Item 4ACITY OF
SOUTHLAK.-E
TEXAS ITEM 4A
REGULAR CITY COUNCIL MEETING MINUTES NOVEMBER 7, 2023
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
CITY COUNCIL PRESENT: Mayor John Huffman, Mayor Pro Tern Shawn McCaskill,
Deputy Mayor Pro Tern Kathy Talley, and Councilmembers Randy Robbins, Ronell Smith,
Amy Torres-Lepp, and Randy Williamson
STAFF PRESENT: City Manager Shana Yelverton, Senior Director of Human Resources
Stacey Black, Director of Communications Pilar Schank, Chief Financial Officer Sharen
Jackson, Police Chief James Brandon, Fire Chief Mike Starr, Director of Community
Services David Miller, Operations Manager of Customer Service Melody Anderson,
Director of Economic Development and Tourism Daniel Cortez, Director of Planning and
Development Services Dennis Killough, Director of Public Works Rob Cohen, Deputy
Director of Public Works Administration Lauren LaNeave, City Attorney Allen Taylor, and
City Secretary Amy Shelley.
WORK SESSION:
1. CALL TO ORDER
Work Session was called to order by Mayor John Huffman at 5:31 pm.
2. INVOCATION: CLAYTON REED
Mr. Clayton Reed provided the invocation. Mayor John Huffman led the pledges of
allegiance to the United States and Texas Flags.
3. SOUTHLAKE BUSINESS SPOTLIGHT: CRAVE KITCHENS, 280 COMMERCE,
SUITE 107
Director of Economic Development and Tourism Daniel Cortez introduced a video
showcasing the Southlake Business Spotlight for Crave Kitchens, located at 280
Commerce, Suite 107.
4. RECOGNITION & PROCLAMATION: VETERAN'S DAY
Senior Director of Human Resources Stacey Black recognized Veteran's Day and
highlighted individuals who have served our country as members of the armed services.
REGULAR CITY COUNCIL MEETING MINUTES, NOVEMBER 7, 2023
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5. RECOGNITION & PROCLAMATION: TEXAS RANGERS WORLD SERIES
CHAMPIONS DAY
Mayor Huffman recognized the Texas Rangers 2023 World Series win with a
proclamation proclaiming November 7, 2023, as The Texas Rangers World Series
Championship Day in Southlake.
6. RECOGNITION OF TREE CITY U.S.A. AND ARBOR DAY PROCLAMATION
Director of Planning and Development Services Dennis Killough recognized the City's
commitment to tree preservation, and Mayor Huffman presented the annual proclamation.
7. REVIEW OF THE SOUTHLAKE SIDEWALKS PROGRAM
Director of Public Works Robert Cohen reviewed the City's current sidewalk program and
discussed ranking, priorities, and challenges.
The following persons spoke about the sidewalk issues on Randol Mill, and asked for the
City to prioritize having the issue fixed:
Kerri, Sean, & Annabel O'Neal, 1600 Mockingbird Ln.
Jay & Debbie Marsh, 1627 Mockingbird Ln.
Mary Hutchison, 1621 Pheasant Ln.
Jack & Marilee Luna, 1402 Robin Ln.
Terry & Sheila Mitchell, 1610 Pheasant Ln.
Clif & Kelly Cox, 1903 Ptarmigan St.
Bill Lipsmeyer, 729 Tuscan Ridge Cir.
Pirjo Thompson, 1610 Regal Oaks Dr.
Robert Peipert, 1340 Woodbrook Ct.
Wayne Lee, 3220 W. Southlake Blvd.
The following person did not speak, but did wish to register support of a sidewalk along
Randol Mill:
Greg Tichenor, 1617 Pheasant Ln.
8. MUNICIPAL SERVICE CENTER & PUBLIC SAFETY TRAINING TOWER
PROJECT UPDATE
Director of Public Works Robert Cohen provided an update on the Municipal Service
Center & Public Safety Training Tower project and obtained direction on the 40%
schematic design.
9. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE TAKEN
AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR SESSION.
Mayor Huffman reviewed the items on the consent agenda.
REGULAR CITY COUNCIL MEETING MINUTES, NO VEMBER 7, 2023
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REGULAR SESSION: Immediately following the work session
1. CALL TO ORDER
Regular Session was called to order by Mayor Huffman at 6:49pm.
2A. EXECUTIVE SESSION
Mayor Huffman announced the City Council would go into Executive Session pursuant to
the Open Meetings Act, Chapter 551, Texas Government Code, Section 551.071
consultation with city attorney; Section 551.072 deliberation regarding real property;
Section 551.074 deliberation regarding personnel matters; and Section 551.087
deliberation regarding economic development negotiations. City Council adjourned for
Executive Session at 6:49pm. Executive Session began at 6:56pm and concluded at
7:41 pm.
2B. RECONVENE
Mayor Huffman reconvened the meeting at 7:45pm.
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3A. MAYOR'S REPORT
3B. CITY MANAGER'S REPORT
3131. SOUTHLAKE SERVES UPDATE (CRM)
City Manager Shana Yelverton introduced Operations Manager, Customer Service,
Melody Andersen, and Operations Manager, Finance and IT Hannah Runnels who
provided an overview of the new citizen's portal, Southlake Serves.
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. CONSENT:
4A. APPROVE MINUTES FROM THE OCTOBER 17, 2023, REGULAR CITY
COUNCIL MEETING.
4B. APPROVE PURCHASE WITH TEXAS AIR SYSTEMS IN AN AMOUNT NOT TO
EXCEED $135,000 FOR THE REPLACEMENT OF POOL HEATERS AT
CHAMPIONS CLUB.
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4C. APPROVE PURCHASE WITH KUBOTA TRACTOR CORPORATION IN AN
AMOUNT NOT TO EXCEED $62,000.
4D. APPROVE THE RENEWAL FOR ADOBE LICENSES FROM CDWG IN AN
AMOUNT NOT TO EXCEED $55,000.
4E. AUTHORIZE EXPENDITURES WITH NORTH ROCK CONSTRUCTION FOR
THE CONSTRUCTION OF THE SOUTHLAKE PICKLEBALL COMPLEX
PROJECT IN AN AMOUNT NOT TO EXCEED $3,900,000 AND RATIFY
CONTRACT CHANGE ORDERS THAT HAVE BEEN ISSUED TO DATE.
4F. APPROVAL OF A VARIANCE TO THE SUBDIVISION ORDINANCE NO. 483,
AS AMENDED, SECTION 4.01.1, "EXPIRATION OF PLATS" AND A PLAT
EXTENSION FOR CASE ZA22-0051, BEING THE FINAL PLAT FOR RAINEY
ESTATES, AN ADDITION TO THE CITY OF SOUTHLAKE, DENTON COUNTY,
TEXAS, AND LOCATED AT 4078 N. WHITE CHAPEL BLVD., SOUTHLAKE,
TEXAS. CURRENT ZONING: "SF-1A" SINGLE FAMILY RESIDENTIAL
DISTRICT. SPIN NEIGHBORHOOD #1.
4G. APPROVAL OF A VARIANCE TO THE SUBDIVISION ORDINANCE NO. 483,
AS AMENDED, SECTION 4.01.1, "EXPIRATION OF PLATS" AND A PLAT
EXTENSION FOR CASE ZA22-0053, BEING THE FINAL PLAT FOR CARILLON
PARC PHASE I, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT
COUNTY, TEXAS AND LOCATED AT 1775, 1781 AND 1801 N. WHITE CHAPEL
BLVD., 1840 RIVIERA LN., 201 E. KIRKWOOD BLVD., 1700 N. CARROLL AVE.
(ADDRESSED AS 1900 N. CARROLL AVE. BY TARRANT APPRAISAL
DISTRICT) AND 100 THROUGH 300 E. STATE HWY. 114., SOUTHLAKE,
TEXAS. CURRENT ZONING: "ECZ" EMPLOYMENT CENTER ZONING
DISTRICT. SPIN NEIGHBORHOOD #3.
4H. ORDINANCE NO. 1075-D, 1ST READING, AMENDMENTS TO THE CITY OF
SOUTHLAKE MOBILITY MASTER PLAN, AN ELEMENT OF THE SOUTHLAKE
COMPREHENSIVE PLAN.
41. APPROVE A LEASE AGREEMENT WITH KRG TOWN SQUARE VENTURES,
LLC, FOR OFF -SITE OFFICE SPACE.
APPROVED
Motion was made to approve Consent Items 4A-41, as written.
The following person spoke in opposition to Consent Item 4F, with issues concerning the
masonry wall:
Zoe Sexhus, 500 E. Bob Jones Rd.
The following persons did not wish to speak, but did wish to register their opposition to
Consent Item 4F, with issues concerning the masonry wall:
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Richard Anderson, 4553 N. White Chapel Blvd.
Dr. Richa Apajita, 4301 Saddleback Ln.
John Doty, 4322 Homestead Dr.
Brooke Fischer, 4492 Soda Ridge Rd.
Orville Fulp, 188 Sam Bass Ridge Rd.
Tammy Henk, 4300 Walnut Dr.
Bridget Hughes, 345 W. Bob Jones
Nancy Kolter, 4427 Soda Ridge Rd.
Julie Landesberg, 305 E. Bob Jones Rd.
Brian & Amy Naughton, 198 Sam Bass Ridge Rd.
Jeff & Jule Noel, 465 Brooks Ct.
Gail Sparks, 4520 Soda Ridge Rd.
Sean & Christina Stark, 455 Brooks Ct.
Nicki Synhorst, 225 Sam Bass Ridge Rd.
Beatriz Terrazas, 4322 Homestead Dr.
Balaji Venkatachalam, 4409 Saddleback Ln.
Rick & Caren White, 4475 Homestead Dr.
Thomas & Jackie White, 600 W. Bob Jones Rd.
Drew & Sandra Wilson, 120 Sam Bass Ridge Rd.
Paul & Renee Woolway, 4305 Saddleback Ln.
Dana Dabbs, 445 E. Bob Jones Rd.
The following person did not speak, but did wish to register support of a sidewalk along
Randol Mill:
Greg Tichenor, 1617 Pheasant Ln.
Motion: McCaskill
Second: Talley
Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Torres-Lepp, Williamson
Nays: None
Approved: 7-0
REGULAR AGENDA:
5. PUBLIC FORUM
Mayor Huffman opened the public forum at 7:00pm.
Rich DeOtte, 112 Keystone, spoke in support of Item 8B, nomination for the Tarrant
Appraisal District board of directors.
Daniel Bennett, 408 Pemberton Street, White Settlement, spoke in support and opposition
of Item 8B, nomination for the Tarrant Appraisal District board of directors.
Deanna Kienast, 1518 Main St., provided a speaker card to speak about the noise code,
but she was not present during Public Forum.
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David Thomas, 4429 Saddle Ridge, spoke about safety concerns with the construction of
N. White Chapel.
There being no one else wishing to speak, Mayor Huffman closed the public forum at
7:09pm.
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS:
6A. ORDINANCE NO. 1279, 2ND READING, ADOPTING THE 2024 STANDARDS
OF CARE FOR THE RECREATION PROGRAMS FOR ELEMENTARY
SCHOOL -AGE CHILDREN OPERATED BY THE COMMUNITY SERVICES
DEPARTMENT. PUBLIC HEARING
APPROVED
Director of Community Services David Miller presented Item 6A and answered questions
from Council.
Mayor Huffman opened the public hearing at 8:11 pm.
Colleen Golestan, 708 Bryson Way, spoke in opposition to this item.
There being no one else wishing to speak, Mayor Huffman closed the public hearing at
8:14pm.
Motion was made to approve Item 6A, Ordinance No. 1279, 2nd Reading, adopting the
2024 Standards of Care for the recreation programs for elementary school -age children
operated by the Community Services Department.
Motion: McCaskill
Second: Talley
Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Torres-Lepp, Williamson
Nays: None
Approved: 7-0
AN ORDINANCE ESTABLISHING STANDARDS OF CARE FOR THE RECREATION
PROGRAMS FOR ELEMENTARY SCHOOL AGE CHILDREN OPERATED BY THE
CITY; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE;
AND PROVIDING AN EFFECTIVE DATE.
6B. ORDINANCE NO. 1280, 2ND READING, ADOPTION OF THE 2023 NATIONAL
ELECTRICAL CODE. PUBLIC HEARING
APPROVED
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Director of Planning and Development Services Dennis Killough presented Item 6B and
answered questions from Council.
Mayor Huffman opened the public hearing at 8:17pm.
There being no one wishing to speak, Mayor Huffman closed the public hearing at
8:17pm.
Motion was made to approve Item 6B, Ordinance No. 1280, 2nd Reading, adoption of the
2023 National Electrical Code.
Motion: McCaskill
Second: Talley
Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Torres-Lepp, Williamson
Nays: None
Approved: 7-0
ORDINANCE NO. 1280
AN ORDINANCE ADOPTING THE 2023 EDITION OF THE NATIONAL ELECTRICAL
CODE IN THE CITY OF SOUTHLAKE; PROVIDING A PENALTY CLAUSE; PROVIDING
A CUMULATIVE CLAUSE; PROVIDING A SEVERIBILITY CLAUSE; PROVIDING A
SAVINGS CLAUSE; PROVIDING FOR PUBLICATION IN PAMPHLET FORM;
PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING
AN EFFECTIVE DATE.
6C. ORDINANCE NO. 480-804, ZA23-0008, 2ND READING, ZONING CHANGE
AND SITE PLAN FOR SOUTHLAKE MARKETPLACE, FOR PROPERTY
DESCRIBED AS LOTS 5, 6, AND 7, BLOCK 1, SOUTHLAKE CROSSING
PHASE II, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY,
TEXAS AND LOCATED AT 2001-2115 W. SOUTHLAKE BLVD., SOUTHLAKE,
TEXAS. CURRENT ZONING: "C-3" GENERAL COMMERCIAL DISTRICT.
REQUESTED ZONING: "S-P-1" DETAILED SITE PLAN DISTRICT. SPIN
NEIGHBORHOOD #10. PUBLIC HEARING (THIS ITEM WAS TABLED AT THE
OCTOBER 17, 2023, CITY COUNCIL MEETING.)
APPROVED
Director of Planning and Development Services Dennis Killough presented Item 6C and
answered questions from Council.
Mayor Huffman opened the public hearing at 8:20pm.
There being no one wishing to speak, Mayor Huffman closed the public hearing at
8:20pm.
Motion was made to approve Item 6C, Ordinance No. 480-804, ZA23-0008, 2nd Reading,
Zoning Change and Site Plan for Southlake Marketplace, for property described as Lots
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5, 6, and 7, Block 1, Southlake Crossing Phase II, an addition to the City of Southlake,
Tarrant County, Texas and located at 2001-2115 W. Southlake Blvd., subject to Staff
Report dated October 31, 2023, and Site Plan Review Summary No. 6, dated October
31, 2023, and granting the following:
- Approving the requested zoning change and site plan as presented noting that the
"S-P-1" Detailed Site Plan zoning will follow the "C-3" General Commercial uses and
regulations with the following modifications and variances:
- Maximum Impervious Coverage to be 78%
- Allowing a minimum of 579 parking spaces with a maximum of 25,000 square feet
of retail space for restaurants. This is a variance of approximately 9% reduction.
- Landscaping approved as submitted.
- Allowing the canopy columns for the retail restaurant pads site as presented in the
plan.
- Permitting proposed facade and patio area of the restaurant site noted as Rise
Souffle as presented this evening.
- Permitting future fagade and patio improvements to be processed as a Site Plan
consideration by the City Council following a recommendation by the Planning and
Zoning, if determined to fall outside the scope of administrative approval, by the
administrative official.
Motion: McCaskill
Second: Talley
Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Torres-Lepp, Williamson
Nays: None
Approved: 7-0
ORDINANCE NO. 480-804
AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE
COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS;
GRANTING A ZONING CHANGE ON LOTS 5, 6, AND 7, BLOCK 1 OF THE
SOUTHLAKE CROSSING PHASE 2, CITY OF SOUTHLAKE, TARRANT COUNTY,
TEXAS AND MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT "A" FROM
"C-3" GENERAL COMMERCIAL DISTRICT TO "S-P-1" DETAILED SITE PLAN
DISTRICT, AS DEPICTED ON THE APPROVED SITE PLAN ATTACHED HERETO AND
INCORPORATED HEREIN AS EXHIBIT "B", SUBJECT TO THE SPECIFIC
REQUIREMENTS CONTAINED IN THIS ORDINANCE; CORRECTING THE OFFICIAL
ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE;
DETERMINING THAT THE PUBLIC INTEREST, MORALS AND GENERAL WELFARE
DEMAND THE ZONING CHANGES AND AMENDMENTS HEREIN MADE; PROVIDING
THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES;
PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY FOR
VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR
PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING AN EFFECTIVE
DATE.
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS: (THERE ARE NO
ITEMS ON THIS AGENDA.)
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8. RESOLUTIONS:
8A. RESOLUTION NO. 23-026, CASTING VOTES FOR TARRANT APPRAISAL
DISTRICT BOARD OF DIRECTORS.
APPROVED
Motion was made to approve Item 8A, Resolution No. 23-026, casting votes for Tarrant
Appraisal District Board of Directors, as follows:
- Casting 32 Votes for Mr. Rich DeOtte
Motion: McCaskill
Second: Talley
Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Torres-Lepp, Williamson
Nays: None
Approved: 7-0
9. OTHER ITEMS FOR CONSIDERATION:
9A. SV23-0018, SIGN VARIANCES FOR JOHNSON HEALTH AND WELLNESS,
LOCATED AT 2800 E. SOUTHLAKE BLVD., SOUTHLAKE, TEXAS.
APPROVED
Director of Planning and Development Services Dennis Killough presented Item 9A and
answered questions from Council.
Motion was made to approve Item 9A, SV23-0018, Sign Variances for Johnson Health
and Wellness, located at 2800 E. Southlake Blvd., subject to the Staff Report dated
October 31, 2023, and granting the following:
Option 1 — Western Elevation
o Letter height of approx. 44.5 inches
o Sign area of approx. 108 sq. ft.
o Channel cut letters for tag line
- Noting window signs will be removed and are NOT permitted.
- Option 2 — Southern Elevation
o Letter height of approx. 27.5 inches
o Sign area of approx. 42.5 sq. ft.
o Cabinet Sign Tag Line
- Noting window signs will be removed and are NOT permitted.
Motion: McCaskill
Second: Talley
Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Torres-Lepp, Williamson
Nays: None
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Approved: 7-0
9113. SV23-0019, SIGN VARIANCES FOR GMI LOCATED AT 350 S. NOLEN DR.,
SOUTHLAKE, TEXAS.
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Director of Planning and Development Services Dennis Killough presented Item 913 and
answered questions from Council.
Motion was made to approve Item 913, SV23-0019, Sign Variances for GMI located at 350
S. Nolen Dr., subject to Staff Report dated October 31, 2023, and granting the following:
- Sign variance for one attached upper story building sign.
- The proposed sign will require variances for:
o Left justified sign placement.
o Letter height approx. 44.3 inches
o Sign type having channel letters outlined with an approx. 48inch backer
panel.
Motion: McCaskill
Second: Talley
Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Torres-Lepp, Williamson
Nays: None
Approved: 7-0
10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
11. ADJOURNMENT
Mayor Huffman adjourned the meeting at 8:48pm.
*An audio recording of this meeting will be permanently retained in the City Secretary's
Office.
MINUTES APPROVED ON THIS, THE 5T" OF DECEMBER 2023.
John Huffman
Mayor
ATTEST:
Amy Shelley, TRMC
City Secretary
REGULAR CITY COUNCIL MEETING MINUTES, NO VEMBER 7, 2023
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