Loading...
Item 4G - MemoItem 4G CITY OF SOUTHLAKE MEMORANDUM December 5, 2023 To: Mayor and City Council From: James Brandon, Chief of Police Subject: FY24 Applied Concepts 3-Year Lease Agreement for Police Radars Action Requested: Approve a 3-year lease agreement with Applied Concepts for police radar equipment not to exceed $88,000. Background Information: The purpose of this item is to request approval to enter into a new contract with Applied Concepts for the 3-year lease and maintenance of 20 police radars. Applied Concepts is the current police radar vendor. Funding for this lease agreement is included in the FY24 Police General Fund. Applied Concepts contract terms follow HGAC Contract # EF04-21. Strategic Link: C1 - Achieve the highest standards of safety & security. Supporting Documents: FY24 Applied Concepts Lease Agreement Staff Recommendation: Staff recommends approval of the FY24 Applied Concepts lease agreement as proposed. 10/26/23. 10:01 AM Agreement ACI RENTAL AGREEMENT - GOVERNMENTAL RENTOR: Applied Concepts, Inc. (ACI) / DBA: Stalker Radar 855 E Collins Blvd., Richardson, TX 75081 Sales Phone: 972-890-4578 972-398-3780 Fax: 972-398-3781 Renter: Customer/Dept : Attention to: Address: City/ST/ZIP : Phone/ Ext : Fax: Email: Accounting: 972-398-3750 Ext 145 Fax: 972-398-3751 Bill To Address (if different) 760921 Southlake Police Department City of Southlake Captain Jason HenningerAccounts Payable 600 State St 1400 Main St Southlake, TX, 76092-7669 Southlake, TX, 76092-7640 +1-817-748-8400 +1-817-748-8400 +1-817-481-2850 jenninger@cityofsouthlake.com accountspayable@ci.southlake.tx.us Description of Equipment: Quantity: Each Price: Extended Price: Estimated Monthly Payment: DSR 2X Radar with Fast Lock Remote DSR 2Ka Compact 2021-2023 BMW 1250 RT P Motorcycle #3 20 $3,401.00 $3,295.00 $69,620.00 $16,475.00 $1,933.89 $457.64 Estimated Total Monthly Payment: $2,391.53 Estimated Delivery Date: g Weeks ARO Contract Tenn: 36 Months NOTE: EQUIPMENT UNDER THIS AGREEMENT REMAINS THE SOLE PROPERTY OF APPLIED CONCEPTS, INC. NO TITLE TO THE PROPERTY IS PASSED UNDER THIS AGREEMENT. SEE SECTION 14 FOR PURCHASE OPTION OR CONSIDER A LEASE/PURCHASE AGREEMENT. 1. Renter hereby agrees to Rent the above described Radar Equipment, subject to the terms, provisions, conditions and agreements of this Rental Agreement herein set forth. This agreement supersedes all previous agreements for said equipment. 2. Said equipment is rented beginning with the delivery of said equipment to the renter for the term specified above. Renter acknowledges that upon delivery of said equipment that Applied Concepts, Inc. has fulfilled its obligation of performance under the Rental Agreement except for requirements later stated in this agreement. 3. Renter agrees to pay Applied Concepts, Inc. the monthly payment specified above, by the 15 th of the month following delivery by Applied Concepts, Inc. and equal successive monthly payments during the term of the Rental Agreement. Applied Concepts, Inc. will mail monthly invoices at the beginning of each month, but is not responsible if the invoice does not reach the Renter. At the end of the term of the Rental Agreement, Renter agrees to return said equipment to Applied Concepts Inc within thirty 30 da s of new equipment installation. If 2 of 3 Rental Agreement Rev 05-07-2013 equipment is not returned, Renter will be provided the option to continue on a "month to month" basis or purchase the equipment as per Section 14 of this agreement. https://delta.stalkerradar.com/dbc/MVDB.MAIN/add/760921/2069633/1 R?udview=BUILD%2ERENTAL&dd 1/3 10/26/23, 10:01 AM Agreement 4. Renter hereby assumes and shall bear the entire risk for loss or damage to the equipment from abuse, fire, flood, theft, neglect, loss, unauthorized use or other circumstances beyond the control of the Rentor. No loss or damage to the equipment or any part thereof shall impair any obligation of Renter under this agreement, which shall continue in full force and effect. 5. The warranty period for the merchandise is the standard factory warranty at the time the order is received. Renter agrees that the warranty may be a shorter period of time than this rental agreement and that any repair cost outside of that warranty period will be at the renter's expense. An extended warranty period may be purchased to cover any gap in time. Such extended warranty may be purchased and made part of this rental agreement or under a separate agreement. 6. If Renter, with regard to any item or items of equipment fails to pay any payment or other amount herein provided within ninety (90) days after the same is due and payable, or if Renter with regard to any item or items of equipment fails to observe, keep, or perform any other provision of this rent required to be observed, kept or performed by Renter, Applied Concepts, Inc. shall have the right to exercise any one or more of the following remedies: a) To sue for and recover all payments then accrued with respect to any or all items of equipment. b) To terminate this rent as to any or all items of equipment. c) To pursue any other remedy at law or in equity. All such remedies are cumulative, and may be exercised concurrently or separately. 7. The renewal and continuation of such contract is contingent upon the appropriation of funds by the governing body to fulfill the requirements of the contract and if the local governmental entity, after a diligent and good faith effort, fails to appropriate sufficient monies to provide for payments under the contract, the obligation to make payment under the contract shall terminate in accordance with the terms of the contract on the last day of the fiscal year for which funds were appropriated, provided the equipment is returned to the Rentor or his agent, as provided in the equipment rental contract, and such contract shall not be considered as a long-term debt of the local governmental entity. 8. The governmental agency reserves the right to terminate contract and or purchase order with a written thirty (30) day notice for non performance on the part ofACI. The cancellation will be without penalty under the provisions of this section only. 9. Applied Concepts, Inc. reserves the right not to rent or lease any further product to Renter if the rental is canceled for any reason prior to the end of the term. If Renter cancels for any reason other than those listed in Sections 7, 8, or 14 an amount equal to three (3) months rent will be due and payable as a penalty for early termination. 10. The parties hereto agree to bring any judicial action arising directly or indirectly in connection with this agreement or any transaction covered hereby in Courts located within Tarrant County, TX. The parties also consent to the laws of the State of Texas in interpreting provision of this contract. 11. I certify that I am duly authorized to act within the powers of my office by executing this Agreement, and the equipment being rented is essential to its governmental mission. 12, The portions of Rental payments are herein agreed upon for which funds shall have been appropriated and budgeted or are otherwise available and Renter's other obligations and liabilities under this rent relating to, or accruing or arising prior to such termination. The Renter is obligated only to pay Rental payments under this rent as may lawfully be made from: a) Funds budgeted and appropriated for that purpose during such fiscal period; or b) Funds made available from a lawfully operated revenue producing source. In the event of such termination, Renter agrees to peaceably surrender possession of the Equipment to Applied Concepts, Inc. or its assignee on the date of such termination in the manner set forth in Section 7 hereof and Applied Concepts, Inc. will have all legal and equitable rights and remedies to take possession of the Equipment. https:Hdelta.stalkerradar.com/dbc/MVDB.MAIN/add/760921/2069633/1 R?udview=BUILD%2ERENTAL&dd 2/3 10/26/23 10:01 AM Agreement 13. The prices quoted in this rental agreement are valid for a period of one -hundred twenty (120) days from the date signed by Applied Concepts, Inc. Any rental agreement executed after that date must be approved by Applied Concepts, Inc. prior to it being valid. Acceptance of an order and or shipping of the above -described merchandise constitutes acceptance by Applied Concepts, Inc. 14. At any time during or within thirty (30) days after the fmal payment in accordance with this agreement is made, the Renter may purchase any or all of the described equipment in their possession at the time and receive 50% of the payments made on that unit as credit toward the above listed price. 15. It is agreed by Rentor and Renter that any fax or electronic transmitted document(s) will be considered as an original for all purposes of this agreement and therefore any signatures transmitted by fax or other electronic form are the same as a hand signed document. 16. Entered into this 26th day of October, 2023. Signature and Title of Authorized Official pr. Printed Name Title Applied Concepts, Inc. / Stalker Radar By: (�" �2JZ C. ISP: Chris Frett Date:10/26/2023 Email/Fax: chrisf a-concepts.com Digitally signed by Darlene Stoneham '—`--� Date: 2023.10.26 14:22:12 -05'00' Approved by ACI Sales Management Phone/Ext +1-972-801-4866 Date: 10/26/2023 https://delta.stalkerradar.com/dbc/MVDB.MAIN/add[760921/2069633/1 R?udview=BUILD%2ERENTAL&dd 3/3 Q UOTE # 2069633 applied concepts inc. 855 Page 1 of 2 Richardson, TX 75081 Collins Blvd National Toll Free: 1-800- STALKER Date: 10/26/23 Ric Phone: 972-398-3780 Chris Frett Michael Guinn Fax: 972-398-3781 Inside Sales Partner:1 +1-972-801-4866 Reg Sales Mgr: I +1-972-213-0349 chrisf@a-concepts.com michaelg@a-concepts.com Effective From : 01/13/2023 Valid Through: 12/15/2023 Lead Time: 45 working days 3ill To: Customer ID: 760921 Ship To: FedEx Ground ,ity of Southlake Southlake Police Department 1400 Main St Accounts Payable 600 State St Captain Jason Henninger iouthlake, TX 76092-7640 Southlake, TX 76092-7669 Grp Qty Package Description Wrnty/Mo Price Ext Price FT 20 807-0001-00 DSR 2X Radar with Fast Lock Remote 36 $3,401.00 $68,020.00 Ln Qty Part Number Description Price Ext Price 1 20 200-0965-40 2X Counting Unit, 1.5 PCB $0.00 2 20 200-0875-40 2X Modular Display, High Bright LEDs $0.00 3 20 200-1468-00* Dual DSR Ka Antenna $0.00 4 20 200-1468-01 * 2X Rear Antenna $0.00 5 20 200-0919-00 2X Fast Lock Remote w/Screw Latch $0.00 6 20 200-0769-00 25 MPH/40 KPH KA Tuning Fork $0.00 7 20 200-0770-00 40 MPH/64 KPH KA Tuning Fork $0.00 8 20 200-0648-00 Display Sun Shield $0.00 9 20 200-0345-00 Counting Unit/Display Short Dash Mount $0.00 10 20 200-0244-00 Antenna Dash Mount $0.00 11 20 200-0245-00 Antenna Tall Deck Mount $0.00 12 20 155-2591-08 8 Foot Antenna Cable, IP67 $0.00 13 20 155-2591-20 20 Foot Antenna Cable, IP67 $0.00 14 20 200-0623-01 2015-Present Tahoe VSS w/Serial Port Cable Kit $0.00 15 20 200-0619-00 2X Documentation Kit $0.00 16 20 035-0361-00 Shipping Container, Dash Mounted Radar $0.00 17 20 060-1000-36 36 Month Warranty $0.00 18 20 155-2211-00 Remote Display Interconnect Cable $80.00 $1,600.00 F— Group Total $69,620.00 Grp Qty Package Description Wrnty/Mo Price Ext Price 2 1 5 1 806-0032-00 1 DSR 2Ka Compact 2021-2023 BMW 1250 RT-P Motorcycle 1 36 1 $3,295.00 1 $16,475.00 Ln Qty Part Number Description Price Ext Price 19 5 200-0999-40 DSR Enhanced Counting Unit, 1.5 PCB $0.00 20 5 200-1153-00 Compact Motorcycle Display, Lt Cable Connection $0.00 21 5 155-2804-00 Compact Display to Remote I/F Cable $0.00 22 5 200-1154-00 Compact Motorcycle Remote, DSR & Dual $0.00 23 10 200-1468-00* Dual DSR Ka Antenna $0.00 24 5 200-1108-21 2021 BMW 1250 RT-P Mounts Kit, Compact Display $0.00 25 5 200-0769-00 25 MPH/40 KPH KA Tuning Fork $0.00 26 5 200-0770-00 40 MPH/64 KPH KA Tuning Fork $0.00 **Continued on Next Page ** applied concepts inc. 855 E. Collins Blvd National Toll Free: 1-800- STALKER Richardson, TX 75081 Phone: 972-398-3780 Chris Frett Fax: 972-398-3781 Inside Sales Partner:1 +1-972-801-4866 chrisf@a-concepts.com Q UOTE # 2069633 Page 2 of 2 Date: 10/26/23 Michael Guinn Reg Sales Mgr: I +1-972-213-0349 michaelg@a-concepts.com Effective From : 01/13/2023 Valid Through: 12/15/2023 Lead Time: 45 working days 3ill To: Customer ID: 760921 Ship To: FedEx Ground ,ity of Southlake Southlake Police Department 1400 Main St Accounts Payable 600 State St Captain Jason Henninger Southlake, TX 76092-7640 Southlake, TX 76092-7669 Grp Qty Package Description Wrnty/Mo Price Ext Price FTF 5 806-0032-00 DSR 2Ka Compact 2021-2023 BMW 1250 RT-P Motorcycle 36 $3,295.00 $16,475.00 Ln Qty Part Number Description Price Ext Price 27 5 155-2591-04 4 Foot Antenna Cable, IP67 $0.00 28 5 155-2591-08 8 Foot Antenna Cable, IP67 $0.00 29 5 200-0992-15 BMW Power/VSS Kit, 2015-Current $0.00 30 5 155-2265-00 6" Cable, 9-Pin Dual Extension $0.00 31 5 200-0821-00 DSR Documentation Kit $0.00 32 5 011-0228-00 Compact Display & Remote Quick Start Guide $0.00 33 5 011-0101-09 DSR Compact Display Operators Manual $0.00 34 5 035-0361-00 Shipping Container, Dash Mounted Radar $0.00 35 5 060-1000-36 36 Month Warranty $0.00 F_ Group Total $16,475.00 Product Discount Payment Terms: Net 30 days Vehicle Information: (20) 2022 Chevrolet Tahoe SUV (5) 2021-2023 BMW Motorcycle RENTAL OPTION: Pay $2,391.53 per month for 36 months. HGAC Contract # EF04-21 $86,095.00 Sub -Total: $0.00 Sales Tax 0% Shipping & Handling Total: USD $86,095.00 $0.00 $0.00 $86,095.00 This Quote or Purchase Order is subject in all respects to the Terms and Conditions detailed at the back of this document. These Terms and Conditions contain limitations of liability, waivers of liability even for our own negligence, and indemnification provisions, all of which may affect your rights. Please review these Terms and Conditions carefully before proceeding. 001