budget.
(This item is coming back to the board for approval to purchase services because the
total cost exceeds $50,000.)
• Question asked by CCPD Board Member:
To clarify, the next step after approving Item 3B will move the project forward with the
construction of the EOC, is that correct? Can you confirm that the architect's fee is in line
with fees normally charged by architects for this service, at 10%?
• Response given by Fire Chief Mike Starr:
Yes, we plan to get started on the construction, hopefully by the end of the year. Yes,
10% is the average cost for the architect services.
• Question asked by CCPD Board Member:
Mike, is the exclusive use of the EOC for the fire department or can the police use it as
well?
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes: May 9, 2023, Crime Control and Prevention District Board Meeting
Page 3 of 5
• Response given by Fire Chief Mike Starr:
No, this is the Emergency Operations Center. Right now, we have it located on the 2nd
floor of the Fire Department, it is also used as the community room. The security challenge
of it being a community room is that it is open to the public. If we have bad weather, we
want our staff to be secure in a concrete basement which is located downstairs.
Motion: CCPD Board Member proposed a motion to approve the expenditure of
$166,250 for the architectural and engineering design and construction
phase services from TSK for the Emergency Operations Center Relocation
Project.
Second: CCPD Board Member
4. DISCUSSION
5A. UPDATE ON CRIME CONTROL AND PREVENTION DISTRICT SALES TAX
• Update given by Chief Financial Officer Sharen Jackson:
The sales tax report was included in your packet. We are trending upward at $30,000.
We are 2.5% above what we collected last year. The January sales that we received in
March shows a reduction by 9% due to an audit adjustment. The state performed an audit
on sales tax from September 2013-2017 and decided that those funds were due to
another city. This is the reason for the one-time reduction. Again, we are trending 2.5%
above the prior year due mostly to inflation not sales. Sales are pretty flat or slightly below
what sales were this time last year. We will receive the March sales tax collection totals
this week.
• Question asked by CCPD Board Member:
Any news on the Amazon legislation?
• Update given by Chief Financial Officer Sharen Jackson:
The legislation is still in session.
5B. UPDATE ON THE SCHOOL RESOURCE OFFICER PROGRAM
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes: May 9, 2023, Crime Control and Prevention District Board Meeting
Page 4 of 5
• Comments given by Police Chief James Brandon:
In general, things are going very well. Graduation is May 26, 2023. The SROs are working
on closing out the year. We are still working to fill two (2) less than full-time vacancies.
Hiring is a challenge all around. We are still working to fill seven (7) full-time vacancies
as well. But overall, it's been a good school year. During the summer, the less than full-
time officers take the summers off. The four (4) full-time SROs will take vacation time -off
during the summer then return to the department to work patrol or assist the detectives
or they will work the Youth Academy during the summer.
• Question asked by CCPD Board Member:
From the October minutes, there were three (3) SRO vacancies, have we filled any of
those vacancies?
• Response given by Police Chief James Brandon:
Yes, we have filled one (1) less than full-time position about a month ago, we hired a
retired detective with 25 years of experience, who is now assigned to Eubanks.
• Comments given by CCPD Board Members:
The new Law Enforcement Against Drugs curriculum, the LEAD Program, is great. The
feedback from the kids on that new program is awesome and very positive. The kids are
into it, 100%, they are engaged, it's a great program.
• Question asked by CCPD Board Member:
Is the CAD program up and running? Are you happy with it?
• Comments given by Police Chief James Brandon:
Yes. Yes.
5. UPDATE ON THE K9 UNIT
• Update given by Police Chief James Brandon:
We retired Duco the K-9 dog at the end of March 2023. Our K-9 handler, Officer Anderson,
is training right now in Florida with his new K-9 partner. He will be there for 6 weeks. To
give context, the K-9 dogs are imported from Europe typically the Netherlands and they
come already trained in certain areas. When police department's select them, we tell them
that we also want the dog to be able to detect certain narcotics. Then the handler spends
an additional 6-weeks training with the dog. The dog will then receive all of its certifications
during that time. There is a lot that goes on in the background before the dog hits the
streets. Our new K-9 dog's name is Zuesz.
City of S011thlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes: October 10, 2023, Crime Control and Prevention District Board
Meeting Page 5 of 5
5. ANNOUNCEMENTS
Next CCPD meeting: February 13, 2023 at 6:OOpm.
6. MEETING ADJOURNED: 6:13 PM J
Ken McMillan, President
Cri ntrol an P ev ntion District Board
77
Erik . letche , ecretary
Crime Contro d Prevention District Board
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork