Item 4F - MemoItem 4F
CITY OF
SOUTHLAKE
MEMORANDUM
September 19, 2023
To: Shana K. Yelverton, City Manager
From: Michael Starr, Fire Chief
Subject: Item 4F Approve Contract Award for Emergency Bulk
Water Drinking Services with Lipsey Trucking Company
Action
Requested: Approve a new contract for disaster -related emergency bulk
water drinking services with Lipsey Trucking Company.
Background
Information: The City released a request for proposal in March 2023 and
received three (3) submissions and one with no intent. The
contract provides bulk water drinking services in emergency
situations. Bulk water is trucked -in potable drinking water that
is used to help supplement the public water system (PWS) by
distributing bulk water or bottled water during a water
emergency. Bulk water is a short-term solution for PWSs and
may be necessitated by a drought or another water shortage
to ensure that water customers still have access to clean
water for drinking and sanitation purposes.
Financial
Consideration: This contract will be utilized on an "as needed" basis. In the
event this contract is needed, staff will prepare a funding plan
and seek authorization from the city council at that time.
Strategic Link: B3 — Maintaining an environment of future readiness by
understanding and acting upon the forces, trends, and coming
challenges affecting services.
Citizen Inputh None
Board Review: None
Legal Review: Attorney reviewed the original proposal documents as to
form.
Alternatives: Deny and re -bid emergency bulk water drinking services
Supporting
Documents: Contract documents for Lipsey Trucking Services are located in the
packet file for review.
Staff
Recommendation: Approve contract award for emergency bulk water drinking
services with Lipsey Trucking Company.