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2023-09-19 CC Minutes efCITY OF SOUTH LAKE TEXAS REGULAR CITY COUNCIL MEETING MINUTES SEPTEMBER 19, 2023 LOCATION: 1400 Main Street, Southlake, Texas 76092 Council Chambers in Town Hall CITY COUNCIL PRESENT: Mayor John Huffman, Mayor Pro Tern Shawn McCaskill, Deputy Mayor Pro Tern Kathy Talley, and Councilmembers Randy Robbins, Ronell Smith, and Randy Williamson CITY COUNCIL ABSENT: Councilmember Amy Torres-Lepp STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Alison Ortowski, Assistant to the City Manager Major Youngblood, Senior Director of Human Resources Stacey Black, Director of Communications Pilar Schank, Chief Financial Officer Sharen Jackson, Police Chief James Brandon, Fire Chief Mike Starr, Director of Community Services Chris Tribble, Operations Manager of Special Projects Robert Briggs, Operations Manager of Customer Service Melody Anderson, Tourism Marketing Manager Hillary Cromer, Director of Planning and Development Services Dennis Killough, Director of Public Works Rob Cohen, City Attorney Allen Taylor, and City Secretary Amy Shelley. WORK SESSION: 1. CALL TO ORDER Work Session was called to order by Mayor John Huffman at 5:30pm. 2. INVOCATION: CLAYTON REED Mr. Clayton Reed provided the invocation. Mayor John Huffman led the pledges of allegiance to the United States and Texas Flags. 3. SISTER CITIES TOME EXCHANGE UPDATE Deputy City Secretary Veronica Lomas introduced the Southlake Sister Cities Youth Ambassadors Alison Bedwell and Kate Ponzo, who provided an update to the City Council about the June 2023 Tome trip. 4. SOUTHLAKE CHAMBER OF COMMERCE UPDATE REGULAR CITY COUNCIL MEETING MINUTES, SEPTEMBER 19, 2023 Page 1 of 11 Southlake Chamber of Commerce Incoming Chair Kush Rao provided the Chamber update. 5. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE TAKEN AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR SESSION. Mayor Huffman reviewed the items on the consent agenda. REGULAR SESSION: Immediately following the work session 1. CALL TO ORDER Regular Session was called to order by Mayor Huffman at 5:52pm. 2A. EXECUTIVE SESSION Mayor Huffman announced the City Council would go into Executive Session pursuant to the Open Meetings Act, Chapter 551, Texas Government Code, Section 551.071 consultation with city attorney; Section 551.072 deliberation regarding real property; and Section 551.087 deliberation regarding economic development negotiations. City Council adjourned for Executive Session at 5:52pm. Executive Session began at 6:11pm and concluded at 7:06pm. 2B. RECONVENE Mayor Huffman reconvened the meeting at 7:14pm. 3. REPORTS: 3A. MAYOR'S REPORT Mayor Huffman invited everyone to attend the State of the City scheduled for Thursday, September 21, 2023 at 5:30pm at The Marg. 3B. CITY MANAGER'S REPORT 3B1. CHRIS TRIBBLE RETIREMENT City Manager Shana Yelverton spoke about Mr. Tribble's retirement and this 17-year tenure with the City. The Mayor and Council expressed their appreciation for his service to the City and wished him well in his retirement. Mr. Tribble expressed his appreciation to the Mayor and Council, Mrs. Yelverton and the Executive Leadership Team for allowing him to serve the wonderful community of Southlake. 3B2. MONTHLY FINANCIAL REPORT (WRITTEN) REGULAR CITY COUNCIL MEETING MINUTES, SEPTEMBER 19, 2023 Page 2 of 11 CONSENT AGENDA: All items listed below are considered to be routine by the City Council and will be enacted with one motion. There will be no separate discussion of items unless a Councilmember or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. 4. CONSENT: 4A. APPROVE MINUTES FROM THE SEPTEMBER 5, 2023, REGULAR CITY COUNCIL MEETING. 4B. EXCUSE COUNCILMEMBER AMY TORRES-LEPP FROM THE SEPTEMBER 19, 2023, REGULAR CITY COUNCIL MEETING. 4C. CANCEL THE NOVEMBER 21, 2023, REGULAR CITY COUNCIL MEETING. 4D. APPROVE THE MOU BETWEEN THE CITY OF SOUTHLAKE AND THE KELLER INDEPENDENT SCHOOL DISTRICT TO PROVIDE AN SRO FOR FLORENCE ELEMENTARY. 4E. APPROVE ANNUAL CONTRACT RENEWAL FOR DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES FOR D&J ENTERPRISES PRIMARY AWARD, AND DRC EMERGENCY SERVICES AND TFR ENTERPRISES AS SECONDARY AWARDS. 4F. APPROVE CONTRACT AWARD FOR EMERGENCY BULK DRINKING WATER SERVICES TO LIPSEY TRUCKING. 4G. RESOLUTION NO. 23-021, ANNUAL REVIEW OF INVESTMENT POLICY AND INVESTMENT STRATEGIES. 4H. AUTHORIZE EXPENDITURES WITH VERITIV CORP FOR JANITORIAL SUPPLIES IN AN AMOUNT NOT TO EXCEED $60,000. 41. APPROVE A ONE-YEAR PLAT EXTENSION OF THE VALIDITY OF CASE ZA22-0040, PLAT REVISION FOR LOT 14R OF THE HILLTOP ACRES ADDITION, BEING A REVISION OF LOT 14, HILLTOP ACRES ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS, AND INCLUDING A 0.116 ACRE TRACT OF LAND IN THE DAVID DOUTHIT SURVEY, ABSTRACT NO. 446, SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 4021 HILLTOP DRIVE, SOUTHLAKE, TEXAS. 4J. ORDINANCE NO.480-807,ZA23-0048, 1ST READING,ZONING CHANGE AND CONCEPT PLAN FOR 1584 RANDOL MILL AVE., FOR PROPERTY DESCRIBED AS TRACT 1 B, WILLIAM WINN SURVEY ABSTRACT NO. 1660, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 1584 RANDOL MILL AVE, SOUTHLAKE, TEXAS. CURRENT ZONING: "AG" REGULAR CITY COUNCIL MEETING MINUTES, SEPTEMBER 19, 2023 Page 3 of 11 AGRICULTURAL DISTRICT. PROPOSED ZONING: "SF-30" SINGLE FAMILY RESIDENTIAL DISTRICT. SPIN NEIGHBORHOOD # 5. 4K. EXCUSE PLANNING AND ZONING COMMISSIONER MICHAEL SPRINGER FROM THE SEPTEMBER 7, 2023, REGULAR PLANNING AND ZONING COMMISSION MEETING. 4L. APPROVE A CONTRACT WITH BOWMEN SPORTS IN AN AMOUNT NOT TO EXCEED $80,000 FOR CONTRACT PROGRAMMING SERVICES AT CHAMPIONS CLUB. 4M. ORDINANCE NO. 1278, 1ST READING, DEDICATING A SANITARY SEWER EASEMENT AND A TEMPORARY CONSTRUCTION EASEMENT TO TRINITY RIVER AUTHORITY (TRA) ON LOT 30, BLOCK 1, KIRKWOOD HOLLOW ADDITION, BEING LOCATED AT 3000 N. WHITE CHAPEL BLVD. 4N. RESOLUTION NO. 23-018, AMENDING THE FEE SCHEDULE. APPROVED Motion was made to approve Consent Items 4A-4N, as written, including moving Items 6C and 6E from the Regular Agenda to the Consent Agenda, and noting the following: - Item 6C — APROVING - Resolution No. 23-022, authorizing purchases for the 2024 Fiscal Year and authorizing the City Manager to enter into contracts necessary to effectuate said purchases; and - Item 6E—DENYING -Ordinance No. 480-564F, ZA23-0045, 2nd Reading, Zoning Change and Development Plan for Carillon Parc on property described as Tracts 1, 1 D, 1 E, 1 F, 1 G, 3A, 3A01, 3A03, 3A04, 3A04A, 3A05, and 3A01 B, Larkin H. Chivers Survey, Abstract No. 300, City of Southlake, Tarrant County, Texas and located at 1775, 1781 and 1801 N. White Chapel Blvd., 1840 Riviera Ln., 201 E. Kirkwood Blvd., 1700 N. Carroll Ave. (addressed as 1900 N. Carroll Ave. by Tarrant Appraisal District) and 100 through 300 E. State Hwy. 114, generally located east of N. White Chapel Blvd., south of E. Kirkwood Blvd., west of Riviera Ln., and north of E. State Hwy. 114. Motion: McCaskill Second: Talley Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Williamson Nays: None Absent: Torres-Lepp Approved: 6-0 REGULAR AGENDA: 5. PUBLIC FORUM Mayor Huffman opened the public forum at 7:31 pm. REGULAR CITY COUNCIL MEETING MINUTES, SEPTEMBER 19, 2023 Page 4of11 Patty Minder, 223 Eastwood Dr., spoke about a traffic signal status update. Mayor Huffman explained that staff would follow up with her about her question. There being no one else wishing to speak, Mayor Huffman closed the public forum at 7:33pm. 6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED ITEMS: 6A. ORDINANCE NO. 1277, 2ND READING, TAX LEVY ORDINANCE. PUBLIC HEARING APPROVED Chief Financial Officer Sharen Jackson presented Item 6A and answered questions from Council. Mayor Huffman opened the public hearing at 7:37pm. There being no one wishing to speak, Mayor Huffman closed the public hearing at 6:37pm. Motion was made to approve Item 6A, Ordinance No. 1277, 2nd Reading, Tax Levy Ordinance. Motion: McCaskill Second: Talley Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Williamson Nays: None Absent: Torres-Lepp Approved: 6-0 ORDINANCE NO. 1277 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, FIXING AND LEVYING MUNICIPAL AD VALOREM TAXES FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2023 AND ENDING SEPTEMBER 30, 2024,AND FOR EACH YEAR THEREAFTER UNTIL OTHERWISE PROVIDED, AT THE RATE OF $0.319 PER ONE HUNDRED DOLLARS ($100.00) ASSESSED VALUE ON ALL TAXABLE PROPERTY WITHIN THE CORPORATE LIMITS OF THE CITY OF SOUTHLAKE, TEXAS, AS OF JANUARY 1, 2023, TO PROVIDE REVENUES FOR THE PAYMENT OF CURRENT EXPENSES AND TO PROVIDE AN INTEREST AND SINKING FUND ON ALL OUTSTANDING DEBTS OF THE CITY; DIRECTING THE ASSESSMENT THEREOF; PROVIDING FOR DUE AND DELINQUENT DATES TOGETHER WITH PENALTIES AND INTEREST THEREON; PROVIDING FOR PLACE OF PAYMENT; PROVIDING FOR APPROVAL OF THE TAX ROLLS PRESENTED TO THE CITY COUNCIL; PROVIDING FOR THE REPEAL OF INCONSISTENT ORDINANCES; REGULAR CITY COUNCIL MEETING MINUTES, SEPTEMBER 19, 2023 Page 5ofll PROVIDING FOR A SEVERABILITY CLAUSE; AND DECLARING AN EFFECTIVE DATE. 6B. ORDINANCE NO. 1276, 2ND READING, APPROVING AND ADOPTING THE ANNUAL BUDGET FOR FISCAL YEAR 2024,AND APPROVING THE REVISED BUDGET FIGURES FOR FISCAL YEAR 2023. PUBLIC HEARING APPROVED Chief Financial Officer Sharen Jackson presented Item 6B and answered questions from Council. Mayor Huffman opened the public hearing at 7:38pm. There being no one wishing to speak, Mayor Huffman closed the public hearing at 6:38pm. Motion was made to approve Item 6B, Ordinance No. 1276, 2nd Reading, approving and adopting the Annual Budget for Fiscal Year 2024, and approving the revised budget figures for Fiscal Year 2023. Motion: McCaskill Second: Talley Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Williamson Nays: None Absent: Torres-Lepp Approved: 6-0 ORDINANCE NO. 1276 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, APPROVING REVISED BUDGET FIGURES FOR FISCAL YEAR 2023; APPROVING AND ADOPTING THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2023, AND TERMINATING SEPTEMBER 30, 2024, AND MAKING APPROPRIATIONS FOR EACH DEPARTMENT, PROJECT, AND ACCOUNT; REPEALING CONFLICTING ORDINANCES; PROVIDING A SAVINGS AND SEVERABILITY CLAUSE; AND DECLARING AN EFFECTIVE DATE. 6C. RESOLUTION NO. 23-022, AUTHORIZING PURCHASES FOR THE 2024 FISCAL YEAR AND AUTHORIZING THE CITY MANAGER TO ENTER INTO CONTRACTS NECESSARY TO EFFECTUATE SAID PURCHASES. APPROVED UNDER CONSENT 6D. ZA23-0049, SITE PLAN FOR CONSTELLATION SOUTHLAKE, FOR PROPERTY DESCRIBED AS TRACTS 1 B01, 1 B01 B 1 B01 C, 1 B01 C1, 1 B01 C2, 1601D, HARRISON DECKER SURVEY ABSTRACT NO. 438, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 2100-2120 REGULAR CITY COUNCIL MEETING MINUTES, SEPTEMBER 19, 2023 Page 6 of 11 MUSTANG COURT, SOUTHLAKE, TEXAS. CURRENT ZONING: "1-2" HEAVY INDUSTRIAL DISTRICT. SPIN NEIGHBORHOOD #8. PUBLIC HEARING APPROVED Director of Planning and Development Services Dennis Killough presented Item 6D and answered questions from Council. Mayor Huffman opened the public hearing at 7:46pm. There being no one wishing to speak, Mayor Huffman closed the public hearing at 7:46pm. Motion was made to approve Item 6D, ZA23-0049, Site Plan for Constellation Southlake, for property described as Tracts 11301, 1 B01 B 1601C, 1601C1, 1 B01 C2, 1601D, Harrison Decker Survey Abstract No. 438, City of Southlake, Tarrant County, Texas and located at 2100-2120 Mustang Court, Southlake, Texas, subject to Staff Report dated September 12, 2023, and Site Plan Review Summary No. 2, dated September 7, 2023, and noting the following: - The proposed tree conservation does not comply with the existing tree cover preservation requirements. There is 22.95% of existing tree cover on the site, and a minimum of 60% of the existing tree cover is required to be preserved. A total of 0% of the existing tree cover is proposed to be preserved. - Approving the tree preservation variance as presented. Motion: McCaskill Second: Talley Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Williamson Nays: None Absent: Torres-Lepp Approved: 6-0 6E. ORDINANCE NO. 480-564F, ZA23-0045, 2ND READING, ZONING CHANGE AND DEVELOPMENT PLAN FOR CARILLON PARC ON PROPERTY DESCRIBED AS TRACTS 1, 1 D, 1 E, 1 F, 1 G, 3A, 3A01, 3A03, 3A04, 3A04A, 3A05, AND 3A01 B, LARKIN H. CHIVERS SURVEY, ABSTRACT NO. 300, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 1775, 1781 AND 1801 N. WHITE CHAPEL BLVD., 1840 RIVIERA LN., 201 E. KIRKWOOD BLVD., 1700 N. CARROLL AVE. (ADDRESSED AS 1900 N. CARROLL AVE. BY TARRANT APPRAISAL DISTRICT) AND 100 THROUGH 300 E. STATE HWY. 114, GENERALLY LOCATED EAST OF N. WHITE CHAPEL BLVD., SOUTH OF E. KIRKWOOD BLVD., WEST OF RIVIERA LN., AND NORTH OF E. STATE HWY. 114. SPIN NEIGHBORHOOD #3. PUBLIC HEARING (THIS ITEM WAS DENIED ON THE FIRST READING AND A PUBLIC HEARING WAS ADVERTISED FOR THE SECOND READING TO BE HELD ON SEPTEMBER 19, 2023. THE APPLICANT HAS REQUESTED THIS ITEM BE WITHDRAWN.) REGULAR CITY COUNCIL MEETING MINUTES, SEPTEMBER 19, 2023 Page 7 of 11 DENIED UNDER CONSENT 7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS: 7A. ORDINANCE NO. 1269A, CP23-0001, 1ST READING, AMENDMENT TO THE CITY OF SOUTHLAKE CONSOLIDATED FUTURE LAND USE PLAN, AN ELEMENT OF THE SOUTHLAKE COMPREHENSIVE PLAN, FOR 2185 E. SOUTHLAKE BLVD. (FLOOR AND DECOR) FOR PROPERTY DESCRIBED AS TRACT 1B02, JOHN A FREEMAN SURVEY ABSTRACT NO. 529, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 2185 E. SOUTHLAKE BLVD., SOUTHLAKE, TEXAS. CURRENT LAND USE DESIGNATION: RETAIL COMMERCIAL AND OFFICE COMMERCIAL. REQUESTED LAND USE DESIGNATION: RETAIL COMMERCIAL AND OFFICE COMMERCIAL WITH A SITE-SPECIFIC RECOMMENDATION. SPIN NEIGHBORHOOD #8. DENIED Director of Planning and Development Services Dennis Killough presented Item 7A and answered questions from Council. Although not required, Mayor Huffman opened a public hearing at 8:42pm. The following persons spoke in opposition to this request: Dennis Minder, 223 Eastwood Dr. Carl Sledz, 220 Eastwood Dr. Betsy Williford, 225 Eastwood Dr. Cam Bryan, 970 Ownby Ln. Pattie Minder, 223 Eastwood Dr. The following persons did not wish to speak, but wished to register their support: Lindsey Castner, 1215 Concord Ave. Katie Carpenter, 1315 Bent Creek Dr. Darcy Bieszczad, 517 Bluffview Terrace Ginny Young, 1100 La Paloma Ct. Marissa Mahon, 2949 River Crest St, Grapevine Jacque Baughman, 1103 Versailles Ct. Gina Crosby, 1221 Forest Hills Dr. Nancy Morgan, 1356 Lakeview Dr. Heath Niemi, 805 Worthing Ct. John Schindler, 804 Parkdale Ct. Jennifer Stapleton, 401 Bryn Meadows Jason Wang, 721 Winding Ridge Trl. Jason & Betsy Williford, 225 Eastwood Dr. Randy & Connie Woertendyke, 917 Edgemeer Ln. Marlene Bopp, 807 Aberdeen Way Gerald & Loretta Brennan, 1105 Corckett Ct. Kate Douglas, 703 Chaucer Ct. REGULAR CITY COUNCIL MEETING MINUTES, SEPTEMBER 19, 2023 Page 8 of 11 Carrie Kehres, 610 Logans Ln. Meghan Kinslow, 2054 Miracle Pointe Dr. Melinda Luber, 2106 Miracle Pointe Dr. Melissa McIntyre, 1340 Bent Trail Cr. Larissa Milby, 1212 Clubhouse Ct. Mario Montemayor, 1234 Timberline Ct. Erin Murnighan, 723 Wyndsor Creek Dr. Madison Orser, 1017 South Hollow Dr. Irene Sanchez, 1304 Forest Hills Ct. Lindsay Terry, 1355 Cross Timber Dr. Danielle Tucker, 709 Kent Ct. Dulce Hardin, 1301 Forest Hills Ct. Rebecca Zawisky, 2046 Miracle Point Dr. Cindy Grossman, 217 Westwood Dr. Ann Leavens, 220 Westwood Dr. Alexandra Brice, 1115 Calais Dr. John & Beverly Reymal, 204 Westwood Dr. Michael & Laura Heath, 211 Westwood Dr. Ray & Donna Grupp, 222 Westwood Dr. There being no one else wishing to speak, Mayor Huffman closed the public hearing at 9:00pm. Motion was made to DENY Item 7A, Ordinance No. 1269A, CP23-0001, 1st Reading, amendment to the City of Southlake Consolidated Future Land Use Plan, an Element of the Southlake Comprehensive Plan, for 2185 E. Southlake Blvd. (Floor and Decor) for property described as Tract 1602, John A Freeman Survey Abstract No. 529, City of Southlake, Tarrant County, Texas and located at 2185 E. Southlake Blvd., Southlake, Texas. Motion: McCaskill Second: Talley Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Williamson Nays: None Absent: Torres-Lepp Approved TO DENY: 6-0 7B. ORDINANCE NO.480-806, ZA23-0042, 1ST READING,ZONING CHANGE AND SITE PLAN FOR FLOOR AND DECOR, FOR PROPERTY DESCRIBED AS TRACT 1602, JOHN A FREEMAN SURVEY ABSTRACT NO. 529, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 2185 E. SOUTHLAKE BLVD., SOUTHLAKE, TEXAS. CURRENT ZONING: "B-1" BUSINESS SERVICE PARK DISTRICT. REQUESTED ZONING: "S-P-1" DETAILED SITE PLAN DISTRICT. SPIN NEIGHBORHOOD #8. DENIED REGULAR CITY COUNCIL MEETING MINUTES, SEPTEMBER 19, 2023 Page 9 of 11 Director of Planning and Development Services Dennis Killough presented Item 7A and answered questions from Council. Motion was made to DENY Item 7B, Ordinance No. 480-806, ZA23-0042, 1st Reading, Zoning Change and Site Plan for Floor and Decor, for property described as Tract 1 B02, John A Freeman Survey Abstract No. 529, City of Southlake, Tarrant County, Texas and located at 2185 E. Southlake Blvd., Southlake, Texas. Motion: McCaskill Second: Talley Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Williamson Nays: None Absent: Torres-Lepp Approved TO DENY: 6-0 8. RESOLUTIONS: (THERE ARE NO ITEMS ON THIS AGENDA.) 9. OTHER ITEMS FOR CONSIDERATION: 9A. CITY COUNCIL CONFIRMATION OF THE CITY MANAGER'S APPOINTMENT OF PILAR SCHANK AS THE DIRECTOR OF COMMUNICATIONS. APPROVED Senior Director of Human Resources Stacey Black presented Item 9A and answered questions from Council. Motion was made to approve Item 9A, City Council confirmation of the City Manager's appointment of Pilar Schank as the Director of Communications. Motion: McCaskill Second: Talley Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Williamson Nays: None Absent: Torres-Lepp Approved: 6-0 10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS AGENDA.) 11. ADJOURNMENT Mayor Huffman adjourned the meeting at 9:04pm. *An audio recording of this meeting will be permanently retained in the City Secretary's Office. REGULAR CITY COUNCIL MEETING MINUTES, SEPTEMBER 19, 2023 Page 10 of 11 MINUTES APPROVED ON THIS, THE 3RD OF OCTOBER 2023. oh Hffmn 1, Mayor ATTEST: _%••0O) .....! Am h y, TRN cis r City cretary .........•'' REGULAR CITY COUNCIL MEETING MINUTES, SEPTEMBER 19, 2023 Page 11 of 11