Item 4G MemoCITY OF
SOUTHLAKE
MEMORANDUM
October 17, 2023
To: Shana Yelverton, City Manager
From: Sharen Jackson, Chief Financial Officer
Subject: Item 4G: Approve the annual contract from Presidio for premium
support for Rubrik backup and recovery appliance in an amount
not to exceed $60,500.
Action
Requested: Approve the renewal contract from Presidio for one year of
premium support for our Rubrik backup and recovery
appliance in an amount not to exceed $60,500.
Background The City previously entered into a contract with Presidio
Information: designed to increase backup storage, advance the city's
current backup strategy by creating redundancy, and
implementing additional Rubrik modules within the
information technology department. It will also allow for
a secondary backup location to assist the disaster
recovery and redundancy plan. Additionally, it increases
the size and features to ensure a robust, properly
encrypted system, for backing up sensitive data that is not
permitted to follow a retention schedule. The current contract
expires October 20, 2023. The annual renewal provides for
continuation of the contract through October of 2024.
Financial
Considerations: Funding for this item is available in the FY24 General Fund
Technology budget.
Strategic Link: This agenda item is linked to the Southlake Strategy Map
through the following objectives:
• 131 Achieving strong outcomes through
continual evaluation and pursuit of better
practices that improve core business operations
• B2 Collaborating with select partners to
implement service solutions
Honorable Mayor and City Council
Page 2 of 2
Citizen Input/
Board Review: No requirement exists to review the purchase with citizens or
boards.
Legal Review: No requirement exists to review the purchase with the City
Attorney.
Alternatives: The alternative to approving the proposal would be:
1. Do not approve proposal and continue operating as
normal, recognizing the potential impact it would
have to the City.
2. Direct staff to explore revisions to scope of work
and amend the agreement to reflect those
revisions.
Supporting
Documents: Quote provided by Presidio.
Staff
Recommendation: Staff recommends approving item as proposed.
PRESIDIO..
QUOTE: 2003223310005-01
DATE: 10/10/2023
PAGE: 1 of 2
TO:
CITY OF SOUTHLAKE
FROM:
Presidio Networked Solutions Group, LLC
Hannah McKenzie
Jen Eckhardt
1400 MAIN ST., STE 440
10415 Morado Circle
Southlake, TX 76092
The Campus Building 1
Suite 320
hmckenzie@ci.southlake.tx.us
Austin, TX 78759
(p) 817-748-8148
jeckhardt@presidio.com
(p) +1.210.245.3804
BILL TO:
City of Southlake
SHIP TO:
City of Southlake - Town Hall
Accounts Payable
Finance Department
1400 Main Street
1400 Main Street,
Suite 440
Suite 420
Southlake, TX 76092
Southlake, TX 76092
Accountspayable@ci.southlake.tx.us
(p)
Customer#: CITY0622
Contract Vehicle: Texas DIR-CPO-4444 Carahsoft
Account Manager: Jen Eckhardt
Inside Sales Rep: Linda Beaver
Title: Rubrik Renewal 2023
# Part # Description
1 RS-BT-FE-PE-PP Rubrik Foundation Edition; per usable
List Price Unit Price
$130.00 $46.94
Qty Ext List Price
900 $117,000.00
Ext Price
$42,246.00
BETB; Premium support; prepay
Start Date: 10/21/2023
End Date: 10/20/2024
Comments: QTY 75 X 12 Months = 900
Serial #s: AA204264100030
2 RS-HW-SVC-PE-S2 Support for R6000S-2 hardware, 1 Year
$263.00 $252.48
12 $3,156.00
$3,029.76
Support; Premium support
Start Date: 10/21/2023
End Date: 10/20/2024
Comments: QTY 1 X 12 Months = 12
Serial #s: AA204264100030
3 RS-BT-RAD-PE-PP Rubrik Ransomware Investigation,
$60.00 $16.24
900 $54,000.00
$14,616.00
unlimited per appliance; per usable
BETB; Premium support; prepay
Comments: QTY 75 X 12 Months = 900
Start Date: 10/21/2023
End Date: 10/20/2024
4 RS-BT-RCDM-T Rubrik Cloud Data Management
$130.00 $0.00
750 $97,500.00
$0.00
Software, per usable BETB, Premium
Support
Start Date: 10/21/2023
End Date: 07/31/2024
Comments: End of Support 7/31/2024
Total List Price:
$271,656.00
Sub Total:
$59,891.76
Grand Total:
$59,891
PRESID10.
No signed quote. PO required.
QUOTE: 2003223310005-01
DATE: 10/10/2023
PAGE: 2 of 2
This quote is governed by Terms and Conditions of Texas DIR-CPO-4444 Contract.
State of Texas Vendor ID 17605152499
Standard -Terms -for -Purchase -of -Services or Goods
Quote valid for 30 days from date shown above.
Prices may NOT include all applicable taxes and shipping charges
All prices subject to change without notice. Supply subject to availability.
Purchase Order should be issued to:
Presidio Networked Solutions Group, LLC
7701 Las Colinas Ridge #600
Irving, TX 75063
Pursuant to this contract your PO must reflect the following contract:
Texas DIR-CPO-4444
Tax ID# 76-0515249; Size Business: Large; CAGE Code: 6391-4; DUNS#11-436-9671; CEC 15-506005G
Credit: Net 30 days (all credit terms subject to prior Presidio credit department approval)
Delivery: FOB Destination