2023-09-19 CC agendaCITY OF
SOUTHLAKE
TEXAS
REGULAR CITY COUNCIL MEETING AGENDA SEPTEMBER 19, 2023
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
WORK SESSION: 5:30 P.M.
1. Call to order
2. Invocation: Clayton Reed
3. Sister Cities Tome Exchange Update
4. Southlake Chamber of Commerce Update
5. Discuss all items on tonight's agenda. No action will be taken and each item will
be considered during the Regular Session.
REGULAR SESSION: Immediately following the work session
Call to order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be held,
under these exceptions, at the end of the Regular Session or at any
time during the meeting that a need arises for the City Council to seek
advice from the city attorney as to the posted subject matter of this
City Council meeting.
Section 551.071: Consultation with city attorney.
a. Seek advice of the city attorney regarding legal issues related to
legislative items.
b. Seek advice of the city attorney regarding an amendment to
Ordinance No. 1228A, Boards, Commissions, and Committees.
2. Section 551.072: Deliberation regardinq real property.
a. Deliberate the acquisition of real property for public purposes.
City of Southlake values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
September 19, 2023
Page 2 of 7
3. Section 551.087: Deliberation regarding economic development
negotiations.
a. Deliberate the terms and conditions of an economic development
incentive program — Project No. 2023-03.
B. Reconvene: Action necessary on items discussed in Executive Session.
3. REPORTS:
A. Mayor's Report
B. City Manager's Report
1. Chris Tribble Retirement
2. Monthly Financial Report (written)
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. Consent:
A. Approve minutes from the September 5, 2023, regular City Council meeting.
B. Excuse Councilmember Amy Torres-Lepp from the September 19, 2023,
regular City Council meeting.
C. Cancel the November 21, 2023, regular City Council meeting.
D. Approve the MOU between the City of Southlake and the Keller
Independent School District to provide an SRO for Florence Elementary.
E. Approve annual contract renewal for disaster debris removal and disposal
services for D&J Enterprises primary award, and DRC Emergency Services
and TFR Enterprises as secondary awards.
F. Approve contract award for emergency bulk drinking water services to
Lipsey Trucking.
G. Resolution No. 23-021, annual review of investment policy and investment
strategies.
City of Southlake values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
September 19, 2023
Page 3 of 7
H. Authorize expenditures with Veritiv Corp for janitorial supplies in an amount
not to exceed $60,000.
Approve a one-year Plat extension of the validity of Case ZA22-0040, Plat
Revision for Lot 14R of the Hilltop Acres Addition, being a revision of Lot
14, Hilltop Acres Addition, an addition to the City of Southlake, Tarrant
County, Texas, and including a 0.116 acre tract of land in the David Douthit
Survey, Abstract no. 446, Southlake, Tarrant County, Texas and located at
4021 Hilltop Drive, Southlake, Texas.
J. Ordinance No. 480-807, ZA23-0048, 1st Reading, Zoning Change and
Concept Plan for 1584 Randol Mill Ave., for property described as Tract 1 B,
William Winn Survey Abstract No. 1660, City of Southlake, Tarrant County,
Texas and located at 1584 Randol Mill Ave, Southlake, Texas. Current
Zoning: "AG" Agricultural District. Proposed Zoning: "SF-30" Single Family
Residential District. SPIN Neighborhood # 5.
K. Excuse Planning and Zoning Commissioner Michael Springer from the
September 7, 2023, regular Planning and Zoning Commission meeting.
L. Approve a contract with Bowmen Sports in an amount not to exceed
$80,000 for contract programming services at Champions Club.
M. Ordinance No. 1278, 1st reading, dedicating a sanitary sewer easement
and a temporary construction easement to Trinity River Authority (TRA) on
Lot 30, Block 1, Kirkwood Hollow Addition, being located at 3000 N. White
Chapel Blvd.
N. Resolution No. 23-018, amending the Fee Schedule.
REGULAR AGENDA:
5. Public Forum. (The Public Forum will not begin prior to 7:00 p.m. This is the public's
opportunity to address the City Council about non -agenda items. During this
proceeding, the City Council will not discuss, consider, or take action on any item
presented. We respectfully ask that anyone stepping forward to speak during
Public Forum to please limit remarks to three minutes or less.)
6. Ordinances, second readings, public hearings, and related items:
A. Ordinance No. 1277, 2nd Reading, Tax Levy Ordinance. PUBLIC HEARING
B. Ordinance No. 1276, 2"d Reading, approving and adopting the Annual
Budget for Fiscal Year 2024, and approving the revised budget figures for
Fiscal Year 2023. PUBLIC HEARING
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
September 19, 2023
Page 4 of 7
C. Resolution No. 23-022, authorizing purchases for the 2024 Fiscal Year and
authorizing the City Manager to enter into contracts necessary to effectuate
said purchases.
D. ZA23-0049, Site Plan for Constellation Southlake, for property described as
Tracts 1113011, 1 B01 B 1 B01 C, 1 B01 C1, 1 B01 C2, 11301D, Harrison Decker
Survey Abstract No. 438, City of Southlake, Tarrant County, Texas and
located at 2100-2120 Mustang Court, Southlake, Texas. Current Zoning:
"1-2" Heavy Industrial District. SPIN Neighborhood #8. PUBLIC HEARING
E. Ordinance No. 480-564F, ZA23-0045, 2nd Reading, Zoning Change and
Development Plan for Carillon Parc on property described as Tracts 1, 1 D,
1 E, 1 F, 1 G, 3A, 3A01, 3A03, 3A04, 3A04A, 3A05, and 3A01 B, Larkin H.
Chivers Survey, Abstract No. 300, City of Southlake, Tarrant County, Texas
and located at 1775, 1781 and 1801 N. White Chapel Blvd., 1840 Riviera
Ln., 201 E. Kirkwood Blvd., 1700 N. Carroll Ave. (addressed as 1900 N.
Carroll Ave. by Tarrant Appraisal District) and 100 through 300 E. State
Hwy. 114, generally located east of N. White Chapel Blvd., south of E.
Kirkwood Blvd., west of Riviera Ln., and north of E. State Hwy. 114. SPIN
Neighborhood #3. PUBLIC HEARING (This item was denied on the first
reading and a Public Hearing was advertised for the second reading
to be held on September 19, 2023. The applicant has requested this
item be withdrawn.)
7. Ordinances, first readings, and related items:
A. Ordinance No. 1269A, CP23-0001, 1st Reading, amendment to the City of
Southlake Consolidated Future Land Use Plan, an Element of the Southlake
Comprehensive Plan, for 2185 E. Southlake Blvd. (Floor and Decor) for
property described as Tract 1 B02, John A Freeman Survey Abstract No.
529, City of Southlake, Tarrant County, Texas and located at 2185 E.
Southlake Blvd., Southlake, Texas. Current Land Use Designation: Retail
Commercial and Office Commercial. Requested Land Use Designation:
Retail Commercial and Office Commercial with a Site -Specific
Recommendation. SPIN Neighborhood #8.
B. Ordinance No. 480-806, ZA23-0042, 1st Reading, Zoning Change and Site
Plan for Floor and Decor, for property described as Tract 111302, John A
Freeman Survey Abstract No. 529, City of Southlake, Tarrant County,
Texas and located at 2185 E. Southlake Blvd., Southlake, Texas. Current
Zoning: "B-1" Business Service Park District. Requested Zoning: "S-P-1"
Detailed Site Plan District. SPIN Neighborhood #8.
8. Resolutions: (There are no items on this agenda.)
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
September 19, 2023
Page 5 of 7
9. Other items for consideration:
A. City Council confirmation of the City Manager's appointment of Pilar Schank
as the Director of Communications.
10. Other items for discussion: (There are no items on this agenda.)
11. Adjournment
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main S,tK t,'86ithlake, Texas, on Friday, September 15, 2023, by 5:00 p.m.,
pursuant to the'T;a Cov rnh�ent Code, Chapter 551.
U ►'►'lam . 'T
Veronica Lomr as,`.TRMC' `
Deputy City Secretary,
If you plan to attend, ffiA.Aw'lmeeting and have a disability that requires special needs, please
advise the City Secretary's Office 48 hours in advance at 817-748-8016 and reasonable
accommodations will be made to assist you.
City of Southlake values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
September 19, 2023
Page 6 of 7
EXECUTIVE SESSION
Section 551.071: Consultation with attorney. The City Council may conduct a private
consultation with its attorney when the City Council seeks the advice of its attorney
concerning any item on this agenda, about pending and contemplated litigation, or a
settlement offer, or on a matter in which the duty of the attorney to the City Council under
the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas clearly
conflicts with Chapter 551. This includes the following pending and/or contemplated
litigation subjects:
1. Roger Best, Et Al vs. Vann/Elli, Inc, and the City of Southlake; Cause No. 141-
337858-22.
2. Athenna Havard vs. the City of Southlake, et al.; Cause No. 141-343085-23.
Section 551.072: Deliberation regarding real property. The City Council may conduct a
closed meeting to deliberate the purchase, exchange, lease or value of real property.
Section 551.071 Deliberation regarding prospective gift or donation. The City Council
may conduct a closed meeting to deliberate a negotiated contract for a prospective gift or
donation to the City.
Section 551.074: Deliberation regarding personnel matters. The City Council may
deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of public officers, including the City Manager, City Secretary, City Attorney,
Municipal Judge and city boards and commission members. A complete list of the city
boards and commissions is on file in the City Secretary's Office.
Section 551.076: Deliberation regarding security devices. The City Council may
deliberate the deployment, or specific occasions for implementation of security personnel
or devices.
Section 551.087: Deliberation regarding economic development negotiations. The City
Council may discuss or deliberate regarding commercial or financial information received
from a business prospect that the city seeks to have locate, stay, or expand in or near the
city and which the City is conducting economic development negotiations; or to deliberate
the offer of a financial or other incentive to a business prospect as described above.
Section 551.089: Deliberation regarding security devices or security audits. The City
Council may discuss or deliberate regarding security assessments or deployments
relating to information resources technology; network security information as described
by Section 2059.055(b); the deployment, or specific occasions for implementation, of
security personnel, critical infrastructure, or security devices; or results of security audits.
Section 418.183(f): Texas Disaster Act. The City Council may deliberate information: 1)
for purposes of preventing, investigating, or responding to an act of terrorism or related
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
September 19, 2023
Page 7 of 7
criminal activity and involving emergency response providers, their staffing, contact
information and tactical plans; 2) that relates to the risk or vulnerability of persons or
property, including infrastructure, to an act of terrorism; 3) that relates to the assembly of
an explosive weapon, the location of a material that may be used in a chemical, biological
or radioactive weapon, or unpublished information pertaining to vaccines or devices to
detect biological agents or toxins, 4) that relates to details of the encryption codes or
security keys for a public communication system; 5) that relates to a terrorism -related
report to an agency of the United States; 6) that relates to technical details of particular
vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to information
regarding security measures or security systems intended to protect public and private
property from an act of terrorism. The Texas Disaster Act specifically requires that a tape
recording of the closed meeting be made.
Section 418.106(d) & (e): Local meetings to discuss emergency management plans
regarding pipeline safety. The City Council may discuss emergency management plans
involving pipeline safety and/or security of pipeline infrastructures or facilities when those
plans or discussions contain such sensitive information.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork