Item 4ACITY OF
SOUTHLAKE
TEXAS ITEM 4A
REGULAR CITY COUNCIL MEETING MINUTES SEPTEMBER 19, 2023
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
CITY COUNCIL PRESENT: Mayor John Huffman, Mayor Pro Tern Shawn McCaskill,
Deputy Mayor Pro Tern Kathy Talley, and Councilmembers Randy Robbins, Ronell Smith,
and Randy Williamson
CITY COUNCIL ABSENT: Councilmember Amy Torres-Lepp
STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Alison
Ortowski, Assistant to the City Manager Major Youngblood, Senior Director of Human
Resources Stacey Black, Director of Communications Pilar Schank, Chief Financial
Officer Sharen Jackson, Police Chief James Brandon, Fire Chief Mike Starr, Director of
Community Services Chris Tribble, Operations Manager of Special Projects Robert
Briggs, Operations Manager of Customer Service Melody Anderson, Tourism Marketing
Manager Hillary Cromer, Director of Planning and Development Services Dennis Killough,
Director of Public Works Rob Cohen, City Attorney Allen Taylor, and City Secretary Amy
Shelley.
WORK SESSION:
1. CALL TO ORDER
Work Session was called to order by Mayor John Huffman at 5:30pm.
2. INVOCATION: CLAYTON REED
Mr. Clayton Reed provided the invocation. Mayor John Huffman led the pledges of
allegiance to the United States and Texas Flags.
3. SISTER CITIES TOME EXCHANGE UPDATE
Deputy City Secretary Veronica Lomas introduced the Southlake Sister Cities Youth
Ambassadors Alison Bedwell and Kate Ponzo, who provided an update to the City
Council about the June 2023 Tome trip.
4. SOUTHLAKE CHAMBER OF COMMERCE UPDATE
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Southlake Chamber of Commerce Incoming Chair Kush Rao provided the Chamber
update.
5. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE TAKEN
AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR SESSION.
Mayor Huffman reviewed the items on the consent agenda.
REGULAR SESSION: Immediately following the work session
CALL TO ORDER
Regular Session was called to order by Mayor Huffman at 5:52pm.
2A. EXECUTIVE SESSION
Mayor Huffman announced the City Council would go into Executive Session pursuant to
the Open Meetings Act, Chapter 551, Texas Government Code, Section 551.071
consultation with city attorney; Section 551.072 deliberation regarding real property; and
Section 551.087 deliberation regarding economic development negotiations. City Council
adjourned for Executive Session at 5:52pm. Executive Session began at 6:11 pm and
concluded at 7:06pm.
2B. RECONVENE
Mayor Huffman reconvened the meeting at 7:14pm.
3. REPORTS:
3A. MAYOR'S REPORT
Mayor Huffman invited everyone to attend the State of the City scheduled for Thursday,
September 21, 2023 at 5:30pm at The Marq.
3B. CITY MANAGER'S REPORT
3B1. CHRIS TRIBBLE RETIREMENT
City Manager Shana Yelverton spoke about Mr. Tribble's retirement and this 17-year
tenure with the City. The Mayor and Council expressed their appreciation for his service
to the City and wished him well in his retirement. Mr. Tribble expressed his appreciation
to the Mayor and Council, Mrs. Yelverton and the Executive Leadership Team for allowing
him to serve the wonderful community of Southlake.
3B2. MONTHLY FINANCIAL REPORT (WRITTEN)
REGULAR CITY COUNCIL MEETING MINUTES, SEPTEMBER 19, 2023
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CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. CONSENT:
4A. APPROVE MINUTES FROM THE SEPTEMBER 5, 2023, REGULAR CITY
COUNCIL MEETING.
4B. EXCUSE COUNCILMEMBER AMY TORRES-LEPP FROM THE SEPTEMBER
19, 2023, REGULAR CITY COUNCIL MEETING.
4C. CANCEL THE NOVEMBER 21, 2023, REGULAR CITY COUNCIL MEETING.
4D. APPROVE THE MOU BETWEEN
KELLER INDEPENDENT SCHOOL
FLORENCE ELEMENTARY.
THE CITY OF SOUTHLAKE AND THE
DISTRICT TO PROVIDE AN SRO FOR
4E. APPROVE ANNUAL CONTRACT RENEWAL FOR DISASTER DEBRIS
REMOVAL AND DISPOSAL SERVICES FOR D&J ENTERPRISES PRIMARY
AWARD, AND DRC EMERGENCY SERVICES AND TFR ENTERPRISES AS
SECONDARY AWARDS.
4F. APPROVE CONTRACT AWARD FOR EMERGENCY BULK DRINKING WATER
SERVICES TO LIPSEY TRUCKING.
4G. RESOLUTION NO. 23-021, ANNUAL REVIEW OF INVESTMENT POLICY AND
INVESTMENT STRATEGIES.
4H. AUTHORIZE EXPENDITURES WITH VERITIV CORP FOR JANITORIAL
SUPPLIES IN AN AMOUNT NOT TO EXCEED $60,000.
41. APPROVE A ONE-YEAR PLAT EXTENSION OF THE VALIDITY OF CASE
ZA22-0040, PLAT REVISION FOR LOT 14R OF THE HILLTOP ACRES
ADDITION, BEING A REVISION OF LOT 14, HILLTOP ACRES ADDITION, AN
ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS, AND
INCLUDING A 0.116 ACRE TRACT OF LAND IN THE DAVID DOUTHIT
SURVEY, ABSTRACT NO. 446, SOUTHLAKE, TARRANT COUNTY, TEXAS
AND LOCATED AT 4021 HILLTOP DRIVE, SOUTHLAKE, TEXAS.
4J. ORDINANCE NO.480-807, ZA23-0048, 1ST READING, ZONING CHANGE AND
CONCEPT PLAN FOR 1584 RANDOL MILL AVE., FOR PROPERTY
DESCRIBED AS TRACT 113, WILLIAM WINN SURVEY ABSTRACT NO. 1660,
CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 1584
RANDOL MILL AVE, SOUTHLAKE, TEXAS. CURRENT ZONING: "AG"
REGULAR CITY COUNCIL MEETING MINUTES, SEPTEMBER 19, 2023
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AGRICULTURAL DISTRICT. PROPOSED ZONING: "SF-30" SINGLE FAMILY
RESIDENTIAL DISTRICT. SPIN NEIGHBORHOOD # 5.
4K. EXCUSE PLANNING AND ZONING COMMISSIONER MICHAEL SPRINGER
FROM THE SEPTEMBER 7, 2023, REGULAR PLANNING AND ZONING
COMMISSION MEETING.
4L. APPROVE A CONTRACT WITH BOWMEN SPORTS IN AN AMOUNT NOT TO
EXCEED $80,000 FOR CONTRACT PROGRAMMING SERVICES AT
CHAMPIONS CLUB.
4M. ORDINANCE NO. 1278, 1ST READING, DEDICATING A SANITARY SEWER
EASEMENT AND A TEMPORARY CONSTRUCTION EASEMENT TO TRINITY
RIVER AUTHORITY (TRA) ON LOT 30, BLOCK 1, KIRKWOOD HOLLOW
ADDITION, BEING LOCATED AT 3000 N. WHITE CHAPEL BLVD.
4N. RESOLUTION NO. 23-018, AMENDING THE FEE SCHEDULE.
APPROVED
Motion was made to approve Consent Items 4A-4N, as written, including moving Items
6C and 6E from the Regular Agenda to the Consent Agenda, and noting the following:
- Item 6C — APROVING - Resolution No. 23-022, authorizing purchases for the
2024 Fiscal Year and authorizing the City Manager to enter into contracts
necessary to effectuate said purchases; and
- Item 6E — DENYING - Ordinance No. 480-564F, ZA23-0045, 2nd Reading, Zoning
Change and Development Plan for Carillon Parc on property described as Tracts
1, 1 D, 1 E, 1 F, 1 G, 3A, 3A01, 3A03, 3A04, 3A04A, 3A05, and 3A01 B, Larkin H.
Chivers Survey, Abstract No. 300, City of Southlake, Tarrant County, Texas and
located at 1775, 1781 and 1801 N. White Chapel Blvd., 1840 Riviera Ln., 201 E.
Kirkwood Blvd., 1700 N. Carroll Ave. (addressed as 1900 N. Carroll Ave. by
Tarrant Appraisal District) and 100 through 300 E. State Hwy. 114, generally
located east of N. White Chapel Blvd., south of E. Kirkwood Blvd., west of Riviera
Ln., and north of E. State Hwy. 114.
Motion:
McCaskill
Second:
Talley
Ayes:
Talley, Robbins, McCaskill, Huffman, Smith, Williamson
Nays:
None
Absent:
Torres-Lepp
Approved:
6-0
REGULAR AGENDA:
5. PUBLIC FORUM
Mayor Huffman opened the public forum at 7:31 pm.
REGULAR CITY COUNCIL MEETING MINUTES, SEPTEMBER 19, 2023
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Patty Minder, 223 Eastwood Dr., spoke about a traffic signal status update. Mayor
Huffman explained that staff would follow up with her about her question.
There being no one else wishing to speak, Mayor Huffman closed the public forum at
7:33pm.
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS:
6A. ORDINANCE NO. 1277, 2ND READING, TAX LEVY ORDINANCE. PUBLIC
HEARING
APPROVED
Chief Financial Officer Sharen Jackson presented Item 6A and answered questions from
Council.
Mayor Huffman opened the public hearing at 7:37pm.
There being no one wishing to speak, Mayor Huffman closed the public hearing at
6:37pm.
Motion was made to approve Item 6A, Ordinance No. 1277, 2nd Reading, Tax Levy
Ordinance.
Motion:
McCaskill
Second:
Talley
Ayes:
Talley, Robbins, McCaskill, Huffman, Smith, Williamson
Nays:
None
Absent:
Torres-Lepp
Approved:
6-0
ORDINANCE NO. 1277
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS,
FIXING AND LEVYING MUNICIPAL AD VALOREM TAXES FOR THE FISCAL YEAR
BEGINNING OCTOBER 1, 2023 AND ENDING SEPTEMBER 30, 2024, AND FOR EACH
YEAR THEREAFTER UNTIL OTHERWISE PROVIDED, AT THE RATE OF $0.319 PER
ONE HUNDRED DOLLARS ($100.00) ASSESSED VALUE ON ALL TAXABLE
PROPERTY WITHIN THE CORPORATE LIMITS OF THE CITY OF SOUTHLAKE,
TEXAS, AS OF JANUARY 1, 2023, TO PROVIDE REVENUES FOR THE PAYMENT OF
CURRENT EXPENSES AND TO PROVIDE AN INTEREST AND SINKING FUND ON
ALL OUTSTANDING DEBTS OF THE CITY; DIRECTING THE ASSESSMENT
THEREOF; PROVIDING FOR DUE AND DELINQUENT DATES TOGETHER WITH
PENALTIES AND INTEREST THEREON; PROVIDING FOR PLACE OF PAYMENT;
PROVIDING FOR APPROVAL OF THE TAX ROLLS PRESENTED TO THE CITY
COUNCIL; PROVIDING FOR THE REPEAL OF INCONSISTENT ORDINANCES;
REGULAR CITY COUNCIL MEETING MINUTES, SEPTEMBER 19, 2023
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PROVIDING FOR A SEVERABILITY CLAUSE; AND DECLARING AN EFFECTIVE
DATE.
6B. ORDINANCE NO. 1276, 2ND READING, APPROVING AND ADOPTING THE
ANNUAL BUDGET FOR FISCAL YEAR 2024, AND APPROVING THE REVISED
BUDGET FIGURES FOR FISCAL YEAR 2023. PUBLIC HEARING
APPROVED
Chief Financial Officer Sharen Jackson presented Item 6B and answered questions from
Council.
Mayor Huffman opened the public hearing at 7:38pm.
There being no one wishing to speak, Mayor Huffman closed the public hearing at
6:38pm.
Motion was made to approve Item 6B, Ordinance No. 1276, 2nd Reading, approving and
adopting the Annual Budget for Fiscal Year 2024, and approving the revised budget
figures for Fiscal Year 2023.
Motion:
McCaskill
Second:
Talley
Ayes:
Talley, Robbins, McCaskill, Huffman, Smith, Williamson
Nays:
None
Absent:
Torres-Lepp
Approved:
6-0
ORDINANCE NO. 1276
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS,
APPROVING REVISED BUDGET FIGURES FOR FISCAL YEAR 2023; APPROVING
AND ADOPTING THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1,
2023, AND TERMINATING SEPTEMBER 30, 2024, AND MAKING APPROPRIATIONS
FOR EACH DEPARTMENT, PROJECT, AND ACCOUNT; REPEALING CONFLICTING
ORDINANCES; PROVIDING A SAVINGS AND SEVERABILITY CLAUSE; AND
DECLARING AN EFFECTIVE DATE.
6C. RESOLUTION NO. 23-022, AUTHORIZING PURCHASES FOR THE 2024
FISCAL YEAR AND AUTHORIZING THE CITY MANAGER TO ENTER INTO
CONTRACTS NECESSARY TO EFFECTUATE SAID PURCHASES.
APPROVED UNDER CONSENT
6D. ZA23-0049, SITE PLAN FOR CONSTELLATION SOUTHLAKE, FOR
PROPERTY DESCRIBED AS TRACTS 1 B01, 1 B01 B 1 B01 C, 1 B01 C1, 1 B01 C2,
1 B01 D, HARRISON DECKER SURVEY ABSTRACT NO. 438, CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 2100-2120
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MUSTANG COURT, SOUTHLAKE, TEXAS. CURRENT ZONING: "I-2" HEAVY
INDUSTRIAL DISTRICT. SPIN NEIGHBORHOOD #8. PUBLIC HEARING
APPROVED
Director of Planning and Development Services Dennis Killough presented Item 6D and
answered questions from Council.
Mayor Huffman opened the public hearing at 7:46pm.
There being no one wishing to speak, Mayor Huffman closed the public hearing at
7:46pm.
Motion was made to approve Item 6D, ZA23-0049, Site Plan for Constellation Southlake,
for property described as Tracts 11301, 1130113 11301C, 11301C1, 1 B01 C2, 11301D,
Harrison Decker Survey Abstract No. 438, City of Southlake, Tarrant County, Texas and
located at 2100-2120 Mustang Court, Southlake, Texas, subject to Staff Report dated
September 12, 2023, and Site Plan Review Summary No. 2, dated September 7, 2023,
and noting the following:
- The proposed tree conservation does not comply with the existing tree cover
preservation requirements. There is 22.95% of existing tree cover on the site, and
a minimum of 60% of the existing tree cover is required to be preserved. A total of
0% of the existing tree cover is proposed to be preserved.
- Approving the tree preservation variance as presented.
Motion: McCaskill
Second: Talley
Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Williamson
Nays: None
Absent: Torres-Lepp
Approved: 6-0
6E. ORDINANCE NO. 480-564F, ZA23-0045, 2ND READING, ZONING CHANGE
AND DEVELOPMENT PLAN FOR CARILLON PARC ON PROPERTY
DESCRIBED AS TRACTS 1, 1 D, 1 E, 1 F, 1 G, 3A, 3A01, 3A03, 3A04, 3A04A,
3A05, AND 3A01 B, LARKIN H. CHIVERS SURVEY, ABSTRACT NO. 300, CITY
OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 1775, 1781
AND 1801 N. WHITE CHAPEL BLVD., 1840 RIVIERA LN., 201 E. KIRKWOOD
BLVD., 1700 N. CARROLL AVE. (ADDRESSED AS 1900 N. CARROLL AVE.
BY TARRANT APPRAISAL DISTRICT) AND 100 THROUGH 300 E. STATE
HWY. 114, GENERALLY LOCATED EAST OF N. WHITE CHAPEL BLVD.,
SOUTH OF E. KIRKWOOD BLVD., WEST OF RIVIERA LN., AND NORTH OF E.
STATE HWY. 114. SPIN NEIGHBORHOOD #3. PUBLIC HEARING (THIS ITEM
WAS DENIED ON THE FIRST READING AND A PUBLIC HEARING WAS
ADVERTISED FOR THE SECOND READING TO BE HELD ON SEPTEMBER
19, 2023. THE APPLICANT HAS REQUESTED THIS ITEM BE WITHDRAWN.)
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DENIED UNDER CONSENT
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS:
7A. ORDINANCE NO. 1269A, CP23-0001, 1ST READING, AMENDMENT TO THE
CITY OF SOUTHLAKE CONSOLIDATED FUTURE LAND USE PLAN, AN
ELEMENT OF THE SOUTHLAKE COMPREHENSIVE PLAN, FOR 2185 E.
SOUTHLAKE BLVD. (FLOOR AND DECOR) FOR PROPERTY DESCRIBED AS
TRACT 11302, JOHN A FREEMAN SURVEY ABSTRACT NO. 529, CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 2185 E.
SOUTHLAKE BLVD., SOUTHLAKE, TEXAS. CURRENT LAND USE
DESIGNATION: RETAIL COMMERCIAL AND OFFICE COMMERCIAL.
REQUESTED LAND USE DESIGNATION: RETAIL COMMERCIAL AND
OFFICE COMMERCIAL WITH A SITE -SPECIFIC RECOMMENDATION. SPIN
NEIGHBORHOOD #8.
DENIED
Director of Planning and Development Services Dennis Killough presented Item 7A and
answered questions from Council.
Although not required, Mayor Huffman opened a public hearing at 8:42pm.
The following persons spoke in opposition to this request:
Dennis Minder, 223 Eastwood Dr.
Carl Sledz, 220 Eastwood Dr.
Betsy Williford, 225 Eastwood Dr.
Cam Bryan, 970 Ownby Ln.
Pattie Minder, 223 Eastwood Dr.
The following persons did not wish to speak, but wished to register their support:
Lindsey Castner, 1215 Concord Ave.
Katie Carpenter, 1315 Bent Creek Dr.
Darcy Bieszczad, 517 Bluffview Terrace
Ginny Young, 1100 La Paloma Ct.
Marissa Mahon, 2949 River Crest St, Grapevine
Jacque Baughman, 1103 Versailles Ct.
Gina Crosby, 1221 Forest Hills Dr.
Nancy Morgan, 1356 Lakeview Dr.
Heath Niemi, 805 Worthing Ct.
John Schindler, 804 Parkdale Ct.
Jennifer Stapleton, 401 Bryn Meadows
Jason Wang, 721 Winding Ridge Trl.
Jason & Betsy Williford, 225 Eastwood Dr.
Randy & Connie Woertendyke, 917 Edgemeer Ln.
Marlene Bopp, 807 Aberdeen Way
Gerald & Loretta Brennan, 1105 Corckett Ct.
Kate Douglas, 703 Chaucer Ct.
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Carrie Kehres, 610 Logans Ln.
Meghan Kinslow, 2054 Miracle Pointe Dr.
Melinda Luber, 2106 Miracle Pointe Dr.
Melissa McIntyre, 1340 Bent Trail Cr.
Larissa Milby, 1212 Clubhouse Ct.
Mario Montemayor, 1234 Timberline Ct.
Erin Murnighan, 723 Wyndsor Creek Dr.
Madison Orser, 1017 South Hollow Dr.
Irene Sanchez, 1304 Forest Hills Ct.
Lindsay Terry, 1355 Cross Timber Dr.
Danielle Tucker, 709 Kent Ct.
Dulce Hardin, 1301 Forest Hills Ct.
Rebecca Zawisky, 2046 Miracle Point Dr.
Cindy Grossman, 217 Westwood Dr.
Ann Leavens, 220 Westwood Dr.
Alexandra Brice, 1115 Calais Dr.
John & Beverly Reymal, 204 Westwood Dr.
Michael & Laura Heath, 211 Westwood Dr.
Ray & Donna Grupp, 222 Westwood Dr.
There being no one else wishing to speak, Mayor Huffman closed the public hearing at
9:OOpm.
Motion was made to DENY Item 7A, Ordinance No. 1269A, CP23-0001, 1st Reading,
amendment to the City of Southlake Consolidated Future Land Use Plan, an Element of
the Southlake Comprehensive Plan, for 2185 E. Southlake Blvd. (Floor and Decor) for
property described as Tract 11302, John A Freeman Survey Abstract No. 529, City of
Southlake, Tarrant County, Texas and located at 2185 E. Southlake Blvd., Southlake,
Texas.
Motion:
McCaskill
Second:
Talley
Ayes:
Talley, Robbins, McCaskill, Huffman, Smith, Williamson
Nays:
None
Absent:
Torres-Lepp
Approved TO DENY:
6-0
7B. ORDINANCE NO.480-806, ZA23-0042, 1ST READING, ZONING CHANGE AND
SITE PLAN FOR FLOOR AND DECOR, FOR PROPERTY DESCRIBED AS
TRACT 1 B02, JOHN A FREEMAN SURVEY ABSTRACT NO. 529, CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 2185 E.
SOUTHLAKE BLVD., SOUTHLAKE, TEXAS. CURRENT ZONING: "B-1"
BUSINESS SERVICE PARK DISTRICT. REQUESTED ZONING: "S-P-1"
DETAILED SITE PLAN DISTRICT. SPIN NEIGHBORHOOD #8.
DENIED
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Director of Planning and Development Services Dennis Killough presented Item 7A and
answered questions from Council.
Motion was made to DENY Item 7B, Ordinance No. 480-806, ZA23-0042, 1st Reading,
Zoning Change and Site Plan for Floor and Decor, for property described as Tract 1 B02,
John A Freeman Survey Abstract No. 529, City of Southlake, Tarrant County, Texas and
located at 2185 E. Southlake Blvd., Southlake, Texas.
Motion:
McCaskill
Second:
Talley
Ayes:
Talley, Robbins, McCaskill, Huffman, Smith, Williamson
Nays:
None
Absent:
Torres-Lepp
Approved TO DENY:
6-0
8. RESOLUTIONS: (THERE ARE NO ITEMS ON THIS AGENDA.)
9. OTHER ITEMS FOR CONSIDERATION:
9A. CITY COUNCIL CONFIRMATION OF THE CITY MANAGER'S APPOINTMENT
OF PILAR SCHANK AS THE DIRECTOR OF COMMUNICATIONS.
APPROVED
Senior Director of Human Resources Stacey Black presented Item 9A and answered
questions from Council.
Motion was made to approve Item 9A, City Council confirmation of the City Manager's
appointment of Pilar Schank as the Director of Communications.
Motion:
McCaskill
Second:
Talley
Ayes:
Talley, Robbins, McCaskill, Huffman, Smith, Williamson
Nays:
None
Absent:
Torres-Lepp
Approved:
6-0
10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
11. ADJOURNMENT
Mayor Huffman adjourned the meeting at 9:04pm.
*An audio recording of this meeting will be permanently retained in the City Secretary's
Office.
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MINUTES APPROVED ON THIS, THE 3RD OF OCTOBER 2023.
John Huffman
Mayor
ATTEST:
Amy Shelley, TRMC
City Secretary
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