2023-10-03 CC agendaCITY OF
SOUTHLAK.E
TEXAS
REGULAR CITY COUNCIL MEETING AGENDA OCTOBER 3, 2023
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
WORK SESSION: 5:30 P.M.
1. Call to order
2. Invocation: Clayton Reed
3. Southlake Business Spotlight — RobotLAB Inc., located at 950 E. State Highway
114, Suite 160, inside VariSpace Southlake
4. Recognition of National Customer Service Week, October 2-6
5. Discuss all items on tonight's agenda. No action will be taken and each item will
be considered during the Regular Session.
REGULAR SESSION: Immediately following the work session
Call to order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be held,
under these exceptions, at the end of the Regular Session or at any
time during the meeting that a need arises for the City Council to seek
advice from the city attorney as to the posted subject matter of this
City Council meeting.
Section 551.071: Consultation with city attorney.
a. Seek advice of the city attorney regarding legal issues related to
legislative items.
2. Section 551.072: Deliberation regarding real property.
a. Deliberate the acquisition of real property for public purposes.
3. Section 551.074: Deliberation regarding personnel matters.
a. Deliberate the appointment of City board and commission members.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 3, 2023
Page 2 of 6
4. Section 551.087: Deliberation regarding economic development
negotiations.
a. Deliberate the terms and conditions of an economic development
incentive program - Project No. 2023-02
b. Deliberate the terms and conditions of an economic development
incentive program — Project No. 2023-03.
B. Reconvene: Action necessary on items discussed in Executive Session.
3. REPORTS:
A. Mayor's Report
B. City Manager's Report
1. 2023 Citizen Satisfaction Survey Kick-off
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. Consent:
A. Approve minutes from the September 19, 2023, regular City Council
meeting.
B. Resolution No. 23-023, reauthorizing the framework, role, responsibilities
and providing appointment of the Target Industry Recruitment Task Force
with oversight from the Community Enhancement and Development
Corporation.
C. Approve an Encroachment and Joint Use Agreement for a driveway bridge
crossing within the drainage easement located at 2905 Harbor Refuge.
D. Ordinance No. 928A, 1st Reading, an ordinance of the City Council of the
City of Southlake, Texas, repealing Article VII, "Curfew For Minors" of
Chapter 15, "Public Safety" of the Southlake City Code.
REGULAR AGENDA:
5. Public Forum. (The Public Forum will not begin prior to 7: 00 p.m. This is the public's
opportunity to address the City Council about non -agenda items. During this
proceeding, the City Council will not discuss, consider, or take action on any item
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 3, 2023
Page 3 of 6
presented. We respectfully ask that anyone stepping forward to speak during
Public Forum to please limit remarks to three minutes or less.)
6. Ordinances, second readings, public hearings, and related items:
A. Ordinance No. 1269A, CP23-0001, 2nd Reading, amendment to the City of
Southlake Consolidated Future Land Use Plan, an Element of the Southlake
Comprehensive Plan, for 2185 E. Southlake Blvd. (Floor and Decor) for
property described as Tract 11302, John A Freeman Survey Abstract No.
529, City of Southlake, Tarrant County, Texas and located at 2185 E.
Southlake Blvd., Southlake, Texas. Current Land Use Designation: Retail
Commercial and Office Commercial. Requested Land Use Designation:
Retail Commercial and Office Commercial with a Site -Specific
Recommendation. SPIN Neighborhood #8. PUBLIC HEARING (This item
was denied on the first reading and a Public Hearing was advertised
for the second reading to be held on October 3, 2023. The applicant
has requested this item be withdrawn.)
B. Ordinance No. 480-806, ZA23-0042, 2nd Reading, Zoning Change and Site
Plan for Floor and Decor, for property described as Tract 11302, John A
Freeman Survey Abstract No. 529, City of Southlake, Tarrant County,
Texas and located at 2185 E. Southlake Blvd., Southlake, Texas. Current
Zoning: "B-1" Business Service Park District. Requested Zoning: "S-P-1"
Detailed Site Plan District. SPIN Neighborhood #8. PUBLIC HEARING
(This item was denied on the first reading and a Public Hearing was
advertised for the second reading to be held on October 3, 2023. The
applicant has requested this item be withdrawn.)
C. Ordinance No. 480-807, ZA23-0048, 2nd Reading, Zoning Change and
Concept Plan for 1584 Randol Mill Ave., for property described as Tract 1 B,
William Winn Survey Abstract No. 1660, City of Southlake, Tarrant County,
Texas and located at 1584 Randol Mill Ave, Southlake, Texas. Current
Zoning: "AG" Agricultural District. Proposed Zoning: "SF-30" Single Family
Residential District. SPIN Neighborhood # 5. PUBLIC HEARING
D. Ordinance No. 1278, 2nd reading, dedicating a sanitary sewer easement
and a temporary construction easement to Trinity River Authority (TRA) on
Lot 30, Block 1, Kirkwood Hollow Addition, being located as 3000 N. White
Chapel Blvd. PUBLIC HEARING
7. Ordinances, first readings, and related items:
A. Ordinance No. 480-804, 1st Reading, ZA23-0008, Zoning Change and Site
Plan for Southlake Marketplace, for property described as Lots 5, 6, and 7,
Block 1, Southlake Crossing Phase II, an addition to the City of Southlake,
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 3, 2023
Page 4 of 6
Tarrant County, Texas and located at 2001-2115 W. Southlake Blvd.,
Southlake, Texas. Current Zoning: "C-3" General Commercial District.
Requested Zoning: "S-P-1" Detailed Site Plan District. SPIN Neighborhood
#10.
8. Resolutions:
A. Resolution No. 23-024, appointing members, and chairs to various positions
on the Alliance for Community Engagement, Community Enhancement
Development Corporation, Crime Control & Prevention District, Library
Board, Metroport Teen Court, Senior Advisory Commission, and the
Southlake Arts Council.
Z. Resolution No. 23-025, nominating candidate(s) to the Tarrant Appraisal
District JAD) Board of Directors.
9. Other items for consideration:
A. SV23-0015, Sign Variances for The Gent's Place located at 1201 E. S.H.
114, Suite 140, Southlake, Texas.
B. City Council confirmation of the City Manager's appointment of David Miller
as the Director of Community Services.
10. Other items for discussion: (There are no items on this agenda.)
11. Adjournment
WARMIL0100
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, S,9tbl�he, Texas, on Friday, September 29, 2023, by 5:00 p.m.,
cant the Texas,,eftW O�p 'k
-e tQ-ode, Chapter 551.
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If you plan to attend th(&pub1i6'M Ond have a disability that requires special needs, please
advise the City Secreta ks I QffjM�8 hours in advance at 817-748-8016 and reasonable
accommodations will be made to assist you.
City of Southlake values:
Integrity + Innovation + Accountability + Commitment to Excellence + Teamwork
City of Southlake
City Council meeting agenda
October 3, 2023
Page 5 of 6
EXECUTIVE SESSION
Section 551.071: Consultation with attorney. The City Council may conduct a private
consultation with its attorney when the City Council seeks the advice of its attorney
concerning any item on this agenda, about pending and contemplated litigation, or a
settlement offer, or on a matter in which the duty of the attorney to the City Council under
the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas clearly
conflicts with Chapter 551. This includes the following pending and/or contemplated
litigation subjects:
1. Roger Best, Et Al vs. Vann/Elli, Inc, and the City of Southlake; Cause No. 141-
337858-22.
2. Athenna Havard vs. the City of Southlake, et al.; Cause No. 141-343085-23.
Section 551.072: Deliberation regarding real property. The City Council may conduct a
closed meeting to deliberate the purchase, exchange, lease or value of real property.
Section 551.073: Deliberation regarding prospective gift or donation. The City Council
may conduct a closed meeting to deliberate a negotiated contract for a prospective gift or
donation to the City.
Section 551.074: Deliberation regarding personnel matters. The City Council may
deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of public officers, including the City Manager, City Secretary, City Attorney,
Municipal Judge and city boards and commission members. A complete list of the city
boards and commissions is on file in the City Secretary's Office.
Section 551.076: Deliberation regarding security devices. The City Council may
deliberate the deployment, or specific occasions for implementation of security personnel
or devices.
Section 551.087: Deliberation regardinq economic development negotiations. The City
Council may discuss or deliberate regarding commercial or financial information received
from a business prospect that the city seeks to have locate, stay, or expand in or near the
city and which the City is conducting economic development negotiations; or to deliberate
the offer of a financial or other incentive to a business prospect as described above.
Section 551.089: Deliberation regarding security devices or security audits. The City
Council may discuss or deliberate regarding security assessments or deployments
relating to information resources technology; network security information as described
by Section 2059.055(b); the deployment, or specific occasions for implementation, of
security personnel, critical infrastructure, or security devices; or results of security audits.
Section 418.183(f): Texas Disaster Act. The City Council may deliberate information: 1)
for purposes of preventing, investigating, or responding to an act of terrorism or related
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 3, 2023
Page 6 of 6
criminal activity and involving emergency response providers, their staffing, contact
information and tactical plans; 2) that relates to the risk or vulnerability of persons or
property, including infrastructure, to an act of terrorism, 3) that relates to the assembly of
an explosive weapon, the location of a material that may be used in a chemical, biological
or radioactive weapon, or unpublished information pertaining to vaccines or devices to
detect biological agents or toxins; 4) that relates to details of the encryption codes or
security keys for a public communication system; 5) that relates to a terrorism -related
report to an agency of the United States; 6) that relates to technical details of particular
vulnerabilities of critical infrastructure to an act of terrorism, 7) that relates to information
regarding security measures or security systems intended to protect public and private
property from an act of terrorism. The Texas Disaster Act specifically requires that a tape
recording of the closed meeting be made.
Section 418.106(d) & (e): Local meetings to discuss emergency management plans
regarding pipeline safety. The City Council may discuss emergency management plans
involving pipeline safety and/or security of pipeline infrastructures or facilities when those
plans or discussions contain such sensitive information.
City of Southlake values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork