Item 4D - MemoM E M O R A N D U M
November 7, 2023
To:
From:
Subject:
Shana Yelverton, City Manager
Blair Halbert, Director of IT
Item 4D: Approve the renewal for Adobe licenses from CDWG in
an amount not to exceed $55,000.
Action
Requested:
Background
Information:
Approve the renewal for Adobe licenses from CDWG in an
amount not to exceed $55,000.
The purpose of this item is to maintain functionality to
employees for PDF editing, digital signatures, graphic design,
video editing, and more. This renewal provides the Adobe
Creative Suite, Adobe Acrobat, and Adobe Photoshop which
contains essential programs that City staff rely on. These
software licenses are renewed annually.
Financial
Considerations: This item was approved within the fiscal year 2024
Strategic Link:
General Fund, IT Operating budget.
This agenda item is linked to the Southlake Strategy
Map through the following objectives:
•B1 Achieving strong outcomes through continual
evaluation and pursuit of better practices that
improve core business operations.
•B2 Collaborating with select partners to
implement service solutions.
Honorable Mayor and City Council
Page 2 of 2
Citizen Input/
Board Review: No requirement exists to review the purchase with citizens or
boards.
Legal Review: No requirement exists to review the purchase with the City
Attorney.
Alternatives: The alternative to approving the proposal would be:
1.Do not approve proposal and continue operating as
normal, recognizing the potential impact it would
have to the City.
2.Direct staff to explore revisions to scope of work
and amend the agreement to reflect those
revisions.
Supporting
Documents: Quote provided by CDWG.
Staff
Recommendation: Staff recommends approving item as proposed.
Hardware Software Services IT Solutions Brands Research Hub
AARON GROGAN,
Thank you for considering CDWG for your technology needs. The details of your quote are below. If
you are an eProcurement or single sign on customer, please log into your system to access
the CDW site. You can search for your quote to retrieve and transfer back into your system for
processing.
For all other customers, click below to convert your quote to an order.
Convert Quote to Order
ACCOUNT MANAGER NOTES:
Here’s the requested quote. Please let me know if you have any
questions or concerns!
If you do not have online account access, please send me an
email and I am happy to get that generated for ease of
quoting/processing in the future. Thank you!
Kind Regards,
Thomas Beckman
CDW-G AM | 312.705.0226 | Thomas.Beckman@cdwg.com
QUOTE #QUOTE DATE QUOTE REFERENCE CUSTOMER #GRAND TOTAL
NNGP210 9/1/2023 ADOBE RENEWAL 2221281 $54,770.16
QUOTE DETAILS
ITEM QTY CDW#UNIT PRICE EXT.PRICE
Adobe Acrobat Pro for enterprise - Subscription Renewal - 1
user
70 7245814 $103.28 $7,229.60
Mfg. Part#: 65324170BC09A12
Electronic distribution - NO MEDIA
Contract: TIPS 230105 Tech Solutions, Products, and Services
(230105)
Adobe Stock for teams (Other) - Subscription Renewal - 1
user, 40 assets
1 6260773 $838.84 $838.84
Mfg. Part#: 65274060BC09A12
Electronic distribution - NO MEDIA
Contract: TIPS 230105 Tech Solutions, Products, and Services
(230105)
Adobe Creative Cloud for Enterprise - All Apps - Subscription
Renewal - 1 u
60 6947123 $743.87 $44,632.20
Mfg. Part#: 65291079BC09C12
Electronic distribution - NO MEDIA
Contract: TIPS 230105 Tech Solutions, Products, and Services
(230105)
Adobe InDesign for Enterprise - Subscription Renewal - 1 user 5 6947137 $344.92 $1,724.60
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QUOTE DETAILS (CONT.)
Mfg. Part#: 65291027BC09C12
Electronic distribution - NO MEDIA
Contract: TIPS 230105 Tech Solutions, Products, and Services
(230105)
Adobe Photoshop for enterprise - Subscription Renewal - 1
user
1 6947128 $344.92 $344.92
Mfg. Part#: 65291041BC09C12
Electronic distribution - NO MEDIA
Contract: TIPS 230105 Tech Solutions, Products, and Services
(230105)
SUBTOTAL $54,770.16
SHIPPING $0.00
SALES TAX $0.00
GRAND TOTAL $54,770.16
PURCHASER BILLING INFO DELIVER TO
Billing Address:
CITY OF SOUTHLAKE
ACCOUNTS PAYABL
1400 MAIN ST STE 420
SOUTHLAKE, TX 76092-7642
Phone: (817) 481-1745
Payment Terms: Net 30 Days-Govt State/Local
Shipping Address:
CITY OF SOUTHLAKE
AARON GROGAN
1400 MAIN ST STE 420
SOUTHLAKE, TX 76092-7642
Phone: (817) 481-1745
Shipping Method: ELECTRONIC DISTRIBUTION
Please remit payments to:
CDW Government
75 Remittance Drive
Suite 1515
Chicago, IL 60675-1515
Sales Contact Info
Thomas Beckman | (877) 865-2621 | thomas.beckman@cdwg.com
LEASE OPTIONS
FMV TOTAL FMV LEASE OPTION BO TOTAL BO LEASE OPTION
$54,770.16 $1,468.39/Month $54,770.16 $1,696.23/Month
Monthly payment based on 36 month lease. Other terms and options are available. Contact your Account Manager for details. Payment quoted
is subject to change.
Why finance?
Lower Upfront Costs. Get the products you need without impacting cash flow. Preserve your working capital and existing credit line.
Flexible Payment Terms. 100% financing with no money down, payment deferrals and payment schedules that match your company’s
business cycles.
Predictable, Low Monthly Payments. Pay over time. Lease payments are fixed and can be tailored to your budget levels or revenue streams.
Technology Refresh. Keep current technology with minimal financial impact or risk. Add-on or upgrade during the lease term and choose to
return or purchase the equipment at end of lease.
Bundle Costs. You can combine hardware, software, and services into a single transaction and pay for your software licenses over time! We
know your challenges and understand the need for flexibility.
General Terms and Conditions:
Page 3 of 3
This quote is not legally binding and is for discussion purposes only. The rates are estimate only and are based on a collection of industry data
from numerous sources. All rates and financial quotes are subject to final review, approval, and documentation by our leasing partners.
Payments above exclude all applicable taxes. Financing is subject to credit approval and review of final equipment and services configuration.
Fair Market Value leases are structured with the assumption that the equipment has a residual value at the end of the lease term.
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My Account Support Call 800.800.4239
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This order is subject to CDW’s Terms and Conditions of Sales and Service Projects at
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