2023-08-23 Library MinutesCITY OF
SOUTHLAKE
SOUTHLAKE LIBRARY BOARD MEETING: August 23, 2023
LOCATION: 1400 Main St., Southlake, Texas
Southlake Town Hall
TIME: 6:30 p.m.
SOUTHLAKE LIBRARY BOARD PRESENT: Will Doby, Virginia Hinkle, Natan Ton -That
and Christina Taggart.
SOUTHLAKE LIBRARY BOARD ABSENT: Guy Midkiff, Tracy Patton, and Lori Burr
STAFF PRESENT: Cynthia Pfledderer, Deputy Director of Library Services, Andrew
Burnett, Library Marketing and Digital Services Coordinator
OTHERS PRESENT:
1. CALL TO ORDER
Will Doby called the meeting to order at 6:45 p.m.
2. CONSENT
A. APPROVE MINUTES FROM THE REGULAR SOUTHLAKE LIBRARY
BOARD MEETING HELD July 26, 2023
APPROVED
A motion was made to approve the minutes from the July 26, 2023, Southlake
Library Board meeting.
Motion:
Doby
Second:
Ton -that
Ayes:
Hinkle and Taggart
Nays:
None
Abstain:
None
Vote:
4-0
Motion Carried.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the August 23, 2023, Southlake Library Board Meeting
Page 2 of 4
3. DISCUSSION
A. New Staff
City Librarian Cynthia Pfledderer presented to the Board the three new full-time
Library members who recently started. Laura Byars has been promoted to
Technical Services Librarian with the retirement of Maria Cameron. Andrew
Burnett has been hired as the new Marketing Coordinator in the place of Alexis
Garcia de la Cruz. Andrew was most recently the marketing intern for Champions
Club. Rebecca Conkle is returning to the library as the Circulation Coordinator.
She began her library career here in 2014. Anna Peterson is returning to the
library as a full time Library Technician.
B. Library Office Space Update
Library administrative offices currently reside on the second floor of Town Hall.
The current arrangement requires the sharing of small offices, which also act as
the receiving, processing, storage, and program prep space for the librarians.
City Council has approved a proposition to lease office space across the street
above the Starbucks, and negotiations are underway with Kite Management
Company for updates to the space. If negotiations for the move are successful,
Library administration will move offices to the new location across the street but
will retain the second floor Town Hall offices for receiving, processing, storage,
and program prep. Overflow of unprocessed FOSL materials will move upstairs
and story time materials will move into a storage room in the mail room, allowing
for less densely crowded workflow for the library workroom. Having library
administration and the librarians officed outside of Town Hall will present
workflow challenges, necessitating the need for two more of the library staff
members to become notaries, as well as creative scheduling. If there is no
forward movement with a new library by FY26, the City Librarian will propose to
contract with a library architect to reconsider the existing space for
enhancements.
C. Summer Reading Summary
Summer program overall participation was up 17%, and programs themselves up
20%. The library will make an announcement for next year's summer reading
when the winners have been selected at the end of the program. Marketing and
Digital Services Coordinator Andrew Burnett presented a video wrap-up
presentation of the Summer Reading program with highlights from the season,
including a special project the Kindness Club undertook to make dog toys for the
animal shelter.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the August 23, 2023, Southlake Library Board Meeting
Page 3 of 4
EN
1.1
7.
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In July, approximately 37,000 items were circulated in the print collection, and in
digital services, 9,000 items. Total circulation is at 46,209, which is a slight
decrease from July last year, though at 7% increase for the year overall. We're at
21 % increase overall for programming for all ages, an 8% increase in traffic to
the library, and a 29% increase to digital services. Strongest performers were
youth programs, print materials, cloudLibrary, and Libby.
LIBRARY FOUNDATION OF SOUTHLAKE NEWS
Library Board Member Lori Burr not in attendance, but City Librarian Pfledderer
shared that the Foundation has met with Southlake Librarians to work on Winter
Challenge for the winter break. This challenge differentiates from Summer
Program as it presents as a game format.
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Library Board Member Guy Midkiff has resigned effective today to pursue personal
interests in his retirement.
PUBLIC FORUM
The public forum opened at 7:31 p.m. asking anyone wishing to speak to come
forward. There being no public comments/attendance, the forum was closed at
7:31 p.m.
8. ADJOURNMENT
The next meeting will be scheduled for September 27, 2023.
The meeting was adjourned at 7:31 p.m.
Motion:
Hinkle
Second:
Ton -that
Ayes:
Doby, Taggart
Nays:
None
Abstain:
None
Vote:
4-0
Motion Carried.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the August 23, 2023, Southlake Library Board Meeting
Page 4 of 4
/vV
will Doby, Ch r
Cyn is Pfledderer, City Librarian
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork