Item 4E - Memo
Item 4E
Page 1 of 2
0M E M O R A N D U M
(November 7, 2023)
To: Shana Yelverton, City Manager
From: Rob Cohen, Director of Public Works
Subject: Authorize additional expenditures with North Rock
Construction, for the construction of the Southlake Pickleball
Complex Project for an amount not to exceed $3,900,000, and
ratify contract change orders that have been issued to date.
Action
Requested: Authorize additional expenditures with North Rock Construction, for
the construction of the Southlake Pickleball Complex Project for an
amount not to exceed $3,900,000, and ratify contract change orders
that have been issued to date.
Background
Information: The project includes the construction of nine (9) pickleball courts,
fencing, lighting, pavilion, restroom, staff office, shade structures,
benches, tables, chairs, landscape, hardscape, irrigation, trail
connectivity and other park amenities. On March 21, 2023, City
Council awarded a construction contract to North Rock Construction
for the Southlake Pickleball Complex Project to North Rock
Construction in an amount not-to-exceed $3,665,000. The award
covered the project proposal amount of $3,663,684 and $1,416
(0.04%) for construction contingencies.
The Notice to Proceed was issued on April 17, 2023. To date, City
staff has issued seven (7) Contract Change Orders (CCOs) totaling
$128,503.55, for tasks outside of the contractor’s original scope of
work. These tasks were required to address construction
contingencies such as unanticipated utility relocation and
infrastructure work, additional site elements to meet code
requirements, and design modifications to accommodate revised IT
& operational needs. The following is a summary of the change
orders.
($2,838.32) CCO 01 – Credit for Electrical Repair Support
$24,324.80 CCO 02 – Water Fountain to Meet Code Req.
$47,526.05 CCO 03 – Electrical Conduit for New Transformer
$8, 745.75 CCO 04 – Electrical Mods to Office for IT & Ops
$13,579.57 CCO 05 – Irrigation Line Relocation
$4,519.50 CCO 06 – Electrical Line Relocation
Item 4E
Page 2 of 2
$32,646.20 CCO 07 – Electrical Repair, Egress Gate,
Changes to Office Window, Finish Out Items
$128,503.55 Total Value of Change Orders Issued to Date
Financial
Considerations: There is currently $278,640 in available, unencumbered CIP –
Construction funds for the Bicentennial Park – Pickleball Complex
Project. An increase of $235,000 to the not-to-exceed contract award
will provide a 6.5% construction contingency, which can cover the
change orders already issued as well as any potential contingencies
that may arise during the remainder of the project.
The total budget for this project is $4,535,735, which includes the
following project elements:
Project Costs Budget
Design Services $310,000
Construction
Construction Contract
Construction Contingency (6.5%)
Construction Subtotal
$3,663,684
$236,316
$3,900,000
A/V, IT, Security $238,200
Utility $40,207
Owner’s Project Contingency (1.1%) 47,328
Total Project Budget $4,535,735
Strategic Link: This item links to the City’s Strategy Map related to the focus area of
Infrastructure & Development and meets the corporate objective by
investing to provide & maintain high quality public assets.
Citizen Input/
Board Review: SPDC will consider this item at their November 7, 2023 meeting.
Legal Review: None.
Alternatives: The City Council may approve or deny this request.
Supporting
Documents: Contract Change Orders No. 1-7
Staff
Recommendation: Authorize additional expenditures with North Rock Construction, for
the construction of the Southlake Pickleball Complex Project for an
amount not to exceed $3,900,000, and ratify contract change orders
that have been issued to date.
Item 4X
Page 3 of 3
Staff Contacts: Rob Cohen, Director of Public Works
Lauren LaNeave, Deputy Director of Public Works - Administration
Mamerto Estepa Jr., P.E., Project Manager