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2023-10-24 SLAC MinutesCITY OF © SOUTHLAKE SOUTHLAKE ARTS COUNCIL MEETING MINUTES: October 24. 2023 LOCATION: The Marq Southlake Champions Club- Hall of Fame Rooms 285 Shady Oaks Blvd. Southlake, Texas 76092 TIME: 6:00 p.m. SOUTHLAKE ARTS COUNCIL PRESENT: Chair Tamara McMillan, Vice -Chair Leslie Walker, and Southlake Arts Council members; Julie Doyle, Alison Viktorin, Tim Sabo, and Milan Georgia (Alt#1) SOUTHLAKE ARTS COUNCIL ABSENT: Arts Council members Terri Messing and Susan Steinbrecher STAFF PRESENT: Assistant to the Director Milenka Lopez, Community Relations Manager Vicky Schiber CITY COUNCIL MEMBER PRESENT: Council Member Kathy Talley REGULAR SESSION 1. CALL TO ORDER Southlake Arts Council Chair Tamara McMillan called the meeting to order at 6:01 p.m. 2. PUBLIC FORUM Chair McMillan opened the Public Forum at 6:02 p.m. There being no one to speak, Public Forum was closed at 6:02 p.m. 3. CONSENT AGENDA 3A. APPROVAL OF THE MINUTES FROM THE SEPTEMBER 26, 2023, SOUTHLAKE ARTS COUNCIL MEETING Chair McMillan presented item 3A, approval of the minutes from the September 26, 2023, Southlake Arts Council meeting. APPROVED City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Minutes of the October 24, 2023 Southlake Arts Council Meeting Page 2 of 4 A motion was made to approve the minutes from the September, 2023, Southlake Arts Council meeting as presented. Motion: Doyle Second: Viktorin Ayes: Doyle, Walker, Viktorin, McMillan, Sabo, Georgia Nays: None Abstain: None Vote: 6-0 Motion passed. 4. CONSIDER 4A. ELECTION OF SOUTHLAKE ARTS COUNCIL VICE CHAIR AND SECRETARY Chair McMillan presented item 4A to the Arts Council for consideration. The Arts Council briefly discussed interest in the officer positions of Vice Chair and Secretary. F-11112061W*01 A motion was made to elect Leslie Walker as Vice Chair. Motion: McMillan Second: Viktorin Ayes: Doyle, McMillan, Sabo, Viktorin, Walker, Georgia Nays: None Abstain: None Vote: 6-0 Motion passed. A motion was made to elect Julie Doyle as Secretary. Motion: Walker Second: Sabo Ayes: Doyle, McMillan, Sabo, Viktorin, Walker, Georgia Nays: None Abstain: None Vote: 6-0 Motion passed. 5. DISCUSSION City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Minutes of the October 24, 2023 Southlake Arts Council Meeting Page 3 of 4 5A. REVIEW OF DPS WEST CALL TO ARTIST SUBMISSIONS Assistant to the Director Milenka Lopez presented all submissions to the Call to Artists for DIPS West. The Southlake Arts Council debated on which proposals they liked the best and selected 4 finalists. Direction to staff: Reach out to 4 finalists and provide feedback and ask for revised proposals. Assistant to the Director Milenka Lopez presented item 513 to the Arts Council for review and discussion and was available to answer questions. Concern about potential rain was voiced. Direction to Staff: Have a final walkthrough on Friday to determine if rain will affect the event. 5C. DOWDLE STUDIOS OPPORTUNITY Councilmember Kathy Talley updated the Arts Council about initial discussions with the City Manager about possible collaboration with Dowdle Studios. The next step is to see if City Council might be interested in pursuing this project in future fiscal years. Direction to Staff: Keep on the agenda for next month. 5D. HOME FOR THE HOLIDAYS Assistant to the Director Milenka Lopez updated the Arts Council on the upcoming Home for the Holidays event on Saturday, November 18 and was available to answer questions. Direction to staff: order supplies. 5E. PUBLIC ART UPDATES Assistant to the Director Milenka Lopez presented item 5E and was available to answer questions. Direction to staff: NA 5F. APEX UPDATES City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Minutes of the October 24, 2023 Southlake Arts Council Meeting Page 4 of 4 Chair McMillan presented Item 5F and was available to answer questions. Direction to Staff: None. 6. ADJOURNMENT Southlake Arts Council Chair McMillan adjourned the meeting at 6:53 p.m. Tamara Mc ' an, Chair Attest: Community Services Department City of Southlake Values: Integrity ♦ Innovation ♦ Accountability 4 Commitment to Excellence ♦ Teamwork