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Item 4E - MemoItem 4E CITY OF SOUTHLAKE MEMORANDUM October 17, 2023 To: Mayor and City Council From: James Brandon, Chief of Police Subject: FY24 Tactical Systems Network Contract Renewal Action Requested: Approve the renewal of a contract with Tactical Systems Network (TSN) for Town Hall and Champions Club Security in an amount not to exceed $381,000. Background Information: The City previously entered into a contract with Tactical Systems Network to provide armed security for Town Hall and Champions Club. This annual renewal provides for the continuation of the contract through December 2024 with no rate increase. The Town Hall portion of $142,415 is paid from the General Fund. The Champions Club portion of $198,380 includes $189,878 paid out of the Community Enhancement and Development Corporation (CEDC) fund and $8,502 paid out of the General Fund or CEDC, as needed upon approval. The CEDC Board approved its portion of the total cost at the September 26, 2023, CEDC meeting. Strategic Link: C1 - Achieve the highest standards of safety & security. Supporting Documents: FY24 TSN Contract Renewal Packet Staff Recommendation: Staff recommends approval of the FY24 TSN Contract Renewal as proposed. CITY OF SOUTHLAKE 9 September 22, 2023 Tactical Systems Network TSN 200 Carroll Street, Suite 150 Fort Worth, Texas 76107 Attn: Mr. J. Tegan Broadwater Subject: Notification of Contract Renewal for Southlake Town Hall and The Marq Security Services Dear Mr. Broadwater, The City of Southlake is providing notification of contract renewal, pending City Council approval, for "Southlake Town Hall Security Services". This renewal shall become effective January 1, 2024, pending City Council approval on Your company is not requesting a price increase at this renewal. As such, all current pricing, terms and conditions shall remain in effect during this renewal. The terms and conditions proposed and accepted in this renewal agreement are as follows: Payment Terms: Net 30 days (Unless otherwise noted — such as pre- and/or partial payment) Method of Payment: Shall be made by purchasing card or purchase order. Delivery Terms: FOB Destination Delivery Locations: If stated in document Term of Contract: Shall be effective for twelve months from date of renewal and is eligible for annual renewal. City Contact: Chief James Brandon 817-748-8133 Send all billing to: City of Southlake accountspavablenci.southlake.tx.us (preferred) or 1400 Main Street, Suite 420, Accounts Payable, Southlake, TX 76092 Other Charges: The City of Southlake is a tax-exempt municipal corporation and is exempt from all federal, state, and local sales taxes. All other specifications, terms and conditions shall be as provided in the original procurement documents. No other attachments to or in response to this agreement will be accepted unless approved in writing by the Purchasing Manager or an authorized representative of the City of Southlake. Thank you for participating in our procurement process. Please call 817-748-8312 with any questions. Sincerely, Tim Slifka Purchasing Manager CPPO, CPPB City of Southlake 1400 Main Street, Suite 420 Southlake, Texas 76092 tslifkaC&ci. southlake.tx.us Fax:817-748-8010 Contract Renewal Accepted: Signed: Mayor John Huffman City of Southlake Date: Attest: Amy Shelley, TRMC City Secretary Approved as to Form and Legality: City Attorney CITY Or VdiFCiF1-tiT` L DOCUMENT SOUTHLAKE CTTK oF SOUT[-Il: AKE COLltlCil ActioloiN 19 Ord./Res. No._ Date Approved 0 7)- September 2, 2022 Tactical Systems Network TSN 200 Carroll Street, Suite 150 Fort Worth, Texas 76107 Attn: Mr. J. Tegan Broadwater Subject: Notification of Contract Renewal for Southlake Town Hall and The Marq Security Services Dear Mr. Broadwater, The City of Southlake is providing notification of contract renewal, pending City Council approval, for "Southlake T w Hall Security Services". This renewal shall become effective January 1, 2023, pending City Council approval on 10 1 Vm Your company is requesting a price increase and a change in terms and conditions at this renewal. This increase and change of contract terms and conditions has been approved and is included with this renewal. The terms and conditions proposed and accepted in this renewal agreement are as follows: Payment Terms: Net 30 days (Unless otherwise noted — such as pre- and/or partial payment) Method of Payment: Shall be made by purchasing card or purchase order. Delivery Terms: FOB Destination Delivery Locations: If stated in document Term of Contract: Shall be effective for twelve months from date of renewal and is eligible for annual renewal City Contact: Chief James Brandon 817-748-8133 Send all billing to: City of Southlake 1400 Main Street, Suite 420, Accounts Payable Southlake, TX 76092 or Email: aecountspayable(c ci.southlake.tx.us Other Charges: The City of Southlake is a tax-exempt municipal corporation and is exempt from all federal, state, and local sales taxes. All other specifications, terms and conditions shall be as provided in the original procurement documents. No other attachments to or in response to this agreement will be accepted unless approved in writing by the Purchasing Manager or an authorized representative of the City of Southlake. Thank you for participating in our procurement process. Please call 817-748-8312 with any questions. Sincerely,n�, � Tim Slifka Purchasing Manager C PO, CPPB City of Southlake 1400 Main Street, Suite 420 Southlake, Texas 76092 tslifl,a@ci.southlake.tx.us Fax: 817-748-80 10 Contract Renewal A cepted: Signed: " . Date: a �Tohn Huffman City of Southlake Atte . Amy Shel�ey,TRMC City Secretary Approve as�to,Fn and`L��li Ciiity Atto�rn✓) I 00 Im. Tactical Systems Network TSN / City of Southlake ADDENDUM — C This addendum shall supplement the original contract (Effective January 1, 2016, and most recently updated February 8, 2018) and where specifically noted, supersede the terms of the original agreement: ARMED/UNIFORMED COVERAGE TSN Armed/Licensed/Uniformed security professionals at "The Marq," and "Town Hall" in Southlake, Texas 76092: $35.00/hour This new hourly rate supersedes the original rate at all locations Effective date for new coverage: January 1, 2023. Shift Requirement: TSN requires an 8-hour shift minimum Acknowledgement: Your signature below confirms your understanding of the terms set forth within this addendum and the confirmation of all terms therein. Furthermore, the signatory acknowledges that he/she is authorized to sign and enter into this agreement on behalf of the Client. CLIENT: Jhr&du43- Name & Title (prin) Signature ate TSN, LLC: Teqan Broadwater, CEO Name & Title (print) Sig atu e September 1, 2022 Date Tactical Systems Network (TSN) - Licenses: C15123 & F06278001 200 Carroll Street, Suite. 150, Fort Worth, Texas, USA 76107 O: 817.332.9944 — F: 817.332.9955 - E: Info@TSNLLC.com - W: TSNLLC.com ancF ORIGIN.^L IOC"UrvfFNT SQLM-UME CITY OF SOUTHLAKE Council Action:01 19 Ord./Res. No. --'— Date Approved November 12, 2021 Tactical Systems Network TSN 600 Texas Street Ste. 201 Fort Worth, Texas 76102 Attn: Mr. J. Tegan Broadwater Subject: Notification of Contract Renewal for Southlake Town Hall Security Services Dear Mr. Broadwater. The City of Southlake is providing notification of contract renewal, pending City Council approval, for "Southlake Town Hall Security Services". This renewal shall become effective January 1. 2O�2 pending City Council approval on Your company is not requesting a price increase at this renewal. As such. all current pricing. terms and conditions shall remain in effect during this renewal. The terms and conditions proposed and accepted in this renewal agreement are as follows: Payment Terms: Net 30 days (Unless otherwise noted — such as pre- and; or partial payment) Method of Payment: Shall be made by purchasing card or purchase order. Delivery Terms: FOB Destination Delivery Locations: If stated in document Term of Contract: Shall be effective for twelve months from date of renewal and is eligible for annual renewal City Contact: Chief James Brandon 817-748-8133 Send all billing to: City of Southlake 1400 Main Street, Suite 420, Accounts Payable Southlake, TX 76092 or Email: accountspayable(�ci.southlake.tx.us Other Charges: The City of Southlake is a tax-exempt municipal corporation and is exempt from all federal, state, and local sales taxes. All other specifications, terms and conditions shall be as provided in the original procurement documents. No other attachments to or in response to this agreement will be accepted unless approved in writing by the Purchasing Manager or an authorized representative of the City of SOLlthlake. Thank you for participating in our procurement process. Please call 817-748-8312 with any questions Sincerely, Tim Slilka Purchasing Manager CPPO. CPPB City of Southlake 1400 Main Street, Suite 420 Southlake, Texas 76092 tsli fka(c)ci. southlake.tx. us Fax: 817-748-8010 Contract Renewal Accepted: _� Signed: _ Dace: (y�► ` �ayorJohn Huffman Huffman ��TTT City of Southlake T -Shel fRMC '•5 secretary >- • pp Ive 2s to orm n e ality: �� •'•• .......••' `�� City At mey CITY of ORIGINAL DOCUMENT SOUTHLAKE CITY OF SOUTHLAKE Council Action;0t Ord./Res, No. r Date Approved _ December 1, 2020 Tactical Systems Network TSN 600 Texas Street Ste. 201 Fort Worth, Texas 76102 Attn: Mr. J. Tegan Broadwater Subject: Notification of Contract Renewal for Southlake Town Hall Security Services Dear Mr. Broadwater, The City of Southlake is providing notification of contract renewal, pending City Council approval, for '`Southlake Town Hall Security Services". This renewal shall become effective January 1, 2021 pending City Council approval on 01 Your company has requested a price increase at this renewal. This increase has been approved and a revised pricing schedule it included in this renewal. All other terms and conditions shall remain in effect. The terms and conditions proposed and accepted in this renewal agreement are as follows: Payment Terms: Net 30 days (Unless otherwise noted — such as pre- and/or partial payment) Method of Payment: Shall be made by purchasing card or purchase order. Delivery Terms: FOB Destination Delivery Locations: If stated in document Term of Contract: Shall be effective for twelve months from date of renewal and is eligible for annual renewal City Contact: Chief James Brandon 817-748-8133 Send all billing to: City of Southlake 1400 Main Street, Suite 420, Accounts Payable Southlake, TX 76092 or Email: accountspaayable@ci.southlake.tx.us Other Charges: The City of Southlake is a tax-exempt municipal corporation and is exempt from all federal, state, and local sales taxes. All other specifications, terms and conditions shall be as provided in the original procurement documents. No other attachments to or in response to this agreement will be accepted unless approved in writing by the Purchasing (Manager or an authorized representative of the City of Southlake. Thank you for participating in our procurement process. Please call 817-748-8312 with any questions. Sincerely, Tim Slifka Purchasing Manager CPPO, CPPB City of Southlake 1400 Main Street, Suite 420 Southlake, Texas 76092 tsIifka ct ci.southlake.tx.us Fax: 817-748-80 10 Contract Re al Acce ted: Signed: Date: layor Laura Hill ity of Southlake Ke',T Cj Atte =4. p •: U� r ; ARi1y Shelley, RN1C C4ty Secretary i •, ,. i • ""••• Toved a to Fo a Legality: ,14111 ttllt�� City A o ey Lei Tactical Systems Network ADDENDUM -A TSN I City of Southlake (Texas) This addendum shall supplement the original contract (Effective January 5, 2016) and where specifically noted, supersede the terms of the previous pay rate. The start date for the pricing proposed below shall commence January 01, 2021 Citv of Southlake. Southlake. Texas PROPOSED: Armed, Uniformed TSN Professionals Previous Rate: $26.50 Per -Man Hour New Rate: $29.00 Per -Man Hour Acknowledgement: Your signature below confirms your understanding of the terms set forth within this agreement and the confirmation of all terms therein. Furthermore, the signatory acknowledges that he/she is authorized to sign on behalf of the Client: FULL NAME (Please Print) EMAIL ADDRESS FULL NAME (Please Print) EMAIL ADDRESS SIGNATURE Tegan Broadwater TSN REPRESENTATIVE (Please Print) SI NA RE COMPANY/ORGANIZATION COMPANY/ORGANIZATION DATE President TSN REPRESENTATIVE TITLE 10/05/2020 DATE 1 e 1�1[0 Tactical Systems Network, LLC — 200 Carroll Street, Suite 150, Fort Worth, Texas 76107 O: 817.332.9944 — W TSNLLC.com TX License: C15123 & F06278001 CI I Y (-)I SOUTHLAKE 19 October 23, 2020 Tactical Systems Network 600 Texas Street Ste. 201 Fort Worth, Texas 76102 Subject: Contract Amendment # 2 for Southlake Town Hall Security Services Mr. J. Tegan Broadwater: The City of Southlake's contract for Southlake Town Hall Security Services requests the following: 1. Revise contract term date to be effective January 1 through December 31 of each year. 2. All other terms and conditions of original contract are unchanged. &WqA---j Q �0/1' Sharen Jac6p6n Chief Financial Officer, City of Southlake By signing this amendment, vendor is acknowledging and agreeing to the additions made to the terms and conditions as stated in the existing contract. Vendor must acknowledge receipt of this amendment by signing and returning one signed amendment to: City of Southlake Finance Department 1400 Main Street Suite 420 Southlake, Texas 76092 Attention Tim Slifka. Signed: Printed Name: Tegan Broadwater Title: Pr sident Company Name -Tactical Systems Network, LLC Dated: 10/23/2020 Please call 817-748-8312 with any questions. Sincerely, Tim Slifka Purchasing Manager CPPO, CPPB tslifka@ci.southlake.tx.us Fax: 817 -748-8010 SOUTHLAKE ORIGMAL DOCUMENT CITY OF SOUTULAKE 19 Council Actiok_Y� NT Ord./Rr:s. No. — -- Date Approved January 3.2020 Tactical Systems Network TSN 600 Texas Street Ste. 201 Fort Worth, Texas 76102 Ann: Mr. J. Tegan Broadwa(er Subject: Notification of Contract Renewal for Southlake Town Hall Security Services Dear Mr. Broadwater. The City of Southlake is providing notification of contract renewal, pending City Council approval, for "Southlake Town Hall Security Services" This renewal became effective January 5. 2020 pending City Council approval on d A) . Your company has not requested a price increase at this renewal. All other terms and conditions shall remain in eiTec . The terms and conditions proposed and accepted in this renewal agreement are as follows: Payment Terms: Net 30 days (Unless otherwise noted - such as pre- and or partial payment) Method of Payment: Shall be made by purchasing card or purchase order. Delivery Terms: FOB Destination Delivery Locations: If stated in document Term of Contract: Shall be effective For twelve months from date of renewal and is eligible for annual renewal City Contact: Chief James Brandon 817-749-8133 Send all billing to: City of Southlake 1400 Main Street. Suite 420. Accounts Payable Southlake_ TX 76092 or Email: accounts payable;a ci.;;uuthlake. tx.us Other Charges: The City of Southlake is a tax-exempt municipal corporation and is exempt from all federal, state. and local sales taxes. All other specifications, terms and conditions shall be as provided in the original procurement documents. No other attachments to or in response to this agreement will be accepted unless approved in writing by the Purchasing Manager or an authorized representative of the City of Southlake. Thank you for participating in our procurement process. Please call 817-748-831' with any questions ' cercly. - Tim Slifka (� Purchasing Manager CPPO. CPPB City of Southlake 1400 Main Street. Suite 420 Southlake. Texas 76092 ``�Jttlt►rtti11�� es . isIifka�46.south take. tx.us � �HLAKF Fax: 817-748-8014 �.� �J,.•,.....,,•, ��. Io Amy Kelley. TR : Contract en al Accepted: _ 0 _ �, N _ City Secretary J. r' Signe Date: of A tproved as to Form Legalit-, avor Laura Hill 001.........�(� � City of Southlake ',��ritttt*it vx`� City omey SOUTHLAKE ORIGINAL DOCUMENT CITY OF SOUTIILAKE Council Actiot OnIAU • No. — January 4.2018 paWAppinav Tactical Systems Network TSN 600 Texas Street Ste. 201 Fort Worth, Texas 76102 Attn: Mr. J. Tegan Broadwater Subject: Notification of Contract Renewal for Southlake Town Hall Security Services Dear Mr. Broadwater. The City of Southlake is providing notification of contract renewal, pending City Council approval. for "Southlake Town Hall Security Services". This renewal shall become effective January 5, 2019 pending City Council approval on 2-5-2019 Your company has indicated no increase is requested at this renewal. This contract shall continue in full force based on the terms and conditions of the initial award. The terms and conditions proposed and accepted in this renewal agreement are as follows: Payment Terms: Net 30 days (Unless otherwise noted — such as pre- and/or partial payment) Method of Payment: Shall be made by purchasing card or purchase order. Delivery Terms: FOB Destination Delivery Locations: If stated in document Term of Contract: Shall be effective for twelve months from date of renewal and is eligible for annual renewal City Contact: Chief James Brandon 917-748-8133 Send all billing to: City of Southlake 1400 Main Street, Suite 440. Accounts Payable Southlake, TX 76092 or Email: accountspavable/it ci.southlake.a.us Other Charges: The City of Southlake is a tax exempt municipal corporation and is exempt from all federal, state, and local sales taxes. All other specifications, terms and conditions shall be as provided in the original procurement documents. No other attachments to or in response to this agreement will be accepted unless approved in writing by the Purchasing Manager or an authorized representative of the City of Southlake. Thank you for participating in our procurement process. Please call 817-748-8312 with any questions Sincerely, Tim Tim Slifkayl Purchasing Manager CPPO, CPPB City of Southlake 1400 Main Street. Suite 111111// Southlake, Texas 76092d40 .t !!�AKF�o.,, tslitkaiii ci.southlake.tx.us c��='� '••a�`aest. Fax: 8177388010 =0 � _ S Amy Shelley, TRMC Contract ene Accepte r =y Dcputy City Secretary Signed: Date; Mayor Laura Hill a}�1 ��i'• ��Approy d to or an g• lity. r T otttt rjY��"- J Citv of Southlake City .Att ey Cnti OF SOUTHLAKE Uecernber 7, 2018 Tactical Systems Network 600 Texas Street Ste. 201 Fat Worth, Texas 76102 Subject Contract Amendment 0 1 for Southlake Town Hall Security Services Mr. J. Tegan Broadwater. The City of Southlake's contract for Southlake Town Hall Security Services requests the following; 1. Add Tactk;W Systems Network (TSN) ArmedlUcensedll.)niformed security professionals shall perform duties at "The Marq' located at 285 Shady Oaks Drive in Southlake, Texas 76092, 2. TSN officers primarily assigned shall wear tan uniform pants at The Marq. 3. TSN Armed/LicensedAJniformed security professional's hourly rate shalt be $26.50Ihour at all involved locations. 4. Minimum of five (5) hour shift required at this location. 5. Establishment of an effective date of January 5, 2019. 6. All other terns and conditions of original contrad are unchanged. 7 No other changes are requested 5haren Ja�cson Chief Financial Officer, City of Southlake By signing this amendment, vendor is acknowledging and agreeing to the additions made to the terns and conditions as stated in the existing contract. Vendor must acknowledge receipt of this amendment by signing and returning one signed amendment to: City of Southlake Finance Department 1400 M eel Suite 440 Southlake, Texas 76092 Attention Trn Slifka. Signed; _ ___...._ Printed Name-Tz& Titte:� Company Name' 1,k+II(rh Dated j ^ / /` b / 2-L I g Please call 817-748-83f2 with any questions S/IfVCiYeh%, Tim Sliflca J — Purchasing Manager CPPO, CPPB tslifk a@d. south lake. tx. us Fax: 817-748.8010 SO4JTHLAKE 0 March 20, 2018 Tactical Systems Network TSN 600 Texas Street Ste. 201 Fort Worth, Texas 76102 Aan: Mr. J. Tegan Broadwater Subject: Notification of Contract Renewal for Southlake Town Hall Security Services Dear Mr. Broadwater, ORIGINAL DOCUMENT CITY OF SOUTHLAKE Couned ActiontVIN OrdJRc& No. C6n1519,- - DaW App vvW " J,1j19 The City of Southlake is providing notification of contract renewal, pending City Council approval, for "Southlake Town Hall Security Services This renewal became effective January 5, 2018 with City Council approval on March 20, 2018. Your company has indicated no increase is requested at this renewal. This contract shall continue in full force based on the terms and conditions of the initial award. The terms and conditions proposed and accepted in this renewal agreement are as follows: Payment Terms: Net 30 days (Unless otherwise noted — such as pre- and/or partial payment) Method of Payment: Shall be made by purchasing card or purchase order. Delivery Terms: FOB Destination Delivery Locations If stated in document Tenn of Contract: Shall be effective for twelve months from date of renewal and is eligible for annual renewal City Contact: Chief James Brandon 817-748-8133 Send all billing to: City of Southlake 1400 Main Street, Suite 440, Accounts Payable Southlake, TX 76092 or Email: accnuntspa ay bletBci.southlake.tx.us Other Charges: The City of Southlake is a tax exempt municipal corporation and is exempt from all federal, state, and local sales taxes. All other specifications, terms and conditions shall be as provided in the original procurement documents. . io other adachmcnts to or in response to this agreement will be accepted unless approved in writing by the Purchasing Manager or an authorized representative of the City of Southlake. Thank you for participating in our procurement process. Please call 817-748-8312 with any questions. Sincerely, Tim Slifka Purchasing Manager CPPO, CPPB City of Southlake 1400 Main Street, Suite 4411 Southlake, Texas 76092 tslifka(d dsouthlake.tx.us Fax: 817-748-8048 Contract ne Acce t d: Signed. 11.1 l M or Laura Hill City of Southlake Date:G� U/d� -attest: l�Z u� !C-l�ytt41y1 �1% Carol Ann Borges, TRMC ` City Secretary Approved as to Form and Lega ity: October 21), 2016 Tactical Systems Network TSN 600 Texas Street Ste. 201 Fort Worth, Texas 76102 Attn 1. Tepn Broadwater Subject: Notification of Contract Renewal for Southlake Town [-call Security Services Dear her Broadwates, The City of Southlake is providing notification of contract renewal, pending City Council approval, for "Southlake Town Flail Security Services". This renewal shall become effective January 5, 2017 pending City Council approval (CC Award date _�} Your compwy has indicated no increase is requested at this rcinewal. This contract shall continue in Cull force based on the terms and conditions of the initial award. the terms and conditions proposed and accepted in this renewal agreement are as follows; Payment Terms: Net 30 days (Unless otherwise noted — such as pre- and/or partial payment) Method of Payment: Shall be made by purchasing card or purchase order. Delivery Terns: FOB Destrnation Delivery Locations: If stated in document Term of Contract Shall be effective for twelve months from date of renewal and is eligible for annual renewal City Contact: Kurt Ackerman 817-748-9102 Send all billing to City of Southlake 1400 Main StrW, Suite "0, Accounts Payable Southlake, TX 76092 or Email accounts0,,sbk+@ci.souihlake.t+ us Other Charges: The City of Southlake is a tax exempt municipal corporation and is exempt from all federal, state, and local sales taxes. All other specifications, terms and conditions shall be, as provided in the anginal procurement documents. No other atuachments to or in response to this agreement will be accepted unless approved in writing by the Purchasing Manager or an authorized rgptesentarive of the City of Southlake. Thank you for participating in our procurernent process Pteasc ca11 817-74."312 with any questions Sincerely, T•:m Slifka Purctusurg Manager CPPO. CPPt3 City of Scuthlake 1400 Main Street, Suite 440 Southlake, Texas 76092 Islilkatalci.soudhiakc.Ix.us Attest: _ Fax.817-748-804d Lori Payne, TRIVIC Contract Renewal Accepted City Secretary Signed Date Approved as to Form and Legality Mayor La•.ua Hill -- . City of Southlake City Attorney 1 tactical Systems Network SECURITY SERVICES CONTRACT This contract is entered into beglrmir'tg 0110512016. between the elty of Southlake, Texas, herein referred to as the Client, and Tactical Systems Network, LLO, a duty licensed private security het in the State of Texas, herein referred to as; TSN. The Oient has retained TSN to provide professional security and operational assessment servicesirelated to the Town Hal operations located at 1400 Win Street, Sotdhlake, Texas 78092. 1;3N agrees to execute all duties twtluted within Lids contract in addition to any suppler duties attached as additional addendums to this contract An autftorized representative of both the Client and TSN must sign arty addendum of supplemental and/or additional duties. TSN agrees to perform all duties in a timely and professional manner. t. BINDING: This is a legally binding contract whereby a failuro to execute the actions contracted by either party shall constitute a breach of contract and may subject the falling sarty to a civil action. In the event that it s necessary for one party to enforce this contract, the defaulting party agrees to pay all costs of suit Incurred by tlta noes-defaultn9 PAY• to related hours and expenses incurred by the nor defaul" party, Including court costs and attorney related fees; whether suit is fled or not. 2. SEVERABILITY: If any section or provision of this contract is found to be invaiid or unenforceable to any extent, the remainder of this contract and Ithe applications of such provisions shall remain unaffected and thereby shall Continue to bu vnfolced to the greatest extent pem*tted by law. 3. BILLABLE TIME: The Client has agreed to contract 75N services. Client shall be notified n advance if an overage is anticipated and no work by TSN shell he performed beyond the wrresponding agreement unless approval is granted in writing by the Client. In the event of an imminent security -related issue or other matter requiring immediate action, TSN may proceed with a verbal approval from the Client 1r Principal; however, written approval must follow by the end of the following business day. 4. SHORT NOTICE FEE: 31heuid the Client requlre additlonal seuirity personnel for special events cr other concem, TSN requires a minirnurn of ninety-six (96) hours advance notice. This notice evil► ensure the proper custom staffing of the Client's pro�perty, event, or personnel and allow for the avoidance of TSN incurring unnecessary overtirr)e expenses. In the event mat the required advance notice is not given. TSN reserves the N.ht to add a 20% surcharge ,alculated by the "per man- hour' rate indicated in the costs section of this agreement. 5. LATE PAYMENT FEE: TSN reserves the nght to add a 5'k surcharge to any invoice nut paid wtthln thirty (30) calendar days of the ,nvoice's postmarked data and a surcharge of 20% if past due over 45 days 6. RETURIJED CHECK FEE TSN reserves the right to add a fifty -dollar ($5�)) tee for any NSF or returned cheek. rscac.i Syclemo n:oNPYt (TStal- 6U1 Ta>,ac Street, Ste 201. Fat WCMn Taxas, USA 79102 0: 917.112.2444 -• F 1/17 3n 9955 - F• ht3gDT3NIiC Cqm - VW TSNLLC.cam 7. PAYUENT� Client agrees to pay I SN in full for all services rendered and dutles descrited herein - accepting full responsibility for any additional fees fisted within this agreement or any signed addendum and/or proposal. Invoices, when applicable, will be transmitted electronicalty and are due upon receipt. & RETAINER. Client agrees to pay, in adrance of any work performed by TSN, a non- rsfundabie retainer to TSN for the initiation of the above-41.1M duties. This retainer shall be subtracted from the total bill if the amount exceeds the retainer amount following the initiation of work by TSN. The conclusion of the duties assigned shall be determined by TSN. The amount of the non-refundable retainer is: WA 9. LIABILITY: To the extent permitted * applicable law, the Client agrees to indemnify and hold harmless TSN, its officers, managers, partners, directors, agents, and employees from any or ail claims, liabilities, fees (ncfudrng attorney fees), costs, and judgments arising from the Client's use of the information provided in the written reports by TSN. Although TSN strives at all times to provide corroborated, aeeurate, and/or compiete information in is reports, on oemslon, certain items of information obtained by TSN and inducted in the reports is gathered through observatlon and personal interpretation, the Client further releases TSN, its officers, managers, partners, directors, agents, and employees /roan the liability arising or alleged to arise directly or indirectly from negligent acts, errors, orianissions in a written or verbal report provided to the Client by TSN. W. CRIMINAL BREACH: In the event that TSN, while acting oh heha;f of the Client or Principal, determines a criminal ad or criminal intent by the Client is evident, TSN shall terminate duties immediately. The Client snail not be refunded anymonies pald to TSN, and the Client shall pay upon demand, all outstaniJing fees and/or charges due at that time. 11. CONFIDENTIALITY. Upon the commencement of this agreement, TSN may make available to the Client Confidential Information pertaining to the Company and/or business practices in the course of and performance of duties. Notwith ding the preceding, the Client, its partners, shareholders, officers, managers. and ees agree to hold in strictest confidence, any and all confidential Information, and not to use, or to disclose said information to any person, firm, corporation, or entity without wtiCen authorizatlon from the President of TSN, except to the extent required by subpoena or applicable law, includiing the Texas Pubkc information Act, as determined by Client's Coy Attorney or the Texas Attom®y General. The Client confirms that "Confidential Information" me#rs any TSN proprietary irrtormation, technical data, trade secrets, strategies. or knaw-trow; including, but not limited to, company or errtpioyee pefsorral information, rosaarch, products, serrices, customer lists, including, tort not limited to, markets, software, developmental processes, technology. designs, drawings, logos, forms, engineering, marketing, finances or other business information disclosed by TSN, directly or Indirectly orally, or in viitiOg. 12 SOLICITATION OF TSN EMPLOYEES: a Non -Solicitation- For a period of two (2) years following the last date on which services are performed under this contract, the Client agrees to. not hire any errptoyee of FSN and to not, either directly or indirectly. solicit, IrOuce, rnernrlt or encourage arty employee of TSN to leave their empluymerit, or take away such, employees, or attempt to solicit, induce, recruit, encourage or take away any employee of TSN, either for itself of for any other individual, firm, corporation or entity without wntten authorization from the COO of TSN. it tcalSytt�mrNvtwxk(TShtj-60D {axes Sleet Sle.Za1,FodWorfa, texas, J'.A N102 Is® CY, Si7].129944 - SrT �]2.3955-E. hdoQjTSNLLC use • Yx Lie G 15123 `Pl. TSN{.LC.wm 0 tactical Systems Network i (bl EQuitabte_ RelleffEquiWbte Remedies: Due to the unique nature of secunty concerns, client agrees that it would be impossible or inadequate to measure and calculate damages from any breach of the covenants set forth in Section 13 of this agreement; accordingly, client agrees Ifvt any breach of this section, TSN fvill have avallable, In addition to any other right or remedy available by taw, the right to obtain an injunction from a court of competent jurisdiction restraining such breach or threatened breach, and to specific and immacliato perforTn-arrce of any such provWon of bits 'Agreernent". Client further agrees that no bond or other secyrity shall be required n obtaining such equitable relief and dient hereby consents to the issuance of such injunction and to the ordering of specific performance. 13. ENTIRE AGREEMENT. It is expressly agreed by the Client, al a material consideration for the execution of this contract, that this contract, with the spagific references to written extrinsic documents, is the entire agreement of the parbes. 14. COMPLAINTS: Tactical Systerns Netwo*, LLG is a licensed Security Finn in the State of Texas. Complaints involving Tactical Systems Nemvfi;, LLC should, be directed to the Texas Department of Public Safety - Private Security Bureau via the following methods: Mail: PO Box 4087, Austin. TX 78773 Telephone: (512) 424-7710 Fax (512) 424.7729 General Complaints Email: Pfivate_Security_Bureau@txdps.state. bc us Dallas Metro Complaints Email: PSF3_DaNasComplaint@txdps.state,'tx.us 15. CONTINUING CONTRACTIRATES- This contract may be renewed annually by written agreement of TSN and the Client or ierminatfed at any lime in writing by either party with thirty 30-days notice- The Client agrees to pay TSN the following Initial rate-s- A.miefW.icensedlUndormed Professionals: $494. )0 S26-50iPer-Man Hour Armed�licensedlPlain Clothed Protection Professionals: Vb.88 545�=Per-fiian Hour Client shall be notified if an overage is anticipated and no work by TSN shad be performed beyond the estimated cost beyond two (2) hotss, until approral Is granted by he client to preceed into the work involved with the spedfled and newly estimated overage. Holiday Rates are the above-!isted rates and are increased 20% frx the following days: New Year's Day, Easter, Memorial Day, Independence [Jay, Labor Day Thanksgiving and Christmas. The rates set forth herein may increase by (5%) five percam annualy 1pon the av4mrsary date of this contract via mutual agreement in writing. 16. SHIFT REQUIREMENT FSN requires a 5-hour shift minimum. Taatlom syatoms No"* (~SNI 600 1 m 3a Slant, Ere. 201. FYo(1 VVIVI; I q-Vu. USA 751 J2 0' lit 3TL9444 - F'. a17.M2 8955— E Ir4og)TSNLLC.:om V\". fSNLLC.uHn 17. INDEMNITY. TSN agrees to indemnify and hold harmless, and does by this agreement hereby indemnifies and folds harmless, Client from all claims, liabllltles, fees (xcluding attorney fees), costs, and judgments arising from any tortious actions and/or omissions committed by TSN, its officers, managars, partners, directors, agents, and employees arising from or committed during the provision of services provided by TSN under this agreement. Acknowledgement: Your signature below confirms your understanding of the terms set fcdh within this agreement and the confirmation of all terms (herein. Furthermore, the signatory acknowledges that he/she is authorized to sign and enter into this agreement on bemf of the Client. av Laura Nt t 13k- /"AV0a:, FULL NAME (Print) COMPANY/ORGANIZATION /Pt oa s JSIGNATURE TSN REPRESENTATIVE (Print) k � --- ou?fl :cap LAO PAYNE, r CITY SECRETARY Adl�alo TFj1HNTATIVL ATE �s� Tactical Syetens Jemo1M (TSN}-600 ieats Sheet, SUL 201. Fort Wath, TOXAS, U5A 161" � 0: 81 TnZ9944-r*117332.9955- E: WataT 5N.LC Mn TX Uc: C15121-W. TSNLLC Corn 213i2o18 V SQUTHLAKE FW: Southlake Contract 1 message James Brandon <jbrandon@ci.southlake.tx.us> To: Tim Slifka <tslifka@ci.soulhlake.tx.us> Ci southlake x.us Mail - FW Southlake Contract from: Tegan Broadwater <teganb@tacticalsystemsnetwork.com> Sent: Tuesday, October 02, 2018 5:48 PM To: James Brandon <jbrandon@ci.South lake. tx.us> Subject: Re: Southlake Contract Chief, See if this works... T Timothy Slifka <tslifka@ci,southlake,tx,us> On Mon, Oct 1, 2018 at 5 02 PM James Brandon <Ibrandon@ci.southtake.tx.us> wrote. No problem. Mon, Dec 3, 2018 at 10:15 AM Thanks. On Oct 1, 2018, 4:43 PM -0500, Tegan Broadwater <teganb@tacticalsystemsnetwork.com>, wrote: I would. I Just do not want the guys to look silly What do you think? On Mon, Oct 1, 2018 at 4:10 PM James Brandon <IbrandonCa ci southlake.tx.u5> wrote. Do you prefer khaki bdu's? From: Tegan Broadwater Imailto:teganb@tacticalsystemsnetwork.comt Sent: Monday, October 01, 2018 3:54 PM To: lames Brandon <jbrandon@ci.southlake.tx.us> Subject: Re: Southlake Contract Mips l/nail.google.com/maiilul0?ik=1dc97801d9&stew=pt&search=all&permthid=thread-f%3A 1618848016532243014&simp,=msg-1%3A 16188480165 116 121312079 Ci.soulhlaKe.tx.us Mad - FW Southlake Contract Like slacks? With a rig? On Mon, Oct 1, 2018 at 3:32 PM James Brandon <Ibrandon@ci.southlake.tx.us> wrote: Everything the same except regular khaki pants instead of bdu's. Thanks. From: Tegan Broadwater [mail to:teganb@tactical systemsnetwork.comI Sent: Monday, October 01, 2018 2:13 PM To: lames Brandon <jbrandon@a ci.southlake.tx.us> Subject: Re: Southlake Contract Chief, All completely doable. I was waiting for you to confirm all we needed to change were the pants in the uniform? Is that for certain the case? I would just like to be specific in the contract. On Mon, Oct 1, 2018 at 8.07 AM James Brandon <jbrandon@ci.southlake.lx.us> wrote: Tegan, A couple of things that will need adjusting for me to move forward: After review, it is outside of our normal practice to bring a contract to Council that has the future cost detailed in it, especially since it is a yearly renewal. My suggestion is to remove the detail of the future cost increase, and simply bring the new rate forward when we renew the contract next year. This doesn't negate your ability to increase the rate, and I understand that you will propose a new rate in the future One additional question —can you add a sentence that covers the alternate uniform for the security officers at the Marq? if you have any questions, please just give me a call Thanks for your help, James Brandon Chief of Police Southlake Police Department 600 State Street South(ake, Texas 76092 817-748-8114 htips.1.mad.googiecom/maiYurO')Ik=1dc9780fd9&view=pt8search=all&oermthid=thread-(%JA1618d48016532293014&stmpt=msg-r'e3A16188480165 216 12/3/2018 Ci.southlake tx.us Mail • FW Southlake Contract From: Tegan Broadwater (rnaiIto:teganb@tacticalsystemsnetwork..-omI Sent: Wednesday, September 12, 2018 S-00 PM To: James Brandon <jbrandon@ci.southlake.tx.us> Subject: Re: Southlake Contract Yes, as expected. And no problem at all. We will put this up for approval Jan 2020. On Wed, Sep 12, 2018 at 1:56 PM, James Brandon <lbrandon@ci.south take tx.us> wrote: Megan, We're going to have to stick with the quoted rate the contract addendum I'll discuss the increase in the next contract with the necessary people and we'll go from there Thank you James Brandon Chief of Police Southlake Police Department 600 State Street Southlake. Texas 76092 817-748-8114 From: Tegan Broadwater [mailto.teganb@tacticalsystemsnetwork.comj Sent: Monday, September 10, 2018 3:16 PM To: lames Brandon <jbrandon@ci.south lake.tx.us> Cc: Holli <holli@tsnllc.com> Subject: Re: Southlake Contract And in case it is asked of you, our current rate is 530.00 for other clients. Likely to rise again by 2020 ... hop5./1madgoogletomrmadlulO')*=ldc9780fd9&view=pt&search=ail&permthid=thread-1%3A1618648016532293014&simpi=msq•t%3A16188480165 3,6 1202018 Ci southlake.:x us Mail - FW Southlake Contract On Mon, Sep 10, 2018 at 3:14 PM, Tegan Broadwater <teganb@ tacticalsystemsnetwork.com> wrote: Chief, Here Is the Addendum to include The Marq. Additionally, I added the rate increase for 2020. Obviously, I did not go into detail on how many times our rates have raised since 2008 but know the City is still currently paying the rate we charged in 2008. Glad to address this in person with counsel or whomever if needed. Appreciate your support and let me know if there is anything else you might need - Tegj On Fri, Sep 7, 2018 at 7:01 PM, Tegan Broadwater <teganb(Q) tacticalsystemsnetwork.com> wrote: Yes, sir. Will get this to you Monday. On Fri, Sep 7 2018 at 12:58 PM. James Brandon <jbrandon@ci southlake.tx.us> wrote Tegan, I need to start working on updating the TSN contract w/ Southlake to include the new section of the Marq. I believe what Community Services discussed with you was 107 hours per week, not counting what you already do for Town Hall. Is this something that you can add into a new contract that includes both locations? If so, I can get it reviewed and before Council so that when the Marq opens we are already good to go. Thanks. James Brandon Chief of Police Southlake Police Department 600 State Street Southlake. Texas 76092 817-748-8114 httpsllnadgoogle.com/maiUulO')ik=ldc9780fd9&view=pf&search=ail&permlhid=tnread-f%3A1618848016532293014&simpl=msg-f%3A16188480f65 4.6 12/12018 0 southlake.tx.us Mail - FW Southfake Conlracl 1 Ltu 1.1 $rn.�r]v,EllGr Fra;l::e�t .CIO! ---.S*a. IS LL(" 200 Carroll Street, Suite 150 Fort Worth. Texas 76107 o a 17 www.TSNLLC.com J. Tegan Broadwater, President Tactical Systems Network, LLC 200 Carroll Street, Suite 150 Fort Worth, Texas 76107 O: 817,332.9944 F 817.332.9955 www.TSNLLC.com J. Tegan Broadwater, President Tactical Systems Network, LLC 200 Carroll Street, Suite 150 Fort Worth. Texas 76107 O: 817.332.9944 F: 817.332.9955 www.TSNLLC.com J. Tegan Broadwater, President Tactical Systems Network, LLC 200 Carroll Street, Suite 150 Fort Worth, Texas 76107 O: 817.332.9944 F: 817,332.9955 www.TSNLLC.com Tegan Broadwater, President / Founder Tactical Systems Network, LLC 200 Carroll Street, Suite 150 Fort Worth, Texas 76107 htlpsbmadgoogle.com/ma-VuiO?ik=ldcgTBOfd9&view=pt&search=all&pe(mthid=thread-ri,3AI618848016532293014&simpl=msg-f'fo3Al6i88480165 5�6 1232018 G southlake.tx.us Mail - FW: Soulhlake Contract O: 817.332.9944 F. 817.332.9955 www.TSNLLC.com Tegan Broadwater, President / Founder Tactical Systems Network, LLC 200 Carroll Street, Suite 150 Fort Worth, Texas 76107 O: 817.332.9944 F: 817.332.9955 www.TSNLLC.com Tegan Broadwater, President / Founder Tactical Systems Network, LLC 200 Carroll Street, Suite 150 Fort Worth, Texas 76107 0. 817.332.9944 F. 817.332.9955 www.TSNLLC.com Tegan Broadwater, President / Founder Tactical Systems Network, LLC 200 Carroll Street, Suite 150 Fort Worth, Texas 76107 O: 817,332.9944 F: 817.332.9955 www.TSNLLC.com SILK - TH-MARO ADDENDUM 2018.pdt 1.40K httpsiimad.google.comimaiVu/Qlik=ldc9760td9&wew=pt&search=all&permthid=thread-f%3A1618848016532293014&srmpl=msg-t/a3A16138480165 6;6