2023-10-24 CEDC MinutesCITY OF
SOUTHLAKE
TEXAS
SOUTHLAKE COMMUNITY ENHANCEMENT AND DEVELOPMENT CORPORATION
BOARD MEETING MINUTES: October 24, 2023
LOCATION: The Marq Southlake
Legends Hall — Boardroom
285 Shady Oaks Drive
Southlake, Texas 76092
TIME: 6:00 p.m.
COMMUNITY ENHANCEMENT AND DEVELOPMENT CORPORATION BOARD
MEMBERS PRESENT: 'Board President Martin Schelling, Board Secretary .Craig
Sturtevant, Bob Mundlin, Eric Wang, and Jeff Wang
Y ENHANCEMENT AND DEVELOPMENT CORPORATION BOA
MEMBERS ABSENT: Board Vice President Mike Pazera and Jennifer Kolb
STAFF PRESENT: Chief Financial Officer''& Board Treasurer 'Sharen Jackson, Director _
of Economic Development & Tourism Daniel Cortez, Director of Community .Services
David Miller, Deputy Director of Community Services Ryan McGrail, Tourism Marketing
Manager Hillary Cromer, and Economic Development Specialist Stephanie Bernard "
1. Call to order
Board President Martin Schelling called the meeting to order at.6:00 p.m.
2. Consider approving the minutes from the September 26, 2023 Community
Enhancement and Development Corporation. meeting
A motion was made to approve the minutes from the September 26, 2023 meeting.
Motion:
J. Wang
Second:
Mundlin
Ayes:
Schelling, Mundlin, Sturtevant, J. Wang, E. Wang
Nays:
None
Abstain:
None
Vote:
5-0-0
Motion Carried —APPROVED
3. Executive Session
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October 24, 2023 CEDC Minutes
Board President Schelling announced the Community Enhancement and
Development Corporation (CEDC) would go into Executive Session pursuant to the
Open Meetings Act, Chapter 551, Texas Government Code, Section 551.087 to
deliberate;regarding economic development negotiations for Project No. 2023-02.
Executive Session began, at 6:01 pm and concluded at 6:07 pm.
4. Economic Development
a. Review results of the 2023 Business'Climate Survey .
Economic Development Specialist Stephanie Bernard provided the Board an
overview of the 2023 Business Climate Survey results. The key findings from the
survey include:
• The majority of responding businesses feel the city provides excellent/good
services
• Businesses have a positive outlook for the future, expecting growth .
• Lease rates are the greatest expressed concern for businesses
No formal action was sought other than feedback and questions on the survey
results.,
b. Quarterly Economic and Hospitality Reports
Economic Development Specialist Stephanie, Bernard and Tourism Marketing
Manager Hillary Cromer provided the Board a brief overview of the Quarterly
Economic and Hospitality Reports.
5. The Marq
a. Consider approval of funding for an annual agreement with Regent Services
(Southlake Leasing) for janitorial services at The Marq Southlake in an
amount not to exceed $170,500
The Board considered and a'motion was made to approve an annual agreement
with Regent Services (Southlake Leasing) for janitorial services at The Marq
Southlake in an amount not to exceed $170,500.
Motion: Mundlin
Second: J. Wang
Ayes: Schelling, Mundlin, Sturtevant, J. Wang, E. Wang
Nays: None
Abstain: None
Vote: 5-0-0
Motion Carried —APPROVED
b. Consider approval of funding annual paint expenses with Davidson
Reconstruction Inc. in an amount not to exceed $100,000
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October 24, 2023 CEDC Minutes
The Board considered and a motion was made to approve annual.paint expenses
with Davidson Reconstruction Inc. in an amount not to exceed $100,000.
Motion:
J. Wang
Second:
E. Wang
Ayes:
Schelling, Mundlin, Sturtevant, J. Wang, E. Wang
Nays:
None
Abstain:
None
Vote:
5-0-0
Motion Carried —APPROVED
c. Consider approval of funding with Texas Air Systems for pool heater
replacements in 'an amount' not to exceed $135,000
The Board considered and a motion was made to approve funding for pool heater
replacements with Texas Air Systems in an amount not to exceed $135,000.
Motion:
J. Wang
Second:
Sturtevant
Ayes:
Schelling, Mundlin, Sturtevant, J. Wang, E. Wang
Nays:
None
Abstain:
None
Vote:
5-0-0
Motion Carried —APPROVED
d. Consider approval of funding for the purchase of capital equipment and
maintenance services from Sunbelt Pools in an amount not to exceed
$212,®00
The Board considered and a motion was made to approve the purchase of capital
equipment and maintenance services from Sunbelt Pools in an amount not to
exceed $212,000.
Motion:
Mundlin
Second:
J. Wang
Ayes:
Schelling, Mundlin, Sturtevant, J. Wang, E. Wang
Nays:
None
Abstain:
None
Vote:
5-0-0
Motion Carried —APPROVED
e. Consider approval of funding for the purchase of capital equipment from
Marathon Fitness in an amount not to exceed $112,000
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October 24, 2023 CEDC Minutes
The Board considered and a motion was made to approve the purchase of capital
equipment from Marathon Fitness in an amount not to exceed $112,000.
Motion:
J. Wang
Second:
Sturtevant
Ayes:
Schelling, Mundlin, Sturtevant, J. Wang, E. Wang
Nays:
None
Abstain:
None
Vote:
5-0-0
Motion` Carried —APPROVED
f. Consider approval of funding for the purchase of capital equipment from
Advanced Fitness in an amount not to exceed $62,000
The Board considered and a motion was made to approve funding for the
purchase of capital equipment from Advanced Fitness in an amount not to exceed
$62,000.
Motion:
E. Wang
Second:
J. Wang
Ayes:
Schelling, Mundlin, Sturtevant, J. Wang, E. Wang
Nays:
None
Abstain:
None
Vote:
5-0-0
Motion Carried —APPROVED
g. Consider approval of funding for the purchase of capital equipment from
Ford Audio -Video Systems LLC, in an amount not to exceed $890,684
The Board considered and a motion was made to approve the purchase of capital
equipment from Ford Audio -Video Systems LLC in an amount not to exceed
$890,684.
Motion:
J. Wang
Second:
E. Wang
Ayes:
Schelling, Mundlin, Sturtevant, J. Wang, E. Wang
Nays:
None
Abstain:
None
Vote:
5-0-0
Motion Carried —APPROVED
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October 24, 2023 CEDC Minutes
6. Staff reports:
a. Financial Reports
i. The Marq Southlake financial highlights and membership sales report
Board Treasurer Sharen Jackson provided an update regarding Champions
Club sand Legends Hall membership trends and revenue. Mrs. Jackson
informed the Board that for FY2023 the Marq overall is exceeding target cost
recovery at just over 74% with a target of just under 60% for the year. She
anticipates that total final cost recovery for FY23 will be near 72%. Legends
Hall is exceeding 'the target cost recovery of 33% at just under 52%. Mrs.
Jackson ,also informed the Board that Champions Club is doing very well,
exceeding target cost recovery of 67% at 80%. She noted Champions Club
experienced a reduction in memberships and that this was anticipated based
on past data, likely attributed to students returning to school.
U. Sales tax report
Board Treasurer Sharen Jackson presented the Board with the most recent
sales tax data. She stated that the most recent sales tax collections for the
month of August 2023 are flat following a one-time audit adjustment
representing 37% of collections. Once adjusted, sales tax collections reflect a
1.6% increase from the previous year.
b. Economic and development activity report
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Director of Economic Development and Tourism Daniel Cortez provided the Board
with an update regarding the Home for Holidays Christmas Tree Lighting and
reception. . i
7. Adjourn
Board President Martin Schelling adjourned the meeting at 7:10 p.m.
Martin Schelling, Board President
Community Enhancement and Development Corporation Board
Craig Stu evant, Board Secretary
Community Enhancement and Development Corporation Board
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