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Item 6CCITY OF SOUTHLAKE Item 6C MEMORANDUM September 12, 2023 To: Shana Yelverton, City Manager From: Sharen Jackson, Chief Financial Officer Subject: Resolution No. 23-022, authorizing purchases for the 2024 Fiscal Year and authorizing the City Manager to enter contracts necessary to effectuate said purchases Action Requested: Approval of Resolution No. 23-022. Background Information: The resolution authorizes purchases for FY 2024 and authorizes the City Manager to enter contracts for the approved services, supplies and equipment outlined in attachment A to the resolution. The city will follow normal purchasing procedures prior to the city manager's approval. The following policies and/or procedures will be followed prior to approval: • Adherence to the city's purchasing policy o Approved by Resolution 20-036 on September 15, 2020. • Adherence to State statue o Local Government Code 252 — Purchasing and Contracting Authority of Municipalities o Local Government Code 271 — Purchasing and Contracting Authority of Municipalities, Counties, and Certain other local governments o Local Government Code 2161 — Historically, Underutilized Business o Local Government Code 2254 — Professional and Consulting Services o Local Government Code 2269 — Contracting and Delivery Procedures for Construction Projects o Local Government Code 791 — Interlocal Cooperation Contracts • Adherence to adopted city budget. o Scheduled for approval on September 19, 2023 Honorable Mayor and City Council Page 2 of 2 • City attorney review of contracts and agreements. • Respective board approval o Community Enhancement and Development Corporation o Southlake Park Development Corporation o Crime Control and Prevention District Financial Considerations: Approval of the Resolution will have no budgetary impact. Purchasing procedures will continue in the same manner as in the past. Strategic Link: F1 Safeguarding the public trust through a commitment to thoughtful planning and responsible, conservative financial management. F2 Investing to provide & maintain high quality public assets. B1 Achieving strong outcomes through continual evaluation and pursuit of better practices that improve core business operations. Citizen Input/ Board Review: None required. Legal Review: The city attorney prepared the resolution. Alternatives: Deny or propose changes to resolution Supporting Documents: Resolution No. 23-022 Attachment A Staff Recommendation: Approval of Resolution No. 23-022 RESOLUTION NO.23-022 A RESOLUTION OF THE CITY OF SOUTHLAKE, TEXAS, AUTHORIZING PURCHASES FOR THE 2024 FISCAL YEAR AND AUTHORIZING THE CITY MANAGER OR HER DESIGNEE TO ENTER INTO CONTRACTS NECESSARY TO EFFECTUATE SAID PURCHASES; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Southlake, Texas ("City"), is a home rule municipality acting under its charter adopted by the electorate pursuant to Article XI, Section 5 of the Texas Constitution and Chapter 9 of the Local Government Code; and WHEREAS, it is necessary for the City to make purchases of supplies, equipment, materials, and other things requisite for public purposes; and WHEREAS, Section 2-20 of the City's Code of Ordinances authorizes the City Manager, or her designee, to make purchases of all supplies, apparatus, equipment, materials, and other things requisite for public purposes for the City and to make all necessary contracts for work or labor to be done, material or other necessary things to be furnished for the benefit of the City where the amount of the expenditure for any purpose or contract does not exceed $50,000; and WHEREAS, Section 2-20 of the City's Code of Ordinances further gives the City Council the exclusive power and responsibility to make all other purchases over the amount of $50,000; and WHEREAS, in order to obtain the best purchase price available, the City has entered into cooperative purchasing agreements with other governmental entities; and WHEREAS, in order to procure items available from cooperative purchasing agreements in a timely manner, it is deemed in the best interest of the City to now authorize purchases for the 2024 Fiscal Year delineated in Exhibit A, provided such purchases are within previously budgeted amounts; comply with competitive bidding requirements, as necessary; and comply with the City purchasing policy; and WHEREAS, the City Council authorizes the City Manager, or her designee, to enter into contracts necessary to effectuate said purchases. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, THAT: SECTION 1. The City Council of the City of Southlake authorizes and approves the purchases listed for Fiscal Year 2024 on Attachment A, provided that such purchases are within previously budgeted amounts, comply with competitive requirements, as necessary, and comply with the City's purchasing policy. SECTION 2. The City Manager, or her designee, is authorized to enter into contracts necessary to effectuate the purchases listed on Attachment A. SECTION 3. This Resolution shall be effective immediately upon its adoption and approval. PASSED AND APPROVED ON THIS THE DAY OF SEPTEMBER, 2023. John Huffman, Mayor ATTEST: Amy Shelley, City Secretary Attacriment Department Action Requested Item Purpose Vendor Total Cost Fund Strategic Link City Manager's Approve the annual renewal for website hosting Civic Plus Engage, Archie Social, and Municode are website hosting and security, Civic Plus $51,000.00 001 GENERAL B2 Collaborating with select Office and security, social media archive, and social media archive, and municipal code codification services that are all owned by (Archive Social, and partners to implement service municipal code codification services in an Civic Plus. These services support CityofSouthlake. com, Municode are branded as solutions. amount not to exceed $51,000. ExperienceSouthlakeTexas.com, CityofSouthlake - Facebook, Southlake DPS - "powered by Civic Plus") Facebook and Twitter, and the codification of the City's ordinances. Community Service Authorize the purchase of fitness equipment for The purpose of this request is to authorize the purchase of replacement fitness Advanced Exercise $62,000.00 116 CEDC EQUIPMENT F1 Safeguarding the public trust Champions Club from Advanced Exercise in an equipment for Champions Club as identified in the The Marq Asset Replacement Plan REPLACEMENT through a commitment to amount exceed $62,000. thoughtful planning and responsible, conservative financial management. F2 Investing to provide & maintain high -quality public assets. Community Service Authorize offering youth programming services Champions Club currently provides youth programming services through contracted Bowmen Sports $90,000.00 115 CEDC B2 Collaborating with select from Bowmen Sports in an amount not to instructors The purpose of this request is to approve the cost for the contracted partners to implement service exceed $90,000. instructor in order to continue to meet demand for these services. solutions. Community Service Authorize the annual expense of youth sports Community Services currently offers youth athletic leagues for volleyball, basketball, Crowley Sports Officials $145,000.00 001 GENERAL B2 Collaborating with select officiating contract with Crowley Sports Officlas and flag football. The purpose of this request is to approve the cost of officiating partners to implement service in an amount not to exceed $145,000. services for those recreational leagues. solutions. Community Service Authorize expenditures for electrical services Electrical repair service for parks and the Marq Southlake. Ed's Electrical Service $135,000.00 001 GENERAL F1 Safeguarding the public trust with Ed's Electric Service for an amount not to 106 SPDC through a commitment to exceed $135,000. 115 CEDC thoughtful planning and responsible, conservative financial management. F2 Investing to provide & maintain high -quality public assets. Community Service Authorize offering personal training services Champions Club currently provides personal training and group fitness services Heather Bittinger $60,000.00 115 CEDC B2 Collaborating with select from Heather Bittinger in an amount not to through contracted instructors The purpose of this request is to approve the cost for the partners to implement service exceed $60,000. contracted instructor in order to continue to meet member demand for these services. solutions. Community Service Authorize offering personal training services Champions Club currently provides personal training and group fitness services Keigan Landcaster $60,000.00 115 CEDC B2 Collaborating with select from Keigan Landcaster in an amount not to through contracted instructors The purpose of this request is to approve the cost for the partners to implement service exceed $60,000. contracted instructor in order to continue to meet member demand for these services. solutions. Community Service Authorize offering personal training services Champions Club currently provides personal training and group fitness services Leslie Jones $85,000.00 115 CEDC B2 Collaborating with select from Leslie Jones in an amount not to exceed through contracted instructors The purpose of this request is to approve the cost for the partners to implement service $85,000. contracted instructor in order to continue to meet member demand for these services. solutions. Community Service Approve expenditures for park pond Park Pond Maintenance Magnolia Fisheries $65,000.00 001 GENERAL F1 Safeguarding the public trust maintenance with Magnolia Fisheries in an 106 SPDC through a commitment to amount not to exceed $65,000. thoughtful planning and responsible, conservative financial management. F2 Investing to provide & maintain high -quality public assets. Community Service Authorize the purchase and maintenance of The purpose of this request is to authorize the purchase and maintenance of Marathon Fitness $112,000.00 115 CEDC F1 Safeguarding the public trust fitness equipment for Champions Club from replacement fitness equipment for Champions Club as identified in the The Marq Asset 116 CEDC EQUIPMENT through a commitment to Marathon Fitness in an amount not to exceed Replacement Plan. REPLACEMENT thoughtful planning and $112,000 responsible, conservative financial management. F2 Investing to provide & maintain high -quality public assets. Department Action Requested Item Purpose Vendor Total Cost Fund Strategic Link Community Service Approve a contract renewal for parks janitorial Janitorial services for park restrooms and event porter services. PureService Corporation $100,000.00 001 GENERAL B2 Collaborating with select services with PureService Corporation in an 106 SPDC partners to implement service amount not to exceed $100,000. 115 CEDC solutions. F2 Investing to provide & maintain high -quality public assets. Community Service Approve the purchase of landscape and Landscape and irrigation supplies. SiteaOne Landscape Supply $125,000.00 001 GENERAL F2 Investing to provide & irrigation supplies from SiteOne Landscape 106 SPDC maintain high -quality public Supply in an amount not to exceed $125,000. assets. L1 Defining and managing a professional workplace culture that supports City values and promotes a positive employee experience. Community Service Authorize the purchase and maintenance of The purpose of this request is to authorize the purchase and maintenance of Sunbelt Pools $212,000.00 106 SPDC F1 Safeguarding the public trust aquatic equipment for Champions Club and replacement aquatic equipment for Champions Club as identified in the The Marq 115 CEDC through a commitment to splash pads from Sunbelt Pools in an amount Asset Replacement Plan and service contracts for splash pads. thoughtful planning and not to exceed $212,000 responsible, conservative financial management. F2 Investing to provide & maintain high -quality public assets. Community Service Authorize expenditures for landscape services Fundng for landscape services is included annually within the City council adopted Yellowstone Landscape $1,737,000.00 001 GENERAL F1 Safeguarding the public trust with Yellowstone Landscape Services, Inc. for General Fund, SPDC, TIRZ, and CIP budgets. For FY 2022, invoices for O'donnell's Services, Inc. 105 TIF/TIRZ through a commitment to an amount not to exceed the approved funding Landscape Services totaled $1,737,000. Fy 2023 expenditures for contract landscape 106 SPDC thoughtful planning and for contract landscape services. services will not exceed the funds allocated within the FY 2023 budget. 200 CAPITAL PROJECTS responsible, conservative FUND financial management. F2 Investing to provide & maintain high -quality public assets. Community Service Authorize offering personal training services Champions Club currently provides personal training and group fitness services Yvonne Slider $60,000.00 115 CEDC B2 Collaborating with select from Yvonne Slider in an amount not to exceed through contracted instructors The purpose of this request is to approve the cost for the partners to implement service $60,000. contracted instructor in order to continue to meet member demand for these services. solutions. Economic Approve annual expenditures for holiday lighting The purpose of this item is to approve annual expenditures in an amount of $253,000 Christmas by Zenith $253,000.00 101 HOT (HOTEL TAX) C1 Delivering outstanding Development in Southlake Town Square, DPS Headquarters for holiday lighting at Southlake Town Square, DPS Headquarters and The Marq. 115 CEDC customer experiences through and The Marq for an amount not to exceed Approximately $132,000 is reimbursed annually by Kite Realty of the $253,000 spent innovation, passion, and a strong $253,000. by the City for their buildings located within Southlake Town Square. The FY 2024 culture. contract marks the first year of a 3-year contract with Christmas by Zenith. Economic Approve a contract renewal with Marquee Event The purpose of this item is to seek City Council approval of a contract renewal with Marquee Event Group, Inc. $55,000.00 001 GENERAL B2 Collaborating with select Development Group, Inc., for Indoor and Outdoor Event Marquee Event Group, Inc. This is the third renewal for this contract. The vendor will 101 HOT (HOTEL TAX) partners to implement service Equipment Rental and Related Services. in an also be seeking increase to contract rates as allowed during the renewal process. 115 CEDC solutions. amount not to exceed $55,000 Funding for this contract is provided through the General Fund, Hotel Occupancy Tax, and the Community Enhancement & Development Corporation in an amount that will not exceed $55,000. Economic Approve annual services agreement for Medium The purpose of this item is to seek City Council approval of a contract renewal with Medium Giant $50,000.00 101 HOT (HOTEL TAX) B2 Collaborating with select Development Giant, a full -service creative company that helps Medium Giant, a full -service creative company that provides marketing and advertsing partners to implement service manage and implement marketing initiatives for support for Visit Southlake, the City's Tourism division. solutions. Visit Southlake Department Action Requested Item Purpose Vendor Total Cost Fund Strategic Link Finance Authorize annual Citywide spend with 41mprint Authorize annual Citywide spend with 41mprint for promotional products, clothing, give- 41mprint $65,000.00 001 GENERAL B1 Achieving strong outcomes for promotional products, clothing, give-away away items, etc through continual evaluation and items, etc pursuit of better practices that improve core business operations. B2 Collaborating with select partners to implement service solutions. C2 Enhancing the sense of community by proactively creating opportunities for community partnerships, volunteer involvement, and citizen engagement. F1 Safeguarding the public trust through a commitment to thoughtful planning and responsible, conservative financial management. F2 Investing to provide & maintain high -quality public assets. L1 Defining and managing a professional workplace culture that supports City values and promotes a positive employee experience. L2 Fostering positive employee engagement. L3 Attracting, developing & retaining a talented and motivated workforce for lasting Finance Approve annual spending for these services in Maintain City vehicles and equipment as required. Blagg Tire and Grapevine $240,000.00 001 GENERAL B2 Collaborating with select an amount to exceed $50,000. Ford 114 COMMERCIAL partners to implement service VEHICLE ENFORCEMENT solutions. F2 Investing to provide & maintain high -quality public assets. Finance Approve Annual City Equipment Repairs for Approve Annual City Equipment Repairs for Caterpillar Equipment DB Holt Co $70,000.00 001 GENERAL B2 Collaborating with select Caterpillar Equipment partners to implement service solutions. F2 Investing to provide & maintain high -quality public assets. Finance Authorize the annual expense for outsourcing The purpose of this request is to authorize the annual turnkey data processing, print InfoSend $96,000.00 500 UTILITY FUND B3 Maintaining an environment the data processing, printing and mailing and mail service fees billed by InfoSend. of future readiness by services on a monthly basis of the water utility understanding and acting upon bills. the forces, trends, and coming challenges affecting services. Finance Approve Contract renewal for Citywide tree The multi -city contract will provide all tree services for the City of Paysage Group, LLC dba $150,000.00 B2 Collaborating with select services. Multi -City contract Southlake, City of Keller and City of North Richland Hills to Smith Lawn and Tree, partners to implement service include: Shawnee Mission Tree solutions. ♦ Tree Pruning Service, Inc. dba Arbor F2 Investing to provide & ♦ Roadway Right of Way clearing Masters Tree Service and maintain high -quality public ♦ Tree removal The FA Bartlett Tree Expert assets. ♦ Tree and brush debris removal Company ♦ Stump grinding ♦ Tree and brush fertilization services ♦ Tree and brush pesticide services Department Action Requested Item Purpose Vendor Total Cost Fund Strategic Link Finance Approve purchase of replacement vehicles and Purchase vehicles, equipment, outfitting parts and installation services for replacement Silsbee Ford, Lake Country $5,496,401.00 VEHICLE REPLACEMENT B2 Collaborating with select equipment in an amount not to exceed vehicles Chevrolet, Siddons Martin partners to implement service $5.496,401 Emergency Group, Frazer, solutions. RDO Equipment Co., Deere F2 Investing to provide & and Company, and Dana maintain high -quality public Safety. assets. Finance Authorize the purchase of software maintenance The purpose of this request is to approve the purchase of software maintenance fees, Tyler Technologies $350,000.00 001 GENERAL fees, support services fees, hardware, and support services fees, hardware, and training for systems underneath Tyler 104 COURT TECHNOLOGY training in an amount not to exceed $350,000. Technologies including Munis, EnerGov, Incode Court Suite, and Brazos/Ecitations. Finance Authorize annual fuel purchases from US The purpose of this item is to seek City Council approval for annual City fuel purchases Final selection -TBD $481,600.00 001 GENERAL B2 Collaborating with select Energy for City vehicles and equipment utilizing an OMNIA Partners and City of Fort Worth cooperative purchasing agreement. 106 SPDC partners to implement service This agreement allows the City to purchase fuel under a cooperative purchasing 109 CCD OPERATING solutions. thereby increasing our purchasing volume and reducing our overall cost. 114 COMMERCIAL VEHICLE ENFORCEMENT 115 CEDC 500 UTILITY FUND Finance Approve a professional services agreement with The purpose of this item is to seek City Council approval of a professional services Weaver LLP $135,000.00 001 GENERAL F1 Safeguarding the public trust Weaver LLP for audit services in an amount not agreement with Weaver L.L.P. for the City's annual audit. through a commitment to to exceed $135,000 thoughtful planning and At the close of each fiscal year, the City Charter requires independent audit services to responsible, conservative express a formal opinion as to whether the financial statements are fairly presented, in financial management. all material respects, in conformity with Generally Accepted Accounting Principles (GAAP). The federal government also requires a single audit when an entity spends $750,000 or more of federal funding in a fiscal year, such as grants and the Coronavirus Relief Funding. Weaver and Tidwell will also provide a report on internal controls related to the financial statements, statutory compliance, and contractual compliance. Fire Department Approve the purchase of an Urban Terrain The purpose of this request is to approve the purchase of a UTV with ambulance body ASAP Off -road Specialty $80,000.00 Vehicle from ASAP Off -road Specialty Vehicle to replace the 2007 Mule. Vehicle not to exceed $80,000.00. Fire Department Approve the medical control agreement with The purpose of this request is to approve a new medical control which will provide a Best EMS $51,165.00 001 GENERAL BEST EMS not to exceed $51,165. more comprehensive program to support our emergency medical programs. Best EMS offers a quality program enhanced by modern standards and data -driven decisions on patient treatment protocols. Best EMS offers monthly CE hours that emergency room doctors will teach in person. This program will also provide opportunities for our EMT's and Paramedics to attend advanced -level courses and clinical shadowing. Currently, we pay $21,000 annually for medical oversight. Fire Department Authorize the annual expense for medical The purpose of this request is to approve the funds required to purchase medical Bound Tree Medical $68,000.00 001 GENERAL supplies. supplies as needed. The Marq Southlake spends approximately $10,000 annually. 115 CEDC Fire Department Authorize the annual NETCO Radio Tower The purpose of this request is to authorize the annual NETCO radio tower maintenance City of Colleyville $130,000.00 001 GENERAL B2 Collaborating with select maintenance expense to the City of Colleyville expense. This is part of an interlocal agreement with 6 cities in the metroplex to partners to implement service not to exceed $130,000. maintain the public safety radio system that meet the Project 25 operating standards. solutions. Fire Department Authorize the annual expense for Animal The purpose of this request is to approve the ongoing annual interlocal agreement with City of Keller $1,454,739.00 001 GENERAL B2 Collaborating with select Control, Jail and Dispatch Fees to the City of Keller and Colleyville to provide animal control, dispatch and jail fees. This is billed partners to implement service Keller in the amount of not to exceed quarterly. solutions. $1,454,739.00 Fire Department Authorize the purchase of personal protective The purpose of this request is to approve an increase to the budget to cover the Delta Fire & Safety $100,000.00 001 GENERAL L3 Attracting, developing & equipment from Delta Fire & Safety not to purchase of six new sets of PPE due to staffing turnover. The set includes a bunker retaining a talented and exceed $100,000. coat, bunker pants, boots, gloves, hood, and helmet. The gear is custom fit to each motivated workforce for lasting individual to ensure all safety requirements are met, and minimizes unnecessary world -class performance. exposure to toxic atmospheres. The average cost per set is $4551.51. Department Action Requested Item Purpose Vendor Total Cost Fund Strategic Link Fire Department Authorize the annual expense for wellness The purpose of this request is to approve the cost of the annual wellness physicals for LifeScan Wellness $52,000.00 001 GENERAL L3 Attracting, developing & physicals for members of the fire department the the fire department. These medicals have proved to be important in uncovering retaining a talented and potentially serious health conditions within the fire department staff. motivated workforce for lasting world -class performance. Fire Department Approve the purchase of tactical gear from ROE The purpose of this request is to approve the purchase of ballistic helmets, vest, ROE Tactical $102,192.01 003 SIF (STRATEGIC tactical not to exceed $102,192.00. medical chest pouches, rifle -rated plates, & soft armor. This equipment will ensure INITIATIVE FUND) operational readiness for the active violence protocol. This equipment will also bring us in to compliance with NFPA 3000. This further enhances safety for our employee by increasing the threat protection from level 3a to level. The means our armor will now be rated for rifle caliber ballistic impacts. This quote does not include the Fire Marshals. Fire Department Authorize the annual expense for vehicle The purpose of this request is to authorize the annual expenditure to maintain the Siddons Martin $150,000.00 001 GENERAL maintenance and repairs to Siddons Martin in vehicles within the fire department. the expense of not to exceed $150,000. Fire Department Approve the purchase of AED's from Stryker The purpose of this request is to approve the purchase LIFEPAK CR2 AED's. All of Stryker $103,372.00 003 SIF (STRATEGIC not to exceed $103,372. our current AED's are reaching the End -of -service life of 10 years. We currently have INITIATIVE FUND) LP1000 AED's in all facilities and vehicles. This project would allow us to upgrade all AED's to the current version. This model is smaller in size and does not require the use and replacement of pediatric pads as it has built in technology to decrease joules by the push of a button. These AED's also self -defibrillate when a shockable rhythm is detected. This would decrease any user error for layman CPR on scene. The LIFEPAK CR2 is the only AED currently available that allows chest compressions during electrocardiogram (ECG) rhythm analysis, reducing pauses between CPR and defibrillation. Simple graphics, audible instructions and automated features help users remain focused during a sudden cardiac arrest emergency. Fire Department Approve the purchase Stair chairs and Lucas The purpose of this request is to approve the purchase of two replacement stair chairs Stryker $89,095.00 003 SIF (STRATEGIC Device from Stryker not exceed $89,095. and Lucas Device 3.1. Our stair chairs and Lucas device have reached their end of life INITIATIVE FUND) per manufacturer. These are items that will be included with the creation of a replacement plan. The Stryker stair chair utilizes an innovative stair tread system, which allows caregivers to transport patients downs stairs without lifting patients. The LUCAS 3 Chest Compression device is designed for high -quality, extended chest compressions in demanding environments when effective manual CPR isn't possible. This unit delivers precise, uninterrupted compressions no matter where you are. The LUCAS 3 is perfect for situations requiring extended CPR compressions, during emergency patient transport, or when EMS personnel are shorthanded. LUCAS 3 devices are programmed to deliver guideline -consistent compressions every time. Compressions are always delivered at the optimal rate and depth, allowing chest recoil and increased blood flow to the brain. This delivers uninterrupted compressions for 45 minutes using the internal battery. Information Approve the annual purchase of Smartsheet Web -based spreadsheet platform used by departments to track projects, collect form Carasoft Technology $55,000.00 001 GENERAL B1 Achieving strong outcomes Technology licenses from Carasoft Technology Corporation data, and benefit from feature -rich spreadsheet functionality Corporation through continual evaluation and in an amount not to exceed $55,000. pursuit of better practices that improve core business operations. B3 Maintaining an environment of future readiness by understanding and acting upon the forces, trends, and coming challen es affecting services. Department Action Requested Item Purpose Vendor Total Cost Fund Strategic Link Information Approve the purchase of two (2) servers for 2 Servers to replace aging and outdated systems that run our active directory CDWG $64,000.00 013 IT B1 Achieving strong outcomes Technology Active Directory to replace again and outdated INFRASTRUCTURE/SECU through continual evaluation and systems from CDWG in an amount not to RITY pursuit of better practices that exceed $64,000. improve core business operations. B3 Maintaining an environment of future readiness by understanding and acting upon the forces, trends, and coming challenges affecting services. Information Approve the purchase of HPE Disk Array New (nimble) storage to host the PD evidence locker needed for CJIS compliance with CDWG $100,000.00 013 IT B1 Achieving strong outcomes Technology storage from CDWG to host Police department room to grow. INFRASTRUCTURE/SECU through continual evaluation and evidence locker needed for Criminal Justice RITY pursuit of better practices that Information Services (CJIS) compliance with improve core business room to grow in an amount not to exceed operations. $100,000. B3 Maintaining an environment of future readiness by understanding and acting upon the forces, trends, and coming challenges affecting services. Information Approve the purchase of Purestorage for all New storage with room to grow for all of our SQL databases including LaserFische and CDWG $380,000.00 013 IT B1 Achieving strong outcomes Technology SQL based data, including LaserFische and Tyler DB. Will have enough room to enable DR. INFRASTRUCTURE/SECU through continual evaluation and Tyler DB in an amount not to exceed $380,000. RITY pursuit of better practices that improve core business operations. B3 Maintaining an environment of future readiness by understanding and acting upon the forces, trends, and coming challenges affecting services. Information Approve the annual purchase of CentralSquare This is the computer aided dispatching and records management system used by City of Keller $55,000.00 001 GENERAL 131 Achieving strong outcomes Technology software for Police and Fire from the City of police and fire through continual evaluation and Keller in an amount not to exceed $55,000. pursuit of better practices that improve core business operations. B3 Maintaining an environment of future readiness by understanding and acting upon the forces, trends, and coming challenges affecting services. Information Approve Toshiba copier service expenses from These are the large multifunction network scanner, copier, printers used by city DE LAGE LANDEN $144,000.00 001 GENERAL 131 Achieving strong outcomes Technology De Lage Landen Financial Services, Inc. in an employees FINANCIAL SERVICES, through continual evaluation and amount not to exceed $144,000. INC pursuit of better practices that improve core business operations. B3 Maintaining an environment of future readiness by understanding and acting upon the forces, trends, and coming challenges affecting services. Department Action Requested Item Purpose Vendor Total Cost Fund Strategic Link Information Approve the purchase of twenty Panasonic The purpose of this request is to approve the replacement of Fire Services toughbooks Delcom group $125,000.00 013 IT B1 Achieving strong outcomes Technology Toughbooks and accessories for the Fire scheduled for replacement in FY 2024. INFRASTRUCTURE/SECU through continual evaluation and Department in an amount not to exceed RITY pursuit of better practices that $125,000. improve core business operations. B3 Maintaining an environment of future readiness by understanding and acting upon the forces, trends, and coming challenges affecting services. Information Approve the purchase of software and support The purpose of this item is to approvall to continue year three implementation, increase DTS $70,000.00 013 IT B1 Achieving strong outcomes Technology services from Data Transfer Solutions, LLC licenses, and maintain service and support for the enterprise asset management INFRASTRUCTURE/SECU through continual evaluation and (DTS) for VUEWorks implementation and software (EAM) from Data Transfer Solutions. The software installation and RITY pursuit of better practices that integrations in an amount not to exceed configuration activities are scheduled in three-year phases, with in Phase 1 and 2 (FY improve core business $70,000. 2022 and FY 2023) Public Works began implementing the Wastewater, Environmental, operations. Traffic, and the Streets & Drainage divisions. Phase 3 will be an FY 2024 B3 Maintaining an environment implementation for Water, Fleet, Facilities and Community Services (Parks) of future readiness by departments. In addition, staff will be implementing a citizen application called understanding and acting upon CitizenVUE, for residents to report areas of concern throughout the city. the forces, trends, and coming challenges affecting services. Information Approve the proposal from Ford Audio -Video Aligned with the implementation of the camera replacement plan. Ford AV $259,000.00 106 SPDC B1 Achieving strong outcomes Technology Systems, LLC designed to overhaul and expand through continual evaluation and the camera coverage at Bicentennial Park, pursuit of better practices that including the baseball fields, log cabin, park improve core business maintenance building and playgrounds, in an operations. amount not to exceed $259,000. B3 Maintaining an environment of future readiness by understanding and acting upon the forces, trends, and coming challenges affecting services. Information Approve the proposal from Ford Audio -Video Aligned with the implementation of the camera replacement plan. Ford AV $78,000.00 106 SPDC B1 Achieving strong outcomes Technology Systems, LLC designed to overhaul and expand through continual evaluation and the camera coverage at the Tennis Center in an pursuit of better practices that amount not to exceed $78,000. improve core business operations. B3 Maintaining an environment of future readiness by understanding and acting upon the forces, trends, and coming challenges affecting services. Information Approve the proposal from Ford Audio -Video Aligned with the implementation of the camera replacement plan. Ford AV $482,000.00 116 CEDC EQUIPMENT B1 Achieving strong outcomes Technology Systems, LLC designed to overhaul and expand REPLACEMENT through continual evaluation and the camera coverage at Champions Club AND pursuit of better practices that REPLACE 3 SERVERS in an amount not to improve core business exceed $482,000. operations. B3 Maintaining an environment of future readiness by understanding and acting upon the forces, trends, and coming challenges affecting services. Department Action Requested Item Purpose Vendor Total Cost Fund Strategic Link Information Approve the proposal from Ford Audio -Video Regular scheduled replacement of audio equipment at Champions Club and Legends Ford AV $300,000.00 116 CEDC EQUIPMENT B1 Achieving strong outcomes Technology Systems, LLC for the refresh of audio equipment Hall. REPLACEMENT through continual evaluation and at the Marq in an amount not to exceed pursuit of better practices that $300,000. improve core business operations. B3 Maintaining an environment of future readiness by understanding and acting upon the forces, trends, and coming challenges affecting services. Information Authorize annual landline and wireless telecom, Funding supports the city's internet connections, phone lines,and cable TV. Frontier Communitions, $312,000.00 001 GENERAL B1 Achieving strong outcomes Technology internet, and cable from OneSource, Verizon Verizon, Spectrum, through continual evaluation and Wireless, AT&T, and Spectrum in an amount not OneSource, and ATT pursuit of better practices that to exceed $312,000. improve core business operations. B3 Maintaining an environment of future readiness by understanding and acting upon the forces, trends, and coming challenges affecting services. Information Approve the purchase of contract services from Professional services for NetSync networks to assess and evaluate our network NetSync Networks $80,000.00 013 IT B1 Achieving strong outcomes Technology Netsync Networks to assess the security of our security inside and outside our firewalls as well as develop complete set of processes INFRASTRUCTURE/SECU through continual evaluation and network and develop process and procedural and procedure documents for computer operations performed to migrate our current RITY pursuit of better practices that documents for computer/IT operations in an cisco FirePower to Palo Alto next generation firewalls improve core business amount not to exceed $80,000. operations. B3 Maintaining an environment of future readiness by understanding and acting upon the forces, trends, and coming challenges affecting services. Information Approve the purchase of Cisco SMARTnet from This is the maintenance for our Cisco devices. It covers equipment replacement, OS Presidio $125,000.00 001 GENERAL B1 Achieving strong outcomes Technology Presidio in an amount not to exceed $125,000. updates and bugfixes along with 24X7 phone support through continual evaluation and pursuit of better practices that improve core business operations. B3 Maintaining an environment of future readiness by understanding and acting upon the forces, trends, and coming challenges affecting services. Information Approve the purchase of Duo 2-Factor 2-factor authentication for remoted computers Presidio $110,000.00 013 IT B1 Achieving strong outcomes Technology Authentication for remoted computers from INFRASTRUCTURE/SECU through continual evaluation and Presidio in an amount not to exceed $110,000. RITY pursuit of better practices that improve core business operations. B3 Maintaining an environment of future readiness by understanding and acting upon the forces, trends, and coming challenges affecting services. Department Action Requested Item Purpose Vendor Total Cost Fund Strategic Link Information Approve the purchase of contract services from Contracting to implement and install our network redesign Presidio $74,000.00 013 IT B1 Achieving strong outcomes Technology Presidio for the implementation and installation INFRASTRUCTURE/SECU through continual evaluation and of our network redesign in an amount not to RITY pursuit of better practices that exceed $74,000. improve core business operations. B3 Maintaining an environment of future readiness by understanding and acting upon the forces, trends, and coming challenges affecting services. Information Approve the purchase of routers for Town Hall Yearly replacement for aging core components (routers) located at Town Hall and HQ Presidio $61,500.00 013 IT B1 Achieving strong outcomes Technology and DPS Head Quarters from Presidio in an INFRASTRUCTURE/SECU through continual evaluation and amount not to exceed $61,500. RITY pursuit of better practices that improve core business operations. B3 Maintaining an environment of future readiness by understanding and acting upon the forces, trends, and coming challenges affecting services. Information Approve the purchase of 1/5 new access Yearly replacement for a portion of the access switches Presidio $288,500.00 013 IT B1 Achieving strong outcomes Technology switches from Presidio in an amount not to INFRASTRUCTURE/SECU through continual evaluation and exceed $288,500. RITY pursuit of better practices that improve core business operations. B3 Maintaining an environment of future readiness by understanding and acting upon the forces, trends, and coming challenges affecting services. Information Approve the purchase of contract services from These are contracting performed to migrate our current cisco FirePower to Palo Alto Presidio $73,000.00 013 IT 131 Achieving strong outcomes Technology Presidio for the migration of Cisco FirePower to next generation firewalls INFRASTRUCTURE/SECU through continual evaluation and Palo Alto Next Generation firewall in an amount RITY pursuit of better practices that not to exceed $73,000. improve core business operations. B3 Maintaining an environment of future readiness by understanding and acting upon the forces, trends, and coming challenges affecting services. Information Approve the annual renewal of our These are all security systems that we use. Cisco ISE is our wireless and network Presidio $50,000.00 001 GENERAL 131 Achieving strong outcomes Technology wireless/network radius authentication server radius authentication server, AMP is our antivirus and umbrella is our DNS and web through continual evaluation and and our web reputation checker from Presidio in reputation checker pursuit of better practices that an amount not to exceed $50,000. improve core business operations. B3 Maintaining an environment of future readiness by understanding and acting upon the forces, trends, and coming challenges affecting services. Department Action Requested Item Purpose Vendor Total Cost Fund Strategic Link Information Authorize the use of Robert Half International The purpose of this item is to provided adequate staffing during the interim of having a Robert Half $55,000.00 001 GENERAL B1 Achieving strong outcomes Technology Inc. for temporary labor services in an amount full staffed IT department to best support the city needs. through continual evaluation and not to exceed $55,000. pursuit of better practices that improve core business operations. B3 Maintaining an environment of future readiness by understanding and acting upon the forces, trends, and coming challenges affecting services. Information Approve the purchase of software and support These are the licenses used for servers OS, Laptops and Desktop OS, SQL, Office SHI $205,000.00 001 GENERAL B1 Achieving strong outcomes Technology services from SHI Government Solutions for 365 through continual evaluation and Microsoft Licenses in an amount not to exceed pursuit of better practices that $205,000. improve core business operations. B3 Maintaining an environment of future readiness by understanding and acting upon the forces, trends, and coming challenges affecting services. Information Approve the purchase of 10G dual wan with 2G These are all of the point to point circuits used for the network redesign. The Marq, Spectrum $196,000.00 001 GENERAL B1 Achieving strong outcomes Technology fiber internet access for 12 months from HQ, Town Hall, HQ north and HQ west will be connected with redundant circuits. through continual evaluation and Spectrum in an amount not to exceed $196,000. pursuit of better practices that improve core business operations. B3 Maintaining an environment of future readiness by understanding and acting upon the forces, trends, and coming challenges affecting services. Information Approve the purchase of contract services for Contracting to implement redundant, high-speed internet circuits for fault tolerance, Presidio $52,000.00 013 IT B1 Achieving strong outcomes Technology the implementation of redundant, high-speed redundancy including a 2nd provider INFRASTRUCTURE/SECU through continual evaluation and internet circuits for fault tolerance and RITY pursuit of better practices that redundancy from Presidio in an amount not to improve core business exceed $52,000. operations. B3 Maintaining an environment of future readiness by understanding and acting upon the forces, trends, and coming challenges affecting services. Information Authorize the purchase of professional services Paid engagement for an outside service to come in and evaluate all aspects of Final selection -TBD $150,000.00 013 IT B1 Achieving strong outcomes Technology for assistance in development of our Technology computing and networks, propose a future state and propose services to offer citizens INFRASTRUCTURE/SECU through continual evaluation and Master Plan in an amount not to exceed RITY pursuit of better practices that $150,000. improve core business operations. B3 Maintaining an environment of future readiness by understanding and acting upon the forces, trends, and coming challenges affecting services. Department Action Requested Item Purpose Vendor Total Cost Fund Strategic Link Information Approve purchase of new computer The purpose of this item is to seek City Council approval to purchase new computer Final selection -TBD $242,000.00 013 IT B1 Achieving strong outcomes Technology workstations in an amount not to exceed workstations throughout the City in an amount not to exceed $242,000. INFRASTRUCTURE/SECU through continual evaluation and $242,000. RITY pursuit of better practices that improve core business operations. B3 Maintaining an environment of future readiness by understanding and acting upon the forces, trends, and coming challenges affecting services. Library Approve the purchase of new office furniture for The purpose of this request is to furnish the new office space for library staff. Vari $60,000.00 001 GENERAL F2 Investing to provide & the Library from Vari in an amount not to exceed Replacement furniture is necessary because the existing pieces are not only old but maintain high -quality public $60,000. also falling apart, making them unsuitable for a productive working environment or assets. moving to a new location. As the library seeks to accommodate its workforce, it L3 Attracting, developing & recognizes the importance of creating a workspace that promotes efficiency and retaining a talented and employee wellbeing. By investing in this furniture upgrade, the library emphasizes its motivated workforce for lasting commitment to cultivating a productive working environment. This undertaking not only world -class performance. addresses the immediate need for improved furniture but also reinforces the library's dedication to providing its staff with the resources necessary for their continued success in serving the community. Library Approve the purchase of eighteen replacement The Southlake Public Library will replace eighteen reading chairs to be available in the Final selection -TBD $60,000.00 011 FACILITY F2 Investing to provide & armchairs for public use in the Library. public space of the library for general use. These chairs will replace existing furniture, MAINTENANCE RESERVE maintain high -quality public which was purchased in 2012. All chairs and fabrics are selected for commercial use to assets. provide a long lasting solution for the library. Library Approve the purchase of library materials for the The Southlake Public Library provides an in -demand collection of library materials for Final selection -TBD $75,000.00 001 GENERAL F2 Investing to provide & purpose of developing an in -demand collection access by the public as a core service. The collections include the physical collection of maintain high -quality public of materials for public access. books, magazines, movies, and digital media as well as access to digital resources assets. such as eBooks, audiobooks, digital magazines, newspapers, and streaming videos. The request addresses the physical collection, which is purchased through Brodart, the library's primary vendor for print materials. Police Department Authorize an expenditure for the replacement of The purpose of this request is to replace older generation police pistols with a newer GT Distributors $106,000.00 109 CCD OPERATING 80 police duty pistols not to exceed $106,000. model that will improve accuracy and reliability. Each new pistol will require a holder, optics and lights. Police Department Approve expenditure in an amount not to The purpose of this item is to request to expend $66,000 for the 3rd year of the 5-year Motorola Watchguard $66,000.00 109 CCD OPERATING exceed $66,000 to Motorola/Watchguard for the contract with Motorola/Watchguard for police radios.This contract agreement was 3rd year of the 5 year contract for police radios. approved in the FY21 CCPD Budget as a 5-year service contract. Public Works Approve an annual purchase agreement for The purpose of this item is to seek City Council approval of an annual purchase Atlas Supply $250,000.00 500 UTILITY FUND B2 Collaborating with select Atlas Supply for the purchase of Badger Meters agreement for Atlas Supply in an amount not to exceed $250,000, covering the partners to implement service and Beacon endpoints for an amount not to procurement of essential equipment for our Southlake water infrastructure, specifically solutions. exceed $250,000 Badger Meter water meters and Beacon transmitters. Atlas Supply holds an exclusive F2 Investing to provide & position as the sole provider of Badger Meters and Beacon endpoints in our region, maintain high -quality public making them a trusted and indispensable partner in our water management endeavors. assets. By acquiring these products, we equip ourselves to streamline water monitoring processes. This results in more efficient resource allocation and the delivery of consistently accurate water usage data. Funding for this service is budgeted in the FY 2024 Utility Fund budget. Department Action Requested Item Purpose Vendor Total Cost Fund Strategic Link Public Works Approve an annual purchase agreement for The purpose of this item is to seek City Council approval of an annual purchase Badger BEACON Cellular $150,000.00 500 UTILITY FUND B2 Collaborating with select BEACON Cellular Service for the City's Water agreement for BEACON Cellular Service for the City's Water Smart Program with Service partners to implement service Smart Program with Badger Meter Inc. in an Badger Meter Inc. in an amount of $150,000. As part of the City's Water Smart solutions. amount of $150,000. Initiative Program, the City has approximately 12,500 cellular endpoints including those F2 Investing to provide & for residential domestic and irrigation meters, as well as compound commercial meters maintain high -quality public which utilize two endpoints per meter. This system allows customers to set up accounts assets. to monitor their water usage and make necessary adjustments to conserve water and save money. In addition, the software tool allows staff to monitor and investigate leaks, identify hardware issues and ensure cellular radio communication is maintained. To date, 42% of utility accounts are using the Eye on Water app. The City pays for monthly cellular service on all endpoints. Under the proposed agreement, the monthly service rate per unit is $0.81 for the upcoming year. Funding for this service is budgeted in the FY 2024 Utility Fund budget. Public Works Approve a contract award for utility parts to Core The purpose of this item is to seek City Council approval to award a contract for utility Core & Main $300,000.00 500 UTILITY FUND B2 Collaborating with select & Main LP in an amount not to exceed $300,000 parts to Core & Main LP in an amount not to exceed $300,000. Utility parts and partners to implement service for a 12-month period. supplies are needed to operate and maintain the City's water distribution and solutions. wastewater collection systems. Funding for this agreement is contingent upon the F2 Investing to provide & approval of the proposed FY24 budget via the Utility Fund from the Water and maintain high -quality public Wastewater Operating Budgets. assets. Public Works Authorize expenditures with Corporate Flooring The purpose of this item is to seek City Council approval to authorize expenditures with Corporate Flooring $220,000.00 011 FACILITY B2 Collaborating with select for carpet replacement at DPS Headquarters in Corporate Flooring for carpet replacement at DPS Headquarters in an amount not to MAINTENANCE RESERVE partners to implement service an amount not to exceed $220,000. exceed $220,000. The carpet at DPS Headquarters is original to the building and has solutions. not been replaced. This would replace the flooring on the main floor of DPS F2 Investing to provide & Headquarters, inlcuding Fire Day Quarters and Sleep rooms, Fire Admin offices and maintain high -quality public Hallways, PD Admin offices, CID, Patrol Lobby, Professional Standards, and Lower- assets. level Records. Purchasing requirements met through COOP Buy Board contract. Funding for these expenditures are budgeted in the FY 2024 Facilities Maintenance Fund. Public Works Authorize expenditures with Davidson The purpose of this item is to seek City Council approval to authorize expenditures with Davidson Reconstruction $260,000.00 011 FACILITY B2 Collaborating with select Reconstruction, Inc. for various projects within Davidson Reconstruction, Inc. for various projects within City facilities in an amount not Inc. MAINTENANCE RESERVE partners to implement service City facilities in an amount not to exceed to exceed $260,000. The City of Southlake contracts with a construction firm to 115 CEDC solutions. $2609000. complete building renovation and maintenance projects as needed. F2 Investing to provide & maintain high -quality public The City's bidding process is met through a TIPS / TAPS purchasing contract #200201. assets. Funding is available via the FY 2024 Facilities Operating Budget and Community Enhancement Development Coorporation. Public Works Approve a contract award for utility parts to The purpose of this item is to seek City Council approval to award a contract for utility Fortiline Waterworks $100,000.00 500 UTILITY FUND B2 Collaborating with select Fortiline Waterworks in an amount not to exceed parts to Fortiline Waterworks in an amount not to exceed $100,000. Utility parts and partners to implement service $100,000 for a 12-month period. supplies are needed to operate and maintain the City's water distribution and solutions. wastewater collection systems. F2 Investing to provide & maintain high -quality public assets. Department Action Requested Item Purpose Vendor Total Cost Fund Strategic Link Public Works Authorize expenditures with Freese and Nichols The purpose of this item is to seek City Council approval of a consulting services Freese and Nichols $400,000.00 500 UTILITY FUND B3 Maintaining an environment for consulting services for the Lead and Copper agreement with Freese and Nichols for the City's Lead and Copper Rule Revisions of future readiness by Rule Revisions compliance program in an compliance program in an amount of $400,000. Since 1991, the Environmental understanding and acting upon amount not to exceed $400,000. Protection Agency (EPA) has revised the original Lead and Copper Rule to strengthen the forces, trends, and coming drinking water standards to protect public health. The most recent revisions published challenges affecting services. in 2021 significantly increased the requirements of public water systems, the most pressing being the Lead Service Line Inventory. The establishment of this inventory is due by October 16, 2024. Once the service line inventory is completed, Freese will assist with updating the sampling plan, creating a replacement/mitigation and communication plan, and reporting. As a public water system, the City of Southlake is required by the Safe Drinking Water Act to comply with all aspects of the Lead and Copper Rule. Funding for this agreement is available from the FY 2024 Utility Fund budget. Public Works Authorize expenditures with Johnson Controls The purpose of this item is to authorize expenditures with Johnson Controls Inc for Johnson Controls Inc $204,000.00 011 FACILITY B2 Collaborating with select Inc for HVAC software maintenance and HVAC software maintenance as well as a planned project to upgrade the fan power MAINTENANCE RESERVE partners to implement service upgrading fan power boxes at Town Hall in an boxes of the HVAC system at Town Hall in an amount not to exceed $204,000. The solutions. amount not to exceed $204,000. maintenance of the software and the upgrading of the fan power boxes is necessary to F2 Investing to provide & the continued operation of the HVAC system for Town Hall. Funding is available via the maintain high -quality public FY 2024 Facilities Operating Budget. assets. Public Works Approve an engineering services agreement The purpose of this item is to Approve an engineering services agreement with KHA for Kimley Horn and Associates $54,600.00 001 GENERAL F2 Investing to provide & with KHA for project management services for project management services for the SH114 Improvements Project in an amount not to maintain high -quality public the SH114 Improvements Project in an amount exceed $54,600. Jerry Hodge and Associates was retained by the City as a consultant assets. not to exceed $54,600. to TxDOT for this project. Jerry served as an intermediary working to advocate for the City's interest with TxDOT. Jerry has chosen to retire and is no longer providing this service. Kimley Horn worked with Jerry on this project and is fully capable of advocating on behalf of the City in Jerry's absence. Funding is available via the approved Capital Improvements Program. Public Works Authorize expenditures with Pace Analytical for The purpose of this item is to seek City Council approval to authorize expenditures with Pace Analytical $132,300.00 500 UTILITY FUND B2 Collaborating with select various laboratory testing services to comply Pace Analytical for various laboratory testing services to comply with Federal and State partners to implement service with Federal and State Regulatory Regulatory Requirements in an amount not to exceed $132,300. solutions. Requirements in an amount not to exceed F2 Investing to provide & $132,300. Laboratory testing services include the Nitrification Action Plan (NAP) monitoring of the maintain high -quality public drinking water system, Lead and Copper Rule monitoring, Emergency E.Coli testing, assets. and Fats, Oils, and Grease sampling. As a Public Water System (PWS), the City of Southlake is required to comply with Texas requirements for monitoring, maintaining, and reporting drinking water disinfectant levels set forth under the Safe Drinking Water Act. The Safe Drinking Water Act is a federal law under the U.S. Environmental Protection Agency (EPA), with the Texas Commission on Environmental Quality (TCEQ) acting as the regulatory agency over the City. Funding for these expenditures is budgeted in the FY 2024 Water and Wastewater Operating budgets. Public Works Approve an annual purchase agreement with The purpose of this item is to seek City Council approval of an annual purchase Premier Magnesia LLC $135,000.00 500 UTILITY FUND B2 Collaborating with select Premier Magnesia, LLC. for providing grease agreement with Premier Magnesia, LLC. for providing grease and odor control partners to implement service and odor control treatment at the City's treatment at the City's wastewater lift stations in an amount not to exceed $135,000 for solutions. wastewater lift stations in an amount not to a 12-month period. Premier Magnesia continues to be the sole source provider of F2 Investing to provide & exceed $135,000 for a 12-month period. Thioguard and has been providing this product to the City of Southlake since 2006. maintain high -quality public Thioguard is a magnesium hydroxide -based product which breaks down grease at assets. wastewater lift stations and reduces hydrogen sulfide levels to less than 20 ppm to remain in compliance with TRA. Under the proposed agreement, the cost per gallon is $3.65 per gallon for the upcoming year. Funding for this product is budgeted in the FY 2024 Utility Fund via the Wastewater Operating budget. Department Action Requested Item Purpose Vendor Total Cost Fund Strategic Link Public Works Authorize expenditures with Prime Controls, LP The purpose of this item is to seek City Council approval to authorize expenditures with Prime Controls LLC $60,000.00 500 UTILITY FUND B2 Collaborating with select for SCADA software and repair services in an Prime Controls, LP for software licensing and repair services of the water and partners to implement service amount not to exceed $60,000. wastewater SCADA (Supervisory Control and Data Acquisition) system in an amount solutions. not to exceed $60,000. Public Works Operations Utility Division's responsibilities are to F2 Investing to provide & monitor the water distribution system and wastewater collection system continuously for maintain high -quality public assurance of service and make necessary changes to pumping, pressures, valves, assets. tank levels for ensuring water quality 24 hours a day 7 days a week. Wonderware Software provides the architecture, access, and alarm monitoring necessary for operations. Funding for this agreement is budgeted in the FY 2024 Water and Wastewater operating budgets. Public Works Approve an annual purchase agreement with The purpose of this item is to seek City Council approval of an annual purchase Regent Services $355,000.00 001 GENERAL F2 Investing to provide & Regent Services (Southlake Leasing) for agreement with Regent Services (Southlake Leasing) for janitorial services for all City 115 CEDC maintain high -quality public janitorial services for all City facilities through an facilities through an ILA with the City of Grapevine in an amount not to exceed assets. Interlocal Agreement (ILA) with the City of $355,000. Regent Services has provided janitorial and porter services since FY 2011 Grapevine in an amount not to exceed for all City facilities. The City's bidding process for the janitorial services is met through $355,000. an ILA with the City of Grapevine. Funding for this agreement is provided in the FY 2024 Facilities Operating budget and Community Enhancement Development Corporation (CEDC) Fund budget. The CEDC will consider recommending approval of CEDC funds related to the services at The Marq at their meeting on September 26, 2023. Expenditures will not exceed budgeted funds. Public Works Approve annual purchase agreements with The purpose of this item is to seek City Council approval of annual purchase Reynolds Asphalt & $1,450,000.00 001 GENERAL B2 Collaborating with select Reynolds Asphalt & Construction Co. (RAC) for agreements with Reynolds Asphalt & Construction Co. (RAC) for pavement resurfacing Construction Co 105 TIF/TIRZ partners to implement service pavement resurfacing services and for the services and for the purchase of asphalt paving materials through ILAs with the City of solutions. purchase of asphalt paving materials through Grand Prairie and Tarrant County in an amount not to exceed $1,450,000. RAC offers F2 Investing to provide & Interlocal Agreements (ILAs) with the City of pavement resurfacing services and asphalt road surfacing products for the purpose of maintain high -quality public Grand Prairie and Tarrant County in an amount building, repairing, and resurfacing of streets throughout the City. The City's bidding assets. not to exceed $1,450,000. process is met through an ILA with the City of Grand Prairie for pavement resurfacing services, and with Tarrant County for the purchase of asphalt paving materials. Funding for these agreements is provided in the FY 2024 General Fund via the annual Streets and Drainage Operating budget, FY 2024 TIRZ Fund, and the FY 2023 Capital Improvement Program budget. Public Works Approve an annual purchase agreement with The purpose of this item is to seek City Council approval of an annual purchase Roadmaster Striping $220,000.00 001 GENERAL B2 Collaborating with select Road Master, LLC. for pavement markings agreement with Road Master, LLC. for pavement markings through an ILA with the City 112 RED LIGHT CAMERAS partners to implement service through an Interlocal Agreement (ILA) with the of Allen in an amount not to exceed $200,000. Road Master, LLC. offers pavement solutions. City of Allen in an amount not to exceed marking services on paving projects, and refresh worn pavement lane markings and F2 Investing to provide & $220,000. crosswalk markings throughout the City. The City's bidding process is met through an maintain high -quality public ILA with the City of Allen. Funding for this agreement is budgeted in the FY 2024 assets. General Fund via the annual Streets & Drainage and the Traffic operating budgets, Red Light Camera Funds, and the approved FY 2023 Capital Improvement Program budget. Public Works Authorize expenditures with Smith Pump The purpose of this item is to seek City Council approval to authorize expenditures with Smith Pump Company Inc $100,000.00 500 UTILITY FUND B2 Collaborating with select Company Inc. for pump parts and repair Smith Pump for pump parts and repair services in an amount not to exceed $100,000. partners to implement service services in an amount not to exceed $100,000. As part of the Public Works Operations Water Division's preventative maintenance solutions. program, the Water Distribution System High Service Pumps (HSPs) which feed the F2 Investing to provide & City's low- and high-pressure planes require inspection and rebuilding approximately maintain high -quality public every ten years to ensure optimum efficiency and reliable operations. As part of its assets. annual operating budget, the Water Division selected HSP 3 at PS2. Failure to repair these low and high-pressure plane pumps makes the city vulnerable to not being able to meet peak demand during the summer months. The City's bidding process is met through an ILA with the City of Fort Worth for pump parts and repair services. Funding is available in the FY 2024 Utility Fund via the Water Operating budget. Department Action Requested Item Purpose Vendor Total Cost Fund Strategic Link Public Works Authorize expenditures with Texas Air Systems The purpose of this item is to authorize expenditures with Texas Air Systems for HVAC Texas Air Systems $115,000.00 001 GENERAL B2 Collaborating with select for HVAC supplies as well as contractor repair supplies as well as contractor repair work on the HVAC system itself in an amount not partners to implement service work for HVAC systems in an amount not to to exceed $115,000. The HVAC system requires supplies to keep operating throughout solutions. exceed $115,000. the year, as well as providing technical expertise in HVAC repair when needed. F2 Investing to provide & Funding is available via the FY 2024 Facilities Operating Budget. maintain high -quality public assets. Public Works Authorize expenditures with Texas Highway The purpose of this item is to seek City Council approval to authorize expenditures with Texas Highway Products $65,000.00 001 GENERAL B2 Collaborating with select Products for a centralized signal monitoring Texas Highway Products in an amount not to exceed $65,000. As the Traffic Division 112 RED LIGHT CAMERAS partners to implement service software and parts for signal network in an expands, so does our scope of work. In FY23 we managed to set up our signal radio solutions. amount not to exceed $65,000. network, as phase 2, we are now ready for the centralized management software. This C1 Delivering outstanding will allow the data from all our traffic to be accessed from any network computer and customer experiences through allow us to monitor and troubleshoot signals remotely. Not only making our duties more innovation, passion, and a strong efficient, but safer as well. The City's bidding process is met through a co-op culture. agreement (buyboard). FY 2024 funding is available in the Red Light Camera Fund and F2 Investing to provide & the Transportation Operating Budget. maintain high -quality public assets. Public Works Authorize expenditures with ThyssenKrupp The purpose of this item is to authorize expenditures with TK Elevator for preventative Thyssen Krupp Elevator $275,000.00 001 GENERAL B2 Collaborating with select Elevator Corporation (TK Elevator) for and corrective maintenance services of the elevators in all City facilities in an amount 011 FACILITY partners to implement service preventative and corrective maintenance not to exceed $275,000. The City of Southlake contracts with TK Elevator to complete MAINTENANCE RESERVE solutions. services of elevators in all City facilities in an preventative and corrective maintenance services of elevators in all City facilities. The C1 Delivering outstanding amount not to exceed $275,000. maintenance of these elevators is necessary to remain within ADA-compliance and to customer experiences through ensure the City maintains inspection quality through the Texas Department of Licensing innovation, passion, and a strong and Regulation. culture. F2 Investing to provide & Historically, these preventative and corrective maintenance services have not maintain high -quality public exceeded $50,000. This fiscal year we are expecting to exceed that threshold due to assets. the requirement of elevator modernization. In early 2022, the City was notified by the vendor that the parts for our elevators will be obsolete, and they expect to diminish their stock by June 2023. The rebuild will ensure that repairs can be timely and not delayed by searching for parts. Benefits of modernizing both elevators at Town Hall also include: increased durability and reliability, improved fire and life safety features, decreased waiting times, reduced energy consumption' reduced operation cost, and reduced troubleshooting times. Funding for these services is available in the FY 2024 Facilities Operating Budget and the Facility Maintenance Fund. Tarrant County reimburses the City for 25% of preventative and corrective maintenance expenses related to Town Hall, including the elevator modernization. Public Works Authorize expenditures with Veritev Corp for The purpose of this item is to authorize expenditures with Veritev Corp for janitorial Veritev Corp $65,000.00 001 GENERAL B2 Collaborating with select janitorial supply delivery in an amount not to supplies in an amount not to exceed $65,000. Janitorial supplies are needed to operate 115 CEDC partners to implement service exceed $65,000. and maintain all of the City's facilities. Funding is available via the FY 2024 Facilities solutions. Operating Budget and Community Enhancement Development Corporation. F2 Investing to provide & maintain high -quality public assets. Public Works Authorize expenditures with Weatherproofing The purpose of this item is to authorize expenditures with Weatherproofing Services for Weatherproofing Services $82,000.00 001 GENERAL B2 Collaborating with select Services for maintenance and repair of the East maintenance of the Town Square East and West Parking Garages in an amount not to 011 FACILITY partners to implement service and West Town Square Parking Garages in an exceed $82,000. The City's bidding process is met through a Choice Partners MAINTENANCE RESERVE solutions. amount not to exceed $82,000. purchasing contract #22/022MJ-09. Funding is available via the FY 2024 Facilities F2 Investing to provide & Maintenance Fund. maintain high -quality public assets. Public Works Authorize expenditures with WildstoneS The purpose of this item is to seek City Council approval to authorize expenditures with Wildstone Construction LLC $200,000.00 500 UTILITY FUND B2 Collaborating with select Construction LLC for emergency repairs of the Wildstone Construction LLC for emergency repairs of the Water and Wastewater partners to implement service Water and Wastewater Infrastructure in an Infrastructure in an amount not to exceed $200,000. Funding is available via the FY solutions. amount not to exceed $200,000 2024 Utility budget. F2 Investing to provide & maintain high -quality public assets. Department Action Requested Item Purpose Vendor Total Cost Fund Strategic Link Authorize the annual expenditure with UKG for The purpose of this item is to authorize the annual expenditure for UKG to provide UKG $60,200.00 employee timekeeping and learning technology for employee timekeeping and learning. UKG Ready Timekeeping facilitates management technology solutions in an amount accurate and efficient tracking of employee work hours and attendance. It helps to not to exceed $60,200. ensure compliance with labor laws, supports payroll processing, and provides insights into workforce analytics. UKG Ready Learning focuses on employee training and development. It allows organizations to create, deliver, and track training content for employees enabling employees to access training modules based on their roles and needs. UKG Ready Learning Management also tracks training completion and progress, ensuring compliance and providing insights into employee growth and performance. Both functionalities contribute to improved operational efficiency, employee engagement, compliance, and organizational growth by streamlining timekeeping processes and enhancing employee learning and development opportunities.