2023-10-17 CC agendaUCITY OF
U TEXAS
SOUTHLAKE
REGULAR CITY COUNCIL MEETING AGENDA OCTOBER 17, 2023
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
WORK SESSION: 5:30 P.M.
1. Call to order
2. Invocation: Clayton Reed
3. Discuss all items on tonight's agenda. No action will be taken and each item will
be considered during the Regular Session.
REGULAR SESSION: Immediately following the work session
Call to order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be held,
under these exceptions, at the end of the Regular Session or at any
time during the meeting that a need arises for the City Council to seek
advice from the city attorney as to the posted subject matter of this
City Council meeting.
Section 551.071: Consultation with city attorney.
a. Seek advice of the city attorney regarding legal issues related to
legislative items.
b. Seek advice of the city attorney regarding an off -site lease
agreement for office space.
c. Seek advice of the city attorney regarding an amendment to
Ordinance No. 1228A, Boards, Commissions, and Committees.
d. Seek advice of the city attorney regarding settlement agreement
between Roger Best, Et Al vs. Vann/Elli, Inc. and the City of
Southlake; Cause No. 141-337858-22.
2. Section 551.072: Deliberation regarding real property.
a. Deliberate the acquisition of real property for public purposes.
3. Section 551.074: Deliberation regarding personnel matters.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 17, 2023
Page 2 of 6
a. Deliberate the appointment, employment, or duties of the City
Manager.
4. Section 551.087: Deliberation regarding economic development
negotiations.
a. Deliberate the terms and conditions of an economic development
incentive program — Project No. 2023-03.
B. Reconvene: Action necessary on items discussed in Executive Session.
3. REPORTS:
A. Mayor's Report
B. City Manager's Report
1. Monthly Financial Report (written)
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. Consent:
A. Approve minutes from the October 3, 2023, regular City Council meeting.
B. Approval for permanent large plans and historical map scanning services
with Armstrong Archives, LLC., in an amount not to exceed $100,000.
C. Item left blank intentionally.
D. Approve an Encroachment and Joint Use Agreement of two existing garage
structures within a utility easement located at 500 Bent Wood Lane.
E. Approve the renewal of a contract with Tactical Systems Network (TSN) for
Town Hall and Champions Club Security in an amount not to exceed
$381,000.
F. Approve ZA23-0052, Plat Revision for Lot 1 R2, R.P. Estes Subdivision
(formerly advertised as Lot 2R1) being a revision of the remainder of Tract
1, R.P. Estes Subdivision, City of Southlake, Tarrant County, Texas, and
located at 974 W. Dove Road, Southlake, Texas. Current Zoning: "AG"
Agricultural District. SPIN Neighborhood #5.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 17, 2023
Page 3 of 6
G. Approve the annual contract with Presidio for premium support for Rubrik
backup and recovery appliance in an amount not to exceed $60,500.
H. Ratify expenditures related to the Town Hall Plaza Park project concept
design and surveying services performed by TBG Partners in an amount
not to exceed $56,500.
Approve Ordinance No. 1279, 1 st Reading, adopting the 2024 Standards of
Care for the recreation programs for elementary school -age children
operated by the Community Services Department.
J. Approve Facilities Utilization Agreement with Dragon Youth Baseball.
K. Approve Facilities Utilization Agreement with The Miracle League of
Southlake.
L. Approve Facilities Utilization Agreement with Southlake Girls Softball
Association.
M. Approve Ordinance No. 1280, 1st Reading, adopting the 2023 National
Electrical Code.
N. Variance to Subdivision Ordinance No. 483, as amended, Section 5.06,
requiring a minimum 5-foot-wide sidewalk along the Hillside Court street
frontage of Lot 19, J.J. Freshour No. 521 Addition, located at 2300 Hillside
Court, City of Southlake, Tarrant County, Texas.
REGULAR AGENDA:
5. Public Forum. (The Public Forum will not begin priorto 7:00 p.m. This is the public's
opportunity to address the City Council about non -agenda items. During this
proceeding, the City Council will not discuss, consider, or take action on any item
presented. We respectfully ask that anyone stepping forward to speak during
Public Forum to please limit remarks to three minutes or less.)
6. Ordinances, second readings, public hearings, and related items:
A. Ordinance No. 480-804, ZA23-0008, 2"d Reading, Zoning Change and Site
Plan for Southlake Marketplace, for property described as Lots 5, 6, and 7,
Block 1, Southlake Crossing Phase II, an addition to the City of Southlake,
Tarrant County, Texas and located at 2001-2115 W. Southlake Blvd.,
Southlake, Texas. Current Zoning: "C-3" General Commercial District.
Requested Zoning: "S-P-1" Detailed Site Plan District. SPIN Neighborhood
#10. PUBLIC HEARING
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 17, 2023
Page 4 of 6
B. Ordinance No. 928A, 2nd Reading, an ordinance of the City Council of the
City of Southlake, Texas, repealing Article VII, "Curfew For Minors" of
Chapter 15, "Public Safety" of the Southlake City Code. PUBLIC HEARING
7. Ordinances, first readings, and related items: (There are no items on this agenda.)
8. Resolutions: (There are no items on this agenda.)
9. Other items for consideration:
A. SV23-0016, Sign Variances for Valora Medical Group located at 1050 E.
S.H. 114, Suite 100, Southlake, Texas.
B. SV23-0017, Sign Variances for Pizza Hut located at 100 W. Southlake
Blvd., Suite 100, Southlake, Texas.
C. Approve a vendor/member agreement for the purchase and installation of
synthetic turf, ballfield fencing and amenities at Bicentennial Park and Bob
Jones Park with GeoSurfaces for an amount not to exceed $11,600,000 and
the reallocation of $11,600,000 of approved SPDC Capital Improvements
Program (CIP) funds from the Southlake Sports Complex (SSC) project to
this project to allow funding.
10. Other items for discussion: (There are no items on this agenda.)
11. Adjournment
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, s§onthlake, Texas, on Friday, October 13, 2023, by 5:00 p.m.,
pursuant to the Texts r6�9,nt Code, Chapter 551.
-A
Veronica Loma! , MC ° x
Deputy City Secretary co
If you plan to attend,this p t mee g and have a disability that requires special needs, please
advise the City Secr' fy,� i W6 48 hours in advance at 817-748-8016 and reasonable
accommodations will be made to assist you.
City of Southlake values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 17, 2023
Page 5 of 6
EXECUTIVE SESSION
Section 551.071: Consultation with attorney. The City Council may conduct a private
consultation with its attorney when the City Council seeks the advice of its attorney
concerning any item on this agenda, about pending and contemplated litigation, or a
settlement offer, or on a matter in which the duty of the attorney to the City Council under
the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas clearly
conflicts with Chapter 551. This includes the following pending and/or contemplated
litigation subjects:
1. Roger Best, Et Al vs. Vann/Elli, Inc, and the City of Southlake; Cause No. 141-
337858-22.
2. Athenna Havard vs. the City of Southlake, et al.; Cause No. 141-343085-23.
Section 551.072: Deliberation regarding real property. The City Council may conduct a
closed meeting to deliberate the purchase, exchange, lease or value of real property.
Section 551.073: Deliberation regarding prospective gift or donation. The City Council
may conduct a closed meeting to deliberate a negotiated contract for a prospective gift or
donation to the City.
Section 551.074: Deliberation regarding personnel matters. The City Council may
deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of public officers, including the City Manager, City Secretary, City Attorney,
Municipal Judge and city boards and commission members. A complete list of the city
boards and commissions is on file in the City Secretary's Office.
Section 551.076: Deliberation regarding security devices. The City Council may
deliberate the deployment, or specific occasions for implementation of security personnel
or devices.
Section 551.087: Deliberation regarding economic development negotiations. The City
Council may discuss or deliberate regarding commercial or financial information received
from a business prospect that the city seeks to have locate, stay, or expand in or near the
city and which the City is conducting economic development negotiations; or to deliberate
the offer of a financial or other incentive to a business prospect as described above.
Section 551.089: Deliberation regarding security devices or security audits. The City
Council may discuss or deliberate regarding security assessments or deployments
relating to information resources technology; network security information as described
by Section 2059.055(b); the deployment, or specific occasions for implementation, of
security personnel, critical infrastructure, or security devices; or results of security audits.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 17, 2023
Page 6 of 6
Section 418.183(f): Texas Disaster Act. The City Council may deliberate information: 1)
for purposes of preventing, investigating, or responding to an act of terrorism or related
criminal activity and involving emergency response providers, their staffing, contact
information and tactical plans; 2) that relates to the risk or vulnerability of persons or
property, including infrastructure, to an act of terrorism, 3) that relates to the assembly of
an explosive weapon, the location of a material that may be used in a chemical, biological
or radioactive weapon, or unpublished information pertaining to vaccines or devices to
detect biological agents or toxins; 4) that relates to details of the encryption codes or
security keys for a public communication system; 5) that relates to a terrorism -related
report to an agency of the United States; 6) that relates to technical details of particular
vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to information
regarding security measures or security systems intended to protect public and private
property from an act of terrorism. The Texas Disaster Act specifically requires that a tape
recording of the closed meeting be made.
Section 418.106(d) & (e): Local meetings to discuss emergency management plans
regarding pipeline safety. The City Council may discuss emergency management plans
involving pipeline safety and/or security of pipeline infrastructures or facilities when those
plans or discussions contain such sensitive information.
City of Southlake values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork