2023-12-05 CC agendaCiiv Or
SOUTHLAKE
TEXAS
REGULAR CITY COUNCIL MEETING AGENDA DECEMBER 5, 2023
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
WORK SESSION: 5:30 P.M.
Call to order
2. Invocation: Clayton Reed
3. Southlake Chamber of Commerce Update
4. Review of the Southlake Sidewalks Program
5. Discuss all items on tonight's agenda. No action will be taken and each item will
be considered during the Regular Session.
REGULAR SESSION: Immediately following the work session
Call to order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be held,
under these exceptions, at the end of the Regular Session or at any
time during the meeting that a need arises for the City Council to seek
advice from the city attorney as to the posted subject matter of this
City Council meeting.
Section 551.071: Consultation with city attorney.
a. Seek advice of the city attorney regarding legal issues related to
legislative items.
b. Seek advice of the city attorney regarding legal issues related to
construction at city facilities.
c. Seek advice of the city attorney regarding an amendment to
Ordinance No. 1228A, Boards, Commissions, and Committees.
2. Section 551.072: Deliberation regarding real property.
a. Deliberate the acquisition of real property for public purposes.
3. Section 551.074: Deliberation regarding personnel matters.
City of Southlake values:
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City of Southlake
City Council meeting agenda
December 5, 2023
Page 2 of 8
a. Deliberate the appointment, employment, or duties of the City
Manager.
4. Section 551.087: Deliberation regarding economic development
negotiations.
a. Deliberate the terms and conditions of an economic development
incentive program — Project No. 2023-03.
B. Reconvene: Action necessary on items discussed in Executive Session.
3. REPORTS:
A. Mayor's Report
B. City Manager's Report
1. Home for the Holidays Recap and Marketing Efforts
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. Consent:
A. Approve minutes from the November 7, 2023, regular City Council meeting.
B. Approve Resolution No. 23-027, appointing a member to fill a vacancy on
the Senior Advisory Commission.
C. Approve the update to the City's Facility Use Reservation Policy.
D. Approve Resolution 23-029, amending the City Fee Schedule.
E. This item was left blank intentionally.
F. Approve the purchase of software support services and annual
maintenance from Data Transfer Solutions, LLC, in an amount not to
exceed $120,000.
G. Approve a 3-year lease agreement with Applied Concepts for police radar
equipment in an amount not to exceed $88,000.
H. Approve a renewal and amendment to an Interlocal Agreement (ILA) with
Tarrant County to receive financial support and reimbursement of up to
City of Southlake values:
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City Council meeting agenda
December 5, 2023
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$2,225,000 for the West Continental Boulevard projects at Davis Boulevard
and South Peytonville Avenue.
Approve Ordinance No. 1281, 1st reading, abandonment of a utility
easement on an unplatted lot from James B. Martin Survey Abstract 1134
Tract 1 C1A 1 C1 B 1 C2 & 1 F, an addition to the City of Southlake, Tarrant
County, Texas (If approved, the public hearing will be held at the January
2, 2024, City Council meeting.)
J. Approve Ordinance No. 1282, 1st reading, reducing in size a utility
easement on Lot 1 R1 R1 R, Block 1, Sabre Group Campus Addition, an
addition to the City of Southlake, Tarrant County, Texas (If approved, the
public hearing will be held at the January 2, 2024, City Council meeting.)
K. Approve the construction contract award for the Emergency Operations
Center Relocation project to Gliden Industries, LLC, in an amount not to
exceed $753,000.
L. Approve the proposal from Ford Audio -Visual Systems, LLC for the
purchase of equipment and services and installation of the audio -video
components for the Emergency Operations Center Relocation project, in an
amount not to exceed $259,000.
M. Approve the proposals from Presidio Networked Solutions Group, LLC for
the purchase of equipment and services and installation of networking
equipment and data cabling for the Emergency Operations Relocation
project, in an amount not to exceed $68,000.
N. Approve the proposal from GL Seaman & Company for the purchase and
installation of pre -manufactured wall systems for the Emergency
Operations Center Relocation project, in an amount not to exceed
$346,000.
O. Approve the proposal from VARI Sales Corporation for the purchase and
installation of furniture for the Emergency Operations Center Relocation
project, in an amount not to exceed $88,000.
P. This item was left blank intentionally.
Q. ZA23-0063, Plat Revision for the Kirkwood East Addition, on property
described as Lot 4R1, Block 1, Sabre Group Campus Addition, City of
Southlake, Tarrant County, Texas, and located at 1400 Kirkwood
Boulevard, Southlake, Texas. Current Zoning: "NR-PUD" Non-residential
Planned Unit Development. SPIN Neighborhood #1.
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City Council meeting agenda
December 5, 2023
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R. ZA23-0070 and ZA23-0071, Sidewalk Variances for 1061 and 1062 N.
Westpark Circle, on property described as Lot 21, I.G. Belcher No. 30
Addition, City of Southlake, Denton County, Texas, located at 1061 N.
Westpark Circle, Southlake, Texas, and Lot 5, I.G. Belcher No. 30 Addition,
City of Southlake, Denton County, Texas, located at 1062 N. Westpark
Circle, Southlake, Texas Current Zoning: "MH" Manufactured Housing
District. SPIN Neighborhood #1.
S. Variance to the Subdivision Ordinance No. 483, as amended, Section
4.01.1, "Expiration of Plats" and a Plat Extension for Case ZA22-0052, being
the Plat Revision for Highland Terrace and Assembly of God Addition, being
a revision of Lot 1R1, Block 1, Southlake Assembly of God Addition, City of
Southlake, Tarrant County, Texas, and located at 101 E. Highland Street,
Southlake, Texas. Current Zoning: "SF-20A" Single Family Residential
District and "CS" Community Services District. SPIN Neighborhood #7.
T. Approval of an Interlocal Agreement with Tarrant County for food
establishment and public swimming pool and spa inspection program
services.
U. Approve Ordinance No. 1023-A, 1st Reading, an ordinance of the City of
Southlake amending Chapter 10 "Health and Sanitation" Article VI "Public
Swimming Pool and Spas" of the City of Southlake Ordinances, as
amended.
V. Approve Ordinance No. 1028-A, 1st Reading, an ordinance of the City of
Southlake amending Chapter 10 "Health and Sanitation" Article III "Food
Establishments" of the City of Southlake Ordinances, as amended.
W. Excuse the absence of the Planning and Zoning Commission Chairman
Dan Kubiak from the Regular Planning and Zoning Commission meeting to
be held December 7, 2023.
REGULAR AGENDA:
5. Public Forum. (The Public Forum will not begin prior to 7:00 p.m. This is the public's
opportunity to address the City Council about non -agenda items. During this
proceeding, the City Council will not discuss, consider, or take action on any item
presented. We respectfully ask that anyone stepping forward to speak during
Public Forum to please limit remarks to three minutes or less.)
6. Ordinances, second readings, public hearings, and related items:
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City Council meeting agenda
December 5, 2023
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A. Ordinance No. 1075-D, 2nd Reading, Amendments to the City of Southlake
Mobility Master Plan, an element of the Southlake Comprehensive Plan.
PUBLIC HEARING
B. ZA23-0057, Site Plan for NuStar located on property described as Lot 1,
Brumlow Industrial District, City of Southlake, Tarrant County, Texas, and
located at 1700 Mustang Ct., Southlake, Texas. Current Zoning: 1-2"
Heavy Industrial District. SPIN Neighborhood #8. PUBLIC HEARING
C. Resolution No. 23-028, ZA23-0062, Specific Use Permit for a Kennel for
Woof Gang Bakery and Grooming on property described as Lot 1 R4, Block
1, Gateway Plaza Addition Phase II and located at 2600 E. Southlake Blvd.,
Suite 130. Current Zoning: "S-P-2" Generalized Site Plan District. SPIN
Neighborhood #8. PUBLIC HEARING
7. Ordinances, first readings, and related items:
A. Ordinance 1228B, 1 st Reading, amending Article V, "Boards, Commissions
and Committees," of Chapter 2, "Administration;" Amending Article XII,
"Building Board of Appeals," of Chapter 4.5, "Buildings and Building
Regulations;" Article III, "Boards," and Article IV, "Parks and Development
Corporation," of Chapter 12, "Parks and Recreation," of the Southlake Code
of Ordinances to update provisions and locate provisions for all City Boards,
Commission or Committees in Chapter 2, Article 5 of the Code of
Ordinances and to provide consistency in the Governing Provisions for
Boards, Commissions and Committees.
8. Resolutions: (There are no items on this agenda.)
9. Other items for consideration:
A. SV23-0020, Sign Variance for Top Prospects Academy located at 2870
Market Loop, Southlake, Texas.
B. SV23-0021, Amendment to the Master Sign Plan for Granite Place Two,
located at 601 State Street, Southlake, Texas.
C. ZA23-0069, Sidewalk Variance for 1049 Shady Oaks Drive, on property
described as Tract 8A3, Thomas M. Hood Survey Abstract No. 706, City of
Southlake, Tarrant County, Texas, located at 1049 Shady Oaks Drive,
Southlake, Texas. Current Zoning: "SF-1X Single Family Residential
District. SPIN Neighborhood #7.
10. Other items for discussion: (There are no items on this agenda.)
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
December 6, 2023
Page 6 of 8
11. Adjournment
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, gQWth1Ake,Jexas, on Friday, December 1, 2023, by 5:00 p.m.,
p ant to the Texas `���ciii�';ntode, Chapter 551.
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If you plan to attend this Uv c meat#i ,)Snd have a disability that requires special needs, please
advise the City Secretary's �C ff 6 48 hours in advance at 817-748-8016 and reasonable
accommodations will be made to assist you.
City of Southlake values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
December 5, 2023
Page 7 of 8
EXECUTIVE SESSION
Section 551.071: Consultation with attorney. The City Council may conduct a private
consultation with its attorney when the City Council seeks the advice of its attorney
concerning any item on this agenda, about pending and contemplated litigation, or a
settlement offer, or on a matter in which the duty of the attorney to the City Council under
the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas clearly
conflicts with Chapter 551. This includes the following pending and/or contemplated
litigation subjects:
1. Athenna Havard vs. the City of Southlake, et al.; Cause No. 141-343085-23.
Section 551.072: Deliberation regarding real property. The City Council may conduct a
closed meeting to deliberate the purchase, exchange, lease or value of real property.
Section 551.073: Deliberation regarding prospective gift or donation. The City Council
may conduct a closed meeting to deliberate a negotiated contract for a prospective gift or
donation to the City.
Section 551.074: Deliberation regarding personnel matters. The City Council may
deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of public officers, including the City Manager, City Secretary, City Attorney,
Municipal Judge and city boards and commission members. A complete list of the city
boards and commissions is on file in the City Secretary's Office.
Section 551.076: Deliberation regardinq securitv devices. The City Council may
deliberate the deployment, or specific occasions for implementation of security personnel
or devices.
Section 551.087: Deliberation regarding economic development negotiations. The City
Council may discuss or deliberate regarding commercial or financial information received
from a business prospect that the city seeks to have locate, stay, or expand in or near the
city and which the City is conducting economic development negotiations; or to deliberate
the offer of a financial or other incentive to a business prospect as described above.
Section 551.089: Deliberation regarding security devices or security audits. The City
Council may discuss or deliberate regarding security assessments or deployments
relating to information resources technology; network security information as described
by Section 2059.055(b), the deployment, or specific occasions for implementation, of
security personnel, critical infrastructure, or security devices; or results of security audits.
Section 418.183(f): Texas Disaster Act. The City Council may deliberate information: 1)
for purposes of preventing, investigating, or responding to an act of terrorism or related
criminal activity and involving emergency response providers, their staffing, contact
information and tactical plans; 2) that relates to the risk or vulnerability of persons or
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
December 5, 2023
Page 8 of 8
property, including infrastructure, to an act of terrorism; 3) that relates to the assembly of
an explosive weapon, the location of a material that may be used in a chemical, biological
or radioactive weapon, or unpublished information pertaining to vaccines or devices to
detect biological agents or toxins, 4) that relates to details of the encryption codes or
security keys for a public communication system; 5) that relates to a terrorism -related
report to an agency of the United States; 6) that relates to technical details of particular
vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to information
regarding security measures or security systems intended to protect public and private
property from an act of terrorism. The Texas Disaster Act specifically requires that a tape
recording of the closed meeting be made.
Section 418.106(d) & (e): Local meetings to discuss emergency management plans
regarding pipeline safety. The City Council may discuss emergency management plans
involving pipeline safety and/or security of pipeline infrastructures or facilities when those
plans or discussions contain such sensitive information.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork