Item 4AREGULAR CITY COUNCIL MEETING MINUTES, OCTOBER 17, 2023
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REGULAR CITY COUNCIL MEETING MINUTES OCTOBER 17, 2023
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
CITY COUNCIL PRESENT: Mayor John Huffman, Mayor Pro Tem Shawn McCaskill,
Deputy Mayor Pro Tem Kathy Talley, and Councilmembers Randy Robbins, Ronell Smith,
Amy Torres-Lepp, and Randy Williamson
STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Alison
Ortowski, Senior Director of Human Resources Stacey Black, Director of
Communications Pilar Schank, Chief Financial Officer Sharen Jackson, Police Chief
James Brandon, Deputy Fire Chief Jeremy Wilson, Director of Community Services David
Miller, Operations Manager of Customer Service Melody Anderson, Director of Economic
Development and Tourism Daniel Cortez, Director of Planning and Development Services
Dennis Killough, Director of Public Works Rob Cohen, City Attorney Allen Taylor, and City
Secretary Amy Shelley.
WORK SESSION:
1. CALL TO ORDER
Work Session was called to order by Mayor John Huffman at 5:30pm.
2. INVOCATION: CLAYTON REED
Mr. Clayton Reed provided the invocation. Mayor John Huffman led the pledges of
allegiance to the United States and Texas Flags.
3. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE TAKEN
AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR SESSION.
Mayor Huffman reviewed the items on the consent agenda.
REGULAR SESSION: Immediately following the work session
1. CALL TO ORDER
Regular Session was called to order by Mayor Huffman at 5:37pm.
2A. EXECUTIVE SESSION
ITEM 4A
REGULAR CITY COUNCIL MEETING MINUTES, OCTOBER 17, 2023
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Mayor Huffman announced the City Council would go into Executive Session pursuant to
the Open Meetings Act, Chapter 551, Texas Government Code, Section 551.071
consultation with city attorney; Section 551.072 deliberation regarding real property;
Section 551.074 deliberation regarding personnel matters; and Section 551.087
deliberation regarding economic development negotiations. City Council adjourned for
Executive Session at 5:37pm. Executive Session began at 5:45pm and concluded at
6:53pm.
2B. RECONVENE
Mayor Huffman reconvened the meeting at 6:57pm.
As a result of Executive Session, a motion was made to declare Alison Ortowski as the
lone finalist for the position of City Manager for the City of Southlake and further instruct
Senior Director of Human Resources Stacey Black to negotiate an employment contract
with Mrs. Ortowski to be approved by the City Council at a future date.
Motion: McCaskill
Second: Talley
Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Torres-Lepp, Williamson
Nays: None
Absent: None
Approved: 7-0
Another result of Executive Session, a motion to approve the settlement, contingent on
City Council approval, negotiated at the October 9, 2023 mediation in Roger Best and
Kimberly Best v. Vann/Elli, Inc. et al., Cause No. 141-337858-22, to resolve all of plaintiffs’
claims, asserted and unasserted, against the City of Southlake pursuant to the terms
discussed in executive session and to be accomplished through settlement and dismissal
documents approved by the City’s defense counsel and the City Attorney.
Motion: McCaskill
Second: Talley
Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Torres-Lepp, Williamson
Nays: None
Absent: None
Approved: 7-0
3. REPORTS:
3A. MAYOR’S REPORT
3B. CITY MANAGER’S REPORT
3B1. MONTHLY FINANCIAL REPORT (WRITTEN)
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
REGULAR CITY COUNCIL MEETING MINUTES, OCTOBER 17, 2023
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items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. CONSENT:
4A. APPROVE MINUTES FROM THE OCTOBER 3, 2023, REGULAR CITY
COUNCIL MEETING.
4B. APPROVAL FOR PERMANENT LARGE PLANS AND HISTORICAL MAP
SCANNING SERVICES WITH ARMSTRONG ARCHIVES, LLC., IN AN AMOUNT
NOT TO EXCEED $100,000.
4C. ITEM LEFT BLANK INTENTIONALLY.
4D. APPROVE AN ENCROACHMENT AND JOINT USE AGREEMENT OF TWO
EXISTING GARAGE STRUCTURES WITHIN A UTILITY EASEMENT LOCATED
AT 500 BENT WOOD LANE.
4E. APPROVE THE RENEWAL OF A CONTRACT WITH TACTICAL SYSTEMS
NETWORK (TSN) FOR TOWN HALL AND CHAMPIONS CLUB SECURITY IN
AN AMOUNT NOT TO EXCEED $381,000.
4F. APPROVE ZA23-0052, PLAT REVISION FOR LOT 1R2, R.P. ESTES
SUBDIVISION (FORMERLY ADVERTISED AS LOT 2R1) BEING A REVISION
OF THE REMAINDER OF TRACT 1, R.P. ESTES SUBDIVISION, CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS, AND LOCATED AT 974 W. DOVE
ROAD, SOUTHLAKE, TEXAS. CURRENT ZONING: “AG” AGRICULTURAL
DISTRICT. SPIN NEIGHBORHOOD #5.
4G. APPROVE THE ANNUAL CONTRACT WITH PRESIDIO FOR PREMIUM
SUPPORT FOR RUBRIK BACKUP AND RECOVERY APPLIANCE IN AN
AMOUNT NOT TO EXCEED $60,500.
4H. RATIFY EXPENDITURES RELATED TO THE TOWN HALL PLAZA PARK
PROJECT CONCEPT DESIGN AND SURVEYING SERVICES PERFORMED BY
TBG PARTNERS IN AN AMOUNT NOT TO EXCEED $56,500.
4I. APPROVE ORDINANCE NO. 1279, 1ST READING, ADOPTING THE 2024
STANDARDS OF CARE FOR THE RECREATION PROGRAMS FOR
ELEMENTARY SCHOOL-AGE CHILDREN OPERATED BY THE COMMUNITY
SERVICES DEPARTMENT.
4J. APPROVE FACILITIES UTILIZATION AGREEMENT WITH DRAGON YOUTH
BASEBALL.
4K. APPROVE FACILITIES UTILIZATION AGREEMENT WITH THE MIRACLE
LEAGUE OF SOUTHLAKE.
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4L. APPROVE FACILITIES UTILIZATION AGREEMENT WITH SOUTHLAKE
GIRLS SOFTBALL ASSOCIATION.
4M. APPROVE ORDINANCE NO. 1280, 1ST READING, ADOPTING THE 2023
NATIONAL ELECTRICAL CODE.
4N. VARIANCE TO SUBDIVISION ORDINANCE NO. 483, AS AMENDED, SECTION
5.06, REQUIRING A MINIMUM 5-FOOT-WIDE SIDEWALK ALONG THE
HILLSIDE COURT STREET FRONTAGE OF LOT 19, J.J. FRESHOUR NO. 521
ADDITION, LOCATED AT 2300 HILLSIDE COURT, CITY OF SOUTHLAKE,
TARRANT COUNTY, TEXAS.
APPROVED
Motion was made to approve Consent Items 4A-4N, as written, including moving Item 6A,
from the Regular Agenda to the Consent Agenda, and noting the following:
- Item 4B – Item left blank intentionally.
- Item 6A – ACCEPTING THE APPLICANT’S REQUEST TO TABLE TO THE
NOVEMBER 7, 2023 COUNCIL MEETING - Ordinance No. 480-804, ZA23-0008,
2nd Reading, Zoning Change and Site Plan for Southlake Marketplace, for
property described as Lots 5, 6, and 7, Block 1, Southlake Crossing Phase II, an
addition to the City of Southlake, Tarrant County, Texas and located at 2001-2115
W. Southlake Blvd., Southlake, Texas.
Motion: McCaskill
Second: Talley
Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Torres-Lepp, Williamson
Nays: None
Approved: 7-0
At this point in the meeting, Councilmember Randy Robbins left the meeting, and the
minutes reflect the vote accordingly.
REGULAR AGENDA:
5. PUBLIC FORUM
Mayor Huffman opened the public forum at 7:00pm.
There being no one wishing to speak, Mayor Huffman closed the public forum at 7:00pm.
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS:
6A. ORDINANCE NO. 480-804, ZA23-0008, 2ND READING, ZONING CHANGE AND
SITE PLAN FOR SOUTHLAKE MARKETPLACE, FOR PROPERTY
DESCRIBED AS LOTS 5, 6, AND 7, BLOCK 1, SOUTHLAKE CROSSING
PHASE II, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY,
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TEXAS AND LOCATED AT 2001-2115 W. SOUTHLAKE BLVD., SOUTHLAKE,
TEXAS. CURRENT ZONING: “C-3” GENERAL COMMERCIAL DISTRICT.
REQUESTED ZONING: “S-P-1” DETAILED SITE PLAN DISTRICT. SPIN
NEIGHBORHOOD #10. PUBLIC HEARING
APPROVED TO TABLE TO THE NOVEMBER 7, 2023, COUNCIL MEETING UNDER
CONSENT
6B. ORDINANCE NO. 928A, 2ND READING, AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, REPEALING ARTICLE VII,
"CURFEW FOR MINORS" OF CHAPTER 15, "PUBLIC SAFETY" OF THE
SOUTHLAKE CITY CODE. PUBLIC HEARING
APPROVED
Police Chief James Brandon presented Item 6B and answered questions from Council.
Mayor Huffman opened the public hearing at 7:01pm.
There being no one wishing to speak, Mayor Huffman closed the public hearing at
7:01pm.
Motion was made to approve Item 6B, Ordinance No. 928A, 2nd Reading, an ordinance
of the City Council of the City of Southlake, Texas, repealing Article VII, "Curfew For
Minors" of Chapter 15, "Public Safety" of the Southlake City Code.
Motion: McCaskill
Second: Talley
Ayes: Talley, McCaskill, Huffman, Smith, Torres-Lepp, Williamson
Nays: None
Absent: Robbins
Approved: 6-0
ORDINANCE NO. 928A
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS,
REPEALING ARTICLE VII, “CURFEW FOR MINORS” OF CHAPTER 15, “PUBLIC
SAFETY” OF THE SOUTHLAKE CITY CODE; PROVIDING A SEVERABILITY CLAUSE;
AND PROVIDING AN EFFECTIVE DATE.
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS: (THERE ARE NO
ITEMS ON THIS AGENDA.)
8. RESOLUTIONS: (THERE ARE NO ITEMS ON THIS AGENDA.)
9. OTHER ITEMS FOR CONSIDERATION:
9A. SV23-0016, SIGN VARIANCES FOR VALORA MEDICAL GROUP LOCATED
AT 1050 E. S.H. 114, SUITE 100, SOUTHLAKE, TEXAS.
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APPROVED
Director of Planning and Development Services Dennis Killough presented Item 9A and
answered questions from Council.
Samantha Dubeck, 3605 Iron Mountain Ranch Ct., submitted a speaker card in opposition
to this item but she was not present to speak.
Motion was made to approve Item 9A, SV23-0016, Sign Variances for Valora Medical
Group located at 1050 E. S.H. 114, Suite 100, Southlake, Texas, subject to Staff Report
dated October 10, 2023, and noting the following:
- Council is following the Sign Board’s recommendation of approval of the upper
story sign variance request.
- Approving only the building sign being located on the neighboring upper story
lease tenant space.
- Denying all other variances requested with respect to letter height, logo height,
sign area and colors.
- Denying black sign backer or blue letters
Motion: McCaskill
Second: Talley
Ayes: Talley, McCaskill, Huffman, Smith, Torres-Lepp, Williamson
Nays: None
Absent: Robbins
Approved: 6-0
9B. SV23-0017, SIGN VARIANCES FOR PIZZA HUT LOCATED AT 100 W.
SOUTHLAKE BLVD., SUITE 100, SOUTHLAKE, TEXAS.
APPROVED
Director of Planning and Development Services Dennis Killough presented Item 9B and
answered questions from Council.
Motion was made to approve Item 9B, SV23-0017, Sign Variances for Pizza Hut located
at 100 W. Southlake Blvd., Suite 100, Southlake, Texas, subject to Staff Report dated
October 10, 2023, and noting the following:
- Approving the applicant’s alternative proposal recommended by the Sign Board,
with the attached sign centered within the stucco façade area as presented and
allowing:
o a maximum sign area of approximately 28.8 square feet
o a maximum logo area of approximately 7.47 square feet
o removal of the existing awning
o not approving the red flush mounted aluminum panel
Motion: McCaskill
Second: Talley
Ayes: Talley, McCaskill, Huffman, Smith, Torres-Lepp, Williamson
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Nays: None
Absent: Robbins
Approved: 6-0
9C. APPROVE A VENDOR/MEMBER AGREEMENT FOR THE PURCHASE AND
INSTALLATION OF SYNTHETIC TURF, BALLFIELD FENCING AND
AMENITIES AT BICENTENNIAL PARK AND BOB JONES PARK WITH
GEOSURFACES FOR AN AMOUNT NOT TO EXCEED $11,600,000 AND THE
REALLOCATION OF $11,600,000 OF APPROVED SPDC CAPITAL
IMPROVEMENTS PROGRAM (CIP) FUNDS FROM THE SOUTHLAKE SPORTS
COMPLEX (SSC) PROJECT TO THIS PROJECT TO ALLOW FUNDING.
APPROVED
Director of Public Works Rob Cohen presented Item 9C and answered questions from
Council.
Motion was made to approve Item 9C, a vendor/member agreement for the purchase and
installation of synthetic turf, ballfield fencing and amenities at Bicentennial Park and Bob
Jones Park with GeoSurfaces for an amount not to exceed $11,600,000 and the
reallocation of $11,600,000 of approved SPDC Capital Improvements Program (CIP)
funds from the Southlake Sports Complex (SSC) project to this project to allow funding,
subject to the Memorandum dated October 17, 2023.
Motion: McCaskill
Second: Talley
Ayes: Talley, McCaskill, Huffman, Smith, Torres-Lepp, Williamson
Nays: None
Absent: Robbins
Approved: 6-0
10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
11. ADJOURNMENT
Mayor Huffman adjourned the meeting at 7:41pm.
*An audio recording of this meeting will be permanently retained in the City Secretary’s
Office.
MINUTES APPROVED ON THIS, THE 7TH OF NOVEMBER 2023.
______________________________
John Huffman
Mayor
ATTEST:
REGULAR CITY COUNCIL MEETING MINUTES, OCTOBER 17, 2023
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______________________________
Amy Shelley, TRMC
City Secretary