Item 4E - MemoItem 4E
M E M O R A N D U M
September 19, 2023
To: Shana K. Yelverton, City Manager
From: Michael Starr, Fire Chief
Subject: Item 4E Approve renewal contract awards for Disaster
Debris Removal Services for D&J Enterprises, Primary
Award, and DRC Emergency Services and TFR
Enterprises as Secondary Awards.
Action
Requested: Approve renewal contracts for disaster debris removal and
disposal in accordance with the City of Southlake Disaster
Debris Plan, with D&J Enterprises, and secondary contracts with
TFR Enterprises and DCR Emergency Services, LLC.
Background
Information: On September 6, 2022, the Council approved the contracts
for Disaster Debris Removal Services for D&J Enterprises
(primary) and DRC Emergency Services and TFR Enterprises
(secondary). The disaster debris removal service will be
utilized when there is a large debris generating event, such as
a tornado or flood. The term of the awarded contracts shall
remain in effect for twelve months from the date of the award
and is eligible for up to ten (10) one (1) year annual renewals.
This will be the first renewal of these contracts.
Financial
Consideration: These contracts will be utilized on an “as needed” basis. In
the event these contracts are needed, staff will prepare a
funding plan and seek authorization from the city council at
that time. There are no price increases for these contracts.
Strategic Link: B3 – Maintaining an environment of future readiness by
understanding and acting upon the forces, trends, and coming
challenges affecting services.
Citizen Input/: None
Legal Review: Attorney reviewed the original proposal documents as to
form.
Alternatives: Deny and re-bid emergency bulk water drinking services
Supporting
Documents: Contract documents for D&J Enterprises, TFR Enterprises, and DCR
Emergency Services (large files) are located in the packet file for
review.
Staff
Recommendation: Approve renewal contracts for debris removal and disposal
services of disaster debris with D&J Enterprises, TFR
Enterprises, and DRC Emergency Services, LLC.