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Item 4G MemoCITY OF SOUTHLAKE MEMORANDUM October 17, 2023 To: Shana Yelverton, City Manager From: Sharen Jackson, Chief Financial Officer Subject: Item 4G: Approve the annual contract from Presidio for premium support for Rubrik backup and recovery appliance in an amount not to exceed $60,500. Action Requested: Approve the renewal contract from Presidio for one year of premium support for our Rubrik backup and recovery appliance in an amount not to exceed $60,500. Background The City previously entered into a contract with Presidio Information: designed to increase backup storage, advance the city's current backup strategy by creating redundancy, and implementing additional Rubrik modules within the information technology department. It will also allow for a secondary backup location to assist the disaster recovery and redundancy plan. Additionally, it increases the size and features to ensure a robust, properly encrypted system, for backing up sensitive data that is not permitted to follow a retention schedule. The current contract expires October 20, 2023. The annual renewal provides for continuation of the contract through October of 2024. Financial Considerations: Funding for this item is available in the FY24 General Fund Technology budget. Strategic Link: This agenda item is linked to the Southlake Strategy Map through the following objectives: • 131 Achieving strong outcomes through continual evaluation and pursuit of better practices that improve core business operations • B2 Collaborating with select partners to implement service solutions Honorable Mayor and City Council Page 2 of 2 Citizen Input/ Board Review: No requirement exists to review the purchase with citizens or boards. Legal Review: No requirement exists to review the purchase with the City Attorney. Alternatives: The alternative to approving the proposal would be: 1. Do not approve proposal and continue operating as normal, recognizing the potential impact it would have to the City. 2. Direct staff to explore revisions to scope of work and amend the agreement to reflect those revisions. Supporting Documents: Quote provided by Presidio. Staff Recommendation: Staff recommends approving item as proposed. PRESIDIO.. QUOTE: 2003223310005-01 DATE: 10/10/2023 PAGE: 1 of 2 TO: CITY OF SOUTHLAKE FROM: Presidio Networked Solutions Group, LLC Hannah McKenzie Jen Eckhardt 1400 MAIN ST., STE 440 10415 Morado Circle Southlake, TX 76092 The Campus Building 1 Suite 320 hmckenzie@ci.southlake.tx.us Austin, TX 78759 (p) 817-748-8148 jeckhardt@presidio.com (p) +1.210.245.3804 BILL TO: City of Southlake SHIP TO: City of Southlake - Town Hall Accounts Payable Finance Department 1400 Main Street 1400 Main Street, Suite 440 Suite 420 Southlake, TX 76092 Southlake, TX 76092 Accountspayable@ci.southlake.tx.us (p) Customer#: CITY0622 Contract Vehicle: Texas DIR-CPO-4444 Carahsoft Account Manager: Jen Eckhardt Inside Sales Rep: Linda Beaver Title: Rubrik Renewal 2023 # Part # Description 1 RS-BT-FE-PE-PP Rubrik Foundation Edition; per usable List Price Unit Price $130.00 $46.94 Qty Ext List Price 900 $117,000.00 Ext Price $42,246.00 BETB; Premium support; prepay Start Date: 10/21/2023 End Date: 10/20/2024 Comments: QTY 75 X 12 Months = 900 Serial #s: AA204264100030 2 RS-HW-SVC-PE-S2 Support for R6000S-2 hardware, 1 Year $263.00 $252.48 12 $3,156.00 $3,029.76 Support; Premium support Start Date: 10/21/2023 End Date: 10/20/2024 Comments: QTY 1 X 12 Months = 12 Serial #s: AA204264100030 3 RS-BT-RAD-PE-PP Rubrik Ransomware Investigation, $60.00 $16.24 900 $54,000.00 $14,616.00 unlimited per appliance; per usable BETB; Premium support; prepay Comments: QTY 75 X 12 Months = 900 Start Date: 10/21/2023 End Date: 10/20/2024 4 RS-BT-RCDM-T Rubrik Cloud Data Management $130.00 $0.00 750 $97,500.00 $0.00 Software, per usable BETB, Premium Support Start Date: 10/21/2023 End Date: 07/31/2024 Comments: End of Support 7/31/2024 Total List Price: $271,656.00 Sub Total: $59,891.76 Grand Total: $59,891 PRESID10. No signed quote. PO required. QUOTE: 2003223310005-01 DATE: 10/10/2023 PAGE: 2 of 2 This quote is governed by Terms and Conditions of Texas DIR-CPO-4444 Contract. State of Texas Vendor ID 17605152499 Standard -Terms -for -Purchase -of -Services or Goods Quote valid for 30 days from date shown above. Prices may NOT include all applicable taxes and shipping charges All prices subject to change without notice. Supply subject to availability. Purchase Order should be issued to: Presidio Networked Solutions Group, LLC 7701 Las Colinas Ridge #600 Irving, TX 75063 Pursuant to this contract your PO must reflect the following contract: Texas DIR-CPO-4444 Tax ID# 76-0515249; Size Business: Large; CAGE Code: 6391-4; DUNS#11-436-9671; CEC 15-506005G Credit: Net 30 days (all credit terms subject to prior Presidio credit department approval) Delivery: FOB Destination