2023-10-17 SPDC MinutesCITY OF
SOUTHLAKE
SOUTHLAKE PARKS DEVELOPMENT CORPORATION MEETING MINUTES
OCTOBER 17, 2023
LOCATION: Southlake Town Hall, City Council Chambers, 1400 Main Street, Southlake, Texas
SPDC MEMBERS PRESENT: Members Tamara McMillan, Secretary Frances Scharli, Kathy
Talley, Ronell Smith, Amy Torres-Lepp (arrived at 4:40pm), and Randy Williamson:
SPDC MEMBERS ABSENT: Members Lori Palmer
STAFF PRESENT: Director of Community Services David Miller, Chief Financial Officer Sharen
Jackson, and City Secretary Amy Shelley.
REGULAR AGENDA:
1. CALL TO ORDER
Southlake Parks Development Corporation President Randy Williamson called the SPDC
meeting to order at 4:30 p.m.
2. PUBLIC FORUM
President Williamson opened the public forum at 4:31 p.m.
There being no one wishing to speak, President Williamson closed the public forum at
4:31 p.m.
3. CONSENT
3A. APPROVAL OF THE MINUTES FROM THE JOINT MEETING OF THE SOUTHLAKE PARKS
DEVELOPMENT CORPORATION AND PARKS BOARD HELD ON AUGUST 1, 2023.
President Williamson presented Item 3A, and there were no questions from the board.
APPROVED
A motion was made to approve the minutes from the Joint Meeting of the Southlake Parks
Development Corporation and Parks Board held on August 1, 2023, as written.
Motion:
McMillan
Second:
Smith
Ayes:
Talley, Williamson, McMillan, Smith, Scharli
Abstain:
None
Absent:
Palmer, Torres-Lepp
Approved:
4-0-2
Southlake Parks Development Corporation Meeting Minutes — October 17, 2023
Page 1 of 3
4. CONSIDER
4A. RECOMMEND APPROVAL OF A VENDOR/MEMBER AGREEMENT FOR THE
PURCHASE AND INSTALLATION OF SYNTHETIC TURF, BALLFIELD FENCING AND
AMENITIES AT BICENTENNIAL PARK AND BOB JONES PARK WITH
GEOSURFACES FOR AN AMOUNT NOT TO EXCEED $11,600,000 AND THE
REALLOCATION OF $11,600,000 OF APPROVED SPDC CAPITAL IMPROVEMENTS
PROGRAM (CIP) FUNDS FROM THE SOUTHLAKE SPORTS COMPLEX (SSC)
PROJECT TO THIS PROJECT TO ALLOW FUNDING. PUBLIC HEARING
Director of Public Works Rob Cohen presented Item 4A and answered questions from the
Board relative to drainage, infrastructure, construction process, scope, and field selection.
President Williamson opened the public hearing at 4:56 p.m
There being no one wishing to speak, President Williamson closed the public hearing at
4:56 p.m.
APPROVED
A motion was made to approve Item 4A, vendor/member agreement for the purchase and
installation of synthetic turf, ballfield fencing and amenities at Bicentennial Park and Bob
Jones Park with GeoSurfaces for an amount not to exceed $11,600,000 and the
reallocation of $11,600,000 of approved SPDC Capital Improvements Program (CIP)
funds from the Southlake Sports Complex (SSC) project to this project to allow funding.
Motion:
McMillan
Second:
Smith
Ayes:
Talley, Williamson, McMillan, Smith, Torres-Lepp, Scharli
Abstain:
None
Absent:
Palmer
Approved:
6-0-1
4B. RATIFY EXPENDITURES RELATED TO THE TOWN HALL PLAZA PARK PROJECT
CONCEPT DESIGN AND SURVEYING SERVICES PERFORMED BY TBG PARTNERS
IN THE AMOUNT OF $56,500.
Director of Community Services David Miller presented Item 4B and answered questions
from the Board.
APPROVED
A motion was made to approve Item 4B, ratify expenditures related to the Town Hall Plaza
Park project concept design and surveying services performed by TBG Partners in the
amount of $56,500.
Motion: McMillan
Second: Smith
Southlake Parks Development Corporation Meeting Minutes — October 17, 2023
Page 2 of 3
Ayes:
Talley, Williamson, McMillan, Smith, Torres-Lepp, Scharli
Abstain:
None
Absent:
Palmer
Approved:
6-0-1
5. DISCUSSION
5A. SALES TAX REPORT
Chief Financial Officer Sharen Jackson provided an overview of the sales tax report, and
no action was required.
6. ADJOURNMENT
Meeting was adjourned by President Williamson at 5:05 p.m.
MINUTES APPROVED BY SPDC ON THIS, THE 7T" DAY OF NOVEMBER 2023.
Randy Williamson, President
Southlake Parks Development Corporation
ATTEST:
A y tpefiey, City Smeary
So'dIffalke Parks DevbMI
ent Cororattion Liaison
Southlake Parks Development Corporation Meeting Minutes — October 17, 2023
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