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Item 4E - Contract Document TFR Enterprises, Inc. RFP220009 22 - Renewal 2023 August 18, 2023 TFR Enterprises, Inc. 601 Leander Drive Leander, Texas 78641 Attn: Tipton F. Rowland Subject: Notification of Contract Renewal for Debris Removal and Disposal Services RFP2202B320AM220009 Dear: Tipton F. Rowland: The City of Southlake is providing notification of contract renewal, pending City Council approval, for Debris Removal and Disposal Services RFP2202B320AM220009. This renewal shall become effective September 6, 2023, after City Council approval (CC Award date _____) and shall continue in full force based on the terms and conditions of the initial award. As a condition of contract renewal, a price adjustment may be requested by the vendor and considered by the City. Price adjustments may only occur at the time of renewal and only upon securing the approval of the City in writing. Requests for price adjustments must be solely for the purpose of accommodating an increase in the vendor’s cost, not profit. Your company is not requesting an increase at this renewal. As such, all pricing, terms, and conditions of the original document shall remain in effect for this renewal period. The terms and conditions proposed and accepted in this renewal agreement are as follows: Payment Terms: Net 30 days (Unless otherwise noted – such as pre- and/or partial payment) Method of Payment: Shall be made by purchasing card or purchase order. Delivery Terms: FOB Destination Delivery Locations: IF STATED IN RFP DOCUMENT Term of Contract: Shall be effective for twelve months from date of renewal and is eligible for up to nine (9) more one (1) year annual renewals. City Contact: Amanda Meneses 817-748-8903 Send all billing to: City of Southlake accountspayable@cityofsouthlake.com (preferred) or 1400 Main Street, Suite 420, Accounts Payable, Southlake, TX 76092 Other Charges: The City of Southlake is a tax-exempt municipal corporation and is exempt from all federal, state, and local sales taxes. All other specifications, terms and conditions shall be as provided in the original procurement documents. No other attachments to or in response to this agreement will be accepted unless approved in writing by the Purchasing Manager or an authorized representative of the City of Southlake. Thank you for participating in our procurement process. Please call 817-748-8312 with any questions. Sincerely, Tim Slifka Purchasing Manager CPPO, CPPB City of Southlake 1400 Main Street, Suite 420 Southlake, Texas 76092 tslifka@ci.southlake.tx.us Attest: ________________________ Amy Shelley, TRMC City Secretary Contract Renewal Accepted: Signed: ____________________ Date: ______________ Approved as to Form and Legality: Mayor John Huffman _____________________ City of Southlake City Attorney 1 Timothy Slifka From:Tiffany Jean <tiffanyw@tfrinc.com> Sent:Friday, August 18, 2023 7:31 AM To:Timothy Slifka Cc:Amanda Meneses Subject:RE: Contract Award for City of Southlake TFR agrees to renew at our current rates, terms, and conditions. Please let me know if you need anything else. Thank you, Tiffany Jean Contract Manager TFR Enterprises, Inc 601 Leander Drive Leander, Texas 78641 Office: 512-260-3322 Cell: 512-565-0710 Email: tiffany@tfrinc.com "Together we can change the world, just one random act of kindness at a time" From: Timothy Slifka <tslifka@ci.southlake.tx.us> Sent: Thursday, August 17, 2023 1:52 PM To: Tiffany Jean <tiffanyw@tfrinc.com> Cc: Amanda Meneses <ameneses@ci.southlake.tx.us> Subject: RE: Contract Award for City of Southlake Ms. Jean, Please accept my apologies. This is the document I should have sent. Timothy Slifka, CPPO, CPPB Purchasing Manager 1400 Main Street Suite 420 Southlake, Texas 76092 Phone: 817-748-8312 Fax: 817-748-8010 tslifka@ci.southlake.tx.us CityofSouthlake.com * Current Bidding Opportunities * Please take a moment and click on the appropriate link below to complete our Purchasing Department Survey. Your answers will help us to continually improve our services. 2 * City Staff Survey * * Internal Staff Bid Survey * * Vendor Survey - How are we Doing? * From: Timothy Slifka Sent: Thursday, August 17, 2023 1:50 PM To: 'Tiffany Jean' <tiffanyw@tfrinc.com> Cc: Amanda Meneses <ameneses@ci.southlake.tx.us> Subject: RE: Contract Award for City of Southlake Ms. Jean, Our contract is up for its first renewal. Will you be requesting the 1% increase requested at this first renewal? Tim Timothy Slifka, CPPO, CPPB Purchasing Manager 1400 Main Street Suite 420 Southlake, Texas 76092 Phone: 817-748-8312 Fax: 817-748-8010 tslifka@ci.southlake.tx.us CityofSouthlake.com * Current Bidding Opportunities * Please take a moment and click on the appropriate link below to complete our Purchasing Department Survey. Your answers will help us to continually improve our services. * City Staff Survey * * Internal Staff Bid Survey * * Vendor Survey - How are we Doing? * From: Timothy Slifka Sent: Thursday, October 13, 2022 3:46 PM To: Tiffany Jean <tiffanyw@tfrinc.com> Cc: Amanda Meneses <ameneses@ci.southlake.tx.us> Subject: Contract Award for City of Southlake 3 Tiffany, I realized today that I had not sent the contract award information out yet. I have attached your copy of the award. Please let me know if you have any questions. Tim Timothy Slifka, CPPO, CPPB Purchasing Manager 1400 Main Street Suite 420 Southlake, Texas 76092 Phone: 817-748-8312 Fax: 817-748-8010 tslifka@ci.southlake.tx.us CityofSouthlake.com * Current Bidding Opportunities * Please take a moment and click on the appropriate link below to complete our Purchasing Department Survey. Your answers will help us to continually improve our services. * City Staff Survey * * Internal Staff Bid Survey * * Vendor Survey - How are we Doing? * SOUTHLAKE ORIGINAL DOCUMENT CITY OF SOUTI(LAKE Council ActionON Ord./Res. No. August 7, 2022 Date Approved TFR Enterprises, Inc. 601 Leander Drive Leander, Texas 78641 Attn: Tipton F Rowland Subject: Contract Award Notification for Debris Removal and Disposal Services RFP2202B320AM220009 Dear Tipton F. Rowland: The City of Southlake is pleased to inform you that TFR Enterprises, Inc., of Leander, Texas is one of three (3) vendors being awarded "Debris Removal and Disposal Services RFP2202B320AM220009". The award and this agreement are based on your proposal to the City, copy enclosed. This is a multiple vendor award contract. Your company's portion of the award is attached. This award was approved by the City of Southlake City Council on G1 to 227-- The terms and conditions proposed and accepted in this agreement are as follows: Line Items Awarded Secondary—All Items Payment Terms: Net 30 days(Unless otherwise noted—such as pre-and/or partial payment) Estimated Quantities: The City does not guarantee to purchase any minimum or maximum quantity but does contemplate purchasing the awarded items exclusively during the term of the contract from the successful vendors. Method of Payment:Shall be made by City procurement card or purchase order Delivery Terms: FOB Destination Delivery Locations: Vendor Delivery or City employee pick-up. Term of Contract: The term of awarded contract shall remain in effect for twelve months from date of award and is eligible for up to ten(10)one(1)year annual renewals City Contact: Amanda Menses 817-748-8903 Send all billing to:City of Southlake accountspayable@ci.southlake.tx.us(preferred)or 1400 Main Street, Suite 420,Accounts Payable, Southlake, TX 76092 Other Charges: The City of Southlake is a tax-exempt municipal corporation and is exempt from all federal, state, and local sales taxes. All other specifications,terms and conditions shall be as provided in the original procurement documents. No other attachments to or in response to this agreement will be accepted unless approved in writing by the Purchasing Manager or an authorized representative of the City of Southlake. Thank you for participating in our procurement process. Please call 817-748-8312 with any questions. Sincerely, Tim Slifka, CPPO, CPPB 0vAt.AKF1'' Purchasing ManagerJ• City of Southlake 0 C f 1400 Main Street, Suite 420 Southlake, Texas 76092 0 N tslifka(a ci.southlake.tx.us lI) v••••• Amy Shelley,TRMC Contract and Award Accep ed: o• e City Secretary c l^ a t lilt 111 tt' Signed: ate: 1 Y Ap a o Form Legality:o Mayor John Huffman r, 1 City of Southlake City Attor Appendix B — Proposal Submittal Checklist: (To determine validity of proposal) X Appendix B(pages_36_through_47J must be included in the proposal submittal X Appendix C Conflict of Interest Form(page_47J must be included in the proposal submittal. X Form 1295 Certificate of Interested Party must be included in the proposal submittal.See Page 2. X HB 89,SB 252,SB 13,and SB 19.See Page_42_. All proposals submitted to the City of Southlake shall include this page with the submitted Proposal. RFP Number: RFP2202B320AM220009 Project Title: Debris Removal and Disposal Services Submittal 3:00 P.M. (CST), Wednesday April 20, 2022 Deadline: Submit Electronically* to: https://southlake.bonfirehub.com/login Requires email account login and password. Proposer Information: Proposer's Legal Name: TFR Enterprises,Inc Address: 601 Leander Drive Leander,Texas 78641 City,State&Zip Federal Employers 72-1149862 Identification Number# 512-260-3322 vat toistithen 512-528-1942 Phone Number: tiffany@tfrinc.com E-Mail Address: Proposer Authorization I,the undersigned,have the authority to execute this Proposal in its entirety as submitted and enter into a contract on behalf of the Proposer. Printed Name and Position of Authorized Representative:Tipton F.Rowland Signature of Authorized Representative: 4- Signed this 19th (day)of April month), 2022 (year) City of Southlake RFP2202B320AM220009 Page 36 of 48 Appendix B—Proposal(continued) REQUIRED PROPOSAL INFORMATION. IN ORDER FOR A PROPOSAL TO BE CONSIDERED COMPLETE,AND TO BE EVALUATED FOR A CONTRACT AWARD BY THE CITY,PROPOSER MUST SUBMIT ALL OF THE FOLLOWING INFORMATION: 1. Proposed Products and/or Services A. Product or Service Description: Proposers should utilize this section to describe the technical aspects,capabilities,features and options of the product and/or service proposed in accordance with the required Scope of Services as identified in Appendix A. Promotional literature, brochures, or other technical information may be used. B. Additional Hardware Descriptions: Proposers should also include in this section a detailed description of what additional hardware and/or software, if any, would be required by the City in order to fully utilize the goods and/or services proposed. C. Guarantees and Warranties: Each Proposer shall submit a complete copy of any warranties or guarantees provided by the manufacturer or Proposer with the Proposal submitted. D. Project Schedule/Delivery Date: Proposer must provide a project schedule noting all projected completion dates for segments of the Project, from start-up to completion,and all delivery dates for goods covered by the RFP. The Proposal must show the number of days required to deliver and install the product or equipment after the receipt of the City's Purchase Order. 2. Cost of Proposed Products and/or Services A. Pricing: Pricing shall reflect the full Scope of Services defined herein, inclusive of all associated cost for delivery, labor, insurance,taxes,overhead, and profit. B. Schedule of Pricing: Proposer shall quote unit pricing in accordance with the itemized listing of products or contract segments stated in the Scope of Services and using the following format: For this procurement the schedule of pricing is not available in hardcopy. You may access it via the online portal (https://southlake.bonfrehub.com/login). To submit your schedule of pricing, please download the Bid Table and fill it in accordingly per the sample below. For instructions on how to complete Bid Tables, please refer to this article on Bonfire's Support Website. Please note: even if you do not have additional responses, you must download and re- upload the blank document. This is to confirm that you do not require any additional costs. If you have any additional items,please fill out the Additional Responses template accordingly. 3. Term of Contract and Option to Extend Any contract resulting from this RFP shall be effective for twelve months from date of award. The City anticipates that contract shall be renewed pursuant to the availability of funds and at the discretion of the City. The following clauses shall be included in the contract: A. Option Clause: It is agreed that City will have the option to extend the contract for up to ten(10) additional years, in one-year intervals. To exercise this option, the City shall serve notice 30 days prior to contract termination or to the end of any one-year extension. The Option to Extend will not be considered if funding is unavailable or if the contractor's past performance is not within the industry standard. B. Escalation Clause: Should market conditions prevail which dictate an increase, the successful contractor may submit documentation requesting permission to increase pricing no later than 30 days City of Southlake RFP2202B320AM220009 Page 37 of 48 after receiving notice from the City of its intent to extend the agreement.Escalation may only occur at the time of renewal and only upon securing the approval of the City in writing.Requests for price adjustments must be solely for the purpose of accommodating an increase in the contractor's cost, not profits. Vendors shall show in this quote their anticipated percent of escalation if/when the option to extend is exercised. The percent quoted will be a maximum. In addition,the percentage proposed will be a factor in determining the best value to the City. It is the average price over the period of the contract that will be the price factor considered in the evaluation of this quote. Quotes in which negative or no escalation is shown will be considered as 0%escalation. C. Price Increases Upon Extension: If approved by the City, the Contractor shall modify the rates charged by the Contractor to reflect any changes shown in the comparative statement delivered to the City. The maximum increase allowed under this provision shall be ten percent(10%)per year. The City shall have authority,in its reasonable discretion,to determine the validity of any change in Contractor's rates. City cannot exercise the Option to Extend with any price increases unless the Vendor completes the section of the Quote requesting anticipated percentage of annual escalation. First Additional Year Escalation Percentage 1 Second Additional Year Escalation Percentage 2 Third Additional Year Escalation Percentage 3 % Fourth Additional Year Escalation Percentage 4 % Fifth Additional Year Escalation Percentage 5 % Sixth Additional Year Escalation Percentage 5 % Seventh Additional Year Escalation Percentage 5 % Eighth Additional Year Escalation Percentage 5 % Ninth Additional Year Escalation Percentage 5 % Tenth Additional Year Escalation Percentage 5 % 4. Proposer's Experience/Staff A. Project Team: Identify all members of the Proposer's team (including both team members and management) who will be providing any services proposed and include information which details their experience. B. Removal or Replacement of Staff: If an assigned staff person must be removed or replaced for any reason,the replacement person must be approved by City prior to joining the project. C. Business Establishment: State the number of years the Proposer's business has been established and operating. If Proposer's business has changed names or if the principals operating the business operate any similar businesses under different names, or have operated any other businesses or changed the legal status or form of the business within the last five (5) years, all names, of predecessor business names, affiliated entities, and previous business entities operated by the principals, if different than present,must be provided; State the number of years' experience the business has: 32 ; and the number of employees: Average 25 D. Project Related Experience: All Proposals must include detailed information that details the Proposer's experience and expertise in providing the requested services that demonstrates the Proposer's ability to logically plan and complete the requested project. City of Southlake RFP2202B320AM220009 Page 38 of 48 5. References Proposer shall prdvide four(4)references where Proposer has performed similar to or the same types of services as described herein, including total verified cubic yards removed and processed. Reference#1: Client/Company Name: Iowa Department-of Homeland Security Contact Name: Contact Title: Jordan Moser Strategic Planner Phone: Email: 515-323-4246 Jordan.moser!iowa.gov Date and Scope of Work Provided: 09/2020 to 02/2021 Following a Derecho event in 2020, TFR reduced 1,600,000 cubis yards of vegetative debris. Reference#2: Client/Company Name: City of Cedar Rapids, Iowa Contact Name: Contact Title: Taylor Burgin City Manager Phone: Email: 319-491-4163 t.burgin@cedar-rapids.org Date and Scope of Work Provided: Following a Derecho event in 2020, TFR reduced 3,571,339 cubic yards of vegetative debris. Reference#3: Client/Company Name: City of Robertsdale, Alabama Contact Name: Contact Title: Greg Smith City Engineer Phone: Email: 251-947-8955 gregsmith@robertsdale.org Date and Scope of Work Provided: 09/2020 to 03/ 2021 ROW Hauling, Hazardous Tree Removal, Grinding and Final Disposal 156,592 CY Hauling, and 263,819 CY of Reduction and Final Disposal Reference#4: Client/Company Name: Tyndall Airforce Base Contact Name: Contact Title: Johnny Walker Contracting Officer Phone: Email: 850-283-1378 johnny.walker.4@us.af.mil Date and Scope of Work Provided: Emergency debris hauling services following Hurricane Michael Estimated 151,000 CY) City of Southlake RFP2202B320AM220009 Page 39 of 48 6. Trade Secrets and/or Confidential Information Trade Secrets and/or Confidential Information: This proposal _(does)_(does not) contain trade secrets and/or confidential information. If applicable, describe such trade secrets and confidential information, and the basis for your assertion that such material qualifies for legal protection from disclosure. 7. Federal,State and/or Local Identification Information A. Centralized Master Bidders List registration number: 17211498625 B. Prime contractor HUB/MWBE registration number: C. An individual Proposer acting as a sole proprietor must also enter the Proposer's Social Security Number: # 8. Emergency Business Services Contact Notice During a natural disaster,or homeland security event,there may be a need for the City of Southlake to access your business for products or services after normal business hours and/or holidays. The City may request City employee pick up or vendor delivery of product or services. For this purpose, a primary and secondary emergency contact name and phone number are required. It is critical the vendor's emergency contact information remains current. City shall be contacted by E- mail with any change to a contact name or phone number of these emergency contacts. Updates may be emailed to vendors@ci.southlake.tx.us. All products or services requested during an emergency event are to be supplied as per the established contract prices, terms and conditions. The vendor shall provide the fee (pricing) for an after-hours emergency opening of the business, if any. In general, orders will be placed using a City of Southlake procurement card(Master Card)or City issued Purchase Order. The billing is to include the emergency opening fee,if applicable. The contractor shall provide the names, phone numbers and fee (pricing), if any, for an after-hours emergency opening of the business listed below. Business Name: TFR Enterprises, Inc Contract#: RFP2202B320AM220009 Description: Debris Removal and Disposal Services Primary Contact(Name):Tiffany Jean Primary Contact Phone Numbers: Home: 512-260-3322 Cell: 512-565-0710 Secondary Contact(Name):Victoria Balak Secondary Contact Phone Numbers: Home: 512-260-3322 Cell: 512-410-9166 After Hours emergency opening fee, if applicable: $None City of Southlake RFP2202B320AM220009 Page 40 of 48 9. Cooperative Governmental Purchasing Notice Other governmental entities maintaining interlocal agreements with the City, may desire, but are not obligated, to purchase goods and services defined in this RFP from the successful Proposer. All purchases by governmental entities, other than the City, will be billed directly to and paid by that governmental entity. The City will not be responsible for another governmental entity's debts. Each governmental entity will place their own orders with the successful Proposer and be responsible for ensuring full compliance with the RFP specifications.Prior to other governmental entities placing orders, the City will notify the successful Proposer of their intent. Please indicate below if you will permit other governmental entities to purchase from your agreement with the City. X] Yes, Others can purchase I No, Only the City can purchase II. CONTRACT TERMS AND CONDITIONS. EXCEPT WHERE PROPOSER MAKES SPECIFIC EXCEPTION IN THE SUBMITTED PROPOSAL,ANY CONTRACT RESULTING FROM THIS RFP WILL CONTAIN THE FOLLOWING TERMS AND CONDITIONS, WHICH PROPOSER HEREBY ACKNOWLEDGES, AND TO WHICH PROPOSER AGREES BY SUBMITTING A PROPOSAL: 1. Delivery of Products and/or Services A. Payment Terms: Unless otherwise specified in the Scope of Services or otherwise agreed to in writing by the City,payment terms for the City are Net 30 days upon receipt of invoice. B. Warranty of Products and Services: All products furnished under this contract shall be warranted to be merchantable and good quality and fit for the purposes intended as described in this Proposal,to the satisfaction of City and in accordance with the specifications,terms,and conditions of the Scope of Services,and all services performed shall be warranted to be of a good and workmanlike quality, in addition to,and not in lieu of, any other express written warranties provided. C. Late Delivery or Performance: If Proposer fails to deliver acceptable goods or services within the timeframes established in the Project Schedule, the City shall be authorized to purchase the goods or services from another source and assess any increase in costs to the defaulting Proposer, who agrees to pay such costs within ten days of invoice. D. Title to Goods and Risk of Loss: For goods to be provided by Proposers hereunder, if any,the title and risk of loss of the goods shall not pass to City until City actually receives,takes possession,and accepts the goods and the installation of such goods,has tested the system,and determined that it is in good and acceptable working order. 2. Miscellaneous A. Independent Contractor: Proposer agrees that Proposer and Proposer's employees and agents have no employer-employee relationship with City. Proposer agrees that if Proposer is selected and awarded a contract,City shall not be responsible for the Federal Insurance Contribution Act(FICA) payments, Federal or State unemployment taxes, income tax withholding, Workers Compensation Insurance payments, or any other insurance payments, nor will City furnish any medical or retirement benefits or any paid vacation or sick leave. B. Assignments:The rights and duties awarded the successful Proposer shall not be assigned to another without the written consent of the Purchasing Manager. Such consent shall not relieve the assigner of liability in the event of default by the assignee. City of Southlake RFP2202B320AM220009 Page 41 of 48 C. Liens: Proposer shall indemnify and save harmless the City against any and all liens and encumbrances for all labor, goods, and services which may be provided to the City by Proposer or Proposer's vendor(s), and if the City requests, a proper release of all liens or satisfactory evidence of freedom from liens shall be delivered to the City. D. Gratuities/Bribes:Proposer certifies that no bribes in the form of entertainment,gifts,or otherwise, were offered or given by the successful Proposer, or its agent or representative,to any City officer, employee or elected representative,with respect to this RFP or any contract with the City, and that if any such bribe is found to have been made this shall be grounds for voiding of the contract E. Financial Participation: Proposer certifies that it has not received compensation from the City to participate in preparing the specifications or RFP on which the Proposal is based and acknowledges that this contract may be terminated and/or payment withheld if this certification is inaccurate. F. Required Licenses: Proposer certifies that he holds all licenses required by the State of Texas for a provider of the goods and/or services described by the Scope of Services herein. G. Authority to Submit Proposal and Enter Contract: The person signing on behalf of Proposer certifies that the signer has authority to submit the Proposal on behalf of the Proposer and to bind the Proposer to any resulting contract. H. Compliance with Applicable Law: Proposer agrees that the contract will be subject to,and Proposer will strictly comply with, all applicable federal, state, and local laws, ordinances, rules, and regulations. I. Compliance with HB 89:Proposer agrees per HB 89 vendor shall not boycott Israel at any time while providing products or services to the City of Southlake. x] Yes, we agree No, we do not agree N/A J. Compliance with SB 252: Proposer agrees per SB 252 vendor shall not do business with Iran, Sudan or a foreign terrorist organization while providing products or services to the City of Southlake. IX I Yes, we agree No, we do not agree K. Compliance with SB 13: Proposer agrees per SB 13 vendor does not boycott energy companies as those terms are defined in the Texas Government Code § 809.001, and will not boycott energy companies during the term of any contract with the City of Southlake. X I Yes, we agree No, we do not agree L. Compliance with SB 19: Proposer agrees per SB 19 vendor does not have a practice, policy, guidance,or directive that discriminates against a firearm entity or firearm trade association as those terms are defined in the Texas Government Code § 2274.001, and that vendor will not so discriminate during the term of any contract with the City of Southlake. Yes, we agree No, we do not agree 3. Financial Responsibility Provisions A. Insurance:The Proposer,consistent with its status as an independent contractor,shall carry,and shall require any of its subcontractors to carry, at least the following insurance in such form, with such companies, and in such amounts(unless otherwise specified)as City may require: i. Worker's Compensation and Employer's Liability insurance, including All States Endorsement,to the extent required by federal law and complying with the laws of the State of Texas; City of Southlake RFP2202B320AM220009 Page 42 of 48 ii. Commercial General Liability insurance, including Blanket Contractual Liability, Broad Form PropertymDamaDamage, Personal Injury, Completed Operations/Products Liability, Premises Liability, Medical Payments, Interest of Employees as additional insureds, and Broad Form General Liability Endorsements, for at least One Million Dollars($1,000,000) Combined Single Limit Bodily Injury and Property Damage on an occurrence basis; iii. Comprehensive Automobile Liability insurance covering all owned, non-owned or hired automobiles to be used by the Contractor, with coverage for at least One Million Dollars 1,000,000)Combined Single Limit Bodily Injury and Property Damage. All proposers must be able to provide a certificate of insurance, upon award of a contract, in the coverages and limits outlined elsewhere in these specifications. If a proposer cannot provide the insurance as requested in this proposal, they should not submit response as this is a major requirement for the award of a contract. Please indicate if proposer can provide insurance as required in these specifications. X Yes No B. Indemnification: Proposer agrees to defend, indemnify and hold harmless the City, all of its officers, Council members, agents and employees from and against all claims, actions, suits, demands, proceedings, costs, damages and liabilities, including reasonable attorneys' fees, court costs and related expenses,arising out of,connected with, or resulting from any acts or omissions of Proposer or any agent, employee, subcontractor, or supplier of Proposer in the execution or performance of this contract without regard to whether such persons are under the direction of City agents or employees. C. Bond Requirements: Prior to the commencement of work on this Project, Proposer shall deliver to the City the following bonds issued by a good and sufficient surety licensed by the State of Texas and satisfactory to the City: i. A payment bond in the amount of 100%of the total contract amount insuring the full and prompt payment of all persons performing labor and/or furnishing materials in connection with this Project; ii. A performance bond in the amount of 100% of the total contract amount insuring full, faithful,and prompt performance of the responsibilities contained in this contract within the time parameters provided herein; D. Liquidated Damages: Should the Contractor fail to complete requirements set forth in this scope of work,the City shall suffer damage. The amount of damage suffered by the City is difficult, if not impossible to determine at this time,therefore the Contractor shall pay the City, as liquidated damages,the following: i. The Contractor shall pay the City,as liquidated damages,$5,000.00 per calendar day of delay to mobilize in the City with the resources requested by the City, within seventy-two (72)hours of being issued a PO. ii. The Contractor shall pay the City, as liquidated damages, $1,000.00 per load of disaster debris collected in the City that is not disposed of at a City approved DMS or City of Southlake RFP2202B320AM220009 Page 43 of 48 City Designated Final Disposal Site. Application of liquidated damaged does not release the Contractor of all liability associated with hauling and depositing material to an unauthorized location. iii. The Contractor shall pay the City, as liquidated damages, $100.00 per incident where the Contractor fails to sufficiently clean collection site(s) so that no loose leaves and small debris in excess of one-bushel basket remain,no debris is left on the road surface and no single piece of debris larger than six(6) inches remains on site.Application of liquidated damages does not release the Contractor from the responsibility of sufficiently cleaning collection site(s). iv. The Contractor shall pay the City, as liquidated damages, $500.00 per incident where the Contractor fails to repair damages that are caused by the Contractor. Application of liquidated damages does not release the Contractor from the responsibility of resolving, repairing or paying for damages. v. If Contractor personnel, including their subcontractors, are documented collecting debris from areas that are not listed in a PO (i.e. private property, vacant lots, land clearing debris), then liquidated damages shall be assessed at $1000.00 per incident. An incident shall entail each individual property as identified by a property identification number. vi. If Contractor personnel, including its subcontractors, leave their assigned area prior to completion of the work specified in the PO, "cherry pick" debris within their assigned area or collect debris from outside of their assigned area,then liquidated damages shall be assessed at$1000.00 per occurrence. In the event of leaving an assigned area prior to completion of work specified in the PO, the liquidated damage shall be assessed at 5000.00 per day until work has resumed in the assigned area. vii. At each vegetative debris management site, if grinding is selected as a volume reduction alternative,the Contractor shall be required to grind a minimum of 200-300 cubic yards per hour per grinder during operating hours. The Contractor and City may agree to a different rate if needed. The new established rate shall then be the performance standard for a specific PO. The minimum rate shall be achieved no later than the third calendar day after receipt of the mobilization PO. Liquidated damages shall be assessed at $10,000.00 per calendar day for any day in which the minimum processing rate is not met,unless non-compliance is due to insufficient debris amounts being delivered to the site. viii. All work,including site restoration of debris management sites,prior to close-out shall be completed within 30 calendar days after receiving notice from the City that the last load of debris has been delivered,unless the City initiates additions or deletions to the agreement by written POs. Subsequent changes in completion times shall be equitably negotiated by both parties pursuant to applicable state and federal laws. Liquidated damages shall be assessed at $2,000.00 per calendar day for any time over the maximum allowable time established. ix. All work for the collection of debris from public roads, rights-of-way and other areas as directed by the City in POs shall be completed on or before the recorded completion City of Southlake RFP2202B320AM220009 Page 44 of 48 date. Liquidated damages shall be assessed at $5000.00 per calendar day for any day in which the recorded completion date has not been achieved to the satisfaction of the City. x. Failure of the Contractor to meet the required specifications listed in a PO or meet anyP deadline specified herein or listed in a PO shall result in liquidated damages as specifiedPqgP in each PO. The amounts specified above are mutually agreed upon as reasonable and proper amount of damage the City should suffer by failure of the Contractor to complete requirements set forth in the scope of work. City of Southlake RFP2202B320A\1220009 Page 45 of 48 CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ For vendor or other person doing business with local governmental entity This questionnaire reflects changes made to the law by I-LB. 1491. 80th Leg.. Regular Session.OFFICE USE ONLY This questionnaire is being filed in accordance with Chapter 176.Local Government Code _,!, by a person who has a business relationship as defined by Section 176.001i 1-a)..ith a local governmental entity and the person meets requirements under Section 176.006(a). By law this questionnaire must be filed'with the records administrator of the local governmental entity not later than the 7th business day after the date the person becomes aware of facts that require the statement to be filed. See Section 176.006.Local Government Code. A person commits an offense if the person knowingly violates Section 176.005. Local Government Code.An offense under this section is a Class C misdemeanor. J Name of person who has a business relationship with local governmental entity. N J Check this box if you are filing an update to a previously filed questionnaire. The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date the originally filed questionnaire becomes incomplete or inaccurate ) Name of local government officer with whom filer has employment or business relationship. Name of Officer This section (item 3 including subparts A. B. C & D) must be completed for each officer with whom the filer has an employment or other business relationship as defined by Section 17h 001r I-a), Local Government Code Attach additional pages to this Form CIO as necessary A Is the local government officer named in this section receiving or likely to receive taxable income, other than investment income, from the filer of the questionnaire'? Yes No B Is the filer of the questionnaire receiving or likely to receive taxable income,other than investment income.from or at the direction of the local government officer named in this section AND the taxable income is not received from the local governmental entity'? nYes No C Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government officer serves as an officer or director, or holds an ownership of 10 percent or more'? Yes No D Describe each employment or business relationship with the local government officer named in this section 11( O ad Signature of person doing business with the governmental entity Date Adopted 06/29i2007 City of Southlake RFP220213320A1V1220009 Page 47 of 48 CERTIFICATE OF INTERESTED PARTIES FORM 1295 1 of 1 Complete Nos.1-4 and 6 it there are interested parties. OFFICE USE ONLY Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING 1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number: of business. 2022-875199 TFR ENTERPRISES, INC LEANDER, TX United States Date Filed: 2 Name of governmental entity or state agency that is a party to the contract for which the form is 04/19/2022 being filed. City of Southlake Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a description of the services,goods,or other property to be provided under the contract. RFP2202B320AM220009 Debris Removal and Disposal Services Nature of interest 4 Name of Interested Party City,State,Country(place of business)check applicable) Controlling I Intermediary Rowland, Tipton Leander TX United States X 5 Check only if there is NO Interested Party. 6 UNSWORN DECLARATION I My name is 1 r j{ F. Kb(NICt jl d and my date of birth is My address is Le0J LeCtod-(K D'i ve _ L p GVId-et7 USA- . street) city) state) (zip code) (country) I declare under penalty lIof perjury that the foregoing is true and correct. idlyExecutedin (AD.I t l I a I'600 County, State of )JCO 5 ,on the I d y of Art ( ,20 2A onth) (year) Signature of authorized agent of contracting business entity Declarant) Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.1.191b5cdc s e N O N F v. 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T,2- i lg `> !!!` W f EE c.5 i \;!= k} 7 r a 0 E. w79*2i 7 2 ; (! 8o d , l X j a. w 3 3 7 I 3 ƒ Z J E E 2 J o In E o I 2 In a = 3 a i i a k l l i l l I CITY OF SOUTHLAKE TEXAS Vendor Questionnaire RFP2202B320AM220009 (Q-57E0) Vendor questionnaire to provide information for consideration with evaluation of submitted Instructions The Summary worksheet displays your overall progress for the questionnaire. The worksheets numbered from 1 to N represent question sets. For each question set. select a response from the dropdown (if applicable) and enter a response comment for each question in the table. If specific instructions have been provided for a given subset, they will appear as a tooltip for a purple cell. Mouse-over to review them. When pasting content, please use Paste Special as Text without any formatting. You can only submit text based responses, please do not use special characters like emojis. Please do not change the structure of any of the worksheets. Changing the structure will invalidate your submission. Any additional information outside of the given structure of the worksheets will not be visible to the purchaser. Please do not save this file in a different format. Saving this file in a different format will invalidate your submission. Please do not use Excel formulas in your responses. Please follow the instructions provided along with this file to submit it back to Bonfire. If you have any questions regarding the content of this file, please contact the appropriate purchaser. If you have any technical problems, please contact Bonfire at Support©GoBonfire.com. Summary Question Set Questions Complete Progress 100.00%100.00%100.00% 200.00%2700.00%100.00% 300.00%200.00% 100.00% Total 30 100.00% Question Set 1: How did you hear about this Solicitation? i Question Response Comment 1.0.1 How did you hear about this Solicitation? Southlake Website Southlake Website 1 Questions 100.00%Complete Question Set 2: Vendor Experience and Ability Question Response Comment 2 0 1 Name of a person who is authorized to answer questions regarding the firms Tiffany Jean.Contract Manager(512) 565-0710proposal. 2.0. 2 Year the firm was established and former names of the firm,if applicable. Established 6/18/1989 Name of principals and key personnel in the firm along with a beef biography 2. 0. 3 of each highlighting their experience in providing services similar in scope to Please see the enclosed documentation on key personnel and resumes. this project.(May include additional information on separate sheet). Name of the person who will serve as the primary contact and/or supervisor of Primary Contact,Tffany Jean(512)565-0710 2.0.4 this project along with a beef biography of his/her experience in providing Sharon Lyell,Operations Manager(512)576-3000 services similar in scope to this project. Biographies/experience can be found in the enclosed resumes. Names of other key personnel assigned to this project along with a brief 2.0.5 biography of his/her experience in providing services similar in scope to this Please see the enclosed documentation on key personnel and resumes. project. 2. 0. 6 List any certifications or licenses held by the firm's principals or employees that Please see the enclosed list of certifications.are related to Debris Management 2 0 7 List any additional experience that would make the firm uniquely qualified for Please see the enclosed list of recent disaster experiences and past this project.performance on projects of similar size and scope. Provide narrative that demonstrates firm's knowledge of Federal,State.and 2.0.8 local laws and regulations governing this type of work and familiarity with Please see the enclosed documentation on FEMA experience. FEMA,NRCS,OSHA,FHWA,TXDOT,TCEQ,EPA,TPWD,and THC. If firm intends to utilize subcontractors, provide subcontracting protocols and 2. 0.9 procedures.In addition provide a subcontracting plan that provides a clear Please see the enclosed subcontracting plan. description of the percentage of work the offeror may subcontract. Provide list of all subcontractors with whom the firm has agreements for 2.0.10 post- disaster support provide brief biography/resume of each principal and key Please see the enclosed subcontracting plan.personnel of those identified firms highlighting their experience in providing services similar in scope to this project. Provide a listing of current and possible future commitments in Texas in regards to other debris removal and disposal contracts with a detailed explanation of how the firm will manage multiple contracts in the event of a2.0.11 regional or statewide disaster. Include in the narrative the firm's ability to Please see the enclosed list of current contracts in Texas. respond to the City of Southlake with the full force of manpower committed in its proposal.(List to be attached as separate document). 2 0 12 Pperfordiened native of scope and sequence of debris removal operations to be Please see the enclosed techincal approach. Provide narrative of the firm's ability to respond and deliver debris removal 2.0.13 service within twenty-four(24)hours of the City of Southlake's issuance of the Please see the enclosed mobilization plan. Notice to Proceed." Provide narrative of how the firm would address multiple contracts being Please see the enclosed documentation on our ability to manage multiple2.0.14 activated at the same time.Explain how personnel and equipment would be contracts. divided among multiple contracts being activated at the same time. Provide narrative of the adequacy of your resources,including equipment, 2.0.15 personnel,supplies,sub-contractors and other resources that could benefit Please see the enclosed documentation on equipment resources. the City. 2.0.16 Provide narrative of supervisory and other key personnel,the team and project Please see the enclosed protect management approach.management structure,and the ratio of supervisors to field staff. 2. 0.17 Provide narrative of overview of safety training,monitoring and enforcement. Please see the enclosed healthy and safety policy. 2.0.18 Provide narrative of procedures for tracking,data collection,documentation, Please see the enclosed documentation process.verification functions and reporting. 2 0 19 Provide narrative of the firm's ability to provide appropriate training for Please see the enclosed technical approach. personnel that will be employed under this project. 2.0.20 Provide narrative of how the firm documents and resolves damages. Please see the enclosed technical approach. Provide narrative of how will the firm ensure that the Temporary Debris Sites 2.0.21 are secured twenty-four(24)hours a day.seven(7)days a week for the length Please see the enclosed technical approach. of the operation? Provide narrative of the use of EPA Approved technicians to collect ozone 2.0.22 depleting refrigerants.mercury or compressor oils from white goods.and how Please see the enclosed technical approach. this will be tracked and documented. 2.0.23 Provide narrative of the firm s ability to assess regional landfill capacities and Please see the enclosed technical approach. costs to determine reduction vs disposal possibilities. 2.0.24 Provide narrative of how will the firm complete the project within the time frame Please see the enclosed technical approach. requested? 2.0.25 Provide narrative of how firm will satisfy applicable local.State.and federal Please see the enclosed technical approach. statutory and regulatory requirements Provide narrative of how firm will adhere to FEMA guidelines that govern the 2.0.26 eligibility of recovery services for possible Federal reimbursement of the City of Please see the enclosed documentation on FEMA experience. Southlake's cost. 2 0 27 Provide narrative of any exceptions to the project work as described.provide TFR takes no exceptions to the project work as described.explanations and detail. 27 Questions 100.00%Complete Question Set 3: Vendor References 1.1111.11111, question Respmw Comment 3.0.1 Provide narrative of past events.event date and entity services were provided Please see the enclosed list of disaster experiences.for 3.0.2 Provide narrative of any lessons learned or issues related to past events. Please see the enclosed past performances.Each project addresses lessons learned and obstacles we had to overcome. 2 Questions BYRD ANTI-LOBBYING AMENDMENT Contractors who apply or bid for an award of$100,000 or more shall file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, officer or employee of Congress, or an employee of a Member of Congress in connection with obtaining any Federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Each tier shall also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the recipient who in turn will forward the certification(s)to the awarding agency. APPENDIX A, 44 C.F.R. PART 18 — CERTIFICATION REGARDING LOBBYING — REQUIRED FOR CONTRACTS OVER$100,000 Certification for Contracts, Grants, Loans, and Cooperative Agreements The undersigned certifies,to the best of his or her knowledge and belief,that: 1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned,to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress,or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency,a Member of Congress,an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract,grant,loan,or cooperative agreement,the undersigned shall complete and submit Standard Form-LLL,"Disclosure Form to Report Lobbying,"in accordance with its instructions. 3.The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers(including subcontracts,subgrants,and contracts under grants, loans,and cooperative agreements)and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into.Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352,title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than$10,000 and not more than$100,000 for each such failure. The Contractor, TFR Enterprises, Inc ,certifies or affirms the truthfulness and accuracy of each statement of its certification and disclosure, if any. In addition, the Contractor understands and agrees that the provisions of 31 U.S.C. Chap. 38, Administrative Remedies for False Claims and Statements, apply to this certification and disclosure, if any. Signature of Contractor's Authorized Official Tipton F Rowland, CEO Name and Title of Contractor's Authorized Official 4/19/2022 Date CITY OF SOUTHLAKE ADDENDUM NUMBER# 1 To: All Proposers Date: March 25,2021 Request for Proposal: RFP2202B320AM220009 Debris Removal and Disposal Services Proposal Due Date: 3:00 p.m.,Wednesday April 20,2022 1. Addendum No. 1, dated March 25, 2021, per Addendum #1, the City of Southlake is answering questions from the Pre-Proposal meeting and vendor submitted questions. QUESTION: Are we able to No Bid items? ANSWER: Yes. The Bid Table will allow a no bid to be submitted for any of the items. Proposal evaluation factors include 30% emphasis on vendors ability to provide required services. No bidding an excessive number of items may influence the overall score for this evaluation factor. QUESTION: Are tipping fees a pass-through cost? ANSWER: Yes.See Section VII,page 15 of the proposal document. QUESTION: When would this contract be used/activated? ANSWER: Please see Section VIII,Statement of Work, Item A,page 17 of the proposal document. QUESTION: What will the vendor be responsible for clearing?Will roadways be open? ANSWER: Please see Section VIII,Statement of Work, Item B, page 17 of the proposal document. QUESTION: What about Household Hazardous Waste (HHW) removal, Freon removal, asbestos, etc....? ANSWER: Please see Section VIII,Statement of Work, Item 12,page 27 of the proposal document. QUESTION: Are there any restrictions on bringing subcontractors? ANSWER: See Section III,Subcontracting,page 13 of proposal document. QUESTION: Will this be a sole award? ANSWER: See Section 7, Proposal Evaluation and Contract Award, Item F, Partial Contract Award, page 4-5 of proposal document. The City reserves the right to award in the best interest of City of Southlake • Finance Department • 1400 Main Street,Suite 420 • Southlake.Texas 76092 817.748.8312 RFP220009 the City. The City anticipates awarding a primary, secondary and possibly additional vendor(s) for this service. The primary vendor will be contacted first, if they are unable to fully fulfill the scope of work or respond within the required timeframe, the secondary vendor may be contacted. QUESTION: Has the City of Southlake ever had a pre-positioned contract in place for Debris Removal Disposal Services after a disaster? If the answer is yes, could you please share the contract and pricing that has been,or was previously, in place? ANSWER: No. QUESTION: Has the City ever had to activate a contract for disaster debris removal and disposal services? If so,what was the disaster event that caused the activation,and how many cubic yards of material was collected? ANSWER: No. QUESTION: Does the City have a contract with a third-party Monitoring Firm? If the answer is yes, could you please provide us with the name of the Monitoring Firm(s)? ANSWER: Currently a contract is not in place for these services. This will be our next step once this proposal is completed,and a contract is awarded for these services. QUESTION: Thank you for providing the names of the proposed TDMS locations. Could you also provide the name and address of the location(s) the City has approved for final disposal/beneficial reuse of disaster-generated debris? ANSWER: We have added Appendix E which lists potential final disposal locations. QUESTION: Does the City have a preferred method of debris reduction at the TDMS locations? ANSWER: The City does not have a preferred method at this time. All reduction methods must conform to the Texas Commission on Environmental Quality(TCEQ)standards. QUESTION: Pages 37 and 38 of 48 contain instructions related to an escalation clause for each contract year. If the DRSP provides an escalation percentage amount for Section C on page 38 of 48 will that be the maximum percentage increase allowed even if market conditions and CPI give the rationale for a more significant price increase in any given year? ANSWER: Correct. QUESTION: In reference to the Bid Table, will the hourly items be weighted the same as the unit price line items? If not, could the City please clarify how pricing will be evaluated other than simply adding up all line items to develop a bid price? ANSWER: Yes. QUESTION: Can you provide the name(s) and address(es) of any City approved, permitted, hazardous waste facility or MSW Type I landfill? City of Southlake • Finance Department • 1400 Main Street.Suite 420 • Southlake, Texas 76092 817 748 8312 RFP220009 ANSWER: We have added Appendix E which lists potential final disposal locations. QUESTION: Are you able to provide the names and titles of the evaluation committee members? ANSWER: No. QUESTION: Can you inform us how the intent to award will be communicated to proposers? ANSWER: Selected vendor(s) will be notified directly. Bid tabulation and award information will be posted to Bonfire after award.t QUESTION: Does the City own any Self-Loading Grapple trucks,and if so,how many? ANSWER: No. QUESTION: For clarification, please confirm if the scope of work for white good removal and disposal includes removing and disposal of any putrescent food from refrigerators or freezers? ANSWER: Please see Section VIII,Statement of Work, Item 13,page 27 of the proposal document. QUESTION: When pricing the removal of abandoned vessels,are we to price the removal based upon a land-based operation or a marine-based operation? ANSWER: Vendor pricing should be based on a land-based vessel removal. QUESTION: Due to the differences in equipment and expertise necessary to remove vessels submerged in water versus vessels deposited on land, would the City consider delineating the two different types of operations for pricing purposes on the Bid Table? ANSWER: Vendor pricing should be based on a land-based vessel removal. QUESTION: Does the proposal need to include Form CIQ with our response or submit it directly to the City Secretary? ANSWER: Yes.The CIQ Form is a required document to submit with your proposal submission. QUESTION: We did not find Compliance with the Byrd Anti-Lobbying Amendment in the RFP,though it is mentioned on page 14 of 48. Should we download, execute,and submit the form with our proposal? ANSWER: Vendor is required to submit this completed form. We have added the form as a required item for proposal submission. QUESTION: Is there an existing contract like this in place or previously in place? Are the bid tabulations available? ANSWER: No. QUESTION: Will the city be providing a pricing sheet for the hourly and unit price scopes? ANSWER: Yes. Bid Table is provided as part of proposal packet available through Bonfire. City of Southtake • Finance Department• 1400 Main Street,Suite 420 • Southiake,Texas 76092 817.748.8312 RFP220009 QUESTION: Does payment for stumps include removal and hauling or will hauling be paid under item 2? ANSWER: Please see Section VIII,Statement of Work, Section D, Items 2 and 10. Stump removal and hauling will fall under one of those categories and associated payment processes. 2. There are no other changes. i)(1°-11/7.--- Mary Morgan Deputy Director, Finance City of Southlake In the submission of their proposal, Proposer must acknowledge receipt of this addendum. Proposer shall acknowledge this addendum by signing and returning one copy of this notice with their proposal submission. Signed: Dated: 4/19/2022 Company Name: TFR Enterprises, Inc City of Southlake • Finance Department • 1400 Main Street.Suite 420 • Southlake.Texas 76092 817 748.8312 RFP220009 CITY OF SOUTHLAKE ADDENDUM NUMBER#2 To: All Proposers Date: March 29,2021 Request for Proposal: RFP2202B320AM220009 Debris Removal and Disposal Services Proposal Due Date: 3:00 p.m., Wednesday April 20, 2022 1. Addendum No. 2,dated March 29, 2021,per Addendum # 2. the City of Southlake is answering vendor questions missed in Addendum # I. QUESTION: Regarding Payment and performance bonds,this is a hard cost for a contract that may not be activated. Will the City consider changing the requirement for the payment and performance bond to be due immediately upon notice to proceed? ANSWER: Yes. Bonds shall be due immediately upon notice to proceed. QUESTION: Since there is no way to know what kind of damage will be done until after a storm event. is it acceptable to put I for all the estimated hours on the pricing sheet? ANSWER: Yes. Vendor may list 1 for all estimated hours. QUESTION: Can the City confirm that the contractor is to choose which unit of measure to price for each line item? ANSWER: The vendor should select the appropriate unit of measure for the individual items requested. QUESTION: For Line items#18.1-18.2 it is requesting it to be priced by Linear Feet.but there is no Column with a Linear feet option. Will the City clarify as to how this should be priced? ANSWER: Please use Cost Per Unit. 2. There are no other chances. 4)215/4-4 Mary Morgan Deputy Director. Finance City of Southlake City of Southlake • Finance Department • 1400 Main Street.Suite 420 • Southlake. Texas 76092 817 748 8312 RFP220009 In the submission of their proposal, Proposer must acknowledge receipt of this addendum. Proposer shall acknowledge this addendum by signing and returning one copy of this notice with their proposal submission. Signed: Dated: 4/19/2022 Company Name: TFR Enterprises,Inc City of Southlake • Finance Depa 1ment • 1400 Main Sheet.Suite 420 • Southlake.Texas 76092 817.748.8312 RFP220009 CITY OF SOUTHLAKE ADDENDUM NUMBER#3 To: All Proposers Date: April 12,2022 Request for Proposal: RFP2202B320AM220009 Debris Removal and Disposal Services Proposal Due Date: 3:00 p.m.,Wednesday April 20,2022 1. Addendum No. 3, dated April 12,2022,per Addendum#3,the City of Southlake is answering vendor questions not included in Addendum# 1 and#2. QUESTION: Is the entire RFP to be submitted in our proposal? ANSWER: Please refer to Appendix B Submittal Checklist and Bonfire required submission documents for submittal requirements. QUESTION: In Appendix B-Proposal,Section I.Required Proposal Information,number 3 is Term of Contract and Option to Extend. What information will need to be included in this section? Is it only the Year Escalation Percentage? ANSWER: Yes. QUESTION: Section II. Contract Terms and Conditions,I,J, K,and L require responses. Are these to be filled out post award? ANSWER: No.They are required as part of Proposal submission. 2. There are no other changes. I)27.-r Mary Morgan Deputy Director,Finance City of Southlake In the submission of their proposal, Proposer must acknowledge receipt of this addendum. Proposer shall acknowledge this addendum by signing and returning one copy of this notice with their proposal submission. Signed: Dated: 4/19/2022 Company Name: TFR Enterprises,Inc City of Southlake • Finance Department • 1400 Main Street Suite 420 • Southlake,Texas 76092 817.748.8312 RFP220009 Technical Approach This operational plan has been thoroughly vetted over years Supporting Communities from the Ground L! and years of disaster-related debris management projects. El ReadyUtilizedinPlantation, Florida to smaller projects such as With years of experience helping hundreds ofPortAransas, Texas, the operational plan outlined below customers,TFR offers a deep understanding of maintains the flexibility to administer and complete multiple the disaster recovery process. We help ourlarge-scale projects simultaneously without sacrificing clients put together a plan before a disaster safety, transparency, and performance. In 2017, TFR's strikes so that they will be ready to respond flexible operational plan was tested. With projects spanning when it does. from Puerto Rico, California, Florida, to Beaumont, Texas, TFR operated, funded, and completed 26 simultaneous ® React projects with a total value of over$78 MIL. TFR hits the ground running as soon as a disaster strike. We can mobilize our expert FEMA Understanding and Experience project managers, crews, and state-of-the-art TFR possesses an intimate understanding of the FEMA equipment within hours. funding and reimbursement process. ALL TFR CLIENTS HAVE RECEIVED 100% OF THEIR ELIGIBLE ® Respond REIMBURSEMENT. TFR HAS NEVER HAD A TFR carefully coordinates every disaster SINGLE DOLLAR DEOBLIGATED BY FEMA or the recovery/debris management plan to meet the FHWA. We understand that our client's reimbursement is needs of the community. Our deep planning directly correlated to their ability to pay TFR and we work and project expertise enable us to provide with our clients to ensure this process is as fast and efficient extremely accurate time/cost estimates and as possible. meet or exceed all project expectations. TFR personnel has conducted over 350+ federally funded a Recover TFR PPprovidessupport and technical assistanceprojects, and as such, has gained invaluable experience and familiarity with the FEMA recording and reimbursement to help clients navigate a complex maze of state process conducted under the federal Public Assistance and federal public assistance programs, Program. With minimal turnover in our key personnel for including FEMA reimbursements, to help the past five (15) years, our employees have been working disaster-impacted communities get back on their feet as quickly as possible. as a cohesive team to confront FEMA issues and ensure the reimbursement of our clients for 32 years. Sharon Lyell,our Project Administrator, in conjunction with Tiffany Jean, Senior Contract Administrator, heads our FEMA Compliance Team in all disaster-related projects. Our FEMA Compliance Team is deeply vetted in FEMA management and operational styles, and NEVER has TFR, or its officers, had a disputed claim for FEMA reimbursement.These individuals are very familiar with and aware of the federal guidelines for independence in accountability and reporting as well as recognizing that it cannot perform or assume the sovereign duties of the government officials.However,this does not preclude TFR from offering the following services to aid our clients in complying with the federal Public Assistance Program: Provide extensive pre-event training sessions with a review of previous submitted FEMA paperwork Design appropriate cost tracking systems before approval of Project Worksheets is received Assist in estimation of debris volumes by debris types and debris management costs for Preliminary Damage Assessments Train clients on FEMA's Cost Estimating Format,a forward pricing model allowing FEMA to account for all possible costs on large projects Assist in the preparation of Immediate Needs Funding(INF)requests Review the operational procedures of the FEMA Public Assistance Program as it relates to the overall recovery process OT.1.11.Enterprises,Inc. DI SAS, Inform and prepare for critical meetings with FEMA, emphasis on "Kick-off Meeting" and Applicant's Briefing" Aid in the preparation of Project Worksheets Provide, review, and confirm the accuracy of supporting documentation (i.e., Truck Certifications, Load Tickets,Equipment Time Sheets,etc.)for the Project Worksheets to realize full reimbursement TFR takes a proactive approach to debris management. Enacting a comprehensive, efficient debris management plan, which retains operational flexibility to address problems on the fly, is vital to the success of the project and our client's realization of full FEMA reimbursement. Upon establishment of a debris management plan, we strongly suggest submitting the plan for FEMA review, relieving undue stress over FEMA acceptance following a disaster event. Training Sessions and Tabletop Exercises Preparation is the be-all of good emergency management.As such,TFR offers annual on-site training and tabletop exercises for all Clients wishing to participate. Usually lasting 4 to 5 hours,TFR conducts the training service in the months preceding Hurricane Season on simulated events developed by TFR.In the past,we have offered this value-added service to Clients to familiarize ourselves with key emergency management officials and local agencies designated to the project.TFR believes understanding the needs of the local officials allows us to tailor- make a debris management plan that best suits the community. With TFR's expertise and guidance, together, the client and TFR will develop a complete, full-service debris management plan that anticipates encumbrances, highlights transparency, emphasizes expediency, and forces accuracy. The preparation and experience gained during our training exercises will position local officials to respond quickly and realize full FEMA reimbursement.Additionally,by identifying key elements,such as DMS and Staging locations,TFR can better rapidly mobilize to ensure an efficient response immediately following the storm. TFR Spotlight TFR's training session focuses heavily on the following topics:TFR has successfully FEMA Guidelines and Policies completed more than This portion of the training is billed "How Best to Maximize Your Federal $350,000,000.00 in Reimbursement."We walk through,step-by-step,the FEMA Public Assistance federally funded task Program from the Disaster Declaration by the President to submittal of the orders. Letter Requesting Project Closeout." TFR will inform our clients of topical and current FEMA guidelines and policies that are affecting the reimbursement process.Additionally,to benefit and familiarize Officials with federal documentation and expectations,TFR will review and analyze a FEMA Reimbursement Submittal from a current client that received full funding. This portion of the training is customized to fit the knowledge and expertise of the local officials, however, in every training session we stress key elements of the process outlined below: Review and recommendations for Request for Public Assistance Form Training of personnel of federal expectations in Project Worksheets(PW) Review scope of work justifications including narratives,fiscal documentation,and Analyze accepted content documentation of completed projects, including photo documentation,invoices,etc. Review supporting documentation for PW's for accuracy. Familiarize client with an individual project and deficiencies of the file, scope of work as relating to the project worksheets,and cost estimates. Review and identification of eligible equipment, labor, and contracts, accurate unit costs, and scope of work. T.F.R.Eflerprises, DISASTER RESPONSE DIVISION Review and analyze the utilization of Force Account Equipment,Force Account Materials and Force Account Labor practices for reconciliation with Work Orders and Equipment Codes Review and recommendations for Force Account Labor Summary Record, Force Account Equipment Summary Record, and Contract Work Summary Record Review and analysis of documentation program in keeping with FEMA reimbursement guidelines: Update existing documentation and record-keeping systems as to comply with federal reporting and record-keeping,or Propose a record-keeping and documentation system that will comply with federal reporting and record-keeping requirements. Provide training and orientation to clerical and department heads on required documentation quality and quantity requirements Examine the reconciliation of invoices to appropriate Purchase Orders and PW's scope of work. Examine status reports and PW tracking through State and Federal Agencies. Review the organization and preparation of invoices, canceled checks, contracts, public notices, bid tabulations, force account labor and equipment information summaries with easy reference tabs, attached in document format,to coincide with the guidance documents utilized by FEMA inspectors Examine the drafting and final submittal of the"Letter Requesting Closeout" Debris Management Site Location and Testing In conjunction with Government Officials, TFR seeks to aid in the selection and qualification of Debris Management Sites. Identification and selection of an appropriate DMS are vital to the efficiency, cost control, and overall safety of the debris management process.The FEMA Debris Management Guide outlines the selection of a DMS through the following: 1. Ownership 2. Size 3. Location 4. Environmental and historic concerns In past planning sessions, TFR and Government Officials have scoured potential areas locating and qualifying numerous DMS through a stringent identification process. Examining the layout of the City/County, possible high-volume areas, and environmental impact, TFR and Officials can establish probable locations that best suit the debris management effort. After sites have been identified, historical information is pulled to ensure compliance with the National Historic Preservation Act,and soil and water samples are collected to file with State Environmental Protection Agencies. Coupled with TFR's unique ability to operate 8 concurrent debris management sites with Company-owned Diamond Z Grinders, the qualification process of logistically, geographically, and environmentally appropriate DMS is key in the efficient, rapid mobilization effort TFR can offer. Sectoring of the Impacted Area TFR strongly recommends our clients develop and review sector maps for - the debris management plan. If requested, TFR will assist in the establishment of emergency routes with a pivotal focus on immediate need facilities. TFR prioritizes certain immediate need facilities, including EOCs, government buildings, hospitals, and FEMA Distribution Centers, s. , = =--- to employ a rapid 70-hour"Push"to secure the facility access. Following :`"' " s the establishment of emergency routes,TFR and Government Officials will - ==- !`. _ review preliminary sector maps and designated DMS for debris collection. ; 0 -7 . . n Our goal is to develop sector maps that retain flexibility post-storm to ensure efficient allocation of resources to debris-ridden areas while emphasizing safety to our crews and the community. T.F.H.Enterprises,Inc. DISASTER RES POISE DI. S I Oli Pre-Strike Procedures 48-72 hours before anticipated landfall: Both the President and Director of Operations of TFR Enterprises, Inc. have been monitoring and tracking"Mock"Hurricane through local communication and weather channels. The Director of Operations will contact the known designated Government Representatives and provide them with the primary and secondary, 24-hour emergency contact personnel and points of contact (e-mail and cell phone). The Contract Administrator in the home office will produce a list of known,experienced subcontractors from the database and sort the list by State(a list can be provided upon request) *Note: The subcontractors listed as pre- qualified are companies familiar with TFR procedures and expectations. In past projects, these subcontractors have been successful in operating alongside TFR and thoroughly vetted. Project Managers will each be given a group of these subcontractors to contact. Each Project Manager will begin calling the subcontractors and make the following determinations for each and in aggregate: Current equipment and personnel on hand and available to commit if tasked. Best-estimated anticipated response time if tasked. Plans for housing,feeding personnel,and fuel supply resources. During this same period,the Service Manager in the home office will begin calling Equipment Rental Dealers to identify available equipment on hands, such as Rubber Tired Front End Loaders, Skid Steer Loaders, Grapple attachments, Knuckleboom Loaders, Bucket Trucks, Vacuum Trucks, Water Trucks, Bulldozers, Portable Generators, and Portable Toilets, to augment, if necessary, TFR owned equipment. Also, the Service Manager will prepare preliminary tracking routes for Company-owned equipment and determine what states and what permits may be required if tasked. An evaluation of the information gathered from the Subcontractors who have been contacted and an estimated crew/response capability will be made in the following priority: 1) Subcontractors on call with Emergency Road Clearing Equipment. 2) Subcontractors on call with Loading and Hauling Equipment. 3) Subcontractors on call with Site Management Equipment. This information will be added to the estimated crew/response capability of TFR's Company-owned equipment and personnel,and a preliminary mobilization schedule will be prepared. 24-48 hours before anticipated landfall: The Service Manager will begin acquiring trip permits for dispatching the initial transport of heavy equipment(debris clearing and site preparation equipment)to the designated staging area. Loading and Hauling equipment and personnel will be dispatched to the designated staging area as well as mobile campers and temporary housing units. The experienced subcontractors previously notified will be contacted by the Project Managers and placed on standby,if necessary.Their mobilization capability and preparedness will be noted and updated in the preliminary crew assessment. 0-24 hours before anticipated landfall: Upon notification of the Government Representative, or at the discretion of the Director of Operations, the Pre-Execution Planning Team (Operations Manager, Operations Planner, Project Managers,Environmental Health and Safety Officer,and the Program/QC Manager)will deploy. Eaterprises,loc. DISASTER RE SPONS F To provide an immediate point of contact, at least one (1) TFR Representative shall "ride out" the storm with Government Officials.This TFR representative shall be responsible for coordinating the"push"effort as the Pre- Execution Planning Team assesses the damage, sections the City/County, if not completed, and mobilizes resources. A workforce of Management and Loading and Hauling crews (minimum of ten) have been notified, prepared, and will be in the affected Sector/Subsector and poised to respond within a few hours following the landfall or strike for the immediate emergency needs response. The Pre-Execution Planning Team appointed for the"Mock"Event is named as follows: Pre-Execution Named Worked Industry !, Team Person Together Experience Disaster Experience Operations Kevin Rolison 18 oManagerel. HURRICANE TDRNADG PINE ICE/SNOW FLOODING Operations Rigo Mejia 12 Planner I/qIC 1\ HURRICANE TTAOD FIRE ICE/SNOW FLOODING Program/QC Sharon Lyell 26 Manager IRINRCJINE TT DO FIRE ICE/SNOW FLOODING Project Steven 5 Manager Vinyard MWrCNE FIRE ICE/SNOW FLOODING EHS Manager Tate Wilson Nof 5 NI/w1d1E FLooDNG In a post-strike environment, with Notice to Proceed, the planning team will deploy to the designated location within hours to participate in estimating debris volume,sectoring disaster area, locating debris sites,determining personnel and equipment requirements, evaluating environmental and health and safety issues, and identifying necessary permits and license requirements. Once this meeting has taken place, a defined list of equipment and personnel necessary will be identified. During this planning session,the following determinations will be made: Total area affected Estimated number of Debris(This can be performed by Government Officials or TFR,either by aerial assessment or by"windshield"drive-by through the damaged area) Number of Sectors to be assigned for best management Number of estimated DMS required for efficient removal Location of best possible DMS Mobilization of Personnel and Equipment Following the coordination with Government Representatives, and identifying the quantities,sectors, DMS,and production requirements,TFR will continue the mobilization process. Oil.Enterprises,Inc. DISASTER RESPONSE Pre-Execution Planning Team will call a meeting of all Project Managers and alert them to prepare to leave within 24 r' _ hours and be away from home for an extended period. Being within relative proximity of the disaster area,TFR can I '1 provide an expedient response, as y personnel fully understand the requirements and urgency associated with disaster relief and recovery and the little notice provided after the award of a contract.TFR and its partners are fully prepared to meet the mobilization requirements, including the extended time away from families,and fulfill those requirements with the utmost pride to the end product. The Operations Manager and his assistant will locate a Staging area where equipment and personnel can mobilize for inspection and orientation. The Service Manager in the home office will deploy one or more of the company's Mobile Field Offices to the Staging area if needed. Project Managers will review the equipment and personnel requirements and compare with equipment already on hand to determine the additional equipment and personnel to be mobilized. The Project managers will then review the Company-owned equipment available list, selected Subcontractor' immediately available list, and equipment suppliers list. The project managers will notify the subcontractors selected for use on this task order. Communication will be given to the dispatcher in the home office of the need of any Company-owned equipment so that they may begin the process of permitting and shipping the necessary pieces. If additional equipment is needed,the project managers will communicate with the equipment managerg who will contact the equipment suppliers on standby and order necessary equipment for completion of equipment requirements. The Operations manager and his assistant will attempt to secure temporary housing,such as RV parks or other suitable locations for temporary use for parking travel trailers.(The company,as well as many of its employees and subcontractors, have self-contained travel trailers which are used in the early response and mobilization of the project. As the local infrastructure improves and the demand for housing(hotels,etc.)decreases,many employees will relocate.) The Operations Manager or his assistant will prepare a list of all TFR employees and their Points of Contact(i.e.,cell phone,e-mail)and deliver copies to Government Officials. The Operations Manager or his assistant will review Subcontract Agreements and supply copies of Current Wage Rates. Preparation of Debris Management Sites Obtaining and Possessing Necessary Licenses and Permits - The Operations Manager or his designee will investigate the state and local statutory requirements needed to perform the work described in the pre-position planning in the affected areas and determine what permits are necessary to complete the work. Video and/or digital photographs of the site,before the occupation,will be made for the record, in addition to any soil, water, or other test documents.After acquiring all necessary permits and licenses,the Operations Manager and the EHS Manager will then prepare copies of all necessary permits for delivery to Government Representatives. Submittal of Site Plan and Establish Field Offices and Equipment Staging Area-After the approval/assignment by Government Representatives of the DMS,which currently is unidentified,a physical review of the site will be made by the OM,the site manager,and representatives.Within 12 hours of the location and inspection of the site, a final site plan will be submitted for approval. The Site Plan shall reflect:(1)access to the site(ingress, egress) QI.F.H.Enterpriset li. DISASTER RESPONSE DIVISION 2) Site preparation-clearing, erosion control, and grading, (3) traffic control procedures, (4) safety, (5) segregation of debris, (6) location of ash disposal area, hazardous material containment area, contractor work area,and inspection tower,(7)location of vegetative debris dump,(8)location of Mixed Debris and C&D dump, 9) Location of Temporary sanitary facilities, (10) location of reduction operations including incineration operations, chipping operations, (11) location of any existing structures or sensitive areas requiring protection from smoke, dust, noise and with awareness to existing traffic conditions(12) location of dump area for debris hauled from the public or haulers other than TFR with traffic patterns reflected for this area. Tasks will then be assigned to construct and establish required elements of the site,such as the inspection tower,hazardous materials containment area,temporary fencing,etc. For this RFP and the general understanding of the layout offered by TFR,included is a general site plan utilized by TFR on previous projects that directly address the uses outlined above. However, before these site plans can be formally submitted, the necessary soil and water samples will need to be taken, checked, and filed with appropriate Government Agencies and maintained,on hand,at the TFR field office.The site plan will be reviewed and accepted by Government Representatives before DMS accepts storm-generated debris. Gate C&D Entire Site=100 Acres Public Disposal Inspection Construction&Demolition C& D)Debris Tower Parking/Porter-John A i Offices Adequate Turnaround Dumping Area I 1J'4-1/2 Mile Gate 120'-30' Vegative Debris Stop Blocks Air Curtain Incinerators Tub I 300'Exclusion Grinder 15'-20' Zone L QIJIEiirp ,l. DISASTER RESPONSE DIVISION Inspection Tower Construction Diagrams Corrugated metal roof,7'minimum above floor with 2' overhangs f HI Min.3' Worktable,Min. additional '--------b, 4'x2.5'%"plywood height w/4 corner Floor area 8'x 8',2x8 support joists,16"O.C.w/%" plywood floor supported 4'high,'A" J'Z by 4-6"x6"posts anchored plywood 2'into ground with walls concrete Symmetrical wooden stairs Treated 6 x 6, NN w/top rail 30-34" 10'ground-to-and midrail floor, anchoredNNNNN2'into ground with concrete I I ' I I I I I I I Min.3' i4' iy— r AI. 10' IA 1 Ai7 XAwAB iu_ .1 I I I I I I' I I L I I I I I I I I I Min.2' LI LI LI LI QTJILprIw,I.c. DISASTER RESPONSE DIVISION Hazardous Materials Containment Area — TFR's employees have been involved in the preparation and construction of many DMS to FEMA/USACE specifications.The Company will have had all necessary tools and supplies shipped from its home office in the first deployment of equipment. Once again,this is done as a safeguard measure if supplies, and materials may not be readily available in the area following a disaster event. This Hazardous Materials Containment Area shall be constructed to the specifications outlined in the RFP. Before construction,the site will be graded, and a berm constructed to provide a Hazardous Containment Area that will direct site runoff away from the Hazardous Containment Area.The area shall be 30'x30'. The perimeter shall be lined with hay bales and staked in place. The area shall be lined with a heavy gauge plastic(or tarp for colder climates where plastic may be too brittle)to provide a waterproof barrier. Six inches(6")of sand shall be spread within the area to provide an additional defense against hazardous leakage while also protecting the heavy gauge plastic against rips and tears. Additional plastic or tarp sufficient to cover the area will be available to prevent rain or snow from entering the containment. Lastly, site runoff shall be redirected away and from the containment area through the utilization of site grading. Additional Construction Procedures that may be necessary are: The establishment of a lined temporary storage area for ash, fuels, and other materials that could contaminate soils and groundwater. Construction of temporary fencing around debris material storage areas for segregation and protection from traffic. Construct non-combustible stop blocks for equipment located at the burn pit. Establishment of an equipment staging area where equipment can be isolated and inspected regularly for fuel and oil leaks. Describe provisions for a lined area for fueling and equipment repair to protect soils from spills of petroleum products,hydraulic fluids,etc. Provision for plastic liners under stationary equipment such as generators and mobile light plants. Construct Roadways Throughout the Site - Traffic will be designed for one way in and one way out to avoid congestion. Erect Stop, Slow,and Direction Signs for safety and traffic flow. Signs will also be provided at the main entrance with the site name and directions,i.e.,OfficeNisitor Check-in,visitor parking,truck inspection tower, etc. There will also be signs designating the HTW area, white goods area, first aid area, mixed debris,etc. Establish a gated entrance for security to the perimeter of the site and a guard building to record visitors and authorized personnel visiting the site. If necessary, establish a"public"or separate dump area for debris hauled by others with separate traffic patterns and a distinguished and separated (by temporary fencing or other means) perimeter to avoid mixing the debris with the debris hauled by the contractor. Once the Site Plan is approved,the Company will locate its office command center. TFR owns five self-contained command centers oMANo constructed on a 45-foot travel trailer.They are inventoried with all CENTER A. 11Jni pi t,t, needed onsite management, communications, record-keeping, and safety materials. This includes such items as truck tickets, safety ry ®_ forms, identification signage, cellular phone, radio broadcast AMIN systems, desktop computer/fax and copying equipment, hard hats, steel-toed boots, flags, safety vests,and other miscellaneous items necessary to the immediate operations. These command centers will be equipped with self-supporting generators and temporary sanitary facilities if not,or until,available on site. R.Erprises,Inc. DISASTER RSPOSE D O': Establish Field Office Communications Mobile telephones and Company radios will be the main source of communication in the field office until local landline telephones can be installed. All TFR truck drivers are equipped with smartphones. In addition, all TFR managers, supervisors, and foremen are equipped with mobile telephones for outside communication to coordinate the mobilization and dispatching of equipment as well as being available to the client. All Company administrative personnel, including the Operations Manager, have electronic linkage capability for cellular telephones,satellite communications, Internet access,and fax access. Records and communications are made using a network of personal desktop and laptop computers. As quickly as the equipment is available (local services may be out for a time following a disaster) all major field locations are given at least one local number to facilitate communication with other local Government Agencies,local suppliers,and members of the public. As soon as the field office is established,office personnel will be available during hours of operation. Inspection of Equipment before beginning Task Order. All equipment previously dispatched and on hand for debris loading and hauling will be brought into the staging area for a safety inspection,identification, measuring and numbering before being deployed to any work area. Each piece of equipment will be inspected,and a written inspection report prepared to denote the results of the inspection. In addition to the safety inspection checklist for trucks,all vehicles(trucks and trailers)will be inspected for a current license,tags, registration, and insurance.The inspection report will denote the truck owner and the truck driver. A copy of the operator's driver's license will be copied and on file. A determination of driver qualification will be made(i.e., a requirement of Class A License). Trucks to be used in hauling debris will be inspected for proper tailgates and proper sideboards or other extensions as well as the previous checklist. Before a truck will be assigned a number, the inspection report and driver information will be made available for review by a Government Representative, and they shall physically inspect, approve the tailgate and any sideboards or other extensions,and measure the truck for capacity. Personnel Safety Orientation All Company employees will receive a copy of the Company's Health and Safety Manual at the time of employment.As part of the Company's Safety and Occupational Health plan and in compliance with the Accident Prevention Plan,a safety meeting will be held before any personnel is assigned to a task order. The Company Safety Officer will conduct the meeting in the presence of a Government Representative. All personal protective equipment required for the assigned task will be checked before personnel is dispatched to the assigned task. A Personal Emergency Contact List and Map of Key Facilities for emergency conditions will be passed out to all Company and Government field personnel. Following the Equipment Inspections and Safety Orientation, Truck Measurement and Numbering, equipment and personnel will be dispatched to the work areas prescribed as a result of meetings between the Project Managers and Government Representatives. Daily Coordination with Government Representatives The following is an outline of the company's daily procedures about keeping an informed dialogue between TFR and Government Representatives. Each debris removal project is assigned a Load and Haul Project Manager. Before the beginning of each Project or Task Order, the Load and Haul Project Manager and the Project Operations DISASTER RESPONSE DIVISION Manager will meet with the Government's Representative to define the scope of work,work area, and any Government priority as to areas included in the Task Order. After the total area of work to be performed under the Task Order has been defined,a map of the area is prepared to divide the total area into sections. These sections are then given a territorial reference(for example Section 1,Section 2,etc.,). Two identical copies of this map of the total area divided into sections are prepared, one for the Contractor and one for the Government. The contractor's copy is kept in the field office headquarters of the contractor. Each evening a meeting is held between a Government Representative and the Load and Haul Project Manager to review the areas,which have not been worked. The Loading and Hauling Project Manager shall confer with a Government Representative and shall provide a work schedule plan daily reflecting the assigned location of all loading crews daily. A daily work schedule assigning crews to specific Sections previously approved by the Government's Representative,is prepared by the Load and Haul Project Manager,and distributed to the foremen of each crew. Loading and Hauling crews shall not be re-assigned to another location until the Load and Haul Project Manager and the Government Representative have inspected the area worked and they have determined that the work performed has met the Scope of Work requirements in the Task Order. Each evening following the workday,the Crew Foremen will meet with the Load and Haul Project Manager and will report on the amount of progress in the Sections assigned them. The Load and Haul Project Manager, along with the Government Representative will tour each section daily to confirm progress. When a section has been completed to the satisfaction of TFR and the Government Representative,the Load and Haul Project Manager will indicate the completed section on the map by color-coding the completed section. This map will provide a visual display of work completed and work remaining daily. Public Service Announcements TFR shall aid Government Representatives in developing a comprehensive Public Information Strategy. Oftentimes, residents hold local, state, and federal officials responsible for slow progress, however, enacting specific procedures to control the efficient flow of information to residents is vital to the community's recovery process.This includes the establishment of a Disaster/Debris Information Center,centralizing the release of vital information to the public. Operated from TFR's Mobile Command Unit utilizing satellite communications, Government Officials,in conjunction with TFR's Management Team,shall create television and radio advisories in the immediate aftermath of an event to be broadcasted five times daily.Additionally,when print media resumes, TFR shall aid in the development of pertinent newsletters detailing the recovery phases while providing a conservative timeline of events. These will be released online, through local newspapers, and posted at pivotal locations throughout the impacted area. TFR also recommends the establishment of an information hotline with a brief recording outlining the information listed below and additional vital information, i.e., debris drop-off locations,etc.This allows citizens to obtain up-to-date information immediately and on their schedule. Sample Radio Address has adopted regulations for the removal of disaster-generated debris. We have established an efficient and effective system in coordination with our debris contractor, so you, the citizen, will know what to expect and how to have your disaster-generated debris removed successfully. Contractors are working seven(7) days a week,twelve(12)hours a day to collect ONLY storm-generated debris. has divided the City/County into multiple debris collection zones. All zones are being worked simultaneously with the goal of coordinated, safe,and efficient recovery.Debris contractors are collecting all the 911.11.Enterprises,Inc. DISASTER Rc,POrRSE DI / SI3 disaster-generated debris moved to the curb from one subdivision/street/block in a zone before moving to the next.Your cooperation and patience are much appreciated during this trying time. The first pass will be made in your neighborhood beginning Fellow citizens, as you prepare to place your debris curbside for collection, please adhere to the following guidelines: 1. Do not place debris on top of utilities, for example,cable,phone,electrical,or storm drain boxes. 2. Please do not place debris in front of or around your mailbox. 3. Please do not place debris in front of or around your driveway,as emergency vehicles may need to enter the area. 4. Please drive with extreme caution in areas with large debris piles. 5. Please do not block or dump any debris into the storm drains or ditches. This will cause flooding. 6. Please aid contractors by sweeping excess and loose debris from the street in front of your house for collection. 7. Report damages that occur to your personal property to the TFR hotline,(512)260-3322. 8. Please sort debris according to the following outline. We are a community, and we shall recover as a community. We appreciate your patience, cooperation, and assistance as we undertake this monumental cleanup effort. The following page,"Picking up the Pieces"will be posted online,distributed in local newspapers,and available for residents to properly segregate disaster debris along the ROW. PICKING UP THE PIECES J WRl 71E*VP P Any debris placed fr mo the >Do not set debris against Following these specific guidiines sidewalk toward your treesorpdes.Doing so when hauling hurricane related property be poked up. makes cleanup thardero debris and household garbage items on private property. up the items. to the curb will make for a speedier removal F `. ',;. process i s II 0 Sources ARM Corps or Enpneers a. 4 debris removal y Contractors STAFF GRAPHIC BY DAN SWENSON HELPFUL HINTS 0 Limit curbside garbage to two 32-Yr• 0 I-K-gallon containers or eight trash bags V/ I j i y CIShare piles with neighbors 1 , 4_ r 0 Refrigerator and freezer doors Homeowners and businesses are being asked most be secured with duct tape to separate debris into the following categories: KABE" DEBRISUCTION ©DERHSnON 0IAZ RDOUS WASTE 0'MIRE'GOODS 0aEETIONICS Bagged trash Building materials >Tree branches >Oils Refrigerators Televisions Discarded food Crywat Leaves Batteries Washers.dryers >Computers Packaging,papers Lumber Logs Pesticides Freezers Radios All garbage should be Carpet Paints Ar conditioners >Stereos placed curbside the right >Furniture Cleaning supplies >Stoves DVD players before the scheduled Mattresses Compressed gas >Water heaters Telephones weekly pickup. Plumbing A.Dishwashers 9111.Enterprises,It DISASTER RESPONSE DIVISION Debris Collection Operations During the daily collection, movement, and disposition of debris, the TFR Operations Manager remains in constant contact with all Foremen and Supervisors via 2-way radio/smartphones to ensure that proper accounting and operational management of debris collection complies with TFR operational procedures. Mid-day conferences, either in person or by radio, ensure that right-of-way, public/private, and local issues are quickly addressed,often immediately.TFR's manager and principals are mindful of other disaster operations taking place in the affected areas during the debris removal process and cautious not to interfere with the efforts of others during the performance of the contract. The CQC Plan and TFR's Quality Control Manager shall address the Recording and Reporting requirements with all levels of supervisors and crew foremen. Different levels shall have different requirements. A sample form will be provided and approved with the final CQC Plan, including any additional required modifications. This discussion shall include the general procedures set forth below: All loading and hauling crews are under the direction of a TFR supervisor. Daily reports are maintained by the crew foreman and all equipment downtime for repairs are noted on the daily reports. Hours of each piece of equipment and each employee, are recorded and reconciled with a Government Representative daily. Daily Reports shall have daily and year-to-date totals for each piece of equipment/personnel tasked. Daily Reports shall be signed by the Contractor's Representative and by a Government Representative. The TFR's Quality Control Officer shall prepare, sign, and submit to a Government Representative a Daily Quality Control Report. This report at a minimum shall include originals and one copyof all levels of QC reportsQutyPPP received and in addition shall include a summary of safety issues, infrastructure damage,total numbers of trucks loaded, equipment and plant hours worked and idled or down, testing performed and by whom, loads and quantities hauled to DMS, the quantity of debris reduced, number of subcontractors working, contract non- compliance issues and all corrective actions. Removal of Debris from Public Right of Way Upon receipt of task order and at the direction of Government Representatives, the Operations Manager will direct the Load and Haul Supervisor m to dispatch the previously selected loading and hauling equipment to locations designated by the Government's Debris Managers. One foreman will oversee the loading and hauling operations for each crew. The foreman is 1 responsible for conducting toolbox safety f 110 meetings, and a general briefing of operations A including truck routes,local ordinances,and other pertinent information. The foreman is equipped with a fire extinguisher, pick-up truck with mobile radio and cellular telephone, first aid safety kit and list of emergency telephone numbers, and map to emergency medical facilities.The foreman is responsible for preparing a daily report of activities. QII.H. s ItEnterprise DISASTER RESPONSE DIVISION Before Truck Certification and Inspection,all Subcontractors will have met with the sector superintendent or field administrator and provided the necessary paperwork including copies of current certificates of insurance(general, auto,workers comp.)copies of driver's licenses,and the execution of Subcontractor Agreements including: Copy of Scope of Work Copy of Accident Prevention Plan Copy of Safety Sheet Copy of Ticket Reporting Procedures Location of Emergency Response Facilities and Contact Numbers Copy of Equal Opportunity Policy Copy of Alcohol and Drug Abuse Policy A truck Measure/Certification Site will be established at the DMS, or another appropriately designated location determined by the City/County, for all trucks to be inspected measured, photographed, and, in case of tonnage contracts,a tare weight. Truck Certification, available upon request, will include the recording(first on a paper Certification Form and by Electronic Form)of the following: Date of Measure Assigned Truck Number Truck Measured Capacity Truck Description(including model,type, and color) License No. and State VIN No. Truck Owner Name of Subcontractor Truck is working for Truck Driver Truck Driver's License No.and State Truck Drivers cell phone or contact number Truck Tare Weight Notes or exceptions(i.e.,descriptions,deductions for a doghouse,etc.) Signature space for o Truck Driver o Contractor's Representative o Government's Representative A photograph of the Measured Truck w/driver will either be, taken by Polaroid Camera and attached to the Certification Sheet; or by Digital and Stored. Each Truck Dump Bed will be assigned the required TFR issued side signs on each dump body,all to be weather durable,tamperproof,and non-removable: o Company Name o Truck Number o Maximum Volume in Cubic Yards o Inspector's Name and Date These signs will be placed,one each on each side of the dump bed body and are maintained throughout the project to ensure readability. Additional Truck dump trailers(pup trailers)will each have a separate truck measure certification including all of the information outlined above along with a notation as to the truck that it is coupled with. Before equipment is dispatched to the loading sites, it will have already undergone all the necessary safety inspection,measurement,and hauling procedures at the staging area as outlined in the section above.All loading T.fl Eirprises,Inc. DISASTER RESPONSE 01i SIODN and hauling crews will have received a copy of the scope of work,accident prevention plan,safety indoctrination, and assigned a crew foreman.All crews and foremen will be instructed by the Load and Haul Supervisor that they are to work in areas designated by a Government Debris Manager and are not to relocate or move from one area to another without prior approval.No employees or subcontractors of TFR will be allowed to work for private or other public entities while employed or contracted under this project. Hazardous Tree Removal Unstable and leaning trees along a public ROW or within a naturalized area,such as public parks or golf courses, are eligible for removal. The Sub-Grantee may choose to attempt to save the tree through straightening and bracing if the cost of repair is less than the removal and disposal. A tree is deemed hazardous and eligible for removal if: The tree is an immediate threat to public health and safety or improved property It has a DBH of 6"or greater AND one or more of these criteria: 50%or more of the crown is damaged or destroyed A split trunk or broken branches that expose the heartwood Fallen or uprooted within a public use area Leaning at an angle greater than 30 degrees After a tree has been deemed eligible and scheduled for removal, TFR tree crews will discuss a tree specific removal plan to ensure a safe,proper felling operation,considering: Surrounding area for anything that may cause trouble when the tree falls The shape of the tree,the lean of the tree,and decayed or weak spots Wind force and direction Location of other people Electrical hazards Once the tree crew has identified a tree specific removal plan,the following procedures shall take place: I. The employee shall work from the uphill side whenever possible. 2. Before felling operations,the work area shall be cleared to permit safe working conditions and an escape route shall be planned. 3. Each worker shall be instructed as to exactly what he/she is to do. All workers not directly involved in the operation shall be kept clear of the work area. 4. Before starting to cut,the operator shall be sure of his/her footing and must clear away brush,fallen trees, and other materials that might interfere with cutting operations. 5. A notch and back cut shall be used in felling trees over 5 inches in diameter measured at breast height DBH).No tree shall be felled by"slicing"or"ripping"cuts. 6. The depth of penetration of the notch shall be about one-third the diameter of the tree. The opening or height of the notch shall be about 2.5 inches for each 1 ft. of the tree's diameter. The back cut shall be made higher(approximately 2 inches)than the base of the notch to prevent kickback. 7. The resulting notch shall be flush cut to the ground. Hazardous Limb Removal Hazardous limb removal work shall consist of the removal and disposal of storm-damaged limbs that are: Imminent and impending peril to the general public Greater than 2"in diameter at the point of breakage Broken and still attached to the tree The resulting debris will be collected from the grounds and hauled by normal debris collection standards. QI.F.H.Etitcrprises,inc. DISASTER RESPOrSE Di'/ SIOr Hazardous Stump Removal The removal of hazardous stumps is a unique process requiring specialized equipment.As such,this process requires unique documentation and costing to realize full reimbursement,and meet the following criteria: 50%or more of the root-ball exposed Greater than 24"in diameter,as measured 24"above the ground Located on public property or a public ROW Immediate threat to public health and safety Once the diameter is established,pictures are taken,GPS coordinates establishing the location,and the specific threat documented,the stump will be physically removed by the best means available. The resulting hole from the stump removal will be backfilled and the amount of material needed will be recorded. Reduction of Debris Reduction of debris is normally applied to vegetative debris such as brush and trees debris,which is also referred to as "burnable debris". However, the reduction process can also be applied to some items that are considered non-burnable or construction and demolition debris. This would include such items as household furniture, construction materials such as roofing,treated timber.This process is applied to reduce the volume of the material that is being landfilled. The economic evaluation of weighing the reduction cost against the unreduced landfill cost will be a factor in determining the feasibility of this approach. The most common methods of reduction are burning,chipping,grinding, and recycling. Recycling is covered in various sections as appropriate. Incineration There are two general classifications of the burning method,open burn, and air curtain incineration. Open Burning: Open burning, although very cost-effective,may not be suitable for urban areas. The feasibility of this method is very dependent on location and the cleanliness of the debris. Many areas and locations will not permit open burn,particularly in urban environments where heavy smoke can create health and property damage concerns. However, in rural locations, if the debris is clean, there is very little environmental impact, and the resulting ash can remain on the site or be used as a soil additive.Bulldozers and loaders are the primary equipment required to operate an open burn process. Air Curtain Incineration:Air curtain incineration is also a very cost-effective method of reducing clean,vegetative debris but with less environmental impact than the open burning method. Air curtain incineration incorporates the use of a"burn pit"aided by a forced-air blower.The pit can be constructed below or above grade(depending on the water table) and includes a mechanical blower to create constant optimal burn rates and an"air curtain" effect. The air curtain incineration system is a combination of the blower and pit,engineered as a unit to achieve the effect of holding the smoke while feeding air to the fire pit. Since differing site locations contain differing conditions,such as soil composition,water table levels,etc.there are no air curtain incineration systems standards in the industry. In the construction and operation of an efficient air curtain incineration system, special consideration must be given to the following factors: 1. A setback of at least 100 feet between debris piles and the burn area with a minimum setback from buildings and structures of at least 1,000 feet. 2. Construction of non-combustible"warning" stop blocks(at least 1 foot in height)for equipment located at the burn pit 3. Use limestone(or equal material)for the construction of the"pit"with reinforced earth anchors,or wire mesh to support the loader ramps. 4. Use clay or limestone to create an impervious layer on the bottom of the pit to prevent leaching of the ash from the aquifer. This layer shall be at least 1 foot deep and will be regularly inspected and maintained at that depth in the event scraper activity removes part of the layer during operations. QUI Enterprises,Inc. DISASTER RESPONSE DI'/I,SI:JPI 5. Seal the pit ends at least four feet high. 6. Pit construction(by this solicitation)shall be 8-9 feet wide,and 14 feet deep. 7. A 12"dirt seal will be placed on the lip of the burn pit area to seal the lower nozzle. 8. The blower will be configured to direct the airflow to strike the wall of the pit 2 feet below the edge. Operators will be instructed that the debris should not break the path of the airflow except during dumping. 9. Equipment used will be tested and adjusted to assure that a minimum nozzle velocity of 8,800 ftlmin(100 mph)and a volume of 900 cf/min/linear feet is produced during burn operations. 10. The length of the pit shall be no longer than the length of the blower nozzle. 11. The operators shall be instructed to load the pit uniformly along its length. 12. Operators will also be instructed to extinguish the fire at least 2 hours before removing the ash. 13. Water trucks will be used to dampen ash residue as well as areas surrounding the burn site. Chipping/Grinding Reduction of debris by chipping and/or grinding is an opportunity to recycle the vegetative debris back to economically beneficial use. However, the overall economic impact of chipping/grinding compared to a. burning will have to be reviewed before a determination can be made. Grinding/Chipping is the reduction of woody, vegetative debris by cutting and pounding the debris to reduce the woody materials into small pieces or "chips" This method normally produces a reduction of between 3 to 1 and 5 to 1, whereas burning reduces the debris by approximately 95%.However,wood chips can be recycled and used as mulch, fuel, ground cover, and animal bedding to name a few. The availability to value of chipping/grinding. In therecclethechipswouldbeasignificantfactorindeterminingtheeconomicaluYP1 construction and operation of a chipping/grinding reduction operation, special consideration is given to the following factors: 1. Grinding machines must have a clearance of 300 feet. Warning signs must be stationed around the perimeter of the grinding equipment,warning of possible flying objects from the grinders. 2. The grinding machines must have screens, which produce chips not exceeding 4 inches in length and '/2 inch in diameter. 3. Liners shall be placed underneath grinders, and other stationary equipment, as a preventative measure against possible leaks or spills exposing the soil and groundwater to contaminants. 4. Debris must be sorted and clean of other contaminants such as metals. 5. Operators must wear hard hats even in closed cab machines while operating. 6. Root Rake loaders are used to avoid contaminating the debris entering the grinder with dirt or sand. 7. Ground debris or mulch shall be stored onside in piles no higher than 15 feet. Such piles shall not remain on-site for longer than seven(7) days and haul-out procedures shall ensure. Ground debris or mulch is monitored daily for heat and internal combustion. Segregation of Debris Before the material is brought into the DMS,all preparations outlined above will be substantially completed.The DMS will have staging areas for each category of debris brought into the site.All debris will pass by the inspection tower after entering the site and all loads will be inspected. Although every effort will be made to segregate debris on the right-of-way before loading,debris materials still become mixed,and some loads are so co-mingled that they are classified as mixed debris loads. These loads will Q1.1.thirpris ,Ii DISASTER RESPONSE DIVISION be directed to the area defined on the site plan as the"mixed debris"pile.This material will be sorted and separated by machines with grapples and"thumbs"and by hand labor and placed into the C&D, Vegetative,HHW, White Goods,and Metals Piles. C&D Debris is non-burnable,non-recyclable debris that will eventually be delivered to a landfill. Samples of this type of debris include mattresses,clothing,household garbage, concrete, asphalt,metals,plastics,manufactured furniture, building components, etc. Parts of this material, if well separated, can be reduced by grinding before landfill,to reduce the cost of hauling and tipping fees(if charged by volume). Other parts, such as metal can be recycled if well separated and cleaned. Vegetative Debris is burnable debris and can be reduced by either incineration or by chipping/grinding.If reduced by incineration,the estimated reduction rate is 95%and leaves the ash residue to be hauled off and disposed of. If reduced by chipping/grinding, the reduction rate is estimated at only 60%-75%, however, the by-product, mulch,can be recycled. The vegetative debris may become mixed with earth materials such as dirt,gravel,rock, or sand during the disaster.Root rakes are employed to shake and separate the brush and vegetative debris before it is reduced. Sometimes shaker screens or trommels are necessary to separate the earthen debris before reducing it. Household Hazardous Waste(HHW)is debris such as household chemicals,pesticides,unidentified liquids,paint, batteries, etc. As mentioned earlier, the primary goal is to separate this material on the curbside and pick it up separately by a designated HHW crew. These items are then delivered to the collection points designated by the Government Debris Manager. However,if HHW inadvertently becomes co-mingled with other debris and enters the site,it is separated from the other debris and placed into a Hazardous Containment area on the site for further disposal by those licensed to handle and dispose of this type of debris. White Goods refers to items such as refrigerators,air conditioners,freezers,etc.which may contain chemicals or fluids such as freon or oil,which must be remediated by someone with the appropriate license and certifications to do so. These items should be separated at the curbside and delivered to the collection points designated by the Government Debris Manager. If they are brought to the site for temporary storage, they will be contained in a separate staging area so that they may be inspected and properly cleaned of all chemicals or fluids. Metals will be separated at the curbside and delivered to a separate staging area at the DMS unless directed otherwise by the Government Debris Manager. These items may be recycled. During the operation of a DMS, special attention is afforded to the following areas: Site Safety: The Operations Manager and the Site Project Manager will conduct a Pre-Operations Site Safety meeting before the beginning of operations of the debris reduction site.Items to be included in the Safety meeting will be: a. An overall review of the Site Plan and directions as to the location of all temporary structures, the planned traffic flow,location of first aid stations, eyewash stations, fire extinguishers, and location of a sign with postings of emergency numbers. b. The first Weekly Safety Meeting will be held and all information as outlined in the Company Safety and Occupational Health Plan will be covered. c. The Activity Hazard Analysis for each operations activity will be reviewed and discussed. d. A communication path between the site management and site personnel will be established in the event of an emergency so that an orderly and efficient means is established to mitigate the event. Qiii Enterprises,Inc. DISASTER RESPONS E Di v'SiOi Dust Control:TFR provides water trucks,which do routine trips throughout the site during the operations,keeping dry roads dampened to minimize the dust count.Water trucks are also used to dampen ash residue when removed from the burn pit to the ash pit.Attention is given to normal wind direction when the layout of the site is prepared. Hazardous Materials Containment Area: The Site Manager will regularly inspect the Hazardous Materials Containment area for any cuts, tears, or leaks in the protective membrane that lines the containment area. The Manager will also inspect the berm surrounding the area to assure proper site runoff is still intact. flowincomingand outgoing debris trucks to avoid congestion.Roadways:Traffic will be designed to allow the of o 0Yg g g Safety and directional signs will be posted throughout the site along with flagmen to assist and control traffic flow as well as for safety reasons. Road surfaces will be rock-laid for easier maintenance and to protect from erosion. Private,non-operation-related traffic will be prohibited from the site. Communication: Operators and flagmen are equipped with two-way radios on the same frequency as the office base radio unit so that communications will be readily accessible throughout the site. Disposal Procedures Disposal sites for the debris will be determined before operations begin. This submittal encompasses the possibility that permanent or final debris resting place may not be immediately available at the beginning of operations, and we have therefore included the general operations of a Debris Management Site (DMS) in this proposal. Disposal of debris is the operation of placing debris in its final resting place such as a licensed, permitted permanent landfill or as expressed above,at a DMS.This operation includes the use of hauling equipment.In the Hauling and Dumping operations, special consideration is given to the following: 1. All loading and hauling crews are under the direction of a TFR supervisor. Daily reports are maintained by the Crew Foreman,and all equipment downtime for repairs is noted on the daily reports. Hours of each piece of equipment and each employee,are recorded and reconciled with a Government Representative,daily. 2. Qualification of all operators/drivers is reviewed and determined before being allowed to haul materials. 3. All insurance documents and copies of driver's licenses are on file in the field office before beginning operations. 4. The safety orientation meeting is held by the Load and Haul Project Manager before operations begin. 5. Equipment is inspected and a record of the inspection is retained on file in the field office before operations begin. 6. Operators/drivers are versed in the dumpsite procedures before leaving the loading site. 7. All truck operators will be instructed to observe traffic regulations and follow the instructions of the flag persons. 8. All operators will report to the weigh station/inspection tower and deliver their"load ticket"to the QC operator (or government inspector) for inspection and approval before proceeding to dump his/her debris. 9. Each truck operator will be directed as to where to dump each load at the dumpsite location by the designated dumpsite operator. 10. Each truck operator will inspect his truck and tailgate after the dumping process is completed to assure that it is secure before leaving the dump area. 11. Truck operators will follow the designed traffic flow when leaving the dump and return to the designated loading area. Haul Out Procedures OT.F.R.Enterprises,lit. DISASTER RESPONSE DI`/ SION Hauling out of debris is the operation of hauling reduced debris from a DMS to a final resting place at a designated destination to be used in any number of capacities such as ground cover, biofuel, and fertilizer. This operation includes the use of hauling equipment. In the hauling out operations, special consideration is given to the following: 1. All hauling crews are under the direction of a TFR supervisor.Daily reports are maintained by the Site Manager,and all equipment downtime for repairs is noted on the daily reports.Hours of each piece of equipment and each employee,are recorded and reconciled with a Government Representative,daily. 2. Qualification of all operators/drivers is reviewed and determined before being allowed to haul materials. 3. All insurance documents and copies of driver's licenses are on file in the field office before beginning operations. 4. The safety orientation meeting is held by the Load and Haul Project Manager before operations begin. 5. Equipment is inspected and a record of the inspection is retained on file in the field office before operations begin. 6. Operators/drivers are versed in the dumpsite procedures before beginning loading activities and hauling reduced debris out of the DMS. 7. Trucks are loaded by rubber-tired backhoes, or excavators, utilizing a mulch ramp constructed approximately twelve(12)feet high,eight(8)feet wide, and at a grade,not to exceed thirty-five(35) degrees.This shall be determined at the site depending on topography and availability.No individuals will be allowed on the structure unless otherwise instructed to do so by the Site Manager and/or assessing the overall safety of the structure. 8. Each truck operator shall inspect his/her truck before proceeding to the inspection tower to ensure the load is filled and any items are secured and covered by a tarp or other covering preventing chips from being blown from the bed. 9. All truck operators will be instructed to observe traffic regulations and follow the instructions of the flag persons. 10. All operators will report to the weigh station/inspection tower and deliver their"load ticket"to the QC operator(or government inspector)for inspection and approval before proceeding to leave the dump to its final destination. 11. Truck operators will follow the designed traffic flow when leaving the dump and return to the designated loading area. White Goods White Goods refers to items such as refrigerators,air conditioners,freezers,etc.which may contain chemicals or fluids such as Freon or oil,which must be remediated by someone with the appropriate license and certifications to do so. These items will be separated at the curbside and will be delivered to the DMS collection point.At the DMS we will contain Dirty White Goods separate from White Goods and they will be inspected and properly cleaned of all chemicals or fluids or removed by professionals certified and licensed to dispose of them.TFR shall submit a Dirty White Goods Operations,Cleaning,and Disposal Plan before beginning site operations. Upon award of a contract, a Hazmat removal team will be assigned to oversee the curbside removal and HHW removal at the DMS and,if given a contract for ROE,precede the demolition team.The Hazmat team will remove all HHW and White Goods to the curbside, separated, before hauling off, or demolition begins. This team will document on a daily reporting form,the type and quantity of HHW and White goods at the pick-up location. Refrigerants with putrescible wastes will be sealed by taping closed so as not to have accidental openings and spillage while in transit to a disposal site. The separated HHW and White Goods will be transported by separate container from the demolition site to the DMS. QIJI.EOTII.Enterprises,Inc. DISASTER RESPONSE DI v >IOF, Any HHW that may inadvertently become mixed with truckloads shall be separated at the DMS and stored in the HHW area for removal by the HHW crew. Automobiles will be removed to a separate temporary storage area where they will be held for recycling. Loose tires located at the curbside will be kept separate and removed by the HHW crew. Extra caution will be applied to the handling of dirty white goods that still contain putrescible wastes, such as sealed freezers, refrigerators, coolers, and iceboxes. Putrescible waste is solid waste that contains organic matter capable of being decomposed by microorganisms and of such a character and proportion as to cause obnoxious odors and to can attract or provide food for birds or animals. Improper handling of putrescible waste could lead to odor issues that make sitting and operating a DMS difficult. There are also numerous potential employee health and safety issues related to the removal and disposal of putrescible wastes. White goods may also have refrigerants(Freon and Freon replacements),and often plastics and motors and sometimes other electronic components that need to be removed before recycling. Refrigerant removal must be done by trained and qualified personnel and can potentially lead to spills of regulated chemicals. Only certified, experienced, and trained personnel will be used for these critical tasks to minimize risk and maximize efficiency. All waste removal,cleaning,and handling will be managed to minimize potential exposure of workers and others to waste and minimize the generation of odors. Procedures such as proper sealing of refrigerants and containers will be in place to control vector exposure,the attraction of wildlife,and minimize volume expansion through the addition of water to the waste stream. Vehicles and Vessels Abandoned Vehicles and Vessels will be removed and taken to a temporary staging/storage area. It is anticipated that the State Government's Department of Transportation or Department of Motor Vehicles will be the project manager for the title of ownership issues related to any vehicle recovery and recycling project associated with the disaster response. Vehicles and vessels brought to the staging areas will be inventoried by license plate, make, model,color,and vehicle identification number. They shall be staged,and site tagged for easy retrieval. For a vehicle or a vessel to be deemed eligible it must: Present a hazard or immediate threat that blocks ingress/egress in a public-use area Ownership is undetermined The applicant followed all local ordinances and State Bastrop Counts PPDR laws by securing ownership We are fortunate to have TFR as an The applicant verified chain of custody, transport, and experienced contractor,with an abundance disposal of the vehicle or vessel of specialized equipment and an experienced management staff helping us Private Property Debris Removal with our recovery efforts.I am thankful for Private property debris removal must present an immediate health all that TFR has done to help Bastrop and safety threat to the general public before it will be reimbursed County in our recovery efforts,and I am pleased to provide this endorsement and under the Public Assistance Program. This is typically the recommendation to others that are in need responsibility of private property owners however if the debris of the services TFR provides." poses a threat to the general public-at-large and the property owners Ronnie Moore are unavailable the State or local municipalities may need to enter onto private property to alleviate the immediate threat. Bastrop County Engineer If authorized, FEMA 325, Public Assistance Debris Management 616,500 Total Cubic Yards(245,700 PPDR) Guide states applicants are required to document all legal processes 38,000 Total Hazardous Trees(27,000 PPDR) used to gain access to private property through the following: 9111.Demises,Inc. DI SASTER RESPONSE En , S I OI, 1) Each property owner must sign a right-of-entry which includes a hold harmless agreement and indemnification applicable to the scope of work. 2) Photos to document the condition of the property before beginning work. 3) PPDR Assessment to establish the scope of eligible work. 4) Documentation of Environmental and Historic Review. Disaster Debris Recycling TFR is a green industry company.The principals of TFR are proponents of recycling whenever possible and many members of management are LEED Certified. As such, TFR utilizes tub grinders, slow-speed shredders, trommels,loaders,and excavators which are used to sort,separate,and reduce vegetative debris to reusable mulch, dirt,metals, and other construction products.Following each disaster event,TFR will make every effort to locate a reusable purpose for this material such as bedding material for plants,ground cover for parks,animal bedding, and reusable energy sources as boiler fuel for co-generation plants or production mills. In addition to vegetative recycling, every effort is made to keep the metals segregated and clean so that the Ferris and non-Ferris metals can be recycled. In cases of large quantities of mixed debris,a system of separation using a trommel, air curtain burner,picking line conveyor,and tub grinder,can be used which will allow the paper and plastic to be separated, and the clean dirt,rock&concrete,Ferris metals,non-Ferris metals,and clean vegetative debris sorted and piled for recycling. TFR Spotlight Sources will be sought for the following recyclable material: Bastrop County Wildfire Asphalt Roofing Materials 100%of the mulch created from C&D White Goods grinding of trees was utilized in a Concrete/Aggregate Mulch beneficial reuse or was recycled. Dirt Tires E-Waste 100%of the C&D was recycled. Metals TFR has vast experience employing recycling activities and maintains established relationships with recycling firms to accept various types of debris. While completing debris reduction of 2,000,000 CYD for the City of Tulsa, TFR loaded the chips on railcars and shipped the excess reduced debris to a Company-owned mulching facility in Leander, Texas. Alternative methods of disposal exist and are well documented by TFR. During Hurricane Ike, storm-generated debris from Polk County was hauled and burned at a local paper mill in Orange County,Texas.This strict commitment to recycling storm-generated debris has benefited both clients and TFR. DMS Remediation and Restoration In the event of a natural disaster,a Debris Management Site(DMS),usually selected by the government,may be used to process debris before its final disposal.Substantial site preparation may be required such as proper access points of entry, security devices, control gate, fenced storage compounds, adequate internal haul roads, proper erosion, and sediment control fencing, and stormwater retention features, to name a few. If a DMS is required, then TFR will, upon entering each site for the first time,photo-document the existing site conditions using both a video camera and still photographs. At the cessation of DMS operations, all sites will be restored to the satisfaction of Government Representatives/Owner with the intent of maintaining the utility of each site,leaving it unencumbered for future use and safeguarding the environment. Soil and water samples will be taken and compared to pre-work samples to ensure that TFR operations have not negatively affected the environment. Other factors that are considered during the remediation process are: All pre-existing grades including roads, ditches, etc. will be restored to the satisfaction of the customer before the final closure of each site. T.E.R.Enterprises,Inc. DISASTER RESPONSE DI'/ SIOt+ Areas where soils were excavated(e.g.,ditches and retention ponds)or stockpiled(e.g.,berms)will also be restored to pre-existing grade before vacating each site. Pre-construction drainage patterns will also be restored,as well as all improvements(e.g.,trailers,wells, fencing, construction entrances, and built-up aggregate haul roads) will be removed from each DMS unless otherwise instructed by the Government's Representative. Upon completion of the above remediation tasks, TFR will photo-document site conditions using both video cameras and still photographs. As done with the water and soil samples,the post-work photos will be compared to pre-work photos to ensure that the site was remediated to its original condition. Emergency Services TFR has partnered with companies throughout the United States to provide emergency services beyond debris removal.The following is a list of additional services that TFR stands ready to supply if needed. Emergency Services Suppliers Water/Ice Reddy Ice H2eco Water Monster Sparkletts Kitchen Corps,Inc RK Emergency Management Support Kitchen Facilities Temporary Kitchens 123 Disaster Management Group,LLC Heater Meals Chef Minute Meals Ready Meals Mountain House GA Foods Granny's Alliance Brookstone Emergency Services Base Camps Ellipse Global Disaster Management Group,LLC United Site Services,Inc Ellipse Global Restroom/Shower Units • Daisy Waste Afford-A-Potty Payne's Environmental Services,LLC •SWS Environmental Services Environmental Services • FGL Environmental One Stop Environmental Mobile Office Pros Mobile Modular Temporary Office Pac-Van US Construction Trailers Aerial Video/Photos Drone Aire Airborne Response Housing CLC Lodging Ellipse Global Security Off Duty Services Safety Cop LLC Generators Aggreko Genset Services, Inc Light Sources Prism Lighting Sunbelt Rentals Suncoast Resources Atlas Oil Fuel Suppliers Jaguar Fueling Services,LLC Fuel Master Deep South Crane Rentals Volvo United Rentals Komatsu Equipment Rental Caterpillar Herc Rentals Sunbelt Rentals John Deere Hertz Equipment Rental Emergency Roof Beyond Exteriors Storm Guard Tarping Affordable Roofing Servpro Barge Transport Poseidon Barge American Commercial Barge Line QI.F.o.Entnrprses,Inc. DISASTER RESPONSE DI`/ >IO"+ Emergency Services Suppliers Satellite Verizon Service/Communication Diving Services Lone Star Diving Services, Inc Diver Dan Subcontracting Plan TFR is uniquely positioned within the debris removal industry as one of the premier companies maintaining an extensive fleet of machinery utilized in debris removal, reduction, and management efforts to fully operate independently. To accommodate your debris project needs, TFR provides access to 150+ pieces of equipment including,but not limited to,twenty-five(25)self-loaders with trailers, six(6)Diamond Z Tub Grinders,two(2) horizontal grinders,heavy haulers,excavators,and five(5)mobile command units maintaining electronic access to manage entire projects. This extensive list would be insufficient without the pairing of our in-house maintenance crew. These individuals ensure that key equipment necessary for fluid, efficient operations shall never hamper the ongoing project and impact TFR's project timeline. TFR's maintenance crew augments the daily responsibilities of our employees and subcontractors for fulfilling any duties to the City/County by securing the vitality of our equipment. With the large fleet of equipment and the necessary logistical support, TFR is fully capable of quickly and efficiently responding independently with a substantial workforce of equipment and personnel to an affected community almost immediately.However,this independence does not secure the necessary goals strictly outlined and routinely reinforced by upper management in response to our service-minded attitudes. TFR firmly believes that our business cannot be sustained and grow without a strong, positive working relationship with our clients, suppliers, and our countless subcontractors. This service-minded attitude drives the business and fortifies the strong relationships TFR maintains with our subcontractors. Therefore, such relationships maintained with small businesses, minority-owned, and numerous other companies allow TFR to fulfill the requirements that may be mandated by Government Representatives and other Government Agencies. At TFR,we firmly believe that local contractors provide the most cost-effective measure to complete the contract requirements while aiding the local economy after the impact of a disaster. TFR plans to utilize local subcontractors to the extent to which they are available and properly licensed.TFR shall exhaust any avenues to obtain qualified local subcontractors to meet the needs of the community while infusing the local economy with needed revenue. As such, TFR is committed to identifying the local subcontractors qualified and prepared to support the community on the path to recovery. TFR plans to solicit and establish local subcontractors through the following plan: TFR Enterprises' principals and managers have always exercised a policy of recruiting subcontractors in the affected work local. This practice is considered good business because of the advantages received by contracting with local companies residing in the affected area. Several factors contribute to the overall effectiveness of local subcontractors: (1) familiarity with the areas to be worked, (2)knowledge of the most efficient traffic patterns, 3) information on local suppliers for parts, equipment repairs, etc., (4) reduction in end project costs as local subcontractors do not require housing and travel cost,per diem, etc. These factors reduce the cost of the project while allowing the City/County to retain large portions of the money in the hands of its constituency.With these reasons in mind,TFR is committed to fulfilling the requirements by implementing the Local Subcontracting Plan listed below: 1. Establish a local telephone line so that it may be contacted easier than calling long-distance cell phone numbers. 2. The Company will post signs and telephone numbers at the entrance to its worksite and its field office. 3. Subcontracting opportunities are advertised by local newspapers/online. QI.E.R.Enterprises,Inc. DISASTER RESPONSE DI' SIOtI 4. During the search for subcontractors following an award,the company's Chief Operating Officer will contact the Small Business Administration office in the work area and access the Procurement Marketing and Access Network, National Minority Purchasing Council Vendor Information Service, and the Research and Information Division of the Minority Business Development Agency in the Department of Commerce. 5. The local Veteran's Administration is contacted upon the company's assignment of task order and alerted as to the type of products and service the contract requires, and the company's local telephone number and address is registered with them,not only for subcontracting but for short- term employment opportunities 6. State and local trade agencies will be contacted, such as the Association of General Contractors AGC) for example. They oftentimes maintain databases sorted by business classification and status and can provide a resource for small businesses in the area. 7. The Chamber of Commerce in the affected area will be contacted and asked to provide a listing of any(a)trade associations,(b)business development organizations,and(c)HUBZone concerns. Contacts arising from these inquiries are followed up with calls to local subcontractors requesting detailed information leading to their qualification for work. With such action, TFR shall exhaust all avenues to identify, qualify and employ any local subcontractor. Under circumstances in which local subcontractors are unavailable, outside sources may be contacted to achieve the desired mobilization goals. Subcontractor Management TFR manages subcontracts through a five-step process: 1. Selection of most appropriate subcontractors. This is done through balancing geography and capability. Local subcontractors are almost always more cost-effective as they go home at night to sleep and eat. They also have local resources for materials, supplies,and equipment repairs,and thus,are preferred. 2. The issuing of the formal subcontract establishes contract compliance requirements, formalizes expectations, and provides an established, impartial mechanism for quick resolution of disputes as they arise. 3. Production is tracked and expectations are communicated daily. 4. Daily active Quality Control results in immediate identification and correction of problems. 5. QC and other reporting get rolled up regularly into Contract compliance and reporting, such as small business subcontracting plans. TFR's Subcontractor Management Plan and approach is focused on three main performance evaluation criteria Production Safety,explained in Safety Section Quality Control Production: Ready means that the subcontractors have completed appropriate administrative actions have their equipment and personnel on-site and in condition to work and know the tasks they are expected to perform. Before NTP, the subcontractors are identified, selected, and are notified by the Operations Manager. Priorities are based upon a review of the database of all experienced subcontractors. The priority list for subcontracts is grouped into our known,experienced subcontractors,and augmented by the capabilities of the local subcontractors. Upon receiving notice to proceed from the contracting agency or at the discretion of the Operations Manager,we will notify subcontractors on stand-by to execute mobilization plans and their personnel and provide us with a firm arrival ready-to-work time. Additionally, TFR personnel will also review the equipment and personnel requirements and compare them with equipment already on hand to determine the additional equipment and T.F.R.Enterprises,Inc. DI SAS7 ER RESPONSE DI`/ SIJtt personnel to be mobilized. This will first come from the Company-owned available list, then Level 1 Subcontractors immediately available list, comprised of our known, experienced subcontractors and local contractors,and equipment suppliers list. No employees or subcontractors of TFR will be allowed to work for private or other public entities while employed or contracted under this project. Working effectively means good communications of expectations and regular optimization. There will be daily formal and informal communications between the Project Managers and the subcontractor's superintendents.At the start of each day,the geographic area assigned will be reviewed and verified,along with any known hindrances to free-flowing operations. Also covered will be production expectations, other difficulties expected, and the performance of the previous period (usually the previous day). In addition to this startup communication, the subcontractors will have the chance to review and comment on the previous QC report, noting key items like production reported,equipment and personnel readiness,and actions and variances. Each day(or other period depending on project requirements)subcontractors will get the chance to communicate and"buy-in"to the immediate operations plan. Subcontractor Safety: Subcontractor safety is addressed in the Corporate Safety Program Section of this proposal. Subcontractor Quality Control Program: The purpose of this Quality Control Program is for TFR to establish a quality control system to perform sufficient inspection and tests of all items of work,including that of our subcontractors,to ensure conformance to applicable specifications and drawings concerning the production, quantities, field activities, materials, workmanship, construction,finish,functional performance,and identification. During work on this contract, the quality control personnel will perform the required inspections on the subcontractor's work.The Quality Control Officer is responsible for the direct supervision of all superintendents and subcontractors to ensure that the work is being performed according to the Scope of Work and TFR's Quality Control Program. Additionally, the TFR Quality Control Officer shall prepare, sign, and submit to Government Representatives a Daily Quality Control Report.This will include the identification of Subcontractor QC actions. Subcontractor actions subject to QC verification and reporting,include,at a minimum: Summary of safety issues Infrastructure damage Total numbers of trucks loaded Equipment and plant hours worked and idled or down Testing performed and by whom Loads and quantities hauled to DMS Quantity of debris reduced(if applicable) Number of subcontractor personnel working Contract non-compliance issues All corrective actions In the event of notice of a violation as a result of the actions of any employee or subcontractor, the Operations Manager will take immediate corrective action and follow up on the enforcement of such action and so notate in his daily log record.Additional quality control measures will be discussed later in the Quality Control Section. Multiple Delivery Orders in Multiple Locations T.ii.Enterprises,Inc. DISASTER RESPONSE DIS'S IOIl In general,the company management approach applied to multiple projects being performed simultaneously is: Each Task Order has its own Task Order Superintendent assigned. Task Order Superintendents have the authority to commit the company. All Task Order Superintendents report to the Operations Manager Depending on the scope of work and size of contract: A Project manager will be assigned to each phase of the debris removal/management operations,(i.e.,Load&Haul Manager, Site Manager). Each Project manager will report daily to the Task Order Superintendent Each crew will be under the direction of a Crew Foreman who will report to the Project manager Crew foremen will be responsible for maintaining daily reports and overseeing the crew operations Each Project manager will: Provide daily work assignments to each crew foreman Perform daily reviews with the Task Order Superintendent of work performed,time schedules, performance targets,and work assignments for the following day. Managing Multiple Subcontractors on Multiple Task Orders If awarded multiple task orders in different geographical areas, TFR will assign a separate Project Manager for each region to oversee TFR operations and subcontractors. Subcontracting agreements will be often executed in the field and copies of all agreements along with necessary, tax, insurance, and license information will be available for review and approval by Government Representatives.As in all projects,it remains absolute condition precedence;all subcontractors will be under the direction of a TFR Supervisor. Each superintendent will establish a field office located within the area of the assigned Task Order. The Superintendent for each task order will have the authority to hire subcontractors and additional field personnel when necessary.All field office personnel will have electronic linkage with the capability of communicating and sending information and daily records to the home office. Daily ticket recording and recordkeeping will be conducted and maintained in the field. Should the quantity of work warrant enhanced capabilities for the region and at the discretion of the Superintendent,TFR shall dispatch additional mobile command units where necessary. Reconciled information for subcontractors will be sent to the home office weekly and billings and subcontractor payments, as well as local employees, vendors, and suppliers, will be recorded posted, and checks written on National Banks from the home office.Checks for payments will be processed weekly and sent to the field office by either courier or public carrier(such as Federal Express or UPS)for disbursement. Task Order Superintendents will appoint Load&Haul Crew Managers,Hazardous Tree Trimming and Removal Managers,Site Managers and Demolition and ROE Managers(as needed per task order). Each Task Order Superintendent shall have the authority to commit the Corporation, and resources of TFR including signing contracts and modifications. They shall also have the authority to provide administrative and financial resources, equipment, and personnel in support of the project. Their authority will include supporting and investing authority and oversight to Project Managers and Supervisors, Safety officers, Quality Control officers,Environmental officers,and Health and Safety officers. The Task Order Superintendent is responsible for day-to-day operations, including waste stream documentation, daily reporting/progress, and planning requirements, communications with Government Representatives, enforcement of Scope of Work,and oversight of Load and Haul and Site Managers.They report to the Operations Manager and the on-site Government Representative and act as liaisons between the two. QI.E.H.Enterprises,loc. DISASTER RcciPOYSE DI`i.SiOrI Subcontracting agreements will be often executed in the field and copies of all agreements along with necessary, tax,insurance,and license information will be available for review and approval by Government Representatives. As in all projects,as it remains absolute condition precedence,all subcontractors will be under the direction of a TFR Supervisor. Corporate Safety Program The safety and health of our employees continue to be the first consideration in the operation of our business. TFR Enterprises, Inc., and its' principals are committed to maintaining a safe and healthy workplace for each employee by providing guidelines for safe practices and accident prevention. Safety is considered a condition of employment and is the responsibility of all associated with TFR Enterprises, Inc. whether in the capacity of employee or subcontractor.As a condition of employment,each employee is expected to use safe work practices and identify all unsafe conditions immediately. All employees are required to report any violations, unsafe conditions,or known safety hazards to their immediate supervisors at once. All subcontract agreements are subject to the Company's Safety and Occupational Health Policy as a condition of the contract agreement.To ensure compliance,the Safety Officer is empowered with the authority to take such actions necessary to protect life,health,and safety and to protect the environment,as they deem necessary.This authority shall be irrevocable and shall include,but is not limited to,the power to unilaterally alter,suspend and/or halt any operation or portion thereof that endangers or potentially endangers life,health, and safety or threatens the protection of the environment. The Safety Officer will report to the Operations Manager and the Chief Executive Officer of the corporation. A copy of the Company's Safety and Occupational Health Policy and its related Accident Prevention Plan was not included with this proposal because of its length but can be supplied upon request. Safety for Subcontractors and Suppliers Safety is considered a condition of employment and is the responsibility of all associated with TFR, whether in the capacity of employee or subcontractor.All subcontract agreements are subject to this Safety and Occupational Health Policy as a condition of the contract agreement. The following procedures will be administered to assure that all subcontractor activities are fully integrated into the project safety plan and job hazards analysis. When subcontractors first report to the job site and before beginning work, the project manager shall review with the subcontractor safety representative the contractual obligation to safety and the project safety rules that subcontractor employees are required to follow. 1. Review the Corporate Accident Prevention Plan and stress all the applicable requirements and procedures. 2. Review the specific Company safety rules and regulations. 3. Review hazardous work conditions presented by the physical assessment of the project. 4. Instruct their safety representative that they are to attend a monthly safety meeting. 5. It must be firmly established that all subcontractors' employees must be abiding by the applicable OSHA regulations. Housekeeping Housekeeping is essential in accident prevention and is the responsibility of each employee and subcontractor. The work area must be maintained in a neat and orderly manner and excess materials and waste should be removed daily. Supervisors and managers are to inspect and enforce orderly, safe,and clean working areas at all times. Subcontractors will generally be responsible for their First Aid and medical treatment. However, the following will be required in writing in the subcontract agreement: T.E.R.Enterprises,Inc. DI SASTER RESPONSE DIII SIOt! Contact the Contractors foreman and supervisor of any incident requiring First Aid treatment. Provide all their foremen and supervisors a listing(with directional maps) indicating the location of the nearest emergency facilities such as Hospitals,Emergency Medical Facilities,Police Departments, and Fire Departments. Provide their foremen and supervisors with a 16-man first aid kit. Quality Control Program The purpose of this Quality Control Program is for TFR to establish a quality control system to perform sufficient inspections and tests of all items of work, including that of our subcontractors, to ensure conformance to applicable specifications and drawings concerning the production, quantities, field activities, materials, workmanship, construction, finish, functional performance, and identification. This control will be established for all activities except where the special provisions and the technical provisions of the contract provide for specific government control by inspections,tests,or other means. The TFR control system will specifically include the surveillance and tests required in the technical provisions of the contract specifications. Both onsite and off-site fabrication will be controlled and keyed to the proposed construction sequence. The personnel assigned to the Quality Control Section will also be charged with the responsibility of policing TFR's approved safety program as required by the Accident Prevention Plan of the contract specifications. General The Quality Control System will include at least three phases of inspection for all technical provisions of the specifications as follows: Preparatory Inspection: 1. This inspection is to be performed before beginning any work on a section of the technical provisions of the specifications. 2. The inspection will include a review of contract requirements; a check to assure that all materials and/or equipment have been tested,submitted,and approved. 3. Check to assure that provisions have been made to provide required control testing. 4. Examination of the work area to ascertain that all preliminary work has been completed. 5. A physical examination of materials and equipment to assure that they conform to approved shop drawings or submittal data and that all materials, certificates, and other submittal data before submission to the contracting officer. 6. Each submittal offered to the contracting officer for approval will bear the date and signature of a member of TFR's Quality Control organization indicating that he has reviewed the submittal and found it to be acceptable(or showing the required changes). 7. Review of the appropriate Activity Hazard Analysis to assure safety requirements are met. 8. Discussion of procedures for controlling the quality of the work including repetitive deficiencies. Document construction tolerances and workmanship standards for that feature of work. 9. Check to ensure that a Government Representative has accepted the plan for the work to be performed. Initial Inspection: An initial inspection will be performed as soon as a representative segment of the particular item of work has been accomplished and to include examination of the quality of workmanship and a review of control testing for compliance with contract requirements, use of defective or damaged materials, omissions, and dimensional requirements. This phase shall be accomplished at the beginning of a definable feature of work. The following shall be accomplished: QT.E.R.Enterprises,Inc. DISASTER RESPONSE DI`JI SIGN 1. A check of work to ensure that it is in full compliance with contract requirements.Review minutes of the preparatory meeting. 2. Verify adequacy of controls to ensure full contract compliance. Verify required control inspection and testing. 3. Establish the level of workmanship and verify that it meets minimum acceptable workmanship standards. 4. Resolve all differences. 5. Check safety to include compliance with an upgrading of the safety plan and activity hazard analysis. Review the activity analysis with each worker. 6. Notify a Government Representative at least 24 hours in advance of the beginning of the initial phase. Separate minutes of this phase shall be prepared by the CQC System Manager and attached to the daily CQC report.The exact location of the initial phase shall be indicated for future reference and comparison with follow-up phases. 7. The initial phase will be repeated for each new crew to work onsite, or at any time acceptable specified quality standards are not being met. Follow Up Inspections: Follow-up inspections will be performed daily or as frequently as necessary to assure continuing compliance with contract requirements,including control testing,until completion of the particular segment of work. Records: TFR will maintain current records of all inspections and tests performed in the format detailed below, entitled Quality Control Report. This form will provide factual evidence of the required inspections or tests involved,results of inspections or tests,nature of defects,causes for rejection,etc.,proposed remedial action,and corrective actions taken. TFR's records will cover both conforming and defective items and must include a statement that all supplies and materials incorporated in the work are in full compliance with the terms of the contract. Legible copies of these records will be furnished to a Government Representative daily. Daily, TFR's designated representative will verify records. Site-Specific Quality Control Plan The site or contract-specific QC Plan must accomplish the complete daily documentation of operations,utilization and production, safety, and variations from normal operations of a debris management operation. It must be in place and approved for use before beginning any field operations, including site preparation. It must be in full compliance with contract requirements. Multiple forms are usually formatted for the Plan, which covers different activities. A summary general daily form is also usually formatted for the project that is completed by the CQC Officer, and totals of all activities are reported on summary forms. Usually, all originals and one set of copies are delivered to a Government Representative,and TFR keeps two copies of each form. Quality Control Organization The duties and specific areas of responsibility of the various members of the Quality Control Organization are as follows: Operations Manager: Advises all supervisory personnel including, but not limited to, Sector superintendents and key foremen assigned to critical areas, of the requirements of the specifications and advises supervisors concerning methods to be used and the degree of workmanship required. Quality Control Officer: The Quality Control Officer is responsible for the direct supervision of all superintendents and subcontractors and superintendents to ensure that the work is being performed according to the Contract Plans and Specifications and TFR's Contractor Quality Control Program.He/she will supervise the Quality Control Personnel and advise other job personnel in advance of Quality Control Requirements,submittal QI.F.R.Enterprises,Inc. DISASTER RESPONSE DI'/ ,1,) material, inspections, etc. of their work. When work does not comply with contract requirements, he will immediately advise the Project Manager and together they will decide what corrective action should be taken. The corrective action taken will be shown in the daily log. The designated Quality Control Supervisor will have full authority in implementing the Quality Control Program and the Safety Program of TFR Enterprises,Inc. Quality Control Technician: Performs inspections as directed by the Quality Control Supervisor and reports any deviations from the contract directly to the Quality Control Supervisor. A chart,documenting TFR's Quality Control organizational structure is detailed below: TFR CQC System Operations Manager O. Manager(Officer) s. CQC Project Manager Officer) Sector Superintendent(s) CQC 1 Load&Haul TDSR Site Debris Incineration Chipping/ Foreman&Foreman& Separation Foreman& Grinding QC QC Foreman& QC Foreman QC QC Memorandum of Appointment A sample memorandum of appointment and notification to supervisors and foremen of the appointment of the Quality Control Officer is detailed below: isiliT.F.R.E*snr he NFNORE\DIIN OF IIHDERSTAYDINC DATE: TRD TO:ALL IT Elat etSs.Inc.S pervisory Pmsomad FROM: William R Dn Vice PresidenuCOO SUBJECT. Quality Coowl Superrmun CONTRACT Vat. EfTarise July I.2009,l conplmina of the prajea or reliesd by w notice,Ruben Debby'Dry is heady ssapsed the dory al Quality Control Manger.Ito is hereby ulhorimd,o place in ciTed TFR LaapriSs.leo a purity Control Program.W e eapm and require all TFR Emapisca.Ins.'s faanm and supervisory personnel to cooperate will Mr.Day.eed comply with his orders and instructions In among out this program. Eras Superisor,Engines,and Forerun who is designated to be the tack"uality Coro elRepreaauhsefethispeniculrParttitheworkwillseemlthattheychkdtefollowwg: I) Checks Mc spar ataaa to sec what is rammed on work tars 2) Check to or,bat the cyuipeae-matenaa to be incorporated in the work mms requucncxa 3) Clerics to see that,be equipment-materials are properly manumed. 4) The work and work area is safe and in compliance*oh TFR Emaprises,Ins.'s Safety Program and the Engines Safety Manual. S) Reports all der tends and corrective action taken. Signed. nation R.Dmix Vice President/COO --- Q1.F.fl.Enterprises,Inc. DISASTER RESPONSE QC Daily Reporting Procedures The CQC Plan and the TFR Quality Control Manager shall address the Recording and Reporting requirements with all levels of supervisors and Crew Foremen. Different levels will have different requirements. A sample form as a model is provided above,and all final versions of all forms will be approved with the final CQC Plan, including any additional required modifications. This discussion shall include the general procedures set forth below: All loading and hauling crews are under the direction of a TFR supervisor. Daily reports are maintained by the crew foreman and recoding all equipment downtime for repairs on the daily reports. Hours,of each piece of equipment and each employee,are recorded and reconciled daily. Daily Reports shall have daily and year-to-date totals for each piece of equipment/personnel tasked. Signatures of both TFR's Representative and by a Government Representative are required on all Daily Reports. The TFR Quality Control Officer shall prepare, sign, and submit to the Government Representative a Quality Control Summary Sheet.This report at a minimum shall include originals and one copy of all levels of QC reports received and in addition shall include a summary of safety issues,infrastructure damage,total numbers of trucks loaded, equipment and plant hours worked and idled or down, testing performed and by whom, loads and quantities hauled to DMS, the quantity of debris reduced, number of subcontractors working, contract non- compliance issues and all corrective actions. QC Inspection Methods and Procedures During work on the contract, the Quality Control personnel will perform the required inspections on both the TFR's and subcontractor's work.The staff that performs the Quality Control inspections will be charged with the following duties: 1. Maintain and keep in serviceable condition,all machinery, and materials. 2. Take whatever corrective action is necessary to replace or repair deficiencies observed at any time that affect the operation of machinery and materials. 3. Inspect for compliance with contract requirements. 4. Maintain copies of Inspection Records. Detailed below are the procedures and methods that will be implemented: Safety Issues: The role of QC in support of safety is to document that the safety plan provisions are being followed. At each level,the Quality Control Report has appropriate reporting requirements for safety, including worker protection, equipment safety,trimming of loads,flagmen,work zone safety,and traffic control.Each level of Quality Control Report for each activity should have a section addressing daily safety meetings, issues, and activities. Debris Eligibility: TFR should only be handling materials authorized by our contract. The CQC Officer shall train the field ROW personnel on these materials classifications,and shall include the general eligibility requirements set forth below: Eligible Debris- C&D Debris is non-burnable debris and can consist of recyclable as well as non-recyclable debris that will eventually be delivered to a landfill. Samples of this type of debris include, but are not limited to, mattresses, clothing,masonry,concrete,asphalt,metals,plastics, lumber,manufactured furniture,building components,etc. QUI f erprises,loc. DISASTER RESPONSE Vegetative Debris is burnable debris of natural origin such as grass,shrubs, and trees and can be reduced and/or recycled by either incineration or by chipping/grinding. Household Hazardous Waste (HHW) is the debris of a chemical nature and includes such items as household chemicals,pesticides,liquids,paint,batteries,waste oil,waste fuels,antifreeze, spray cans,etc. White Goods refers to items such as refrigerators,air conditioners, freezers,etc.which may contain chemicals or fluids such as freon or oil,which must be remediated by someone with the appropriate license and certifications to do so. Metals, both Ferris and non-Ferris such as copper, aluminum, steel, or iron and which may include parts from automobiles,trucks,bicycles,small engines,buildings, small appliances, and other items. Ineligible Debris- Any Debris which is not located on the Right of Way,regardless of category, i.e.,C&D, Vegetative,Household Hazardous Waste, White Goods, or Metals is INELIGIBLE DEBRIS. Debris removal from private property is the responsibility of the individual property owner.No TFR crews or Subcontractors are allowed to work for the private sector while underemployment/contract to TFR Enterprises, Inc. during the duration of the Project/Task Order. Fallen trees located on public property but in an unused forested or wilderness area are ineligible unless specifically directed. Daily Household Garbage,or what could be classified as Municipal Solid Waste(MSW),is ineligible debris. Debris, which is not the result of the disaster event, for example, debris from a demolition that was performed before the disaster event occurred,is ineligible. Segregation of Debris at Curbside Pick Up 1. All loading operators are also instructed on the importance of maintaining the segregation of eligible debris when loading. 2. All vegetative debris will be loaded on trucks hauling vegetative debris only. If other debris is encountered alongside the vegetative debris, it will be left at the curbside to be later loaded on the trucks hauling whatever type of debris that is left. 3. Separate trucks will be used for loading Construction and Demolition debris. 4. Metals and white goods will also be loaded and hauled separately. 5. Any household hazardous waste shall be left at the curbside for the HHW crew to load and haul. 6. When possible,any"mixed piles"of debris encountered at the curbside will be separated by hand before loading. If it is not practical to separate the mixed piles at the curbside by hand,the mixed piles will be loaded on separate trucks and the load ticket will indicate"mixed debris." Loading: 1. All Loaders will have been previously inspected at the staging area for safety and compliance before being dispatched to the loading location. 2. All Loader operators will receive safety briefings before beginning loading operations. 3. Flagmen will be located ahead of loading operations to direct and control traffic. 4. All flagmen will be properly attired and wearing safety equipment including hard hats, safety shoes, reflective vests,and carrying traffic directing flags. 5. All flagmen are under the supervision of the crew foreman. 6. Operators are cautioned to be observant and conscious of their surroundings at all times,in particular being aware of hanging and downed power lines and structures hidden by debris,such as fire hydrants, water mains,fences,etc. QI.F.R.Enterprises,inc. DISASTr - - 7. Operators are cautioned not to overload trucks with debris so that the transporting of the debris could cause the excess debris to become dislodged and fall into traffic areas. 8. Operators are cautioned to stay on the right of way and not to enter the private property during the loading process. 9. Operators are equipped with mobile radios and are supervised by a crew foreman. 10. Operators are instructed to keep the debris loads segregated between (a) burnable (vegetative), (b) non-burnable(C&D), (c)mixed piles where C&D,non-burnable, and vegetative are co-mingled and cannot efficiently be separated at the curbside,(d)other(such as household hazardous waste[HEW]) 11. Household hazardous waste (HHW) crew, trained in EPA requirements for handling of HHW, will load HHW materials,(household cleansers,butane,poisons,etc.)at the curbside by hand in a specially equipped compartmental truck. HHW will be delivered to the collection point. 12. As it is TFR policy, Loading and Hauling Crews shall complete any debris clearing operations that have been started on any particular pass through a neighborhood, and shall not "skip" through designated work areas for"gravy"loads. 13. All Loading and hauling crews are under the direction of a TFR supervisor. Daily reports are maintained by the crew foreman and record all equipment downtime for repairs on the daily reports. Hours, of each piece of equipment and each employee, are recorded and reconciled with the Government Representative daily. 14. In the event of notice of a violation as a result of the actions of any employee or subcontractor, the Operations Manager will take immediate corrective action and follow up on the enforcement of such action and so notate in his daily log record. Hauling: 1. All Trucks will have been previously inspected at the staging area for measurement,numbering,safety, and compliance before being dispatched to the loading location. 2. All truck operators will be instructed to observe traffic regulations and follow the instructions of the flag persons. 3. All truck operators are to wear safety equipment,hard hats,and steel-toed shoes. 4. Truck operators are not allowed to leave with "overhanging" loads. Loads will either be trimmed or reloaded before being allowed to leave the loading area. 5. It is the truck operator's responsibility to check and determine that his load is safe before leaving the loading site. 6. Truck operators are equipped with mobile radios and are supervised by crew foreman. 7. Truck operators will be issued a "load ticket" at the loading site and will deliver the ticket to the inspector at the dumpsite. Dumping: 1. Dumping operations will be at either the DMS or at a landfill/disposal site designated. 2. All traffic regulations and speed limits will be observed at the dumpsite. 3. Truck operators will report to the weigh station and deliver their "load ticket" to the TFR QC and Government QA for inspection and approval before proceeding to dump his/her debris. 4. Each truck operator will be directed as to where to dump each load at the dumpsite location by the designated dumpsite operator. 5. Each truck operator will inspect his truck and tailgate after the dumping process is completed to assure that it is secure before leaving the dump area. 6. Truck operators will follow the designed traffic flow when leaving the dump and return to the designated loading area. c,T.F. .BlerpriseLki DISASTER RESPONSE DIVISION QC Private Property(ROE)Program Procedures The Company's Quality Control Manager shall discuss the requirements and procedures for the removal of debris from private property under the Right of Entry (ROE) Program with all Crew Foremen. This discussion shall include the general procedures set forth below: 1. Before a demolition project on private property can begin, a Right-of-Entry document must be executed,including: a. Authorization to enter the property for demolition b. Hold harmless agreement accompanied by a non-duplication of benefits agreement from the City/County. 2. TFR crews are not permitted to enter the private property except at the direction of the TFR ROE Manager or Government Representative. 3. Proper completion of a TFR ROE Program Checklist: a. HEW crew will be assigned to remove any hazardous materials from the property. b. All HEW materials will be cataloged,and disposition defined. c. All utility connections will be inspected to ensure that they are disconnected. After demolition,all materials can be either placed on the right of way to be picked up under the debris removal agreement or taken directly to the DMS for separation and disposal. QC Rental of Equipment with Operators 1. Inspection and Identification of Equipment&Materials before any machinery or materials are placed in use;they shall be inspected and tested by competent personnel.The Contractor's personnel will perform such duties. 2. The contractor's personnel chosen by the Quality Control Officer will perform an inspection of all machinery and materials daily. 3. Records of inspections shall be maintained at the site and shall be available on request. 4. Preventative maintenance procedures recommended by the manufacturer shall be followed. 5. All repairs on machinery or materials shall be made at a location, which will protect traffic for repairmen.Any machinery or equipment found by the contractor to be unsafe shall be deadlined until unsafe conditions have been corrected. 6. Only TFR designated personnel shall operate machinery and mechanized equipment. 7. The Quality Control Supervisor shall instruct all operators in the use and details of Safety Operations. 8. Operators of machinery will establish and confirm requirements daily to comply with contract documents with TFR's representative. 9. Material deficiencies observed shall be reported to the proper TFR personnel for correction. 10. All safety procedures will be used by TFR's Accident Prevention Plan. 11. All phases of work being performed will be inspected daily by the responsible member of the Quality Control team. QC Damage Control and Reporting The goal of sound debris removal is to protect the public and private infrastructure and the overall health of citizens while collecting and disposing of debris rapidly. TFR is fully committed to this and strives for a goal of ZERO claims. TFR takes a proactive approach to the protection of infrastructure. During "Toolbox"Meetings, TFR's Quality Control Officer shall address the following general procedures to avoid careless activities during collection: Operators are reminded to stay on the right of way and not to enter the private property during the loading process. Operators are cautioned to be observant and conscious of their surroundings at all times, in particular being aware of hanging and downed power lines and structures hidden by debris(such as fire hydrants, water mains,fences,etc.). QI.F.R.Enterprises,Inc. DISASTER RE S POINS E D I / Operators are cautioned about debris weight distribution to be maintained during the loading process. Operators are instructed not to overload trucks with debris in such a manner that the transporting of the debris could cause the excess debris to become dislodged and fall into traffic areas or snag low or hanging power lines. Debris shall not hang over vehicle sides or extend more than 24 inches above the sides.Overloaded trucks shall be trimmed or removed before departing the loading area as instructed by the Crew Foreman. However, a few claims are unavoidable. TFR maintains strict Damage Control and Reporting Procedures to ensure that each claim is handled with expediency and care while meeting the needs of the claimant. TFR's Quality Control Officer shall address the Damage Control and Reporting Procedures with all field ROW personnel during initial safety meetings. All Crew Foreman's are required to report any damages directly to the Quality Control Officer immediately. Upon notification, the Quality Control Officer will prepare a Damage Report without delay,and is instructed to seek the following information: 1. Name,address,and phone number of the property owner. 2. Who was present when the accident took place? 3. Detailed description of what happened, including what activity was being performed at the time of the damage,why did it happen,and documenting all unsafe conditions,equipment,and/or acts. 4. To the best of the witness's knowledge, was there a previously known and/or reported problem or condition associated with the accident? 5. Date,time,and record of TFR's Quality Control personnel that investigated the damage. 6. Date, time, and record of when and who (property owner) was contacted and notes as to what was discussed or agreed. 7. Date and time of repair,or resolution agreement. A copy of the Damage Report executed by the Quality Control Officer is conveyed below: LOCATORS WM IMMUNE. w atiaa,. .-,,.. i:.... , M. Gee ACTION WEN TFR will investigate all damages and complaints and make resolutions within 24 hours. If a resolution was reached,a copy of the Quality Control Officer's Damage and Claim Release Form shall be attached to the Report. If a resolution is not agreed to between the property owner and TFR, TFR shall provide its General Liability Quo.Eotcrprises,Inc. DISASTER RESPONSE DI`/ SIOI- Carrier with all the necessary information.All Damage Reports will be maintained in a file in TFR's Field Office. A catalog of all information and supporting action on each incident will be provided to Government Officials weekly in a condensed list. Billing/Reconciliation Procedures Billing procedures are established to ensure consistency from collecting,processing,and reconciling load tickets while stressing accuracy throughout the entire process. With over thirty (30) years of experience conducting disaster relief and recovery efforts,TFR has developed a battle-tested billing system that plans for encumbrances, highlights transparency, emphasizes expediency, and forces accuracy. These four(4) pillars of the billing cycle are the foundation of a well-vetted billing system through which TFR conducts its disaster relief and recovery efforts.The billing procedures are outlined below,from the DMS to payment from the home office: 1. Truck passes under the ticket tower to be assessed capacity. Tickets are collected and the appropriate copies are given to the truck operator, Government representative, monitoring firm (if one), FEMA representative,and TFR representative. 2. TFR representative maintains a collection of the load tickets, as that representative desires generally on a clipboard,and once every 3 hours,another TFR representative will collect those load tickets from the TFR tower representative. 3. Onsite ticket processing center,also known as a Mobile Command Unit,controls the entering of load ticket data into Excel spreadsheets with pivot tables to quickly access the data based on several input criteria. 4. Each morning, one Government Representative and one TFR representative shall review the load tickets and reconcile the previous workday totals. 5. The reconciled load tickets and their associated spreadsheets are sent to the home office for invoice processing and billed to City/County every two weeks,or as established in the contract documents. jT.f.6.Enterprises,Inc. Di SASTER RESPONSE DI'II SIO''! ompaii Background and Or:anization Structure Disasters are unpredictable. Disasters can vary in size, scope, and intensity. Yet given this inherent unpredictability, governments can take the necessary steps to ensure the safety and relief of their constituency. At TFR, we address the needs of our clients long before the TFR Spotlight establishment of a relationship. Every project is different. TFR has collected more than Every state, county, or city, desires, and highlights different 35,000,000cy of disaster debris and aspects of disaster relief and recovery that they deem MOST handled more than 65,000,000cy of important. With this ever-changing landscape in mind, TFR disaster debris. continually stresses the proper due diligence and planning to fully comprehend the type of service that each client desires. We routinely review and scrutinize our operational and management plans to assure that we present the most practical, efficient structure to complete the project. TFR's knowledgeable management team retains over 155 years of combined experience responding to hurricanes, floods, and other various disasters. Pre-planning allows TFR to respond to any project rapidly and efficiently in any location should the need arise. What allows TFR to provide an expedient response? Pre-planning certainly encompasses a large portion of this service. In addition, TFR maintains a fleet of over two hundred(200+) pieces of company-owned equipment pre-positioned across the Southeastern United States. By staging equipment directly outside the impact zone, TFR can respond within hours to immediately begin emergency road clearance services to provide a vital lifeline for federal, state, and local emergency responders to assess damages. Furthermore, TFR can prep and construct a debris management site for immediate acceptance of storm-generated debris in less than 24 hours. Mobile Command Units can be deployed to enhance response and achieve greater coordination between parties to fully augment our operational capacity and aid the organization of relief efforts. Concurrently,project teams scour the impacted area to quantify debris, deduce an overall damage estimate,and adapt our preplan accordingly. TFR prepares for economic instability in the immediate aftermath of natural or man-made disasters by maintaining strong relationships with suppliers and organizing resources for dispatch. Additionally, TFR owns the necessary equipment to house and feed personnel temporarily as the local business community reacts and rebounds from such a disaster.Other initial and vital supplies,such as fuel,parts trailers,welders, wood,and other necessities,are brought from the home office to certify that work stoppages shall not occur due to inadequate logistics.However,the backbone of our logistical support team is our maintenance crew. TFR would not be capable of providing the timely,cost-effective service that we do without the knowledge and experience our maintenance crew retains. With a dedicated warehouse at the home office to two (2) traveling equipment trailers, the TFR maintenance crew ensures that our equipment is functioning safely and efficiently with limited downtime. We strive to foresee any potential encumbrances and take the appropriate actions to safeguard against such occurrences. Operationally, TFR manages on the principle of transparency. We always remain available to answer questions, address issues immediately, and submit reports on time. This is to the benefit of all parties involved,as this is a team effort to respond to a major disaster.As safety and contract responsibility are the utmost priorities to the principals and officers of TFR, it is the policy of management to see that its employees and subcontractors conduct themselves with integrity and courtesy in the performance of their duties. Following a disaster event,there is an urgency to remediate the damage and return to normalcy as QI.F.R.Enterprises,Inc. DISASTER RESPONSE DI`/ SIOti quickly as possible. The principals and officers of TFR firmly believe that this and price competitiveness can be achieved courteously and without sacrificing health, safety, and contract integrity. Price is a large determinant of any decision an informed consumer discerns. TFR fully understands that providing the highest value-added service is sometimes not enough to,alone;secure a contract,as different clients desire different qualities in a personalized project.TFR can fulfill these needs by utilizing Company- owned equipment and manpower. These resources allow TFR to control costs subsequently discounting price without conceding overall quality and safety,which is a corporate must.Our mission is to provide our customers with the highest level of service at a fair and market competitive price. History TFR Enterprises, Inc. is a Texas-based specialty contractor, first incorporated in 1989 in the State of Tennessee, actively participating in disaster recovery contracts nationwide since Hurricane Andrew in 1992.We have a history of safe,rapid,and professional service in the industry with federal,state,and local governments, providing expedient, cost-effective disaster debris management, removal, reduction, and cleanup services to over 350 satisfied clients,as well as numerous private industries funded by the Federal Emergency Management Agency(FEMA). A family-owned and operated corporation headquartered in Leander,Texas,20 miles outside Austin,Texas; TFR also owns and operates a tub-grinding division, responsible for vegetative debris reduction and recycling projects.Although disaster response remains our primary scope of business,TFR exploits natural adaptations and synergies to complement our current service offerings including land clearing,tree removal, trimming, and pruning on parks, golf courses and right-of-way, tree repair and maintenance, debris management,tub grinding,hauling and demolition. TFR has completed more than 100 projects in Disaster Response in the last five (5) years. We have successfully performed on USACE projects,and many other federal, state, and local government projects. In the past, TFR has received multiple multi-million-dollar task orders from our clients spanning a large geographical area. By applying our resources and an efficient operational plan, we completed each designated task on time in compliance with FEMA guidelines. When you hire TFR Enterprises,you get us,not a General Contractor with mostly subcontractors. We will arrive on time. We will self-perform all key elements of the project to ensure our end service and in some cases much of the entire delivery order with our equipment and personnel.We can bring our camps to house our project personnel until community establishments are staffed and operational again. Our service is disaster relief and recovery,which includes the economic impact our stay will have on the local economy. Our goal is to partner with the City of Southlake and its community to provide a full-service disaster relief and recovery effort. Organizational Structure Our organization is designed to deliver proactive leadership to any area, while effectively managing all project risks and providing maximum responsiveness to our clients. We provide each client with a dedicated, proven team prepared to execute any debris management mission with the highest degree of quality,professionalism,and efficiency. Our management approach,proven on more than 350 FEMA-funded disaster response activations,will be applied to this contract, and establish the roles and responsibilities for the debris mission's management team,as well as support personnel. QU.H.Enterprises,Inc. DISASTER RESPONSE DIYI SI:J'. With a robust network of subcontractors and vendors and firsthand knowledge of their capabilities and performance in emergency response and debris management, we readily access the best performers to quickly support the demands we expect under this contract. TFR's organizational structure minimizes the gap between the Operations Manager and the Project/Site Manager(s), depending on the size and scope of the response. We believe that by keeping the degree of separation between the management staff and field supervisors to a minimum,our entire team will be better connected and benefit from the increased level of communication. Our essential employees have been chosen for their disaster recovery experience, leadership abilities,and debris expertise,as well as their ability to respond immediately to crises around the country. ton F.Rowland esident&CEO Julie Row land Secretary&CFO Roger Barfield Sharon LA ell Tiffany Jean Victoria Balak Drake Rowland Sally R'allaceFleet&Safely Operations Contract Contract Manager Driver Compliance Manager Manager Administrator Mel I. - .:ck Steven Vinyard Jesse Guin Kevin Rolison Rie erto Mejia Mike Mejia Project Manager Project Manager Project Manager Project Manager Pr- Manager Service Manager RUM%Debris Hazardous Ancihar' • - H-aterv.av Debris Removal Crews Tree Stump Crews Cr... Removal Crews Equal Employment Opportunity Employer TFR Enterprises,Inc.provides equal employment opportunities without regard to race,color,sex,religion, national origin,age,or disability.TFR Enterprises,Inc.conforms with all applicable federal and state laws, rules, guidelines, and regulations and provides equal employment opportunities in all employment and employee relations. Experienced Project Management Large Scale Events: TFR demonstrated our capabilities to respond to large-scale events following Hurricane Laura in 2020. We were activated in 36 Parishes to provide hazardous tree removals, debris removal,reduction,and final disposal for state-owned rights-of-way. In total,we supplied more than 150 debris removal crews, and 100 tree crews, managed and closed out 30 debris management sites, and removed more than 2.4 million cubic yards of debris. Multiple Contract Activations: 2020 proved to be a catastrophic storm season.TFR responded to contract activations within 57 jurisdictions throughout Iowa,Louisiana,Oklahoma,Alabama,Mississippi,and Q.F.R.Enterprises,Inc. DISASTER RES I'O:',SE DI`/ SIO, Texas. TFR managed 10.3 million cubic yards of debris,partnered with 74 subcontractors, certified more than 1,350 pieces of equipment,and remediated and closed out 67 debris management sites. Meeting Client's Needs: In August of 2020, a severe weather event wreaked havoc on the state of Iowa. The Iowa Department of Homeland Security contracted TFR to grind and dispose of 1.6 million cubic yards of vegetative waste."The professionalism,knowledge,understanding,and work ethic demonstrated by TFR Enterprises' employees is a compliment to your organization and is in keeping with the best standards of emergency response contractors everywhere," says Jordan Moser, Strategic Planner. Financial Capability Since the company's incorporation in 1989,TFR has completed over 350+federally funded debris removal contracts in its 32-year history. From a dedicated owner to experienced staff, TFR offers not only the knowledge to perform any size job, but also the financial flexibility to complete multiple large-scale projects simultaneously. Company Owned Equipment TFR owns over 200 pieces of equipment, including debris- handling trucks, such as self-loaders, heavy-haulers, excavators, dozers, and numerous mobile command units. TFR also owns six(6)Diamond Z 1463 Tub Grinders and two 2) horizontal grinders to accommodate our client's debris reduction needs. With the industry's largest collection of tub grinders, TFR can rapidly and efficiently dispose of massive amounts of storm-generated debris. Subcontractors In addition, to our extensive list of company-owned equipment, TFR maintains highly valued, working relationships with over one thousand (1000) subcontractors nationwide, who are versed in TFR project procedures and multiply the resources available to the project. Client Testimonials lient Testimonial s HUB F We would like to commend TFR Enterprises for their responsiveness and diligence in removing CITY OF vegetative debris followingHurricane SallyinROBERTSDALEg September of 2020." Gregory B. Smith, City4- DWIN coOV. Engineer(2020) On behalf of the State of Iowa, I would like to thank TFR Enterprises for the exceptional debris removal i service provided in the wake of the devastating severe weather event that impacted Iowa on August 101, 2020. TFR's swift response and unwavering Fields of opportunities commitment to this mission has assisted Iowans, at every level,in returning to normal life in a time when the very definition of the word"normal"seems to be T.E.R.Emcrpriscs,Inc. DISASTER RESPONSE DI SIOr Client Testimonial ever in doubt." Jordan Moser, Strategic Planner 2020) G`` of clrRoti• We were very pleased with the rapid deployment of 1 t, e equipment and resources to start the clean-up process. The workers and equipment were both top- notch and were ready to work once their boots hit the 54 ground in Citronelle." Jason T. Stringer, Mayor Y ••' 2020) 1k In closing should the need arise again for debris HA N C O C K removal services in Hancock County I hope TFR COUNTY would be the one's here to help" Vic Johnson, Hancock County Road Manager(2020) This Hurricane, and the devastation it left behind, sown., stick with me the rest of my life. I hope that we 4- o> never experience another storm event with the same potential for destruction. However, if we do, the assurance knowing that TFR Enterprises is ready to 9 P provide their professional services gives us the R, T confidence we need to weather another storm." Jeffrey Garrett, Maintenance Engineer, NCDOT 2018) You and your team work tirelessly to achieve the Illi mission laid out by ECC and MCAS Cherry Point. ECCE Your leadership and work ethic was much appreciated and valued." Craig Duncan, Cherry ileilliV Point Program and Project Manager(2018) T.F.R. Enterprises, Inc. performed extremely well in an emergency environment. T.F.R. responded within less than 48 hours to the Governments need for assistance hauling debris in the Santa Barbara I I I County area, due to rains and flooding that occurred on January 8, 2018." Juan Martinez, Civil Engineer,United States Army Corps of Engineers 2018) QI.F.R.Enterprises,Inc. DISASTER RESPONSE DI SIO'I Mobilization Phi n Our team has developed efficiencies to deliver Rapid Deployment exceptional service while minimizing expenses ® Management Team,within 12 hours of based on decades of experience conducting work on receiving NTP,TFR will have our local, state,and federal contracts. We have years of management team on-site. experience with time-sensitive response efforts and emergency debris removal, employing fast-tracked 0 Emergency PUSH Crews,PUSH crews operations to get the job done.We're also cognizant will immediately begin mobilizing upon of the fact that following a disaster event, the local notice. economy will have taken a severe hit and the income of many area residents may be temporarily 0 ROW Debris Removal Crews,hauling impacted.Our team makes it a point to hire as many operations will begin 24-48 hours from local subcontractors as possible and to purchase NTP. products and supplies from local suppliers. 0 Hazardous Tree Removal Crews,tree Our nationwide subcontractors and vendors have crews will begin 24-48 hours from NTP. locations across the US and can respond with assets to any disaster nationwide.Our operations manager 0 Debris Management Site Locating/Set- will call all subcontractors and vendors and place up, if not previously identified,we will them on 24-hour on-call "standby"and will require begin locating/site set-up operations them to provide us with a list of available immediately following NTP. equipment, materials, and personnel, as well as timelines for deployment. 0 Establish Temporary Office Location, immediately following NTP,TFR will set up a temporary office or mobilize one of our company-owned command centers. Key Advantages of TFR's Readiness.Transition.and Mobilization Procedures Strategic Planning and Our readiness,deployment, and mobilization plans outline the Prepositioning steps we will take to mobilize and execute under emergency conditions. Pre-Event Monitoring We maintain situational awareness of pending events through continuous monitoring of weather outlets. We begin pre- planning 72 hours before a known projected event will occur. Continuous Training and We will hold annual in-house training sessions and implement Exercises programs based on lessons learned from past events. Subcontracting and We have built a large database of specialized,pre-qualified Procurement subcontractors and vendors that allow us to procure multiple sources for labor, equipment, and required materials. Understanding of We're convinced that,with more than three decades of disaster Emergency Response response experience,we'll exceed the objectives of this RFP. Processes T.F.R.Enterprises,Inc. DISASTER RESPOJSE DI / >13,; Qualifications of Key Personnel Experience and Qualifications of Key Personnel TFR has assembled a team with a combined 150 years of experience in emergency debris removal, reduction, and management services. From Hurricane Andrew to the devastating effects of Hurricane Ida, TFR personnel have participated in relief efforts across the country, on different continents, and in varying debris capacities. As one of the most experienced project teams in the industry, agencies are contracting with a company deeply rooted in customer value, experience, and expediency. These principles,on which TFR is built,drive our current customer relationships and further the growth of the company. TFR's Management Team Worked Industry Key Personnel I Contact Information Together Experience I Disaster Experience Sharon Lyell sharon@tfrinc.com 15 Years 0Operations512)576-3000 Manager HHURRICAIL TORNADO FIRE ICE/SNOW FLOGGING Tiffany Jean tiffany@tfrinc.com 13 Y'ears 4-" Contract Manager (512)565-0710 I HURRICANE TDRNAD° FIRE ICE/SNOW FLOODING Rigo Mejia rigo@tfrinc.com 13 Years Site 512)779-7722 4 Manager HURRICANE TDRN"GG FIRE ICE/SNOW FLOODING Kevin Rolison kevin@tfrinc.com 20 Years Project 512)944-8766 / aManager HURRICANE TORNADO FIRE CE/SNOW FLOODING Melvin melvin@tfrinc.com 18 Years Utterback 606)776-9782 Project opi Manager HURRICANE TOE FIRE ICE/SNOW FLOODING Steven Vinyard steven@tfrinc.com 7 years Project 512)619-1087 Manager HURRICANE ICE/SNOW FLOODING Roger Barfield roger@tfrinc.con:6 Years Safety 407)868-0568 / S F_ Manager 1 HURRICANE TTmNAD° ICE/SNOW FLOODING Operations Manager: The operations manager will be responsible for the overall project execution and serve as the point of contact regarding project operations, budget, safety, and schedule. It's the operation manager's obligation to maintain a high level of communication with every client to ensure their knowledge and agreement with all aspects of the operations. Contract Manager:The contract manager will serve as the 24-hour point of contact on all contract activations. Mrs. Jean is in charge of all contract documentation as well as local,county,and state Qi;i.Emerprisses,mc. DISASTER RESPONSE Divsi01 Snapshot of Certifications registrations across the country. She ensures that field documentation adheres to contract 0 United States Army Corps of Engineers, specifications. Mrs. Jean often takes an active role Construction Quality Management 0 United States Army Corps of Engineers,in the field assisting the operations manager with 30-Hour Construction Safety documentation and reconciliation. 0 National Incident Management System Site Manager: The site manager is responsible for ICS 100.200,70Q703,706,800 waste stream documentation, daily reporting0OSHA 40-Hour HAZWOPER requirements, communications, enforcement of site-specific scope of work, and oversight of functions such as site ingress, egress, site security, dust control, debris reduction activities, White Goods/e-waste/HHW material separation, C&D sorting, segregation, and recycling activities as well as general site management. Project Manager: All project managers will report to the operations manager and is responsible for waste stream documentation, daily reporting requirements, communications, enforcement of the scope of work, and oversight of all debris crews. Safety Manager: The safety manager has complete responsibility and authority over all safety issues at all levels of contract performance including the power to unilaterally alter,suspend and/or halt any operation or portion thereof that endangers or potentially endangers life,health,and safety or threatens the protection of the environment. Includes documentation, daily reporting requirements, communication, and conducting onsite training and inspections. Please see the enclosed resumes for more information on the qualifications of our management team and resource personnel. QU.R.Enterprises,Inc. DISASTER RESPONSE DI / SIO:i Tipton Rowland President/Chief Executive Officer 601 Leander Drive Leander,Texas 78641 M: (281)731-4398 Introduction Tipton Rowland founded TFR Enterprises, Inc. in 1989. A disaster services division was added in 1992 to include debris management following disasters such as hurricanes, floods, ice storms, tornados, and earthquakes. Projects that have been undertaken and completed under his supervision include Vegetative and C&D Debris Removal from Rights-of-Way and streams and canals, Temporary Debris Storage and Reduction Site (TDSRS) management, weed and brush control services, tree pruning, trimming and removal services,mulch and compost production services, vegetative debris incineration(Open Burn and Air Curtain),vegetative reduction by grinding, separation and recycling of C&D debris and demolition of residential structures. Mr. Rowland has overseen 250+ separate disaster response projects, which were federally funded by the Federal Emergency Management Agency (FEMA). By providing "hands-on" oversight as President and Chief Executive Officer of TFR Enterprises,Inc.,he has successfully performed as a damage assessment evaluator, cost proposal estimator, project supervisor, safety, and compliance officer, and has assisted in interacting with local government officials in developing debris management policies in compliance with State and Federal(FEMA)reimbursement regulations. Recent Notable Events& Projects Event Project Year Tornado Fulton County,KY 2022 Winter Storm Marion County,OR 2021 Ice Storm Hidalgo County,TX 2021 Hurricane Ida City of Bogalusa 2021 Hurricane Ida Village of Folsom 2021 Hurricane Ida Town of Madisonville 2021 Ice Storm KYTC 2021 Ice Storm City of Corpus Christi,TX 2021 Ice Storm City of Oklahoma City,OK 2021 Ice Storm City of Enid,OK 2020 Ice Storm City of Blanchard,OK 2020 Hurricane Zeta Hancock County,MS 2020 Ice Storm City of Norman,OK 2020 Hurricane Zeta City of Citronelle,AL 2020 Hurricane Laura City of Eunice 2020 Hurricane Laura City of Bastrop,LA 2020 Hurricane Laura Louisiana DOT 2020 Hurricane Dorian North Carolina DOT 2019 Hurricane Florence North Carolina DOT 2018 Disaster Debris Management Projects 1992-2017 Areas of Expertise Director of Debris Management TDSR Site Locating Pricing of Proposals Negotiating Contract Terms Maintaining relationships with subcontractors,clients,suppliers,and vendors Emerpriscs,loc. DISASTER RESPONSE DI`/I SIOr, Julie Rowland Chief Financial Officer julier(atfrinc.com 601 Leander Drive Leander,Texas 78641 M: (512)751-9799 Introduction Julie Rowland joined TFR Enterprises, Inc. in 1989 and came on board full time after graduating from the University of Memphis with a bachelor's degree. She has been involved in the overall well-being of the company since its formation. Julie has 30 years of experience in Debris Management Operations. She possesses the ability to effectively manage on-site and off-site project personnel and operations management. Julie monitors key metrics on projects and immediately acts to rectify any inefficiencies. Julie has strong relationships with customers, subcontractors, vendors, monitoring firms, and suppliers. Transparency and open communication are key to a successful emergency debris removal contract and that is Mrs. Rowland's approach. Her leadership and ability to work in fast-paced environments make her an important asset on disaster projects. Applying lessons learned from 30 years of involvement in hundreds of projects,she has put processes and procedures in place to ensure compliance and reduce or eliminate the possibility of deficiencies. Her experience in the management of debris removal operations is unparalleled in the industry. Recent Notable Events&Projects Event Project Year Winter Strom Marion County,OR 2021 Ice storm Hidalgo County,TX 2021 Hurricane Ida City of Bogalusa 2021 Hurricane Ida Village of Folsom 2021 Hurricane Ida Town of Madisonville 2021 Ice Storm KYTC 2021 Ice Storm City of Choctaw,OK 2021 Ice Storm Oklahoma City,OK 2021 Derecho City of Cedar Rapides,IA 2020 Hurricane Zeta ALDOT 2020 Hurricane Zeta City of Citronelle,AL 2020 Hurricane Sally City of Robertsdale,AL 2020 Hurricane Laura Louisiana DOT 2020 Texas Floods Lee&Llano Counties,TX 2019 Texas Floods TXDOT-Kingsland 2018 Hurricane Michael Tyndall Air Force Base,FL 2018 Hurricane Florence Onslow County,North Carolina DOT 2018 Hurricane Irma City of Plantation,FL 2017 Hurricane Irma City of Homestead,FL 2017 Hurricane Maria Puerto Rico,DTOP 2017 Hurricane Irma Turnpike,Florida DOT 2017 Disaster Debris Management Projects 1992-2016 Education/Certifications Bachelor of Arts-Communications,University of Memphis FEMA IS:035,037, 100, 101,700,Debris Management Planning for State,Tribal,and Local Officials GHC TS 10:Debris Management&Monitoring RFPs jI.F.R.Enterprises,loc. DISASTER RESPONSE DIVISION Drake Rowland Environmental Manager DrakerAtfrinc.com 601 Leander Drive Leander,Texas 78641 M: (512)569-4605 Introduction Drake Rowland is the son of the owner Tipton Rowland.He has been working at TFR since he was in high school spending his summers assisting in any way possible. Drake has first-hand experience from the ground up with all aspects of TFR's work. From assisting our mechanics to running job sites Drake has seen it all. He also graduated from Texas A&M University in 2018 with his Bachelor's in Mechanical Engineering. Since then,he has worked full time at TFR as the Environmental Manager.In this role he has performed client outreach, ensured TFR compliance with all regulations, and other roles to help TFR run smoothly and grow as a company.Drake has extensive knowledge of the industry and knows what it takes to get the job done efficiently and correctly. Recent Notable Events&Projects Event Project Year Texas Floods Kingsland,Llano Co.,Lee Co.,TXDOT 2018 Hurricane Michael Tyndall Air Force Base,FL 2018 Hurricane Florence Camp Lejeune,NC 2018 Hurricane Florence Brunswick,Sampson,Duplin,Onslow,NCDOT 2018 Hurricane Harvey Victoria,Nueces,and Harris Counties,TXDOT 2017 California Mudslide San Bernardino,CA(USACE)2017 Hurricane Irma Miami-Dade,FL 2017 Hurricane Matthew District 5,Florida DOT 2016 Louisiana Floods District 03&61,Louisiana DOT 2016 Texas Floods San Marcos&Wimberly,TX 2015 Education/Certifications Bachelor of Science-Mechanical Engineering,Texas A&M University FEMA IS:005, 100,and 200. USACE:Construction Quality Management for Contractors,#784 OSHA 40-Hour HAZWOPER Training CPR Certified T.E.R.Enterprises,Inc. DISASTER RESPONSE DI , SIOr, Kevin Rolison Project Manager Kevin(tfrinc.com 601 Leander Drive Leander,Texas 78641 M: (512)944-8766 Introduction Mr.Rolison joined TFR Enterprises,Inc. in 2002 and immediately began taking a very hands-on approach to debris removal operations. He started as a grapple truck operator and is now a seasoned Operations Manager. He has deployed to more than 80 emergency debris removal projects for federal,state,and local government entities. Before joining TFR, Kevin had 10 years of heavy equipment and commercial truck driving experience. In 2004, Mr. Rolison served as project manager on various projects resulting from Hurricanes Charley, Frances, Jeanne, and Ivan in the state of Florida. In 2005 after Hurricane Katrina, Kevin deployed to Louisiana and worked as a Project Manager for Belle Chase Military Base. In 2006,he deployed immediately to Texas after Hurricane Rita where he continued as a Project Manager, working simultaneously in 6 counties. His strong verbal and written communication skills, leadership skills, experience, and diplomacy quickly promoted him to project Operations Manager. Mr. Rolison's tenure enables him to easily estimate cubic yardage at a historically accurate level,create an operational plan and efficiently execute it for a successful response to complex and diverse debris removal projects caused by natural and manmade disasters. Recent Notable Events&Projects Event Project Year Ice Storm KYTC 2021 Hurricane Laura Louisiana DOT 2020 Maintenance Contract Montague County,TXDOT 2020 Hurricane Isaias City of Corpus Christi,TX 2020 Hurricane Dorian Beaufort,NC 2019 Hurricane Florence Duplin,Onslow,Pender,Sampson(NCDOT) 2018 Hurricane Irma Florida DOT,District 5 2017 Hurricane Harvey Victoria,TXDOT 2017 Hurricane Matthew City of Port St.Lucie,FL 2016 Louisiana Floods Louisiana DOT 2016 Texas Floods Fort Bend County,TX 2015 Colorado Floods Larimer County,CO 2014 Arkansas Ice Storm Saline County,AR 2013 Disaster Debris Management Projects 2002- 2012 Education/Certifications FEMA IS:020,035,230,632,633. DOT: 101 Safety Compliance Training,Supervisor Training FLDOT:Maintenance of Traffic(MOT)Advanced Course USACE:30 Hour Construction Safety Texas:Registered Flagger Level 1 Antiterrorism Awareness Training Project Management Workshop 60/60 DOT Supervisor Training QUI bOrpriss,li. DISASTER RESPONSE DIVISION Melvin Utterback Project Manager Melgtfrinc.com 601 Leander Drive Leander,Texas 78641 M:(606) 776-9782 Introduction Melvin Utterback became an integral part of the TFR Team in 2004 when he came on board to assist in the clean-up efforts following Hurricane Ivan.TFR was called upon for immediate support in debris removal and hazardous tree trimming at the Naval Air Station(NAS) Pensacola. Mel proved to be a capable self-loading grapple truck operator, as well as an excellent equipment operator with effective leadership skills. With the specialized skills and teamwork attitude that Mel possesses, he earned a swift promotion to Project Manager for TFR.After Katrina hit the Mississippi-Louisiana coast in 2005,Mel was called to the lead at Gulfport Navy Base and Belle Chase Naval Air station in New Orleans. Conditions at the bases were extremely primitive, Mel and his team slept on the ground for 6 weeks while building a man cap out of a golf course for the military and Seabees.Because of his accurate documentation,strict adherence to Job Safety Analysis,and Zero Defects, Mel is TFR's go-to Senior Project Manager for Federal Contracts and Military installations.Mr.Utterback can successfully lead debris management crews in all operations;debris hauling,ROW emergency push,hazardous tree work, large and multiple debris site management, and grinding operations to load and haul out and final disposal.Mel has successfully managed emergency debris projects for TFR for over 17 years and has had zero recordable injuries throughout his tenure with the company. Mr. Utterback's effective communication skills and experience with critical logistics planning continue to earn him excellent project evaluations from Emergency Debris Management contracts managed under his direction. Recent Notable Events& Projects Event Project Year Tornado Fulton County,KY 2022 Winter Storm Marion County,OR 2021 Ice Storm KYTC 2021 Hurricane Zeta Dallas County,ALDOT 2020 Hurricane Laura Louisiana DOT 2020 Hurricane Dorian Carteret,Craven,Jones,Pamlico NCDOT 2019 Hurricane Dorian Town of Beaufort,NC 2019 Hurricane Michael Tyndall Air Force Base,FL 2018 Hurricane Florence Cherry Point Marine Air Base,NC 2018 Hurricane Florence Camp Lejeune US Marine Air Base,NC 2018 Hurricane Irma Plantation&Homestead,FL 2017 Hurricane Irma Miami-Dade,FL 2017 Hurricane Matthew District 5,FLDOT 2016 Severe Ice Storm City of Tulsa,OK 2007 Hurricane Katrina Gulfport,MS Naval Base 2005 Hurricane Katrina New Orleans,LA Belle Chase 2005 Hurricane Ivan Pensacola,FL Navy Base 2004 QI.F.H.Enterprises,Inc. DISASTER RESPONSE Rigoberto Mejia Site Manager Rigoa,tfrinc.com 601 Leander Drive Leander, Texas 78641 M: (512)779-7722 Introduction Mr. Mejia joined TFR Enterprises, Inc., in 2008 after Hurricane Ike made landfall in Texas. Rigo's on-site experience since joining TFR includes emergency debris operations responding to hurricanes,ice storms,floods, fires,tornados, and mudslides. With experience working in all phases of debris management such as hauling, grinding, equipment operations,tree trimming and removal, waterway debris removal, site set-up(permitting) and restoration,equipment repairs,managing personnel and subcontractors,and more. Well-versed in field and site operations,he has become a veteran operations planner. Rigo worked with USACE on LA Division Basin and Channel Debris Removal after the mudslides in 2017. Rigo attends pre-event readiness meetings with clients annually and assists with the creation of debris management plans as needed. When TFR is not on an active project, Rigo spends his time at Austin headquarters taking inventory and assessing equipment needs. He schedules maintenance and repairs, orders necessary inventory of critical stock parts so that equipment can be immediately repaired to avoid downtime during a debris recovery project.He keeps open communication with subcontractors to retain critical relationships even while no contracts are active. He has responded to more than 28 federally declared disasters and has a vast knowledge of debris removal operations, equipment,and FEMA guidelines. Recent Notable Events&Projects Event Project Year Winter Storm Marion County,OR 2021 Ice Storm Hidalgo County,TX 2021 Hurricane Ida City of Bogalusa 2021 Hurricane Ida Village of Folsom 2021 Hurricane Ida Town of Madisonville 2021 Severe Weather Event Texas Dept.of Transportation 2021 Derecho City of Cedar Rapids,IA 2020 Hurricane Laura Louisiana DOT 2020 Hurricane Dorian Beaufort,NC 2020 TX Floods Kingsland,TXDOT 2018 California Mudslide Santa Barbara,CA(USACE) 2018 Hurricane Maria Puerto Rico DTOP 2017 Hurricane Irma Miami-Dade County Parks&Recreation,FL 2017 Hurricane Irma City of Homestead,FL 2017 Hurricane Matthew City of Port St.Lucie,FL 2016 Hurricane Matthew District 2,FLDOT 2016 TX Floods Fort Bend County,TX 2016 Disaster Debris Management Projects 2008-2015 Education/Certifications FEMA IS:021,035, 101. FLDOT:Maintenance of Traffic(MOT)Advanced Course OSHA:Occupations Safety and Health in Construction USACE:Construction Quality Management for Contractors#784 9111 blerprises,Inc. 0I SAS TER RES PON SF Steven Vinyard Project Manager Steven@tfrinc.com 601 Leander Drive Leander,Texas 78641 M: (254)396-2995 Introduction Steven Vinyard joined TFR Enterprises, Inc. in June of 2015 as a field supervisor and his enthusiasm for quality and efficiency quickly led him into the role of Project Manager for emergency debris management. Mr.Vinyard has more than 20 years of hands-on experience with all types of heavy equipment,specialized machinery, and commercial trucks. His experience in operating, repairing, and maintaining all types of equipment is invaluable in managing daily operations of emergency debris removal projects. Steven's positive attitude, willingness to help others and clear communication skills naturally lead others to reach maximum potential in safety, production, and quality. Mr. Vinyard has participated in the successful management of more than 30 contract task orders responding to a variety of natural disasters such as hurricanes,floods,tornados,and straight-line winds. Mr.Vinyard's experience has allowed him to become proficient in FEMA guidelines on eligibility for the right of way debris removal, hazardous leaners and hangers, stumps, right of entry requirements for private property debris removal and waterway debris removal, exceptions for gated community access as well as locating, permitting, setting up and site remediation for temporary debris management sites. Recent Notable Events& Projects Event Project Year Ice Storm Hidalgo County,TX 2021 Hurricane Ida City of Bogalusa 2021 Hurricane Ida Village of Folsom 2021 Hurricane Ida Town of Madisonville 2021 Hurricane Laura Louisiana DOT 2020 Hurricane Dorian Carteret,Craven,Jones&Pamlico Counties,NCDOT 2020 Hurricane Michael Donaldsonville,GA 2019 Hurricane Michael Tyndall Air Force Base,FL 2018 Hurricane Florence Camp Lejeune&Cherry Point,NC Military Bases 2018 Texas Floods Lee County,Texas DOT 2018 1 Hurricane Irma Florida Turnpike,Florida DOT 2017 Hurricane Irma City of Homestead,FL 2017 Hurricane Harvey City of Port Aransas,TX 2017 Hurricane Harvey Harris County,Victoria&Port Lavaca,TXDOT 2017 Hurricane Matthew City of Raleigh,NC 2016 Hurricane Matthew City of Port St.Lucie,FL 2016 Hurricane Matthew District 5,Florida DOT 2016 Education/Certifications FEMA IS:035, 037,317,and 321. FLDOT:Temporary Traffic Control(TTC)Advanced Course USACE:Construction Quality Management for Contractors#784 Level 1 Antiterrorism Awareness Training CPR Certified Enter 'Ids .es Inc. DISASTER RESPONSE DI vSIOr: Juan(Mike)Mejia Service Manager Mike@tfrinc.com 601 Leander Drive Leander,Texas 78641 M:(512)944-4327 Introduction Mike Mejia joined TFR Enterprises,Inc in 2008 after Hurricane Ike made landfall in Texas.Mr.Mejia has 12 years of experience performing equipment repairs and maintenance. The specialized fleet owned by TFR requires Mike to have an in-depth knowledge of every type of equipment from Self-Loading Knuckleboom trucks to Diamond Z 1463 Tub Grinders.Mike can design and fabricate any part for any machine in our fleet during emergency debris operations, ensuring minimal to no downtime. Mike leads the maintenance crews both on-site during disaster response and in-house at the TFR Headquarters where the fleet is maintained and repaired when not responding to disasters.Mike also orders all inventory of critical replacement parts for key components as well as shop supplies and specialty tools.He also sets the priorities and schedules of equipment repairs and maintenance for all in-house mechanics.Mike oversees safety and housekeeping in the TFR shop and has successfully managed zero injuries or incidents in the last 5 years. Recent Notable Events& Projects Event Project Year Ice Storm KYTC 2021 Ice Storm City of Corpus Christi 2021 Hurricane Zeta Hancock County,MS 2020 Hurricane Laura City of Beaumont,TX 2020 Hurricane Laura Louisiana DOT 2020 Hurricane Dorian Sampson County,North Carolina DOT 2019 Hurricane Florence Columbus County,NC 2019 Texas Floods Llano County,TX 2018 Texas Floods Kingsland,Llano Co.,Lee Co.,Texas DOT 2018 Hurricane Michael Tyndall Air Force Base,FL 2018 Hurricane Harvey Port Aransas,TX 2017 Hurricane Harvey Victoria,Nueces,and Harris Counties,Texas DOT 2017 Hurricane Irma Plantation&Homestead,FL 2017 Hurricane Irma Miami-Dade,FL 2017 Hurricane Matthew Port St.Lucie,FL 2016 Hurricane Matthew District 5,Florida DOT 2016 Louisiana Floods District 03 &61,Louisiana DOT 2016 Texas Floods San Marcos&Wimberly,TX 2015 Texas Floods University of Texas—Wimberly 2015 Severe Ice Storm City of Norman,OK 2014 Severe Storms&Flooding Larimer County,CO 2013 Severe Storms&Flooding Weld County,CO 2013 Severe Storms&Flooding Longmont,CO 2013 Severe Storms&Flooding Larimer County,CO 2013 Tornado Oklahoma City,OK 2013 Tornado Cleveland County,OK 2013 Wildfire Bastrop County,TX 2011 QUI.Enterprises,Inc. DISASTER RESPONSE JI'i S,J!: Roger Barfield Fleet Manager/Safety Manager Roger@tfrinc.com 601 Leander Drive Leander, Texas 78641 M: (407)868-0568 Introduction Mr.Barfield joined TFR Enterprises,Inc.,in 2016 following successful employment for a Heavy Highway Construction Firm out of Texas. As a safety manager in civil construction, Roger gained valuable knowledge in all aspects of Occupational Health and Safety and Project Supervision.Roger was specifically tasked with implementing road detours, road closures, bridge closures, high traffic maintenance, and direction/diversion of traffic. This experience makes him the TFR expert on ROW safety. Mr. Barfield recruits,trains, and manages all maintenance of traffic crews for TFR Department of Transportation jobs nationwide as well as flaggers on cityand countyprojects. Rogerspent several months in deterioratedgP conditions in Puerto Rico in response to Hurricane Maria devastating the island.He was the safety manager for debris operations for the entire eastern quadrant of the island. His supervision led to a successful zero injury and zero-incident record for that project. Roger has also served as administrator and project supervisor on 4 military bases. His position on other storm recovery contracts includes quality assurance, safety,traffic maintenance,and project superintendent. Recent Notable Events&Projects Event Project Year Tornado Fulton County,KY 2022 Winter Storm Marion County,OR 2021 Ice Storm KYTC 2021 Hurricane Laura City of Bastrop,LA 2020 Hurricane Laura Louisiana DOT 2020 Maintenance Contract Montague County,Texas DOT 2020 Hurricane Dorian Pamlico,Carteret,Craven,and Jones,NCDOT 2019 Hurricane Dorian Parris Island,SC 2019 Hurricane Dorian Beaufort County,NC 2019 Hurricane Dorian Pender County,NC 2019 ROW Trimming Marshall County,Texas DOT 2019 ROW Debris Removal Bastrop County,TX 2019 Hurricane Michael Donaldsonville,GA 2019 Hurricane Michael Tyndall Air Force Base,FL 2018 Hurricane Florence Camp Lejeune,Cherry Point,NC 2018 Hurricane Florence Brunswick,Duplin,and Onslow Counties,NCDOT 2018 Hurricane Florence Pender,Columbus,and Sampson Counties,NCDOT 2018 Hurricane Harvey Victoria,Nueces,and Harris Counties,Texas DOT 2017 Hurricane Maria Puerto Rico DTOP 2017 Hurricane Irma St.John County,FL 2017 Hurricane Irma District 2,Florida DOT 2017 Hurricane Irma Turnpike,Florida DOT 2017 Hurricane Matthew District 5,Florida DOT 2016 Hurricane Hemline District 3,Florida DOT 2016 Education/Certifications Florida Department of Transportation,Approved Temporary Traffic Control(TTC)Advanced Course FEMA IS:010,011,035,037, 100,660,and 700. 91.1.11.Enterprises,Inc. DISASTER RESPONSE DI Y 510N Sharon Lyell Operations Manager Sharon@tfrinc.com 601 Leander Drive Leander,Texas 78641 M: (512) 576-3000 Introduction Sharon Lyell has 30 years of experience in successful project management and quality control. As TFR's Operations Manager,Mrs.Lyell is fully committed to the successful operations of all projects by ensuring safe and efficient productivity for every client. She has established detailed quality control procedures and measures for all aspects of performance which encompasses both office and field operations to ensure that key metrics are met or exceeded.She has successfully overseen field operations and administration of more than one hundred thirty projects during TFR's contract performance over the past 15 years, ensuring subcontractor conformity and project reimbursement documentation compliance for FEMA funding. She builds and maintains excellent working relationships with hundreds of qualified debris hauling and hazardous tree removal subcontractors nationwide. Sharon ensures that subcontractors are trained annually on TFR's procedures and FEMA eligibility,guidelines,and policies. Sharon has the authority to stop work for quality issues &/or non-compliance. Sharon has extensive training and experience in quality control, quality assurance, zero defects, and process improvements. This experience has proven invaluable in assuring full compliance with Public Assistance Program and Policies throughout Emergency Debris Removal Contract performance. Sharon continually reviews FEMA policies and stays abreast of changes to policies to ensure complete satisfaction and 100%of eligible funding for applicants. Recent Notable Events&Projects Event Project Year Tornado Fulton County,KY 2022 Winter Storm Marion County,OR 2021 Ice Storm Hidalgo County,TX 2021 Hurricane Ida City of Bogalusa 2021 Hurricane Ida Village of Folsom 2021 Hurricane Ida Town of Madisonville 2021 Ice Storm KYTC 2021 Ice Storm City of Oklahoma City,OK 2021 Hurricane Zeta City of Citronelle,AL 2020 Hurricane Beta City of Beaumont,TX 2020 Hurricane Laura City of Eunice,LA 2020 Hurricane Laura City of Bastrop,LA 2020 Hurricane Laura Louisiana DOT 2020 Disaster Debris Management Projects 2006-2019 Education/Certifications FEMA IS:037,Debris Management Planning for State,Tribal&Local Officials FEMA IS:037.19 Managerial Health&Safety USACE:Construction Quality Management for Contractors#784 DOT:Required Safety Management Controls&Federal Motor Carrier Safety Admin Compliance Joint Chiefs of Staff-Level 1 Antiterrorism Awareness Training Project Management Workshop CPR Certified 111 EI rpriscs,Inc. DISASTER RESPONSE Di`/ SiON Tiffany Jean Contract Manager Tiffany@tfrinc.com 601 Leander Drive Leander,Texas 78641 M: (512)565-0710 Introduction Tiffany Jean joined TFR Enterprises, Inc after graduating from Texas A&M University in 2007. She has more than 13 years of Contract Management experience where her attention to detail and responsiveness is extraordinary and her value within the organization is unparalleled. Mrs. Jean handles all contract documentation, all city, county, and state registrations throughout the United States. Tiffany ensures field documentation on debris removal projects follows contract requirements and the Quality Control Plan for FEMA reimbursement. She stays abreast of FEMA changes in policy while maintaining excellent ongoing relationships with all TFR's clients. This experience has proven invaluable in complying with federal regulations required by Emergency Debris Removal contract performance and documentation to receive FEMA reimbursements. Recent Notable Events&Projects Event Project Year Tornado Fulton County,KY 2022 Winter Storm Marion County,OR 2021 Hurricane Ida Village of Folsom,LA 2021 Hurricane Ida Town of Madisonville,LA 2021 Ice Storm KYTC 2021 Ice Storm City of Oklahoma City,OK 2021 Ice Storm City of Choctaw,OK 2021 Ice Storm City of Corpus Christi,TX 2021 Hurricane Zeta Hancock County,MS 2020 Ice Storm City of Enid,OK 2020 Ice Storm City of Blanchard,OK 2020 Ice Storm City of Norman,OK 2020 Derecho Iowa Department of Homeland Security 2020 Hurricane Zeta ALDOT 2020 Hurricane Zeta City of Citronelle,AL 2020 Hurricane Sally City of Robertsdale,AL 2020 Hurricane Laura City of Eunice,LA 2020 Hurricane Laura City of Bastrop,LA 2020 Hurricane Laura Rapides Parish,LA 2020 Hurricane Laura Louisiana DOT 2020 Emergency Debris Management Projects 2007-2019 Education/Certifications Bachelor of Arts-History,Texas A&M University FEMA IS: 001,005, 035, 100,200,800,906, 907,and 909. USACE:Construction Quality Management for Contractors,#784 Project Management Workshop DOT Compliance Workshops:Audit Survival,Driver Qualification Files,Hours of Service, Maintenance Management,Accident Reporting,Supervisor Drug and Alcohol GHC TS 10:Debris Management CPR Certified QIF.R.Enterprises,Inc. DISASTER RESPONSE DI SIO, Sally Wallace Human Resources/Driver Compliance sally@tfrinc.com 601 Leander Drive Leander,Texas 78641 M: (512)931-9031 Introduction Sally Wallace joined TFR Enterprises, Inc. in February of 2018. She has over 20 years of experience in Accounting, HR, Payroll serving as both a Full Charge Bookkeeper and Office Manager. She has experience in certified payroll for multiple jobs and has effectively handled an increase in employee count from 18 employees to 160 employees in less than two weeks when disasters strike. Sally also participates in continuing education classes to remain in compliance with DOT regulations for onboarding of CDL drivers and assists our fleet department and project management to ensure employee training and documentation of training is current. Notable Events&Projects Event Project Year Hurricane Ida City of Bogalusa,LA 2021 Hurricane Ida Village of Folsom,LA 2021 Severe Weather TXDOT-Kingsland 2021 Ice Storm KYTC 2021 Ice Storm City of Corpus Christi,TX 2021 Ice Storm City of Oklahoma City,OK 2021 Ice Storm City of Enid,OK 2020 Ice Storm City of Blanchard,OK 2020 Hurricane Sally City of Robertsdale,AL 2020 Hurricane Zeta Hancock County,MS 2020 Ice Storm City of Norman,OK 2020 Hurricane Zeta City of Citronelle,AL 2020 Hurricane Zeta Dallas County,Alabama DOT 2020 Hurricane Beta City of Beaumont,TX 2020 Hurricane Laura Rapides Parish,LA 2020 Hurricane Laura City of Rustin,LA 2020 Hurricane Laura Louisiana DOT 2020 Hurricane Harvey City of Ingleside,TX 2019 Tropical Storm Imelda Cityof Beaumont,TX 2019P Hurricane Dorian Beaufort County,NC 2019 Hurricane Dorian Duplin,Onslow,Pender,Sampson Counties,NCDOT 2019 ROW Trimming Marshall,Texas DOT 2019 ROW Debris Removal Bastrop,TX 2019 Hurricane Michael Donaldsonville,TX 2019 Texas Floods Llano County,TX 2018 Texas Floods Kingsland,Llano Co.,Lee Co.,Texas DOT 2018 Hurricane Michael Tyndall Air Force Base,FL 2018 Hurricane Florence Camp Lejeune&Cherry Point,NC 2018 Hurricane Florence Brunswick,Sampson,Duplin,Onslow,NCDOT 2018 Education/Certifications Bachelor of Management,University of Phoenix MasteringQuickBooks,Level 1 CPR Certified QT.FI.ERriscs,Inc. DISASTER RE PONSE DI'I SIOi Victoria Balak Contract Administrator victoria@tfrinc.com 601 Leander Drive Leander, Texas 78641 M: (512)410-9166 Introduction Since joining TFR in 2021 Mrs. Balak has been responsible for all aspects of office personnel and communications. She is responsible for the oversight of bid and contract documentation and management and serves as the key administrative contact in the home office for project supervisors in need of additional resources in the field, such as equipment rental, fuel companies, sub-contractors, local temporary labor agencies, etc. Mrs. Balak also represents TFR Enterprises at national trade shows and conferences, exhibiting the company's services and capabilities. Recent Notable Events&Projects Event Project Year Tornado Fulton County,KY 2022 Winter Storm Marion County,OR 2021 Ice Storm Hidalgo County,TX 2021 Hurricane Ida City of Bogalusa,LA 2021 Hurricane Ida Village of Folsom,LA 2021 Hurricane Ida Town of Madisonville,LA 2021 Education/Certifications Bachelor of Science-Business Management,Oklahoma State University FEMA IS: 029,061, 100,200,201,235,271 315,700,703,706,727, 1013,and 2200. OT.E.R.Enterprises,Inc. DISASTER RESPONSE DIVISION Adv anta'es to Selectin TFR TFR Enterprises, Inc is a dedicated disaster and debris management company headquartered in Leander, Texas with operations throughout the United States. Capacity: No job or disaster is too large for TFR to handle. Our experience speaks of itself.In 2020,TFR managed 13,900,000 cubic yards of debris serving more than 50 cities, counties, parishes, and state agencies in Iowa,Louisiana,Mississippi,Alabama,Texas,and Oklahoma. In response to the crippling 2017 hurricane season, TFR managed 26 simultaneous contract activations that spanned Texas, Florida, California, and Puerto Rico. With a subcontractor database of more than 1,000 and a fleet of owned equipment,TFR Enterprises is prepared to tackle your greatest challenges. Depth: Disaster response remains our primary business, but the principals of TFR have over 32 years of experience in related contracting including land clearing, stream and river clearing and diversion, tree removal, trimming and pruning on parks, golf courses, and rights-of-way, debris recycling, tub grinding, hauling,and demolition. History: TFR Enterprises,Inc.,incorporated in 1989 in Tennessee,has been performing disaster recovery contracts nationwide since Hurricane Andrew in 1992. Tipton F. Rowland, the sole stockholder of TFR Enterprises, Inc., owned and operated Robinson Tree Services, a 55-year-old company founded by his grandfather in Memphis. In 1992, TFR added a disaster response/debris management division. TFR re- located to Leander, Texas in September 2000 and sold the Robinson Tree Services division. TFR has provided debris removal and clean-up services to over 350 Federal, State, and Local governments,as well as several private companies funded by FEMA. In-House Capacity: TFR owns over 200 pieces of disaster specific equipment, including a fleet of self- loading debris hauling trucks,rubber-tired/tracked loaders,heavy-haulers,excavators,dozers,field offices, six(6) Diamond Z 1463 Tub Grinders, and two (2) Diamond Z Horizontal Grinders for vegetative debris reduction (grinding). This resource of company-owned and controlled assets allows TFR to provide an expedient response. From one of our staging sites,located throughout the US,TFR can respond within hours to begin emergency road clearance services to provide a vital lifeline for federal,state,and local emergency responders to assess damages. TFR usually has a site ready for the acceptance of storm-generated debris in less than 24 hours. Project teams are immediately available to quantify debris, provide an overall damage estimate,and begin a recovery/removal plan. Past Performance and Experience: Contract experience involves all phases of recovery after disasters generated by hurricanes, wind or ice storms, tornados, floods, drought, wildfires, or radical disease infestation. Services we have successfully provided in the past include: Debris Damage/Quantity Assessments Emergency Road Clearance Hazardous Tree, Limbs,and Root Removal Debris Removal from Streams and Canals Vegetative,C&D,HHW, and White Goods Removal from ROW and Private Property Demolition of Structures DMS Preparation,Management,Restoration,and Close-out Debris Reduction by Grinding, Open-Burn,and Air Curtain Incineration OT.F.D.Emcrpriscs,Inc. DISASTER RESPONSE DI'/ISIOI: Debris Removal from DMS to Final Disposal Stream and Canal Restoration Beach and Sand Cleaning and Restoration Hurricane Florence Equipment and Manpower Leasing This Hurricane,and the devastation Contract Management Compliance it left behind,will stick with me the rest of my life.I hope that we never In September 2018, TFR partnered with North Carolina DOT to experience another storm event with plan and execute emergency cut and shove services for six the same potential for destruction. counties.After review,the team determined each county needed However, if we do,the assurance 30 push crews with a crew defined as four people: a bobcat with knowing that TFR Enterprises is ready to provide their professionalanoperator, two saw men/flaggers, and one supervisor with a services,gives us the confidence we pickup. need to weather another storm" Jeffrey Garrett,Pender County TFR activated resources from its extensive database on standby: Maintenance Engineer(NCDOT) 180 bobcats and 720 personnel,which were on-site and working within 24 hours. Immediately upon Florence's winds reducing to less than 40 mph,resources were mobilized to their assigned county to begin clearing roadways. This was one of the largest and most expedient push crew responses in TFR's 32 years of disaster response. During the 2017 Hurricane Season,which saw major damages from Hurricanes Harvey, Irma, and Maria, TFR performed work simultaneously in Texas, Florida, and Puerto Rico. In addition, the Army Corps of Engineers activated our ACI Standby Debris Removal contract to assist with severe weather conditions that led to devastating mudslides.TFR received exceptional ratings on both Contractor Performance Assessment Reports from USACE. All in all,as a result of the four disaster events that struck that year,the total amount of debris handled by TFR exceeded 2,000,000.00 cubic yards. Financial Strength: TFR offers not only the knowledge to perform any size job, but also the financial flexibility to complete multiple large-scale projects simultaneously. This was exemplified during the 2020 Hurricane season in which TFR managed, funded, and successfully closed out $81.4 million dollars of emergency debris removal contract activations. Safety: The safety and health of our employees continue to be the first consideration in the operation SAFETY E X C E L L E N C E of our business. TFR Enterprises, Inc., and its' principals are committed to maintaining a safe and healthy workplace for each employee by providing guidelines for safe practices and accident prevention. TFR ENTERPRISES,INC Texas Mutual Insurance Company applauds TFR ENTERPRISES,INC.for Os commitment to workplace safety.Thank you for sharing our vision of a safer q woorkpllaace. — J10 J, t TexasMutWI hesa.nt&CEO Q1.FI.Enterprises,Inc. DISASTER Rc,,),,E Di`i SIB> Project Management .-kpproach As Prime Contractor, TFR possesses effective program management systems for the overall management,reporting,cost and schedule control,and quality assurance.We have a strong track record on similar contingency contracts with USACE, FEMA, and other Federal agencies that will provide valuable lessons learned to be used when disaster strikes. To expediently serve our clients, our organizational approach features several important organizational initiatives,including an emphasis on logistics, optimized subcontractor teaming with regional and nationwide coverage, a 24/7 response from our home office, and localized, dedicated project support. Managing On and Off-Site Personnel In a disaster,TFR's approach to resource management is to keep the degrees of separation between the operations manager and field personnel as minimal as possible and ensure that the span of control remains manageable. We provide our managers with the authority to make swift decisions in often unforeseen circumstances. These concepts enable us to remain informed of daily operations,maintain efficiencies, and remain agile to adjust to changes. On-Site Management Our team's proposed key personnel have more than 125 years of debris management experience and are committed to Operations Manager sharing their knowledge and capabilities with our clients and mobilizing within 24 hours of notification. Our team is aware of the issues that may arise in the aftermath of a natural or Project - man-made disaster and is prepared and experienced in dealing Manager with them. The debris team will gain a comprehensive knowledge of project goals beyond what is stated in the written scope of work by coordinating with government and Task Order Subs municipal disaster management personnel. Crews Our management structure clearly defines duties and reporting lines for our team and clients. We understand the importance of providing the management team and field personnel with defined roles and a span of control that create a stable structure for workers functioning in a post-disaster environment. Allowing our personnel to concentrate on specific tasks allows them to focus on the project's objectives and manage them in a way that meets or surpasses all contractual standards set within the scope of work. Daily operations and planning meetings will be attended by all key personnel to convey the status of ongoing operations, quality, safety,and scheduled activities. These meetings are meant to provide for an open discussion of problems as well as an opportunity for attendees to share ideas that will improve efficiency, safety, and quality. Meeting minutes will be kept and made available so that the project status and work assignments may be documented. The project manager will assign specific crews to localities based upon the priorities established by the client's priority routes, debris volume, debris category, disposal options,and available equipment resources. Our team management and integration plan include the following: Subcontract agreements QT.F.R.Meryl*I. DISASTER RESPONSE DIVISION Define protocols Documentation processes Daily/weekly schedule reviews Training on quality control, safety,and data reporting Performance reviews Off-Site Management When multiple missions occur,our program manager will oversee the performance of each operations manager deployed from our corporate office in Leander, Texas. He/she will provide support for subcontracting resources, lodging, fuel, equipment resources, quality control, and health and safety compliance. Quality Control Overview TFR has a strong quality assurance/quality control culture, a tried-and-true corporate quality management system that has been employed on all recent disasters,and a track record of high-quality recovery projects.Our quality assurance team is well-versed in corporate procedures. We confirm that the processes,equipment,and verification testing utilized on a wide range of debris removal and other recovery operations correspond to contracts and task order requirements through 3-Phase inspections. Preparatory Phase, Initial Phase, and Follow-up Inspections), we know that a one-size-fits-all approach to quality control is not realistic,based on lessons learned from previous disaster initiatives. TFR is dedicated to delivering high-quality standards in a cost-effective and timely manner while adhering to government guidelines and regulations. Clean As You Go Policy TFR's "Clean as you go" policy applies to all employees and subcontractors during all phases of work. It is designed to ensure and CLEAN AS maintain the cleanliness and safety of each work zone to the highest YOU G Ostandard. The policy places the responsibility on all workers to maintain the working environment in a clean, tidy, and safe condition at all times when carrying out duties on each pass as thoroughly as practicable. Safety Overview The safety and health of our employees continue to be the first consideration in the operation of our business. TFR Enterprises, Inc., and its' principals are committed to maintaining a safe and healthy workplace for each employee by providing guidelines for safe practices and accident prevention.Safety is considered a condition of employment and is the responsibility of all personnel associated with TFR, whether in the capacity of employee or subcontractor. As a condition of employment, each employee is expected to use safe work practices and identify all unsafe conditions immediately. All employees/subcontractors are required to report any violations, unsafe conditions, or known safety hazards to their immediate supervisors at once. All subcontractors are subject to TFR's safety and health policy as a condition of the contract agreement. The responsibility for the health and safety of TFR employees' rests with all levels of management. The specific areas of responsibility are as follows: eta la DISASTER RESPONSE DIVISION Creating and implementing safe and healthy work practices,working conditions, and a safety mindset among all employees. Appointment of appropriate persons to administer the safety and health program. Provide a means of collecting, evaluating, and circulating safety and health information, necessary audio-visual aids,and other appropriate materials. Maintenance of injury and illness recordkeeping systems with periodic review and evaluation. Inspections of health and safety work practices and conditions in the field on a routine basis, utilizing checklists that will be reviewed with site personnel. All levels of management and supervisory personnel are committed to the following principles that are the foundation on which the TFR safety and health program are built: All injuries and occupational illnesses can be prevented. All construction and operating expenses can be reasonably safeguarded. Working safely is a condition of employment. Environmental Overview TFR is committed to protecting the environment and preserving the Nation's historic resources while complying with applicable Federal environmental and historic preservation laws such as: National Historic Preservation Act National Environmental Policy Act Endangered Species Act Clean Water Act Clean Air Act Coastal Barrier Resources Act Migratory Bird Treaty Act Resource Conservation and Recovery Act Coastal Zone Management Act Farmland Protection Policy Act Fish and Wildlife Act Wild and Scenic Rivers Act Magnuson-Stevens Conservation and Management Act Executive Order 11988,Floodplain Management Executive Order 11990,Protection of Wetlands Executive Order 12898,Environmental Justice The primary potential environmental impacts occur from activities related to debris management sites, the individual demolition sites, and transportation activities associated with moving debris and waste along with general transportation activities. A comprehensive Environmental Protection Plan will be prepared and submitted within five days of notice of award. It will identify specific debris management sites and specific impacts associated with the location(s). This includes site-specific information such as depth to the water table, distance to potential receptors and pathways,and the site setting parameters that may be affected by activities such as dust,odor,noise,traffic,etc. Until the specific debris site is identified,the Environmental Protection Plan cannot be finalized. QT.E.0.Enterprises,Inc. DISASTER RESPONSE This framework is intended to demonstrate our familiarity with the requirement and our ability to deliver the submittal plan as required. It's not intended to be a complete or thorough model for the Environmental Protection Plan. Pathways to be evaluated and issues to be addressed in the Environmental Protection Plan: Air/Dust,Odor,Gases, Smoke Water/Storm Water Runoff/Erosion Control,Leaching into Water Table Esthetics&Community Relations-Setbacks,Noise,Traffic, Hours of Operation,Tree Preservation, Site Restoration Spills and Spill Response Special Considerations: Wetlands Protection Ground Water Recharge and Discharge Aquatic Food Chain Support Fish and Wildlife Habitat Fire/Rodent/Wind/Hauling Control Primary considerations also include prevention of soil erosion and sedimentation,improved air quality, reduced noise pollution, energy conservation through site layout and design, protection of privacy by maintaining and establishing buffers between conflicting land uses and maintaining or enhancing habitat for wildlife through final restoration. Project Manager Ratio This can vary based on the size of the disaster event. In most cases, TFR will have one project manager overseeing the operations and one supervisor per sector. QT.F.R.Enterprises,Inc. DI SASTE* RE VOr S1 Past Performance Event: Severe Winter Storms,FEMA-4592-DR KYTC-Kentucky Transportation Cabinet Laura Hagan 11 1 Purchasing Directorr -{ gM' 200 Mero St. 0 Frankfort, KY 40622 4,, 502) 782-3980 MIT s Performance Dates: 05/2021 to 10/2021 DEBRIS VOLU\IE: 36,050 TONS CONTRACT VALUE: 4.297.152.00 On February 8t,the state of Kentucky endured an ice storm event that left more than 150,000 homes without power. Many of these power outages were caused by broken, twisted, and uprooted trees that were unable to handle the sheer weight of the ice that had accumulated. This was only the beginning of their battle. Once the ice began to melt, the influx of water exceeded the capacity of the creeks, rivers, and drainage systems, leading to flooding in many areas. Once the power was restored and flooding had receded,the state worked to secure FEMA funding,and procure contractor assistance with debris and hazardous tree removal.The quantities of debris left behind were far more than they were capable of handling with in-house or force account labor. TFR Enterprises was awarded a contract by the Kentucky Transportation Cabinet in May of 2021 to remove ice storm and flood debris from state rights-of-way in ten eastern Kentucky counties.TFR management arrived on site within 24 hours of contract activation and immediately started mobilizing equipment. TFR crews removed more than 100 tons of debris within the first 72 hours following the notice to proceed. Because of the region's geography, which includes steep embankments, high rock walls, deep valleys, and small winding roads, TFR needed to use specialized equipment to fully service the client's needs. A fleet of excavators, skilled operators, grapple trucks, sawmen, and traffic control personnel were deployed. Over 14,000 tons of garbage and thousands of hazardous trees were removed by these crews, who worked nonstop. TFR cleared more than double the expected QJi.H.Eotcrpriscs,loc. DISASTEq RESPJ.SE J quantities of debris from KYTC rights-of-way in the first 30 days of work. TFR's capacity to overcome any hurdles while exceeding our client's expectations were demonstrated throughout the contract,resulting in the effective completion of the work for which we were tasked. Personnel Assigned to this Project Role Contact Information Sharon Lyell Operations Manager 512) 576-3000 Tiffany Jean Contract Manager 512) 565-0710 Roger Barfield Project Manager 512) 868-0568 Melvin Utterback Project Manager 606) 776-9782 QJJJI.Eutcrprises,loc. DISASTER RESPONSE DIVISI :'. Event: Derecho—Severe Storms,FEMA-4557-DR Iowa Department of Homeland Security A Jordan Moser Strategic Planner 1--16.-•,,-.. , ,t. _ r.6100 NW 78th Avenue Johnston,IA 50131 S\,`\; ,,., _ 515) 323-4246 Performance Dates: 08/2020 to 02/2021 DEBRIS VOLUME: 1,600,000 CUBIC YARDS CONTRACT VALUE: 7,722.536.00 On August 10,2020,an unprecedented wind event caused enormous destruction over a large portion of the State of Iowa. In response to this storm,TFR Enterprises was awarded the Derecho debris clean-up contract administered by the Iowa Department of Homeland Security. Due to the unparalleled nature of this storm, storm response rollout was slow as making the right decisions rightfully trumped quick decisions. A mixture of communities self-performing the debris collection in the ROW combined with independent contractors hired independently to perform debris collection services led to an ambiguity in the ever- expanding scope of the job. Initial responses from communities seeking the states' help started at approximately 20 communities in 8 counties and as the debris reduction work and subsequent mulch haul outgained traction, that list quickly ballooned to 45 communities in 15 counties across the state. Initial estimates for the master agreement were in the 600,000-800,000 cubic yards of debris to process but at completion, fell just shy of 1,400,000 yards of reduced and disposed Testimonial of vegetative debris. The professionalism,knowledge, insight,and work ethic,displayed As we settled into the final scope of work, TFR staff began working by TFR Enterprises' staff is a with local community points of contact to eliminate any issues that tribute to your company and is in would cause delays in the performance of the work. Our staff keeping with the highest standards researched and secured locations for final mulch disposal and of emergency response contractors coordinated with Iowa DNR to ensure each site passed the everywhere."Jordan Moser requirements necessary for an FDS designation. Once these locations Qill Enterprises,E. DISASTER RESPONSE DIVISION were state-approved, TFR staff coordinated with the state-appointed monitoring firm to eliminate potential inefficiencies and ensure monitoring staff and equipment were positioned at the necessary sites. Once all site prep had been completed, production and support equipment were placed on-site to begin debris reduction. Following a 3-4 day grinding lead time,our fleet of 8 mulch haul-out trucks followed the debris reduction crews onto the site. These 8 trucks were able to efficiently haul and dispose of approximately 300,000 yards of mulch debris at FDS sites ranging from 4-55 miles from DMS while working around inclement weather deterrents. Due to the widely varying size of communities requesting the work, TFR staffed and equipped crews to simultaneously reduce and/or haul debris from 6 different sites.This staffing arrangement gave us the ability to consolidate multiple grinding crews with up to several hundred thousand cubic yards of debris, and at completion,enabled us to disperse crews back to smaller communities in the area. We are certainly pleased to have served a small part in helping Iowans return to normal life absent large piles of vegetive debris on every street corner and feel quite accomplished that the project was completed in the safest, most efficient, and effective way possible. Key Personnel Assigned to this Project Roic Contact Information Scott Graby Project Manager 615)456-7302 Sharon Lyell Operations Manager 512) 576-3000 Tiffany Jean Contract Manager 512) 565-0710 Scott Argiro COO 512)260-3322 OLF.R.Efflerpriset loc. DISASTER RESPONSE DIVISION Event: Hurricane Florence, FEMA-4393-DR North Carolina DOT Jeffrey L. Garrett Pender County Maintenance Engineer em..10 s ' 401 North Smith Street r Burgaw,NC 28425 910)259-5413 ma t.•. f•- a li • ; , l 11 Performance Dates: 11/2018 DEBRIS VOLUME: 180 CREWS FOR HOURLY CUT & TOSS CONTRACT VALUE: 2,613.5 34.00 In September 2018, weather forecasters were preparing the coast of North Carolina for the "storm of a lifetime" Hurricane Florence. Three months before the formation of Florence, TFR was awarded the Pre- Event Contract with the North Carolina Department of Transportation for Emergency Cut&Shove services. TFR had a kickoff meeting shortly after the award to go over the scope of the contract and meet and greet. We expressed to the department that we had just provided over 50 cut and toss crews to Florida DOT after Hurricane Irma, to reassure them that we are not only experienced but have very recent experience in emergency roadway clearance. Three months later, TFR Project Management mobilized to North Carolina on September 12,2018,in response to Florence.We met with key members of NCDOT to prepare for TFR's Testimonial response to debris-ridden state roads.It was determined by NCDOT and TFR after reviewing the State Maps that for the 6 counties under This Hurricane,and the contract, they each needed thirty crews. The contract defined a push devastation it left behind,will stick crew as 4 people; a bobcat with an operator, 2 saw men/flaggers, and with me the rest of my life. I hope one supervisor with pickup. TFR immediately activated resources from that we never experience another its extensive database on standby: 180 bobcats and 720 personnel. storm event with the same potential Immediately upon Florence's winds reducing to less than 40 MPH,for destruction.However,if we do, those resources were mobilized to their assigned county and began the assurance knowing that TFR Enterprises is ready to provide their clearing roadways.This was one of the largest and most expedient push professional services,gives us the crew responses in TFR's 32 years of disaster response. Many of the confidence we need to weather counties,if not all of them:Pender,Onslow,New Hanover,Brunswick, another storm."Jeffrey Garrett Sampson, and Duplin had severe flooding and power outages. One of QI.F.H.Enterprises,Inc. DI SASTER RE 570N5f the serious obstacles TFR faced with this catastrophe was the logistics of housing 720 people. Minimal hotels had power, and those had no rooms. TFR was able to engage with local business owners as well as state offices to secure housing when the state was virtually shutting down road by road. With that said, it never affected our crew's ability to maintain a speedy recovery and provide the client with the help they desperately needed. TFR also arranged close coordination with local and state electric authorities to report any major electrical concerns and to expedite the electrical restoration work. All agencies were contacted, and introductions were made 48 hours before landfall. This was essential, as the majority of these counties had,standing floodwaters,downed trees,and debris,as well as live electrical lines often in the same location. With those obstacles addressed in the pre-event planning stages North Carolina DOT,with the help of TFR, was able to transition from disaster response to disaster recovery with minimal time and impact to the communities affected. Key Personnel Assigned to this Project Rule Contact Information Roger Barfield Project Manager 407) 868-0568 Steven Vinyard Project Manager 512)619-1087 Melvin Utterback Project Manager 606) 776-9782 Rigo Mejia Project Manager 512) 779-7722 Kevin Rolison Project Manager 512)944-8766 Julie Rowland Project Manager 512) 751-9799 Sharon Lyell Operations Manager 512) 576-3000 Tiffany Jean Contract Manager 512) 565-0710 9111.hipprism It DISASTER RESPONSE DIVISION Event: Hurricane Michael,FEMA-4399-DR r 1r " ' i`A Tyndall Airforce Base tz Y.Johnny Walker Contracting Officer jY i, ,' 501 Airey Avenue I Xr Suite 5 Tyndall AFB, FL 32403 SYI Of 1'' 850) 283-1378 w. Performance Dates: I ' . t. 02/2019 to 04/2019 Ns iints_,--I 1% ,,, 1 is DEBRIS VOLUME: WORK ORDER 1: REDUCTION& HAUL OUT OF CONTRACT VALUE: 151,000 CY OF VEGETATIVE DEBRIS. 13,6TRAC.00 WORK ORDER 2: 71,500 OPERATOR & E/UIPMENT BOURSE On October 10, 2018, less than one month after Florence made landfall, Hurricane Michael showed up on the Florida Panhandle as a Category 4 hurricane.Michael presented the strongest winds to make US landfall since Andrew in 1992, and the damage was evident. TFR was mobilized to Florida but rode out the storm well out of destructions way.TFR must always ensure the equipment and management is not in a dangerous position,as we cannot risk the absence of it in response.TFR's management immediately headed to Tyndall Air Force Base to help. TFR had just finished responding to Camp LeJeune and Cherry Point military installations after Hurricane Florence, so we are very familiar with the processes, procedures, and needs of these facilities. Although the base was a disaster area and looked as if combat had just ended, TFR immediately mobilized all requested resources and we were working 5 days after landfall, clearing roadways, removing hazardous trees and hazardous limbs. We completed several work orders, vegetative and construction and demolition debris removal,tree trimming and removal,reducing the vegetative debris by grinding and haul out and disposal of C&D and Vegetative mulch.TFR was able to recycle the vegetative debris and metal material as recycling any debris that can avoid the landfills is one of our top company goals. One of the obstacles that TFR experienced in performing this project was access to the base. There key problem with base access was that several different procedures were being used for granting access. There was a separate contractor involved so it was not done directly by the military and communications were an issue. We worked very closely with the base and the security contractor to resolve the base access issues so the work would not be interrupted,delayed,or stopped completely.Another obstacle that presented Oil Enterprises,Inc. DISASTER R E S F ,r i SF D I v S I J. itself was the wide variety of materials that this monstrous storm created. TFR houses a staff of highly trained individuals who are proficient in the identification, removal, and storage of all materials that are incidental to a natural or man-made disaster. TFR provided project managers with experience in military base operations to meet the expectations of the base OPSEC office. Safety and security are high priorities within TFR organization and management as well as teamwork,and teamwork is what it takes to get the job done. We were honored to help our US military facilities recover from the devastation of the 2018 Hurricanes that made US landfall. Key Personnel Assigned to this Project Role intact Information Roger Barfield Project Manager(Safety) 407) 868-0568 Steven Vinyard Project Manager(Hauling) 512) 619-1087 Melvin Utterback Project Manager(Hauling) 606) 776-9782 Rigo Mejia Project Manager(Grinding)512) 779-7722 Kevin Rolison Project Manager(Tree Removal) 512) 944-8766 Sharon Lyell Operations Manager 512) 576-3000 Tiffany Jean Contract Manager 512) 565-0710 OT.F.R.Erri ,kC. DISASTER RESPONSE DIVISION Event: Severe Storms,FE MA-4416-DR Texas DOT Lori Wagner Contract Manager 7901 North 11135 Building 2 Austin,TX 78753 e . .K. ' t (512) 832-7057 J s Performance Dates: 10/2018 to 08/2019 DEBRIS VOLUME: 13,838 OPERATOR& EQUIPMENT HOURS CONTRACT VALUE: 7,532,510.00 September 2018 was the wettest in Texas history. Across Central Texas and the Hill Country, heavy rains led to catastrophic flooding.The floods caused a bridge on FM 2900 in Kingsland Texas to collapse and fall into the surrounding water, Lake LBJ. This surrounding water is used for recreational boating which is essential to the local economy. This bridge is about a quarter mile long and serves as one of the main thoroughfares for the city. TFR was contracted by the Texas Department of Transportation, TXDOT,to remove the bridge pieces and other hazardous debris from the water so a new bridge could be constructed, and the public could begin to use the lake again. To perform this work in a timely matter, TFR placed excavators and cranes onto barges to help remove the debris while hiring divers to help locate the debris. TFR had 23 individual barges, two excavators on the barges, a 30-ton crane, two-three teamed dive crews and multiple pieces of heavy equipment. TFR has removed debris from the collapsed bridge as deep as 39 feet under the surface of the water. TFR is operating two sites,the first is on the barge and is used to pull debris from the water and temporarily stockpile it. Each barge holds an excavator, a 30-ton crane, and various other pieces of equipment that are used to remove the debris, along with TFR personnel and the divers. The other various equipment is specialty types used for breaking the larger pieces of the bridge into smaller,more manageable sizes. After the debris is placed on the barge it is transported to our second site, the segregation site, which is on land. Qii.i Enterprises,Inc. DISASTER RESPONSE DIVISION At the segregation site, there are self-loading grapple trucks (knuckle booms), excavators, wheel loaders, and personnel that oversee separating debris by types: C&D, vegetative, concrete, metals, etc. After separating the debris, our knuckle booms load and haul the debris to the final disposal sites or crush debris for reuse such as crushed concrete and recycled metals. As previously mentioned, TFR has acquired various types of specialty equipment to remove the debris efficiently and safely. The collapsed sections were long, heavy, and irregularly shaped. The concrete is reinforced with a rebar which makes it harder to break into pieces and even heavier. This new specialized equipment helps with cutting through the rebar, so the pieces become smaller and easier to remove. This has included new attachments for the company-owned excavators and renting equipment for the divers to use.TFR has purchased a concrete crusher attachment for the excavators to speed up the process of breaking the larger pieces of the bridge into smaller pieces that can be removed. This crusher can be submerged in water and break the concrete to reveal the rebar within it. Then the crusher also has powerful shears to cut the rebar safely and quickly which creates a smaller piece of the bridge that is removed with the crane. The divers are also using diamond saws that can be completed submerged to quickly cut through large pieces of debris making them more manageable to remove. Other equipment that has been procured by TFR includes a specialty plasma cutter that can be safely used underwater to cut pieces of rebar that the crusher or diamond saw cannot reach. TXDOT and TFR have been working closely together to ensure all eligible debris is removed safely and efficiently. TXDOT contracted TFR to assist the company that was contracted to replace the bridge. The other company needed help in removing the previous bridge's footers that were still intact. TFR quickly moved our working barge with the help of a few tugboats to the new site and removed the footers. The footers,like the pieces of bridge,were broken into smaller pieces and removed from the water.These footers were the deepest debris removed at 39 feet and required two dive teams to operate two diamond saws and the specialty welder. TFR efficiently removed the footers from the site so the other company could begin their contracted work. Key Personnel Assigned to this Project Role Contact Information Roger Barfield Safety Officer 407) 868-0568 Chet Irby Project Manager 816) 935-2719 Rigo Mejia Operator 512) 779-7722 Sharon Lyell Operations Manager 512) 576-3000 Tiffany Jean Contract Manager 512) 565-0710 Q1llE.I. k DISASTER RESPONSE DIVISION Event: Hurricane Maria,FEMA-4339-DR Puerto Rico DOT f: Elias Tirado Huertas Director P l ' ' t Box 41269 4 p;111,' - A 1 ' ' l Tinillas Stationf ter., ti1 -, 1' ° . 5 . n San Juan, PR 00940 787) 722-2929 1 . . _ ,r_. s Y Performance Dates: 12/2017 to 12/2018 A DEBRIS VOLUME: 494,974 CY OF DEBRIS REMOVAL AND 39.411 CONTRACT VALUE: HAZARDOUS TREE REMOVALS 35.404.180.00 In 2017, TFR was tasked by the Department of Transportation of Puerto Rico,with the debris removal and hazardous tree abatement for the eastern quadrant of the island. This included a wide-spread area encompassing 15 major towns, many miles of rural roads, and "El Yunque", the only rain forest in the United States Forest System. This area was devastated by cat 5 Hurricane Maria,which brought landslides, flooding,and extensive wind damage.Upon activation TFR quickly mobilized a team of project,safety,and quality control managers to assess the area and plan for the best strategy for recovery. Our managers first segmented the island into 5 regions, with each region reporting bi-daily to the project superintendent. TFR coordinated directly with all entities such as DTOP, NFS, and NPS to determine their priorities and build the foundation for our mission planning.This allowed our team to cater resources to where they were needed the quickest and provided a seamless line of communication across the entire project. Once management and assessments were in place,TFR deployed over 40 experienced arborists to begin removing downed and hazardous trees in areas where power had not yet been restored. By forming business relationships with state-side freight companies,we were able to rapidly deploy numerous self-loaders,tracked machines, and other important support equipment by barge, with minimal delay to the task at hand. We partnered with local labor providers to ensure a large pool of general labor availability to meet the demands of our client in the timeliest manner. Using in-house resources, continuing sub-contract agreements, and local resources TFR was able to staff hundreds of qualified individuals within a matter of days, and begin recovery operations almost immediately following our NTP. Each region was assigned multiple safety officers to ensure that we maintained a 0% reportable injury rate, as well as to train new hires during the fast-paced onboarding. These safety officers performed daily tailgate meetings, insured traffic control guidelines were QTJI.Enterprises,Inc. DISASTER RE SPG5SF followed, and provided for the overall safety of the workers in their respective districts. All safety officers were responsible for implementing the approved AHA/JSA guidelines. This job safety analysis was reviewed by the QCO throughout the project and revised to reflect unforeseen hazards that arose during the mission.After these revisions were made the QC department performed regional training sessions to ensure that all safety officers as well as general employees, were aware of the amendment or addition. Any safety concerns or issues with each sector were reported back to the Regional Quality Control Officer daily.These allowed problems arising in one area to be potentially circumvented in other areas of the project ahead of time. Our team worked hand and hand with our Leander, Texas headquarters to ensure that all supplies,housing, and logistical needs were streamlined.This support staff was an integral part of ensuring efficient operations given their ability to secure vital resources on a day-to-day basis, many times on short notice. All support staff from HR to the Contract Administrator maintained around-the-clock availability, allowing them to provide our team with the assistance they needed when they needed it. These off-site team members were able to procure land use agreements, coordinate subcontractor dispatching, and build vendor partnerships that eased the burden for on-site managers, allowing them to focus on completing the mission. Through clear communications, precise planning, adaptability, and team coordination we successfully removed, reduced, and disposed of more than 494,000 cubic yards of debris and over 39,000 hazardous trees. Crews worked seven days a week and employees were staggered to prevent fatigue and maintain productivity.Our QC Officers made daily status checks with TFR regional project managers as well as the client. Each Officer's task was project-area specific. This allowed for all work performed to be verified and either corrected or approved, immediately following its completion. With detailed reporting from our quality control department, transparency between operations and safety managers, constant communication with headquarters as well as the client, TFR restored a sense of normalcy to an area that was devasted. Our management system and company policies proved to accomplish this with the shortest impact to the local community, as well as the lowest cost to the Department of Transportation. Key Personnel Assigned to this Project Role Contact Information Roger Barfield Safety Officer 407) 868-0568 Rigo Mejia Project Manager(Tree Removal) 512) 779-7722 Sharon Lyell Operations Manager 512) 576-3000 Tiffany Jean Contract Manager 512) 565-0710 91.1.1 Enterprises,Inc. DISASTER P,E SPOIvSE DI'! S I."J^ Event: Hurricane Irma,FEMA-4337-DR City of Plantation r- Steve Rodgers lr 1•,50: ;. Director of Public Works E,400 NW 73rd Avenue Plantation,FL 33317 Nit 954) 452-2a35 Performance Dates: 09/2017 to 12/2017 DEBRIS VOLUME: 500,000 CY OF DEBRIS REMOVAL AND 12,000 CONTRACT VALUE: HAZARDOUS TREE,LIMBS, AND STUMP REMOVALS 8,200,063.00 The 2017 hurricane season was an extremely active year with multiple large-scale disasters impacting the United States mainland. Upon the landfall of Hurricane Harvey causing widespread damages throughout the western gulf coast, TFR was activated to assist the Texas Dept. of Transportation with debris removal operations in many areas of the state. Within two weeks of these activations, disaster struck again with the south Florida landfall of Hurricane Irma. Making initial impact near the Florida Keys,as a category 4 storm and moving rapidly inland,this cyclone brought with it widespread power outages and countless: downed, snapped, and uprooted trees throughout the state. TFR held a pre-event, secondary contract with the City of Plantation, Florida. However, when this catastrophe struck, the primary contractor did not respond. Within 24 hours of receiving NTP from our client, resources were dispatched and TFR management, as well as equipment, arrived on-site to assist with their recovery efforts. Our extensive in-house resource availability allowed us to self-perform this entire project, without the use of subcontractors, while still fulfilling our demands on other removal missions nationwide. Given the vast amount of vegetative as well as construction and Testimonial demolition debris that this storm left behind and the need to; segregate, "In 2017,Hurricane Irma devastated haul, and dispose of it accordingly, TFR dispatched a variety of much- the City of Plantation,Florida.TFR needed assistance to the area. This included numerous bobcat crews for Enterprises was successful with ROW debris segregation, hazardous tree removal crews, large capacity completing the debris removal and self-loaders,and field assessors.TFR worked closely with city roadway recovery efforts for our community." managers to prioritize our operations planning and provide the fastest Steve Rodgers QI.F.H.Enterprises,Inc. DISASTER RE SPO,.SE DI J SI3`i benefit to their community. The city was split into grids, allowing for maximum productivity, and simplifying the QC process. Within the first two weeks of beginning our mission, crews removed over 70,000cyds of debris from the city right-of-way system. This momentum was maintained throughout our contract. With this event occurring in early September, TFR understood our client's sense of urgency to clear this debris quickly,as hurricane season had just begun. With that in mind,crews swiftly collected and delivered for final disposal over 500,000 total cubic yards of debris as well as safely removed nearly 12,000 hazardous limbs and trees well-ahead of our contractual deadline. Recognizing the expertise, speed,and versatility that TFR encompassed,the City of Plantation amended the scope of work to include the city's floodwater management system. This work consisted of removing debris from drainage canals that had been left behind by Hurricane Irma.To accomplish this efficiently,specialized equipment was required. TFR utilized a 20-foot barge which was set into the waterways at strategic locations using a crane. This barge was equipped with a separate crane and grapple combo,which was used to collect the debris and deposit it onto loading areas for our haul units to remove and dispose of. This work was started immediately upon issuance of the amended task order and was concluded within a matter of weeks. Our experience in disaster preparedness,proven ability to react and respond,and our strive for fast recovery, allowed us to deliver our client with an unmatched level of service. The City of Plantation was successfully restored to pre-storm conditions,without delay,and at minimal financial expense,setting the foundation for an ongoing government/contractor partnership. Key Personnel Assigned to this Project Role Contact Information Rigo Mejia Project Manager 512) 779-7722 Kevin Rolison Project Manager(Tree Removal) 512) 944-8766 Glen Tucker Operations Manager 870)223-6053 Tiffany Jean Contract Manager 512) 565-0710 OTIL EITEL It DISASTER RESPONSE DIVISION G v P. a3 ° 3 4 g a -e S H up , 71. 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We understand that our client's reimbursement is directly correlated to their ability to pay TFR and we work with our clients to ensure this process is as fast and efficient as possible. TFR personnel has conducted over 350+ federally funded projects, and as such, has gained invaluable experience and familiarity with the FEMA recording and reimbursement process conducted under the federal Public Assistance Program. With no turnover in our key personnel for the past five (5) years, our employees have been working as a cohesive team to confront FEMA issues and ensure the reimbursement of our clients for 32 years. Sharon Lyell, our Operations Manager, in conjunction with Tiffany Jean, Contract Manager,head our FEMA Compliance Team in all disaster-related projects. Our FEMA Compliance Team is deeply vetted in FEMA management and operational styles, and NEVER has TFR,or its officers, had a disputed claim for FEMA reimbursement. These individuals are very familiar with and aware of the federal guidelines for independence in accountability and reporting as well as recognizing that it cannot perform or assume the sovereign duties of the government officials.However,this does not preclude TFR from offering the following services to aid our clients in complying with the federal Public Assistance Program: Provide extensive pre-event training sessions with a review of previous submitted FEMA paperwork. Design appropriate cost tracking systems before approval of Project Worksheets is received Assist in estimation of debris volumes by debris types and debris management costs for Preliminary Damage Assessments. Train clients on FEMA's Cost Estimating Format, a forward pricing model allowing FEMA to account for all possible costs on large projects. Assist in the preparation of Immediate Needs Funding (INF)requests Review the operational procedures of the FEMA Public Assistance Program as it relates to the overall recovery process. Inform and prepare for critical meetings with FEMA,emphasis on"Kick-off Meeting"and Applicant's Briefing". Aid in the preparation of Project Worksheets Provide, review, and confirm the accuracy of supporting documentation (i.e., Truck Certifications, Load Tickets, Equipment Time Sheets, etc.) for the Project Worksheets to realize full reimbursement. TFR takes a proactive approach to debris management.Enacting a comprehensive,efficient debris management plan, which retains operational flexibility to address problems on the fly, is vital to the success of the project and our client's realization of full FEMA reimbursement. Upon establishment of a debris management plan, we strongly suggest submitting the plan for FEMA review,relieving undue stress over FEMA acceptance following a disaster event. OW.Enterprises,Inc. DISASTER RESPONSF DI IO:+ Ability to Execute in :multiple Geographic Regions TFR is capable of executing multiple contract activations within one or more regions because our team brings: An experienced Prime who has successfully completed 350+ FEMA funded debris removal contracts and procured more than$2B in contingency contracts. Management processes proven on disaster events. Central oversight by experienced Operations staff and empowered project delivery teams. Prime Subcontractors who are committed and proven responders. Nationwide partners for personnel and equipment/trucking resources,along with a commitment to utilization of local and disadvantaged business enterprises as much as possible. The primary execution and staffing options are: The TFR team self-performs using in-house resources. The TFR team plus additional local/regional subcontractors perform the task order. The selected option is based upon a number of factors, including cost and availability of local technical resources with relevant skill and experience to successfully accomplish contractual requirements. Regardless of the execution strategy, the managing staff will come from the TFR team and strictly follow our proven management processes and procedures. Our management approach to execute multiple contract activations is based on the following: Single Point of The operations manager will serve as single point of contact, ensuring a clear Contact and direct communication channel. For simultaneous projects,multiple sectors, or when needed,sites will have either an operations or project/site manager. Clear Roles and The operations manager will select the project and site managers, as needed, Responsibilities depending on project scope. All support staff, subcontractors, and crews will report to the site manager. Our team has a large pool of assets that ensure we can readily provide the correct mix of labor,equipment,and materials for every project. The project manager will be responsible for staffing, subcontractors, budget,schedule,technical,and quality aspects of the task order assigned. Proactive Corporate Working with our overall Program Manager, our operations manager will Leadership monitor team performance and ensure resource availability and client satisfaction.We're committed to ensuring appropriate resources for all projects. Cohesive Team Our combined team is accustomed to working at multiple locations and coordinating within the team, as well as with local government, regulatory, and state agencies. The site manager will be responsible for coordinating with the technical staff for scheduling and deliverables. All personnel will be linked by our robust communication system/tools to ensure seamless delivery of services. Access to Vast TFR has a database of 1,000+previously employed subcontractors and hundreds Reach-Back of equipment dealerships throughout the US. Our operations manager will Capabilities coordinate access to these vast resources in coordination with our project managers. T lf DISASTER RESPONSE DIVISION U U U kJ E O LO OO C) C 0 U 0 c 0 a) oOLi-) c o E m v, N xi; m a Q 4) co F cuE p 4 E 0 Io 0 U a) D r cn O Q H o O N o 0 R- t.n 0 0 o D o . o > OoV 4 V) M Cad) M o N x 2 cip 0-.1 o.o v 10 N F mita) III VUr ii V o T_ LC)a> O 1) A 0 Additional Disaster Experience Managing Multiple Contracts Contract Hazardous Contract Activations Trees Value 200,000 CY 221 Cut&Toss Aug-19 Hurricane Dorian 6 Hours 1,000 434,927.00 198,800 CY 71,500 Operator& Aug-18 Hurricane Michael 3 Equipment Hours 0 13,806,189.00 166,000 CY 1,066 Daily Rate for Equipment& Operator Aug-18 Hurricane Florence 13 206(4 Men Crews) 0 7,936,486.00 Mar-18 California Floods 2 58,420 0 8,630,020.00 Sep-17 Hurricane Maria 1 495,000 CY 39,411 $35,404,180.00 Aug-17 Hurricane Irma 9 902,000 CY 39,748 $31,927,010.00 Aug-17 Hurricane Harvey 9 416,000 CY 1,000 6,402,517.54 Sep-16 Hurricane Matthew 5 300,000 CY 75,000 $17,889,818.00 Client Testimonial Battling a global pandemic environment,inclement winter weather,while also responding to multiple hurricanes that impacted other areas of the country during 2020,TFR has successfully aided the State of Iowa in grinding and disposing of more than 1.6 million cubic yards of vegetative debris in less than six months"Jordan Moser, Iowa Department of Homeland Security Q1.E.H.Entrprse,Inc. DSASTERRESPONSE DI'i SIJ.'-i Equipment Resources TFR maintains an extensive number of equipment to Equipment Highlights provide our clients with greater value and to ensure the quality of our work.With the largest fleet in the industry (56)Self-Loading Haul Units coupled with numerous staging areas, TFR can respond (45)Self-Loading Haul Units(Trailers) to any natural or man-made disaster quickly and (19)Bucket Trucks efficiently. This rapid response capability provides the (17)Dozers client with vital emergency road clearance services to (12)Excavators allow federal, state, and local officials access to debris- (14)Service Trucks restricted areas and begin the disaster recovery efforts. (7)Heavy Haulers Often on TFR projects, our equipment and manpower (6)Diamond Z1463 Tub Grinders completely fulfill all project scopes and requirements in (2)Diamond Z4000 Horizontal Grinders a timely matter. When subcontractors are used on large- scale projects, TFR self performs all key elements of the project to satisfaction of the client and to certify the work is done properly to the TFR standard. Furthermore, our in-house maintenance crew provides immediate support to our field operators to provide the sustainability of our equipment and operations. With years of experience working on Diamond Z's to overhauling dozer engines, TFR's maintenance crew is the logistical support necessary to ensure the limiting of costly downtime. Dedicated to their trade, TFR's maintenance crew can quickly identify, address, and repair any problem befalling our equipment and additionally, make the appropriate modifications on other similar equipment to avoid future pitfalls. For large-scale projects, TFR can augment our own resources with local rental suppliers in the area. TFR maintains valuable,fruitful relationships with rental companies to rapidly obtain any additional equipment needed to perform the work under contract. With corporate accounts and a priority call rating with Hertz Equipment Rental, Sunbelt Rentals, United Rentals, and Volvo Construction Equipment, TFR can readily access hundreds of pieces of specialized equipment quickly to achieve desired project goals and time requirements. Furthermore, with years of loyalty with National Dealers for Caterpillar, Prentice Loaders, and Diamond Z Corporation,TFR can obtain new and used equipment for rent or purchase faster than any other company in the industry. This vital lifeline to equipment suppliers allows TFR to mobilize a job however large and specialized the project may be. Real-Time GPS Tracking Our fleet is equipped with Real-Time tracking so that we can ensure our trucks are deployed and active where assistance is needed most.This gives our leaders the tools to adapt to the ever-changing demands of the project. The helicopter view is an easy-to-use feature that displays all the information one needs to efficiently dispatch&/or locate crews. All vehicle movement is saved in the Samsara cloud allowing for the routes to be reviewed and the next day's work plan.Geofencing is another feature that provides a variety of alerts to help us efficiently manage trucks and routes in the recovery efforts. With this state-of-the-art technology,TFR is always in compliance with ELD mandates and DOT/FMCSA regulations. OT.F.R.Enterprises,Inc. DISASTER RESPOIRSE Di , SIOri Samsara Features REAL-TIME OPS TRACKING TRAILER TRACKING SAFETY S DASH CAMS ROUTING S MESSAGING Live vehicle location tracking • Theft detection Distracted diving detection • Real-time route tracking Trip histories Utilization reporting In-cab voice coaching Historical performance analysis Geofence alerts Cargo and temperature Automatic incident upload • Two-way messaging earn more : Watch video Learn more Learn more Watch video Learn more Watch video DOCUMENTS FLEET MAINTENANCE WIFI HOTSPOT ELD COMPLIANCE Document upload with photos • Fat.t pace mcn to- ; cad'.`:= FMCSA-listed ELD Centralized record-keeping • Paper'.ess DVIRs Cellular ca.3-ncluded Works with any mobile device Proof of delivery.fuel S.more • Usage-cased maintenance • For an —oc:e app or device • Centralized real-time visibility Learn more Watch video Learn more Watch video earn more Learn more Watch video REEFER MONITORING REPORTING S ALERTS DEVELOPER APIS Easy to install wireless monitors • Fuel efficiency S vehicle health • Open REST APIs Live temperature cnange alerts • Activity and driver behavior • TMS.payroll.GIS ntegrations Automatic historical logs IFTA.ELD.and FSMA Custom software and epos earn more Learn mom Get a demo Developer does Samsara Helicopter View 0). l..et Alerts Settings Support All Vehicles Graph data• Day- ( 23 - ?.f in Van #19 0 q - i 9 North freeway.Lakeland,TX LI 112 N • 4 a 63 mph H Odometer t21.840 miles i • G Io a a j A HISTORY I'i A io+ I i Ij-J 41in-progress 41.7 mi f 1 Dispatch.Willis.TX IIIIIIrllrilliilirlljlilk0DisnatrhWillisTX19.6 mi 1 QT.FI Enterprises,Inc. DISASTER RESPONSE DIVISION C) Company Owned R) No. Equipment Type Year Make Model Identification No. Reserved 1 Air Compressor 1990 Emglo Y5A60V C CiVil[MIK li. DISASTER RESPONSE DIVISION 37 Dozer Caterpillar D6TLGP C 9111[mrpriscs,Inc. DI SASTER RESPONSE DI,,SIOr+ 78 Flatbed Trailer 2007 Trail King R Q1.1iEjscLE. DISASTER RESPONSE DIVISION 119 KB Pup-Trailer 2021 Edgewood ST R QLF.L Birprins,It DISASTER RESPONSE DIVISION 160 KB Self-Loader 2006 Western Star C QinriUI Was,li. DISASTER RESPONSE DIVISION 201 Office Trailer 1997 Coach C OT.F.I.Eirprintic. DISASTER RESPONSE DIVISION 241 Skid Steer 2012 Bobcat T750 C OT.f.R.Enterprises,Inc. 0,$A,TE4 REiPOHSE DI SIOi, 282 Wheel Loader Volvo L120E R On Elwin le. DISASTER RESPONSE DIVISION Documentation Process, Procedures, and Data \lnaement S stem TFR Enterprises,Inc has developed a Disaster Debris Data Management System(DDD)used for creating, gathering, managing, and retaining all project information for all stakeholders involved in each debris mission. This disaster-specific debris management system includes;documents,processes,and procedures which ensure accurate and timely invoices, subcontractor payments, and client reimbursement. These processes are specific to FEMA documentation compliance and employ quality controls to ensure accuracy with a goal of zero defects. Material Tracking and Quantification There are three critical data management forms used for material tracking and quantification: 1. Truck Certification forms which certify and measure each hauling unit. The certified truck number and measured hauling capacity are transferred onto a Placard which is affixed onto each haul unit at the beginning of the job. 2. Load tickets for quantifying the right-of-way Debris Collection 3. Unit tickets for documenting Hazardous Leaners and Hangers(tree trimming and removal) A truck certification form is a form used at the beginning of the project that documents all hauling units and their precise measurements calculated and recorded in unit measure Cubic Yards. The client or its contracted monitoring company performs this certification. This is a critical step at the beginning of operations that records all truck-specific information including assigning a unique truck number or unit number sometimes referred to as placard number, the truck owner or subcontractor contact information, legal state vehicle registration, and measured capacity in cubic yards. Proof of liability insurance for that specific vehicle is also validated at this time. Some of this information is then transferred to a placard and is affixed onto each haul unit identifying 3 key items; Truck number, Measured Capacity of the unit, and the Contract Name (Applicant/Client). These placards are then used by the monitors to document the hauling operations onto haul tickets. TFR scans the certification along with the photographs of each unit and driver information for that vehicle into our DDD system and it is downloaded into our database. When documenting the right of way debris removal operations, there are two different methods for capturing and documenting the unit data of the work being performed in the field: hand-written paper tickets or ADMS (Automated Data Management System) tickets using handheld units such as smartphones or tablets. Both methods are provided by either the client's personnel, if self-monitoring the project,or monitoring company personnel selected and hired by the client.Load tickets allow all applicants or recipients to document billable activities accurately during the debris mission and are submitted to FEMA as required documentation. The following data is collected on the paper haul tickets: Ticket number Load Date Load Time Material Type Pickup location or origin Contractor Name Truck number Driver Name Certified Capacity of Truck Load Call%(if applicable) Net Cubic Yards Delivered(CY or Tons) 1.F.II.Enterprises,Inc. DISASTER RESPONSE DIVISION Destination of Material Landfill Disposal ticket number(if applicable) Monitor Name and Signature ADMS Technology(Automated Data Management Systems)is an electronic means of capturing data of all operations in the field. ADMS technology uses handheld units such as smartphones, tablets, or other portable hardware. The field monitors capture all pertinent data with these devices including date, time, truck number,capacity,debris type,pick-up location(with GPS coordinates),and these units typically can take photographs documenting the operations. Load quantities will be verified and "scored" or "called" by tower monitors at DMS or final destination sites. Once the official call is recorded onto the "open" load ticket, and a validation signature is executed by the tower monitor,the ticket is "closed"and carbon copies of the ticket are distributed as follows: one copy to the truck driver,one copy to the TFR Enterprises,Inc Project manager,two copies to the monitoring firm (one for monitor and one for client). Having 5-part tickets ensure that proper reconciliation is done between Prime Contractor, Sub-contractors (if any), the monitoring company, and the Client to maintain the integrity of the processes and to follow FEMA guidelines TFR Data Processing.All recorded load tickets are scanned every day at our field office and downloaded into our debris database.Quality control procedures are completed on the data to ensure no duplicate tickets are entered and each ticket line is checked through programming to ensure that the measured capacity of the trucks, from the truck certifications,are correct on each ticket. The data is then reconciled with each of our subcontractor invoices to ensure data match and are approved through our debris data management system.This process is only used with the hand-written paper ticket method,it is eliminated when an ADMS system is utilized. These procedures incorporate multiple types of billing items to include several units of measure such as"Cubic Yard","Ton"for right-of-way hauling items such as vegetative,C&D,sand,water- way debris removal,unit of measure"each"for hazardous tree removal,hazardous hanging limbs(hanger), white goods, e-waste, vessels, abandoned vehicles, etc.) as well as "Hours/Days" for emergency debris clearance or 72-hour push. These items are the basis for customer invoicing as well as sub-contractor payments. Customer Invoicing.TFR will invoice using this data per the contract applicable invoicing cycles:weekly, bi-weekly,monthly, etc.). TFR will not invoice for duplicate tickets or debris collected off the designated right-of-way.In the unlikely event,a duplicate ticket is invoiced,TFR will immediately revise and resubmit the invoice. These procedures adhere to FEMA and FHWA guidelines and Record Retention and Access 2 C.F.R. 200.333-337)regulations and will maintain records for a minimum of seven years(TFR exceeds these guidelines and retains these records for 10 years). These processes are well-vetted, have been improved upon over the last 32 years, and ultimately streamline our subcontractor invoice approval and payment process as well as increase the speed and accuracy of our reconciliation and invoicing to the Client. Each invoice will be accompanied by excel spreadsheets exported from our debris data management system and will include all pertinent data from each load ticket from the period of each invoice and will comply with FEMA guidelines for reimbursement. Subcontractor Data Management and Weekly Payments The above-described data management processes are used for managing subcontractor data. TFR's typical workweek is Monday through Sunday unless specified otherwise by contract. Sub-Contractors email weekly invoices to TFR's Project Administration team the week following the workweek for reconciliation. Reconciliation is done quickly using TFR's debris data management system and any discrepancies are sent to the sub-contractor until completely reconciled. Payment for each week is made the second Friday after T.fIE DISASTER RESPONSE DIVISION the workweek ends. TFR Project Administration team sends a weekly Partial Payment and Release to the sub-contractors for signature before payment is made. This Payment release is accompanied by a spreadsheet that includes all tickets that are included in that week's payment. The sub-contractor signature on the release warrants four critical items: a) Covenants and warrants that all labor,materials,equipment,services,and other items,including without limitation,all payroll,sales,and privilege taxes furnished under the above subcontract or purchase order(s) have been paid for,and b) Releases TFR Enterprises,Inc.,Project Owner,and Project Prime Contractor from all claims whatsoever arising out of or relating to the subcontract or purchase order,and c) Waives any lien rights concerning the project to the extent of payments received and, d) Agrees to indemnify TFR Enterprises, Inc., Project Owner, and Project Prime Contractor against any claim or lien asserted through or under the undersigned concerning the project. TFR Enterprises, Inc., has prepared and submitted invoices with backup documentation for, and received payments over$240,000,000 over the past 5 years and made subcontractor payments over$125,000,000 on more than 100 individual municipal FEMA-reimbursed disaster debris management contracts. TFR's extensive FEMA experience, thorough understanding of FEMA guidelines and procedures, and reporting and payment processes allow for successful reimbursement to our customers.TFR's thoroughly vetted data management system results in the successful completion of FEMA reimbursements and audits. Pre-Event Assistance- TFR can guide the development of debris management plans. Coordinate annual readiness (kick-off) meetings after award. Assist in locating and pre-approving temporary debris management sites with the appropriate authorities(i.e.,Department of Environmental Quality,etc.) Post-Event Assistance - Provide guidance and assistance with debris volume assessments post-storm. Attend kickoff meetings and subsequent meetings. Provide daily progress reports. Assist with Public Announcements. Provide client requested reports. Keep in constant communication with the client on all debris operations,provide supporting data for FEMA reimbursement. QT.F.L bus,kg. DISASTER RESPONSE DIVISION 1 Proposed Subcontractors TFR Enterprises, Inc. maintains a current, constantly updated database of subcontractors by location, classification,equipment resources,and capability. The working relationship with this reservoir of close- knit subcontractors has been so successful that a majority of them,following a disaster event,will not offer their services to,or accept an offer from,another contractor until first consulting with TFR's management personnel as to their subcontracting needs.A network of communication and contact of these subcontractors in the event of a disaster has been divided among the TFR management team in advance,which has enabled the company to contact, activate, and mobilize as many as 630 pieces of equipment in 30 days as the company did following Hurricane Laura in 2020. These subcontractors are considered as much a part of the disaster response team as are the full-time employees of TFR. Local and Disadvantaged Business Subcontracting At TFR, we firmly believe that local contractors provide the most cost-effective measure to complete the contract requirements while aiding the local economy after the impact of a disaster. TFR plans to utilize local subcontractors to the extent to which they are available and properly licensed. TFR shall exhaust any avenues to obtain qualified local subcontractors to meet the needs of the community while infusing the local economy with needed revenue. As such, TFR is committed to identifying the local subcontractors qualified and prepared to support the community on the path to recovery. During the past three (3) decades, TFR has actively promoted the participation of Small Business Enterprises (SBE), Disadvantaged Business Enterprises (DBE), Women-Owned Business Enterprises WBE), Minority-Owned Business Enterprises (MBE), and Veteran-Owned Business Enterprises (VBE), in the performance of disaster-related debris removal projects. Born from a small tree service company in 1954, TFR was a long-time small business-enabled firm working in Memphis, Tennessee. Renamed TFR and incorporated in 1989, owner, Tipton Rowland, considers this sector of the industry to be a vital and reliable source of debris management resources recalling his days as a small business owner himself. As such,TFR executives are directly involved in the achievement of SBE's and DBE's plans and goals by the project. Proposed Major Subcontractor 35 years of proven disaster debris removal and management experience Over 200 units of company-Recent Projects Completed with TFR: owned specialized equipment Hancock County,MSincludingknuckleboomtrucks, heavy haulers,dump trucks, City of Choctaw,OK bunkhouses,airboats,barges, City of Enid,OK TRADING I c skid steers,dozers,excavators, City of Blanchard,OK loaders,skidders,and tree City of Norman, OKrusicfivtauevcuttersCityofCitronelle,AL Owner and key employees Alabama DOT,Dallas Countycertifiedintree City of Robertsdale,ALremoval/chainsaw management by the Missouri Forestry Rapides Parish,LA Department City of Corpus Christi,TX Partnered on more than 50 projects with TFR,over the last 20 years. Timberline Trading is a leading subcontractor in the disaster debris removal industry. Thirty-five years of experience has allowed the team at Timberline to master the skills and FEMA knowledge necessary to QT.E.R.Emcrprises,hic. DISASTER RESPONSE DI .i SIOI. successfully complete any size debris mission. Timberline's tenured management team gives them added ability to manage a wide range of disaster response services. With more than 200 pieces of specialty equipment, Timberline can respond immediately to all emergencies. Company-owned bunkhouses and generators allow Team Timberline to respond to devastated areas where housing or electricity are not available.Timberline has been a major subcontractor for TFR since 1995. Proposed Major DBE Subcontractor Women-Owned Business WBE) Recent Projects Completed with TFR: Incorporated in Kentucky Transportation Cabinet,KYPrinciplesholdFloridaoci & California Contractors License Oklahoma City Parks, OK LYELLCO Owner and Principles have City of Corpus Christi,TX more than 25 years of Texas DOT,Montague County combined experience in Louisiana DOT,Cameron Parish Disaster Response,Debris Tyndall Airforce Base,FL Removal,and Hazardous Tree North Carolina DOT, Sampson CountyRemovalServices Partnered on 7 projects with TFR,over the last 8 years. Lyellco, Inc. is a family-owned tree trimming and disaster response company incorporated in 2013 as a small woman-owned business. Lyellco owns 27 pieces of equipment and has performed more than 20 federal and state contracts nationwide, responding to hurricanes, tornados, ice storms, floods, and more. Lyellco strives for the safety of its employees and the communities affected and operates according to FEMA rules and regulations. The following list is just a few of our available DBE Partners: DBE Partners State Type Services Ayleen Trash Hauling Services, Inc. FL SBE/MBE Hauling Services, Hazardous Tree Removal CSA Land Clearing FL DBE Site Management Florida Developers of Tallahassee FL DBE Site Management Gulf Coast Environmental Contractors FL WBE Hazardous Tree Removal Payne's Environmental Services,LLC FL MBE/VBE Hazardous Tree Removal Prism Lighting Services FL SBE Temporary Lighting YG Construction,Inc. FL MBE Temporary Fencing Cabildo Services LA DBE Temporary Staffing Disaster Recovery Group and Tree,Inc.NC DBE Hauling Services,Hazardous Tree Removal Action-Roll Offs,Inc. TX DBE Hauling Services Eggemeyer Land Clearing,LLC TX DBE Hauling Services, Site Management Highway Barricades and Services,Inc. TX DBE Safety Supplies Lyellco TX WBE Hauling Services,Hazardous Tree Removal QT.1.N.Enterprises,Inc. DISASTER RESPONSE DI / sIO': TRADING NC TFR Enterprises,Inc Tipton F. Rowland 601 Leander Drive Leander,Texas 78641 Re: Letter of Commitment/Timely Payments Please accept this letter as our interest to assist TFR Enterprises,Inc by offering to make our services available in the event they are activated for Disaster Debris/Hazardous Tree Removal Services during the term of the contract. Timberline has worked for TFR Enterprises,Inc since 1996 and has always been paid on time. Timberline's roles and responsibilities will support TFR as a subcontractor providing labor and equipment services for this contract to include: Vegetative Debris Removal C&D Debris Removal Hazardous Tree Removal Company Information: Timberline Trading, Inc Michael Dotson PO BOX 643 Lathrop,MO 64429 FEIN: 43-1695748 I,Michael Dotson,am authorized to sign for and legally bind Timberline Trading,Inc., and have full authority to commit any of our company's resources necessary to successfully perform this contract. Should you need additional information please contact me at(816) 564-1761. Sincerely, Neeiael Dotaoa Michael Dotson Owner/CEO T.R.R.Enterprises,Inc. DI SAS ER RESP0'4SE DI , ON www.ivelico.com LY E L LCO sharon@Ivellco.com I Office(512) 576-3000 TFR Enterprises, Inc Tipton F. Rowland 601 Leander Drive Leander,Texas 78641 Re: Subcontractor Letter of Commitment Dear Mr.Rowland. Please accept this letter as our interest to assist TFR Enterprises,Inc by offering to make our services available in the event they are activated for Disaster Debris/Hazardous Tree Removal Services during the term of the contract. Lyellco's roles and responsibilities will support TFR as a subcontractor providing labor and equipment services for this contract to include: ROW Vegetative Debris Removal ROW C&D Debris Removal Hazardous Tree Removal Company Information: Lyellco,Inc Levi Lyell 7503 White Oak Lago Vista,Texas 78645 FEIN:463383578 Woman-Owned Small Business Levi Lyell is authorized to sign for and legally bind Lyellco Inc.and has the full authority to commit any of our company's resources necessary to successfully perform this contract.Should you need additional information please contact me at(512)698-9812. Sincerely, Levi Lyell Vice President 7503 White Oak Drive,Lago Vista,TX 7845 QiJiiic. DISASTER RESPONSE DIVISION Additional Subcontractors& Service Providers Available The following is a list of potential subcontractors and service providers TFR Enterprises,Inc.may utilize if activated. This list is not exhaustive,and resources may be added or substituted if needed. TFR offers preference to qualified local subcontractors,including local DBE subcontractors,who have the necessary equipment and experience to meet the project requirements. Company Name State DBE Black Services,Inc.Alabama Chad Ward Inc. Alabama Global Rental Co.Inc. Alabama HAL Construction LLC Alabama Hall's Tree Service Alabama Hunter Fuzzell Alabama Moore Lawn&Landscape Alabama Oak Hill Construction,LLC Alabama Southeastern Logistics,LLC Alabama Ward Land&Timber,LLC Alabama Z&H Enterprises,LLC Alabama A& A Trucking LLC Arizona Sunstate Equipment Co Arizona Carter Global Arkansas Conway Enterprises Arkansas John L Weaver Arkansas Labor Finders Arkansas McFadin Global Construction,Inc.Arkansas Moores Dozer Service Arkansas Troy Brown Arkansas Chriso Tree Trimming California Core Tree Care California D&E Construction Inc. California FGL Environmental California Granite Construction Inc California Inland Empire Equipment California Myers Tire Supply California Palomar Mountain Premium Spring Water California Silverstrand Construction California Triton Transport Ltd. California Front Range Landfill Colorado Jim's Pride Landscaping&Maintenance Colorado Larimer Solid Waste Colorado Lenahan Land Clearing&Grinding Connecticut A Soto Southern Ag Inc Florida GT.1.R.Enterprises,Inc. DI SAS'ER RESPONSE DI`i SIO.I Absolute Asphalt Services Inc Florida Acme Barricades Florida AES Portable Sanitation Florida AM Environmental Florida Anderson Rentals Inc. Florida Aqua Control Tech Florida Arrow Service&Towing Florida Arthur Auville Florida Atlantic Coast Transport,LLC Florida Aucilla Area Solid Waste Florida Ayleen Trash Hauling Service Florida Yes Backstrom Trucking Florida Better Barricades Florida BG Katz Nurseries,LLC Florida Branching Out Florida Coffm Marine Florida CSA Land Clearing Florida Yes Dawnell Ayres Florida DeFord's Fuel&Oil,Inc Florida Downrite Engineering Corp.Florida Dyna Trucking Florida East Coast Site Works Florida Edgewater Recycling Florida Emergency Standby Power LLC Florida Evergreen Tree Service Florida Fast Track Logistics Florida Flagler Construction Equipment Florida Florida Developers of Tallahassee Florida Yes Florida Equipment Service and Repair Inc Florida Florida Paving&Trucking Service Florida Fort Lauderdale Ice Florida G Hemphill Tree Service Florida Gallegos Trucking Inc. Florida Gaston TDR Florida Gill Sikes Florida Green's Tree&Landscape Florida Grinder Wear Parts,Inc. Florida Gulf Coast Environmental Contractors,Inc. Florida Yes Hamilton County Landfill Florida Haulin Dixon Florida Kessler Hauling Inc. Florida QI.E.R.Enterprises,Inc. DISASTER RESPONSE DI , SIOfi Knight Jon Boy Florida Landscape Service Professionals Florida Lank Oil Florida Lee County Solid Waste Florida Leon County Solid Waste Florida Lopez Trucking Inc Florida Lucas Garage&Trucking Florida Macias&Sons Florida Macias Landscape Inc.dba Miguel Macias Landscape Florida Miami-Dade County Dept of Solid Waste Florida Morgan Marine Salvage&Recovery,LLC Florida National Waste Management,Inc Florida Nicolas Macias Florida North Oak Recycling Florida Payne's Environmental Services,LLC Florida Yes Pine Island Group,LLC Florida Prism Lighting Services Florida Yes Putnam County Central Landfill Florida Rainey Cawthon Distributor Florida RIO Harvesting Florida Rio Indio,LLC Florida Ron's Trucking&Equipment Florida S&B Machine,LLC Florida Sampson Tree Service Florida Samsula Waste Inc Florida Seminole County Solid Waste MgmtA Florida Spinning Crane Works Florida T-Roy&Sons,Inc. Florida Tate Transport Corporations Florida Texas Aquatic Harvesting Florida USA Services Florida Yahl Mulching&Recycling Florida YG Construction Florida Yes ZZ Truck Inc Florida All Star Mobile RV Georgia Bobcat of Orlando Georgia Bolgers Tree Service Georgia Brian Brinson dba Brinson Tree&Stump Georgia Brown's Tree and Logging Service Georgia Casey Tree Experts Georgia Colonial Fuel and Lubricant Services,Inc.Georgia QIER.Eiitcrprises,Inc. DISASTER RESPONSE DIVISION HeavyQuip Georgia Homer Services,LLC Georgia Jaguar Tree Service Georgia KDF Enterprises,LLC Georgia Kelly Services,Inc. Georgia Kelly's Clearing&Grinding Georgia Neff Rental Georgia Parkway Tire and Service Georgia Southeastern Modular Construction Georgia Sunbelt Rentals Georgia Synergy Rents LLC Georgia Terry Bucks Contracting,LLC Georgia TRC Staffing Services Georgia Waste Management-Florida Georgia Diamond Z Manufacturing Idaho DZ Grinders LLC AKA Diamond Z Idaho Rule Steel Tanks,Inc Idaho A-1 Tree Care Illinois JJ Keller Illinois JT"s Tree Service Illinois Southwest OKC Landfill Illinois Richards Tree Service Illinois Yes Buchanan Hauling&Rigging,Inc. Indiana K&K Dirt Works Indiana Yes Pac Van,Inc.Indiana Poseidon Barge Indiana Richard Clemons dba Clemons Tree Service Indiana Blue Beacon Kansas Custom Tree Care Inc Kansas Freightquote.com Kansas Kansas City Tree Care LLC Kansas Lakeside Tree Service Kansas Reno Truck& Tractor Kansas Team DriveAway Kansas United Disaster Response,LLC Kansas Douglas Keeton Kentucky Mr.Pressure Kentucky Oakland Farms Trucking Kentucky Aqua Tech Louisiana Brooks Industrial Louisiana Cabildo Services Louisiana Yes QuIEiiri DISASTER RESPONSE DIVISION Coastal Heavy Haulers Louisiana Coastland Trucking,LLC Louisiana Complete Staffing Louisiana G&M Rentals Louisiana Gator Environmental Waste Solutions,LLC Louisiana Gills Crane Service Louisiana Gordon's Disposal,LLC Louisiana Gordon's Landfill,LLC Louisiana Greenpoint,Inc Louisiana H&E Equipment Services Louisiana Leaf Services,LLC Louisiana Michael Munna Louisiana Northshore Tree&Bucket Truck Louisiana Pearl River Navigation Louisiana Pipeworks Plumbing/Demolition Louisiana PMI Resource Inc Louisiana Traffic Control Products of Louisiana Louisiana Wilco Marsh Muggies,Inc Louisiana Wishams Hauling Louisiana J Carlson Trucking Michigan Fastenal Minnesota Davy Busby dba Famco Mississippi Forrester&Associates Mississippi Lonnie Roberts II dba Lil Al's Tree Mississippi PK Diesel Mississippi Ruiz Contracting Solutions,LLC Mississippi TLW Inc Mississippi Atlas Tree Care,LLC Missouri Crooked River Missouri Custom Truck One Source Missouri Dotson&Sons Logging Missouri Double D Disaster Relief LLC Missouri Gary Long Missouri Grainger Missouri Hampel Oil Missouri Ozark Machinery Company Missouri Timberline Trading Inc Missouri Titan Machinery,LLC Missouri Tri Rivers Logging Inc. Missouri Turbo Supply Missouri R&L Transport New Jersey Q1.F.H.Enterprises,Inc. DI SAST F Ricelli Enterprises,Inc. New York Scott Macon Equipment Rental New York Ascendum Machinery,Inc. North Carolina Berico Fuels,Inc. North Carolina Bobcat of New Bern North Carolina Carolina Tree Debris,Inc. North Carolina Columbus County Landfill North Carolina Couch Oil Company North Carolina Disaster Recover Group&Tree North Carolina Yes East Coast Disaster Recovery North Carolina Graham County Land Company North Carolina Premier Staffing Solutions North Carolina Slickrock Development,LLC North Carolina Soundside Recycling North Carolina Stafford Debris Removal North Carolina TSI Disaster North Carolina RDO Equipment Co North Dakota Bruce Sloan Tire Service Oklahoma Butler Brothers Sand&Gravel Oklahoma Express Employment Professionals Oklahoma Kirby-Smith Machinery,Inc. Oklahoma Kudron Trucking Oklahoma Mosely Welding Oklahoma Norman Tree Service Oklahoma Quality Towing Service Oklahoma Sprague's Backhoe Oklahoma Tree Dr.,LLC Oklahoma Eagle Rock Freight Oregon Blake Marine Group Pennsylvania Davidson Trucking Pennsylvania Antilles Power Depot,Inc Puerto Rico Garden Max and Power Equipment Puerto Rico Green Group,Inc. Puerto Rico RZ Contractors,Inc Puerto Rico Buddin Construction South Carolina Comeback Rentals South Carolina Creative Fence Concepts South Carolina DTS Inc. South Carolina Ferrell Construction South Carolina State Tree Service,LLC South Carolina Willis Recovery LLC South Carolina QUI.Enterprises,Inc. DISASTER RESPONSE Div sl.) Dysart Trucking South Dakota Hodkinson Construction South Dakota Jacobsen Tree Experts South Dakota John Nelson Trucking South Dakota Lacey Rentals South Dakota Robert Bungert South Dakota 4 Corners Truck Service Tennessee DeLoy Brown Petroleum LLC Tennessee Industrial Rubber Tennessee Isis Tree Tennessee Robinson Tree Service,Inc. Tennessee Southeast Mowing,LLC Tennessee Stowers Machinery Corp Tennessee Yardworks,Inc. Tennessee 1st Fire Safety Texas 3TM Transport LLC Texas A&W Water Well Service Texas A Line Auto Parts Texas A-1 Tire&Service Texas Aaron Johnson Texas ABC Erosion Control,Inc Texas Yes Absolute Diesel Texas Action Propane Texas Action Roll-Offs,Inc Texas Yes Adobe Machinery Services,LLC Texas Advanced Flame Cutting&Steel,Inc. Texas Airgas-Mid South Texas Alamo Welding Supply Co.,Inc. Texas All Star Land Surveying Texas Art's Truck&Equipment Texas Aspen Tree Service Texas Austin Brake&Clutch Supply,Inc. Texas Bane Machinery Houston,LP Texas BFI Colonial Landfill Texas Big Bird Tree Service Texas Binswanger Glass Texas Black Rose Steel&Trading Texas Yes Blue Beacon Truck Wash Texas Blue Ridge Landfill Texas LP Texas BlueLine Rental Texas Bobcat Quality Equipment Texas 91.1I.Enterprises,Inc. DISASTER RESPJ'. Burkett Construction Texas C.J.Express,Inc. Texas Capitol Auto Parts Texas Capitol Bearing Service Texas Capitol Hydraulics Texas Cedar Park Wrecker&Recovery Service Texas Charles Gamelin Texas Chrome Enterprises Texas Complete Environmental Product Texas Crocker Crane Rentals Texas Dennis Sissell Texas Diesel Specialists Texas Diesel Tech Services,Inc Texas Diversified Machining Inc Texas Double Diamond Heavy Haul Texas Dusty Berryhill Texas DVT Freightways Texas Yes Earthco Landscape Construction Texas Yes Eggemeyer Land Clearing,LLC Texas Yes Environmental Allies Texas Equipment and Diesel Techs Texas Fabcon Products,Inc.Texas Fleetcard,Inc Texas Flex Supply Texas Francisco Perez Texas Franks Nursery Texas Freightliner of Austin Texas Fresno Fence Texas GAC Equipment,LLC Texas Golden Triangle Landfill Texas Greenseen Texas Green Planet,Inc. Texas Yes Gulley-Hurst Landfill Texas H2eco Bulk Water Texas Herc Rentals Inc Texas Hertz Equipment Rental Texas Hi-Line Texas Highway Barricades and Services,Inc. Texas Yes Holt Cat Texas Holtsy/Carlson Equipment Co. Texas Houston Bearing Texas Enterprises,Inc. DISASTER RESPONSE DI SIJ'- Hudgins Co. Texas Hydraulic Specialists,Inc Texas Hydraulics of Texas Texas Iron Horse Texas ISNetwork Texas JTB Demolition Services Texas Just Hydraulics&Mechanics Texas Kenneth Caplan Texas King Jehu Trucking,Inc Texas Labor Ready Texas Lampasas Trucking Texas Land and Sea Services Texas Liberty Hill Truck Service Texas Llano River Fence Texas Yes Longhorn INT Truck Texas Lyellco,Inc Texas Yes Matoka,Inc Texas Mayo Mulch,Sand and Gravel,Inc. Texas McLaughlin Transport,LLC Texas Mike Berryhill Texas Mimbres Tree&Debris Texas Monge Trucking Texas Motion Industries Texas Mustang Cat Texas Mustang Rental Texas Naegli Transportation Texas Novus Wood Group Texas Onsite Diesel Texas Pacesetter Personnel Services Texas Peninsula Marine Texas PeopleReady Florida,Inc. Texas Port Lavaca Plumbing Texas Precision Tracking Solutions Texas Precision Truck&Trailer Texas Pro Glass Texas R&R Tire Service Texas R&S Tractor&Dump Truck Service Texas RAM Products LTD Texas Red River Equipment Texas Redwine Enterprises,Inc. Texas Yes Regional Traffic Services Texas QI.F.R.Enterprises,It DISASII IVISION Reid Services Texas Rene Bates Auctioneers,Inc.Texas River City Hose and Supply,Inc. Texas Rock Plus Texas Romco Equipment Company Texas RSC Equipment Rental Texas Rush Truck Center Texas Southern Tire Mart Texas Spartan Divers Texas Sprint-Fort Bend County Landfill Texas Stewart&Stevenson Texas Suncoast Texas Sundance Fuels Texas TDH Transport Texas Yes Texas Disposal System Texas Texas Hydraulics Texas Texas Outhouse Texas Texas Welding Supply Co. Texas Three-B's Stump Removal Texas Tire&Truck Masters Texas Titan Sandblasting&Coating Texas TNK Services Texas Yes Tucker Oil Co. Texas United Rentals Texas United Site Services of Florida Inc. Texas Vanguard Truck Texas Vermeer Equipment Texas Walt Pene Trucking Texas Waste Connections Seabreeze Texas Waukesha-Pearce Industries,LLC Texas WCA Waste Corporation Texas Wingfoot Commercial Tire Systems LLC Texas Off Duty Services Texas Yes Flex Fleet Rental LLC Utah Kitchen Corps,Inc Virginia Yes Medek Tree Service Virginia Yes Southern Transportation,LLC Virginia Qiii.Enterprises,Inc. DISASTER RESPONSE Subcontractor Registration Subcontractors interested in doing business with TFR can register at www.tfrinc.com. If161105,1s. Subcontractor Registration Ready. React. Respond. Recover. If you are interested in becoming a subcontractor with TFR Inc.please complete the form below.Someone will contact you shortly. Company Name Federal Identification Number(EIN or SS#) For more Information go to httplPwww.irs.gov/Businesses/Small-Businesses-B-Self-Employed/Employer-ID-Numbers-EIN Dun&Bradstreet(DUNS)Number ISNetworld#(if Applicable) What is your Business Size and Classification?In comments please list Certifying Agency and corresponding number Large Business(LB) 0 Small Business(SB) Small Disadvantaged Business(SDB)0 HUBZone Small Business O Ba Designation 0 Woman-Owned Small Business(WOSB) O Veteran-Owned Small Business(VOSB) Service-Disabled Veteran-Owned Small Business(SDVOSB) What services does your business provide? Emergency Road Clearance 0 Debris Collection O Site Management 0 Debris Reduction O Tree Trimming and Removal 0 Hauling O Permitted Solid Waste Facility 0 Stumps O Snow Removal P• roject Staffing Marine Debris Removal Sand Screening Recycling H• ousehold Hazardous Waste What equipment is owned by your business?(not contracted equipment) QIF.R.Enterprises,Inc. DISASTER RESPONSE DIVISION SAMPLE CONTRACT THIS CONTRACT is made and entered this the day of 2021,by and between the a political subdivision of the State of Texas,(hereinafter referred to as"CITY")and TFR Enterprises,Inc,a corporation duly authorized to do business in the State of Texas,(Hereinafter referred to as("CONTRACTOR"). For and in consideration of mutual promises to each as hereinafter set forth,the parties hereto do mutually agree as follows: 1. SCOPE OF SERVICES. CONTRACTOR hereby agrees to provide the services and/or materials under this Contract pursuant to the provisions and specifications identified in the City of Katy's Request for Proposals regarding debris removal. Work will commence only upon a City-issued Notice to Proceed. "Exhibit A"(TFR Enterprises, Inc.'s response to City's RFP) and the Request for Proposal are hereby incorporated herein and made a part of this Contract. Time is of the essence with respect to all provisions of this Contract that specify a time for performance. Work of this contract shall be completed within 180 days of the date of the Notice to Proceed. 2. TERM OF CONTRACT. The term off Contract for Services shall be 12 months from the date of the award. 3. PAYMENT TO CONTRACTOR. CONTRACTOR shall submit invoices to CITY weekly and shall receive from CITY the amounts set forth in"Exhibit A"as the applicable unit prices multiplied by those quantities agreed to by the CITY's appointed Debris Monitor. CITY agrees to pay CONTRACTOR at the rates specified in"Exhibit A"for Services performed to the satisfaction of the CITY, in accordance with this Contract. Unless otherwise specified,the CONTRACTOR shall submit an itemized invoice to the CITY by the end of each week during which Services are performed. A Purchase Order number may be assigned to encumber the funds associated with this Contract and must appear on all invoices and correspondence mailed to Purchaser. Payment will be processed promptly upon receipt and approval of the invoice by 4. INDEPENDENT CONTRACTOR CITY and CONTRACTOR agree that CONTRACTOR is an independent contractor and shall not represent itself as an agent or employee of CITY for any purpose in the performance of CONTRACTOR's duties under this Contract. Accordingly, CONTRACTOR shall be responsible for payment of all federal,state,and local taxes as well as business license fees arising out of CONTRACTOR's activities in accordance with this Contract. For purposes of this Contract,taxes shall include,but not be limited to,Federal and State Income, Social Security,and Unemployment Insurance taxes. CONTRACTOR,as an independent contractor,shall perform the Services required hereunder in a professional manner and in accordance with the standards of applicable professional organizations and licensing agencies. 5. INSURANCE AND INDEMNITY. To the fullest extent permitted by laws and regulations, CONTRACTOR shall indemnify and hold harmless the CITY and its officials,agents,and employees from and against all claims,damages,losses,and expenses,direct, indirect,or consequential(including but not limited to fees and charges of engineers or architects,attorneys, and other professionals and costs related to court action or arbitration(arising out of or resulting from CONTRACTOR's performance of this Contract or the actions of the CONTRACTOR or its officials,employees,or contractors under this Contract or under contracts entered into by the CONTRACTOR in connection with this Contract. This indemnification shall survive the termination of this Contract. CONTRACTOR shall purchase and submit to the City both a payment bond and a performance bond for the work being performed. In addition,CONTRACTOR shall comply with Texas Workers' Compensation laws and shall provide for the payment of workers' compensation to its employees in the manner and to the extent required by law. CONTRACTOR shall also maintain Employers' Liability insurance limits of not less than$1,000,000 per accident and$1,000,000 for each employee for injury or disease. CONTRACTOR shall name the CITY as an additional insured on all insurance policies. Additionally,CONTRACTOR shall maintain,at its expense,the following minimum insurance coverage: 1,000,000 per occurrence/$2,000,000 aggregate—Bodily Injury Liability, and 1,000,000—per occurrence/$1,000.000 annual aggregate—Commercial General Liabilty 100,000—Property Damage Liability,or 1,000,000 per occurrence/$2,000,000 aggregate—Combined Single Limit Bodily Injury and Property Damage The CONTRACTOR shall maintain during the life of this contract automobile/vehicle liability insurance. Such coverage shall be written in a comprehensive form covering owned,non-owned, and leased vehicles. Unless otherwise specified,this coverage shall be written providing liability limits at least in the amount of$1,000,000. CONTRACTOR,upon execution of this Contract,shall furnish to the CITY a Certificate of Insurance reflecting the minimum limits stated above. The Certificate shall provide for thirty 30)days advance written notice in the event of a decrease,termination,or cancellation of coverage. Providing and maintaining the adequate insurance coverage is a material obligation of the CONTRACTOR. All such insurance shall meet all laws of the State of Texas. Such insurance coverage shall be obtained from companies that are authorized to provide such coverage and that are authorized by the Commissioner of Insurance to do business in Texas. The CONTRACTOR shall at all times comply with the terms of such insurance policies,except as they may conflict with existing Texas laws or this Contract. The limits of coverage under each insurance policy maintained by the CONTRACTOR shall not be interpreted as limiting the CONTRACTOR's liability and obligations under the Contract. 6. HEALTH AND SAFETY. CONTRACTOR shall be responsible for initiating,maintaining,and supervising all safety precautions and programs required by OSHA and all other regulatory agencies while providing Services under this Contract. The contractor shall assign a safety officer to the project for the duration of the contract. 7. NON-DISCRIMINATION IN EMPLOYMENT. CONTRACTOR shall not discriminate against any employee or applicant for employment because of age,sex,race,creed,national origin,or disability. CONTRACTOR shall take affirmative action to ensure that qualified applicants are employed and that employees are treated fairly and legally during employment with regard to their age,sex,race,creed,national origin,or disability. In the event,the CONTRACTOR is determined by the final order of an appropriate agency or court to be in violation of any non-discrimination provision of federal, state,or local law,or this provision,this Contract may be canceled,terminated,or suspended in whole or in part by the CITY,and CONTRACTOR may be declared ineligible for further CITY contracts. 8. SUB-CONTRACTING. CONTRACTOR shall not discriminate against any potential sub- contractor because of age,sex,race,creed,national origin,or disability. CONTRACTOR shall take affirmative action to ensure that historically underutilized businesses, women-owned businesses,and minority-owned businesses are given a chance to provide sub-contracting work under this contract. Additionally,all subcontractors shall be treated fairly and legally with regard to their age, sex,race,creed,national origin,or disability. In the event the CONTRACTOR is determined by the final order of an appropriate agency or court to be in violation of any non- discrimination provision of federal,state,or local law or this provision,this Contract may be canceled,terminated,or suspended in whole or in party by CITY,and CONTRACTOR may be declared ineligible for further CITY contracts. CONTRACTOR is allowed to subcontract a portion of the work performed under this contract. However,the CON I RACTOR must first obtain the CITY's consent prior to hiring a sub-contractor. 9. GOVERNING LAW. This Contract shall be governed by and in accordance with the laws of the State of Texas. All actions relating in any way to this Contract shall be brought in District Court in County, Texas. 10. TERMINATION OF CONTRACT. This Contract may be terminated,without cause,by either party at any time upon giving thirty (30) days written notice to the other party. This termination notice period shall start upon mailing of the notice of termination via certified mail. Such a termination does not bar either party from pursuing a claim for damages for breach of the contract. This Contract may be terminated, for cause,by the non-breaching party notifying the breaching party of a substantial failure to perform in accordance with the provisions of this Contract and if the failure is not corrected within ten(10)days of receipt of the notification. Upon such termination,the parties shall be entitled to such additional rights and remedies as may be allowed by relevant law. Termination of this Contract, either with or without cause,shall not form the basis of any claim for loss of anticipated profits by either party. 11. SUCCESSORS AND ASSIGNS. CONTRACTOR shall not assign its interest in this Contract without the written consent of CITY. CONTRACTOR has no authority to enter into contracts on behalf of CITY. 12. COMPLIANCE WITH LAWS. CONTRACTOR represents that it is in compliance with all federal,state,and local laws,regulations,or orders,as amended or supplemented. The implementation of this Contract shall be carried out in strict compliance with all federal,state,or local laws. 13. NOTICES. All notices which may be required by this contract or any rule of law shall be effective when received by certified mail sent to the following addresses: City of Katy City Secretary 901 Avenue C Katy,TX 77493 TFR Enterprises,Inc Tiffany Jean 601 Leander Drive Leander,TX 78641 512-565-0710 14. RECORDS RETENTION AND REVIEW. The CONTRACTOR shall retain all records pertaining to the services and the contract for these services and make them available to the CITY for a period of seven(7)years following the receipt of final payment for the services referenced herein. 15. AUDIT RIGHTS. For all Services being provided hereunder, CITY shall have the right to inspect,examine,and make copies of any and all books, accounts, invoices,records,and other writings relating to the performance of the Services. Audits shall take place at times and locations mutually agreed upon by both parties. Notwithstanding the foregoing,the CONTRACTOR must make the materials to be audited available within one (1)week of the request for them. 16. CITY IS NOT RESPONSIBLE FOR EXPENSES. CITY shall not be liable to the CONTRACTOR for any expenses paid or incurred by the CONTRACTOR unless otherwise agreed in writing. 17. EQUIPMENT. CONTRACTOR shall supply,at its sole expense,all equipment,tools, materials, and/or supplies required to provide Services hereunder,unless otherwise agreed in writing. The CONTRACTOR must utilize mechanical equipment to load the debris and the CONTRACTOR must reasonably compact debris into trucks and trailers in accordance with FEMA requirements and guidelines. 18. ENTIRE CONTRACT. This Contract, including"Exhibit A",and the Request for Proposal, shall constitute the entire understanding between CITY and CONTRACTOR and shall supersede all prior understandings and agreements relating to the subject matter hereof and may be amended only by written mutual agreement of the parties. 19. HEADINGS. The subject headings of the sections are included for purposes of convenience only and shall not affect the construction or interpretation of any of its provisions. This Contract shall be deemed to have been drafted by both parties and no interpretation shall be made to the contrary. 20. EXISTENCE. CONTRACTOR warrants that it is a corporation duly organized,validly existing, and is duly qualified to do business in the State of Texas,and has full power and authority to enter into and fulfill all the terms and conditions of this contract. 21. CORPORATE AUTHORITY. By execution hereof,the person signing for CONTRACTOR below certifies that he/she has read this Contract and that he/she is duly authorized to execute this Contract on behalf of the CONTRACTOR. 22. WRITTEN NOTICE TO PROCEED. The CITY shall issue an official written Notice to Proceed for the services referenced in the contract. The notice shall be sent via facsimile followed by regular mail. Under no circumstances shall the CITY be liable for any services rendered unless the written Notice to Proceed has been sent and received by the CONTRACTOR. CONTRACTOR must acknowledge receipt of the written Notice to Proceed. 23. AMENDMENTS. This contract shall not be modified or otherwise amended except in writing and signed by authorized personnel on behalf of both parties. All change orders shall be in writing. Oral changes are expressly prohibited and will not be recognized. IN TESTIMONY WHEREOF,the parties have expressed their agreement to these terms by causing this Service Contract to be executed by their duly authorized officers or agent. CONTRACTOR CITY OF KATY, TEXAS BY: By: NAME:NAME: TITLE: TITLE: it ry Cog# Safety and Occu'ational Health Polic 1. Company Policy The safety and health of our employees continue to be the first consideration in the operation of our business. TFR Enterprises, Inc., and its' principals are committed to maintaining a safe and healthy workplace for each employee by providing guidelines for safe practices and accident prevention.Safety is considered a condition of employment and is the responsibility of all associated with TFR Enterprises, Inc.whether in the capacity of employee or subcontractor.As a condition of employment,each employee is expected to use safe work practices and identify all unsafe conditions immediately.All employees are required to report any violations, unsafe conditions, or known safety hazards to their immediate supervisors at once. All subcontract agreements are subject to this Safety and Occupational Health Policy as a condition of the contract agreement. To ensure compliance,the Safety Officer is empowered with the authority to take such actions necessary to protect life,health,and safety and to protect the environment,as they deem necessary.This authority shall be irrevocable and shall include,but is not limited to,the power to unilaterally alter,suspend and/or halt any operation or portion thereof that endangers or potentially endangers life, health, and safety or threatens the protection of the environment. The Safety Officer will report to the Operations Manager and the Chief Executive Officer of the corporation. 2. Statement of Health and Safety Responsibility An organized loss control effort is essential for quality production and the mitigation of losses that result from accidents. This effort must originate from top management and must be communicated to the management team so they will accept their responsibility for providing a safe and healthful work environment for all employees. 3. Responsibilities and Lines of Authority a. All Corporate Officers and Project Managers shall: 1. Communicate to all members of management the Company's Safety Plan and hold them responsible for enforcement. 2. Consider accident prevention results in job performance reviews and bonus plans. 3. Review accident investigation reports, statistics, and other information to ensure that all facets of loss control activities are being followed. 4. Notify the Corporate Safety Department of new projects and changes in operating conditions of processes. b. Corporate Safety Officer 1. Administer the overall safety program and continually change or correct the program as the need requires. 2. Advise the divisional project management on matters concerning accident prevention, problems,and objectives. 3. Keep abreast of changes in the safety profession,including legislation that would affect our Company. 4. Act as a consultant for solving problems at any level of supervision. 5. Initiate and conduct safety-training programs for all levels of supervision. QUI. DISASTER RESPONSE DIVISION 6. Issue, where necessary, guidelines to be followed by the group in maintaining and upgrading the accident Prevention Manual. 7. Establish accident-reporting procedures. This would include periodic reports to supervision and measuring the effectiveness of their accident prevention activities. 8. Publish a monthly report to supervisors to help them in their daily safety functions and responsibilities. 9. Monitor insurance. claim activity to maximize the benefits of our Loss Control Program. 10. Assist in the investigation of accidents that result in a lost-time accident. 11. Conduct periodic safety inspections throughout the Company to ensure compliance with the Accident Prevention Program. 12. Assist Project Management with all Government Regulatory Agency inspections. 13. Coordinate Company compliance efforts in the area of environmental controls, including air,water,noise,and hazardous waste control. c. Project Manager Responsibilities The Project Manager is the key person in any safety program due to daily contact with employees. The same factors that cause accidents are responsible for poor production and they are only noticed and corrected by capable supervision. Each Project Manager must encourage safety consciousness among the foremen. No foreman or supervisor should feel that he/she is relieved of any part of the responsibility for safety. SAFETY IS AN OPERATIONS FUNCTION AND CAN NOT BE TRANSFERRED TO STAFF ORGANIZATIONS. Each Project Manager is expected to carry out the Company safety policy effectively.To do this,the Project Manager must: 1. Become familiar with the safety program and ensure its effective application at the worksite. 2. Review the accident summary reports to keep informed of the site or accident record and insist on appropriate action when accident trends are unfavorable. 3. Conduct periodic safety meetings with project supervisors to review accident trends, safety standards and to promote safety. 4. Review serious accidents personally to assure that accident causes are being investigated and the proper corrective action is taken. 5. Assure working conditions are free from recognized hazards, equipment is in safe, working order,and protective equipment is in use where required. 6. Confer with the Corporate Safety Department when new tools,equipment,chemicals, other safety-related materials,and procedures involving unusual risk are introduced on the project to assure that all proper safety precautions have been taken for their safe use. 7. Give leadership and direction in the administration of safety activities and consider safety recommendations. 8. Include a safety performance evaluation when conducting performance reviews. 9. Interpret policies and support them as an example to all supervisory levels. 10. Complete the monthly safe hour's sheet for your project.This report includes the total hours worked and the number of lost time medical injuries. OT.F.R.Enterprises,Inc. DISASTER RESPONSE DI / SIOi 11. Consider the safety factor in your operational planning,provide for personal protective equipment, warning signs, barricades, fire extinguishers, etc. ahead of the need. Plan to minimize hazards. 12. Spend adequate time with each employee hired, explaining the safety policies and hazards of their particular work. See that foremen follow up with indoctrination on the specific hazards of the employee's work before they start to work. 13. Check out all heavy equipment operators carefully to be sure that they are qualified. Terminate,dismiss,or reassign incompetent operators before the accident happens. 14. Attend supervisory safety meetings and see those supervisors working for you attend safety meetings for their respective workgroups. 15. See that foreman hold their weekly toolbox safety meetings the first week and every week thereafter. It is important to get the habit started in the beginning. 16. Put up the safety bulletin board. See that it is in good shape. Include required federal/state safety and health posters as well as general interest safety posters.Change posters at least once per month. 17. Make sure these jobs are being done according to a safety plan with the right equipment and qualified personnel. 18. Look for unsafe acts and conditions constantly. Correct them immediately. 19. Make sure all safety rules are known and understood by all concerned. Enforce rules constantly and discharge anyone who flagrantly violates them, either for their protection or the protection of others. 20. Be thoroughly familiar with OSHA regulations. 21. Promote the entire safety program and set a good example. Always wear the appropriate personal protective equipment. d. Foreman's Responsibilities The success of our Accident Prevention Program depends on the sincere,constant,and cooperative effort of all foremen. The first-line supervisor has the principal duties of discharging the responsibility for safety. 1. To teach each employee what the hazards are on the job and how to avoid them by using sound safety practices and principles. 2. To impart to each employee the understanding that violation of established safety rules will not be tolerated. 3. To see that needed safety equipment and protective devices are provided for each job and enforce their use. 4. To take prompt corrective action whenever unsafe conditions and unsafe practices are noted. 5. To investigate and find the cause,even those,which result in,minor injury or property damage. 6. To see that all injuries are reported and properly treated. 7. To instill safety awareness in each employee through personal safety contacts and group safety meetings. 8. To conduct regular safety inspections in their area to respond. 9. Conduct a weekly toolbox safety meeting with all employees. 10. To give full support to safety meetings with all employees. 11. To give full support to safety activities and safety procedures. 12. To ensure that all new work procedures conform to safe work practices. 13. Take charge of operations that are not routine, to make certain that safety precautions are determined and observed. QT.F.R.Enterprises,Inc. DISASTER RESPONSE DI /151O, e. Employee Responsibilities Employees are required to follow safety procedures and to take an active part in protecting themselves, fellow workers, Company property, and the environment. Each employee must carefully observe his/her instructions,plan his/her work safely and perform the work with care. Employees have the responsibility to detect and report to their supervisor hazardous conditions,practices,and behavior in the workplace and to make suggestions for their correction. 1. Do not remove equipment safety guards,except for purposes of adjustment,oiling,or repairs. 2. Do not operate equipment while it is being oiled,fueled,adjusted,or under repair. 3. Employees observed working in a manner, which might cause injury to either them or other employees,must be warned of the danger and must immediately correct their method of operation. 4. When the nature of the job requires signals,the signals must be thoroughly understood before a job is begun.When in doubt as to the meaning of any signal,do not proceed until the question has been resolved.Visual signals are preferable to those given orally;one person shall give signals at a time, and such person must be in a position to have a clear view of the area affected by his/her signals. 5. Jobs shall be left in a safe condition. Before leaving a job, employees shall correct or advise their supervisor of any condition which might result in injury to fellow workers unfamiliar with existing conditions. 6. Dangerous conditions or practices, observed at any time, must be reported, immediately, to your supervisor. 7. Employees must report all injuries to their immediate supervisors. 8. Know where first aid and firefighting equipment is located. 9. BE CAREFUL-Your life depends on it.If in doubt,stop and ask your supervisor.You must attend a safety meeting once a week.Ask your supervisor where and when they are held. 4. Subcontractors and Suppliers The following procedures will be administered to assure that all subcontractor activities are fully integrated into the project safety plan and job hazards analysis. When subcontractors first report to the job site and before beginning work, the project manager shall review with the subcontractor safety representative the contractual obligation to safety and the project safety rules that subcontractor employees are required to follow. 1. Review the Corporate Accident Prevention Plan and point out all the applicable requirements and procedures. 2. Review the specific Company safety rules and regulations. 3. Review hazardous work conditions presented by the physical assessment of the project. 4. Instruct their safety representative that they are to attend a monthly safety meeting. 5. It must be firmly established that all subcontractors'employees must abide by the applicable OSHA regulations. 5. Training a. Each Project manager and foreman have undergone safety policy orientations, hazard communication orientation, and has copies of TFR Enterprises, Inc.'s employee Safety and Occupational Health policy guide herein. Safety orientation and employee regulations include,but are not limited to,the following instructions and procedures: QIF.H.Enterprise,E. DISASTER RESPONSE DIVISION 1. Employees are instructed to enforce and abide by the policies outlined in the Company's SOH policy guide. 2. Employees are provided with complete safety instructions before beginning projects. 3. Employees are instructed to maintain equipment in good repair and safety conditions and see that all equipment complies with the safety check requirements. 4. Employees are provided a copy of the Hazard Communication Policy and instructed on the proper reporting. 5. Employees are required to report all injuries promptly. 6. Employees are instructed during pre-construction safety meetings of any unusual or differing safety requirements peculiar to the project. 7. Employees are provided with all necessary safety equipment and protective devices which may be required and trained in their use and application. 8. Employees are cautioned to always be cognizant of the safety of other workers and the public during the performance of their duties. b. New Employee Safety Indoctrination c. Before being assigned to work projects, new employees are given a safety orientation and are required to sign a statement of acknowledgment, which outlines the topics discussed. They are also provided a copy of TFR Enterprises, Inc.'s employee Safety and Occupational Health policy guide herein. In addition,new hires are provided the following guidance and indoctrination: 1. New employees are issued the necessary personal protective equipment required for the job and trained in the proper use and application. 2. Discuss the hazards associated with the project, in general, and any hazards associated with the employee's job classification. 3. Give the employee a tour of the project or plant,pointing out the hazards previously discussed. 4. If the employee(mechanic)will be using his/her tools on the project,inspect the tools to make sure they are in a safe condition. 5. If the employee will be using or operating company equipment make sure that he or she is qualified to operate the equipment,safely. Review the equipment safety checklist and assign a qualified operator to train or observe the employee in safe operation techniques. 6. Observe the new employee during the first several weeks. Correct any unsafe act, immediately. 7. New employees are observed during the early period of employment and any unsafe acts are pointed out to them in a friendly,but firm manner. The following items shall be specifically covered by the supervisor or foreman: a. Familiarize the new employee with the job condition b. Location of job facilities in particular emergency exits eyewash stations and first aid stations. c. Instruct that all injuries are to be immediately reported to their foreman. d. Specific hazards and safety rules relevant to the particular job. e. Working with reliable employees familiar with the safety policies and procedures. f. Toolbox safety meetings g. Clothing and shoes h. Observances of safety signs and posters d. Housekeeping Housekeeping is essential in accident prevention. It is the responsibility of each employee and OT.E.R.Enterprises,Inc. DISASTER RESPONSE DIVI SI:.. subcontractor. The work area must be maintained in a neat and orderly manner and excess materials and waste should be removed daily. Supervisors and managers are to inspect and enforce orderly, safe, and clean working areas at all times. e. Personal Protective Equipment 1. Head Protection- Hardhats must be worn in all work areas. Work areas include construction sites, shops, outside maintenance areas, asphalt plants, and while operating mobile equipment. 2. Eye Protection- Employees are required to wear safety glasses with side shields at all times when working in shops, while excavating with a backhoe with open cab, when chipping and placing asphalt and concrete, when sawing any metals, asphalt, or concrete, when dliving nails, when placing survey pins, hitting steel on steel, etc. If the employee wears prescription glasses,they will be adequate as safety glasses if they meet impact-resistant testing and will not shatter into the eye. TFR Enterprises, Inc. supplies goggles with side shields or hoods for those employees whose prescription glasses do not meet testing requirements or for any employee who should request them 3. Foot Protection- Hard-toed work shoes/boots are to be worn at all times when on construction sites, at asphalt plants, in shops, and laboratories. Hard toed is defined as either steel or composite material. Work shoes/boots must cover and support the ankle area. 4. Ear Protection- Hearing protection must be worn when drilling and using a jackhammer. Other machinery and equipment may require you to wear hearing protection.If so,it will be placarded as a high noise level area and your supervisor will issue the appropriate type of hearing protection for you to wear. 5. Respiratory Protection- Respirators must be worn when using drills, which are not supplied with or have malfunctioning dust suppression systems. Machinery, equipment, construction sites, asphalt plants, and shops which produce conditions of dust-laden or otherwise hazardous atmospheres will provide the proper instructions for respiratory protection when these conditions exist. 6. Clothing-Employees are cautioned to carefully consider their dress while working. Of special consideration is the wearing of loose clothing, long hair,ties, necklaces,rings, bracelets, and watches which are items most likely to cause serious accidents. Additionally, employees working around moving machinery should not wear unbuttoned sleeves, aprons, or gloves. Shirts must be worn. Shorts are not allowed. Light-colored clothing is recommended when temperatures are hot. Suitable gloves are to be worn when handling materials and equipment with rough surfaces or sharp edges, hot material, and caustic substances (use plastic or rubber-coated gloves). Di- electrically tested rubber gloves are to be used on all power line work and where there is possible contact with energized circuits. Always inspect visually before using. 7. Seat Belts- All equipment operators must wear seat belts at all times while operating equipment. Any infraction of this rule will result in immediate discharge. f. Machine Guarding Installation of Guards- All drives, belts, gears, shafting, and machinery must be equipped with adequate guards before the machine and equipment are operated. All such guards must be kept in place and in good condition to afford proper protection. Removal of Guards for repair-Guards removed to carry out repairs for any purpose must be replaced as soon as the work is finished. When machinery is in motion, guards must not be removed nor jt.E.R.Enterprises,Inc. DISASTER RESPONSE DI VI SIO,I adjusted. Working with Moving Machinery-The cleaning, oiling, or adjusting of a machine or drive shall not be done while it is in motion. Lockout any piece of moving equipment before attempting to work on the equipment. g. Ladder Safety 1. General Information a. Inspect before use. b. Do not use a ladder for skids, braces, workbenches, or any purpose other than climbing. c. While ascending or descending a ladder, do not carry anything that will prevent holding or with both hands. Use a hand line. d. Keep both feet on the ladder rungs. Do not reach out too far, or place one foot on alone or piece of equipment. e. Only one person on a ladder at any time. f. Metal ladders must not be used for electrical welding, or near any electric lines or services. 2. Straight and Extension Ladder a. Must be equipped with a tie-off rope and non-skid safety feet and adequately tied off. b. Top ladder must extend at least 3 feet beyond top supporting object when used as access to an elevated work area, c. After the extension section has been raised to the desired height, check to see that safety dogs or latches are engaged, and extension rope is secured to a rung on the base section of the ladder. d. Extension ladders must be overlapped with a minimum of 3 rungs. e. Do not take extension ladders apart to use either section separately. 3. Stepladders a. Always open, set level on all four feet, and lock spreaders in place. Do not use a straight ladder. b. Never stand on the top of a stepladder, c. Do not place tools or material on steps or platforms. d. Must be tied off under certain conditions. h. Lifeline Safety Belts Required to be worn and tied off when working on: a. Steep banks, slopes, and high walls. b. Generally, elevated work areas without protection to keep you from falling. i. Falls from Equipment Always use the three-point system for safe mounting and dismounting of equipment. Use two hands and one foot or two feet and one hand. Make sure steps and platforms are clear of mud or oil accumulation. Make sure that all grab irons are in good condition and free from burrs that may cause an injury. j. Electrical Hazards 1. Electrical Equipment- Only grounded 3- wire drop cords and tools will be used. These shall OT.F.R.Enterprises,Inc. DISASTER RESPONSE DI`/Is IOri be inspected regularly and should be tested no less than monthly. 2. When necessary to work on electrically driven machinery,the disconnect switch controlling the machine shall be padlocked in the open "off position by the worker or workers performing the job. The lock or locks should not be removed until the work has been completed and the area has been cleared. 3. High voltage electrical equipment and transmission lines are to be approached and handled only by personnel authorized and qualified to do so,and only after complete precautions have been taken for the safety of themselves and others. k. Compressed Air Compressed air shall not be used for cleaning dirt, chips, or other debris from a work surface. Never shall compressed air be used for cleaning any part of the body or any clothing on the body. The danger is that the air can enter the bloodstream through a cut potentially creating an embolism, causing death. 1. Fire Protection and Prevention 1. Firefighting equipment is provided at all locations and must be accessible in case of fire. Notify your supervisor when you use an extinguisher or find one expended. Know the locations of fire extinguishers and how to use them. 2. Multi-purpose dry chemical extinguishers are good for Class A, B, and C fires. 3. If a fire starts in, or endangers, electrical equipment, the equipment must be shut down and the circuit must be de-energized by a qualified person. 4. Fires can be best prevented by eliminating fire hazards. Many unsafe practices create such hazards and accordingly should be avoided. Some of these are: Permitting loose wastepaper to accumulate on floors and in drawers; indiscriminate disposal of cigarette butts; and throwing burned matches into wastepaper baskets. a. Approved containers properly labeled must be used for all flammable liquids. b. Personnel should be familiar with the location and use of firefighting equipment. c. Fire equipment must not be used for any purpose except for firefighting. d. Observe designated "No Smoking"areas. e. If your clothes become soaked with flammable liquid, change them immediately. f. Report all fires immediately. Be sure you report the location of the existing fire. g. If you use any portion or all of a fire extinguisher, replace it immediately. h. NEVER use water on electrical fires. Only use dry chemical or CO extinguishers on electrical equipment. i. Motor Vehicles and Power Equipment. Vehicles and mobile equipment are to be operated only by authorized personnel. m. Cars,Pickups,Trucks 1. All operators of Company equipment must possess a valid driver's license. 2. The driver is responsible for the safety of all passengers and the stability of materials being hauled. 3. Operators and passengers must wear seat belts at all times. 4. Obey all speed limits and other regulatory signs. Give pedestrians the right of way. 5. Look to the rear and sound your horn before backing. 6. Shut off the motor to refuel. QU.H.Enterprises,Inc. DI SASTER RESPONSE DI V 15 1 0'4 7. Shut off the motor and set the brakes before leaving. 8. Inspect each day before use. 9. Mount or dismount only when the vehicle is stopped. 10. Keep arms, feet, and bodies inside. All personnel must be seated. 11. Personnel may not ride in the bed of any vehicle hauling equipment or material unless your supervisor approves, and only after he checks the stability of the equipment or material. 12. A flagman should direct thebacking of a vehicle in congested areas. 13. No more than three people may ride on the front seat of any vehicle. n. Excavation and Trenches 1. When a trench is more than five(5)feet in depth, it shall be guarded by shoring to the angle of repose or laid back to a stable slope. Before shoring is left out of any trench more than five feet deep, approval of the Project Superintendent shall be obtained. A trench box may be used instead of shoring. 2. Ladders shall be provided in all trench excavations more than four feet in depth and shall be so placed that no worker will be more than twenty-five feet from aladder. 3. Excavated material and superimposed loads shall be placed at least two feet from the sides of the trench unless bracing has been installed to withstand the load. The material used for shoring,bracing shall be sound,without loose knots. Bracing of shoring shall be by use of jacks or cross braces cleated and wedged in place. 4. Excavations must be barricaded to protect pedestrians and vehicles and proper access provided. 5. Barricade excavations areas before"Hole is Opened" or ahead of work progress. 6. Check all excavation walls before entering and after heavy rain or thaw.Check strongly daily or more frequently in extremely wet weather. Nobody is permitted in an excavation when equipment is working next to the edge. o. Lifting 1. Use the legs when lifting objects,NOT the back muscles. Keep back straight 2. NEVER try to lift more than you can handle safely... consider size, shape,and weight. p. Hazardous Chemical Safety When you handle a hazardous chemical or are working in an area where hazardous chemicals are stored, the following safety rules must be practiced: 1. Read labels and Material Safety Data Sheets. 2. Know where to find information about your chemicals. 3. Follow warnings and instructions. 4. Use the correct protective clothing and personal protective equipment when handling hazardous substances. 5. Learn emergency procedures. 6. Practice sensible, safe work habits. See your supervisor if you are not certain about the contents of any containers in your work area. q. Explosives: Use, Storage, and Transportation 1. Use a. Only authorized and qualified persons are permitted to handle and use explosives b. Smoking, firearms, matches, open flame lamps and other fires, flame or heat- producing explosives are being handled, transported, or used. QT.F. .Enterprises,Inc. DISASTER RESPONSE DI /I SION1 2. Transportation a. Motor vehicles or conveyances transporting explosives shall only be driven by and be in charge of an operator with a CDL (Commercial Driver's License). He/she shall be familiar with the local, state, and federal regulations governing the transportation of explosives. b. No person shall smoke, carry matches, or any other flame-producing device nor shall firearms or leaded cartridges be carried while in or near a motor vehicle or conveyance transporting explosives. 3. Storage a.Explosives and related materials shall be stored in approved magazines. b.Blasting caps,electric blasting caps,detonating primers and primed cartridges shall not be stored in the same magazine with other explosives or blasting agents. c.Smoking and open flames shall not be permitted within 50 feet of explosives and detonator storage magazines. 6. Project Safety Meeting a. Monthly safety meeting for all supervisors will be held.The project/plant manager and/or project engineer will announce the time, day, and location. Primary Topics shall include: 1. Review of any accidents since the last meeting. 2. Review of all unsafe working conditions and practices observed 3. Special topics as provided through the Corporate Safety Department. 4. Review of subcontractor safety activity. b. A meeting summary sheet is required which reflects the topics discussed and the signatures of all attendees. A copy of this sheet is to be sent to the Corporate Safety Department for review and placement in the project/plant file. c. Weekly "toolbox" meetings will be conducted by each foreman. Meetings will be held at the start of each workweek. Primary topics to review include: 1. Review of any accidents since the last meeting. 2. Review all unsafe conditions and practices observed. 3. Special topics as provided through the Corporate Safety Department. d. A list of attendees and a summary of topics will be recorded and made available to onsite Government representatives. A copy is to be sent to the Corporate Safety Department for review and placement in the project file. e. The Corporate Safety Department will provide toolbox talk topic sheets. However, projects are encouraged to present their safety ideas at any time. Most of the canned topic sheets provide a section for all attendees to sign and space for any additional comments. In the event a canned topic sheet is not used,there is a Company safety sheet used to place topic discussion notes and signatures for all attendees. This can be used in place of the canned topic sheet. The foreman must sign the topic sheet and tum it into the project/plant manager for review and signature. 7.Disciplinary Measures a. Policy 1. A uniform reprimand procedure is used to deal with employees who commit breaches of COMPANY rules. There are varying degrees of offenses and the particular step of the procedure invoked depends upon the offense. Any action taken should be in conformance QI.E.H.Eutcrpriscs,mc. DISASTER RESPONSE Di`II SIOS. with the appropriate COMPANY POLICY.The supervisor decides which step of the warning procedure is to be invoked;however, the Personnel Department must be called upon to advise when there is any doubt. The Personnel Department must be notified before any employee is discharged or given time off for an infraction of COMPANY rules. 2. It is the policy of the COMPANY to expect each employee to conform to established rules of conduct regarding personnel behavior,job perfolmance, and job SAFETY. These rules are normally accepted as general practice in the industry. They include but are not limited to those listed in this policy. 3. All disciplinary action must be taken as soon as possible after the offense is committed. b. Procedure 1. Verbal Reprimand(with a written note to file) A verbal reprimand is given by a supervisor in cases where violations are minor, or for an offense requiring a written reprimand being called to an employee's attention the first time. Supervisors must note in their records the date the verbal reprimand is given. If this does not correct the situation within a reasonable time, the supervisor must then use the second step below. The supervisor must prepare a record of the oral reprimand form, have it signed by the employee, and place it in the employee's personnel file. If the employee refuses to sign the form the supervisor must sign the form for him/her and initial the signature. This will indicate that the supervisor did attempt to allow the employee to read and acknowledge the reprimand. 2. Written Reprimand A written reprimand is a formal reprimand given after the repetition of an infraction where a verbal reprimand has been given or for an offense constituting misconduct of a serious enough nature to use this step for the first offense. It must include a caution to the employee that repetition of the offense or the continuation of an unsatisfactory condition will result in further action, up to and including discharge. 3. Final Written Reprimand Receipt within one year of a second written reprimand. 4. Discharge An employee, who receives a third reprimand within one (1) year of the second reprimand, must be discharged. In the event the offender is a long-service employee (5 years or more) with a "good record", an additional step before discharge may be added, 5 days without pay. All written reprimands must be signed by the employee within 24 hours of their issuance. After 24 hours, the employee may no longer continue to work until he/she does sign. If the refusal to sign continues for 5 working days, the employee will be discharged. 5. Review Action An employee subject to disciplinary action shall have the right to a hearing if requested in writing within seven (7) calendar days from the date of notification of disciplinary action. All requests for review action must be in writing and submitted to the Personnel Department. Assistance may be requested by the employee in writing the request. QT.F.II.Enterprises,Inc. DISASTER RESPONSE DIVISION 6. Cause for Immediate Discharge a. Falsifying timecards, personnel records, production reports, or any otherCOMPANY records. b. Refusal to perform assigned duties relating to work of the COMPANY or slowing down production or output. c. Theft from fellow employees, COMPANY, or customers of the COMPANY. d. Deliberately damaging or attempting to damage COMPANY product, property,or equipment, or that of a customer or a fellow employee. e. Fighting on COMPANY premises. f. Violation of SAFETY practices that might cause serious injury or death to self,fellow workers, or the general public. g. Reporting to work or working in an intoxicated or drugged condition or possessing or drinking of any alcoholic beverages,intoxicants of any kind,or non-prescribed illegal or controlled substances or drugs on COMPANY premises. h. Refusal to leave the COMPANY premises or project sites upon request of an authorized representative of the COMPANY. i. Immoral conduct on COMPANY property, project sites, or while conducting COMPANY business. j. Unauthorized use of COMPANY equipment, materials, and labor. k. The unauthorized leaving of worksite premises during working hours. 1. Gross negligence, which results or could result in serious injury to another employee, the general public, or COMPANY property. m. Willful waste of material or supplies. n. Possession of weapons ammunition, or firearms on COMPANY premises. o. Disrespect to COMPANY supervisors. p. Being absent from work three(3)consecutive workdays without notifying the supervisor. q. Failure to wear a seat belt. 7. Cause for Disciplinary Action a) Using abusive language toward an employee, general public, supervisor, or COMPANY representative, on COMPANY property or project site. b) Habitually reporting late to work. c) Failure to properly report an accident or injury. d) Unnecessary waste of materials or supplies. e) Inefficiency or lack of application to the job. f) Removal of COMPANY property, parts, or materials without permission. g) Unauthorized operation of equipment or tools. h) Sleeping while on duty. i) Absences from the work area or being away from workstations without permission. j) Violation of COMPANY and OSHA safety rules. THESE ARE NOT ALL-INCLUSIVE BUT REPRESENT THE TYPE OF UNACCEPTABLE BEHAVIOR. WHICH MAY CAUSE OR RESULT IN DISCIPLINARY ACTION. Failure to follow the company's Safety and Occupational Health policies. Failure to follow corrective action instructions following a reprimand. Q1.F. .Enterprises,Inc. DI SASTER RESPONSE DIVISION Repeated violations of safety policies and procedures. Verbal Reprimand- When an employee is given a verbal warning as a matter of discipline, the verbal warning must be recorded in writing. Written Reprimand and Dismissal-It will be necessary to notify and copy the personnel department on all written reprimands as well as all terminations. This is to achieve uniformity in the administering of discipline by coordination through a central office. 8.Accident Reporting,Investigating,and Record-Keeping Requirements A formal investigation shall be conducted as soon as possible after the accident. The investigation must be fact-finding. Members of the investigating team shall include: 1. The employee's immediate supervisor 2. The responsible Superintendent 3. The responsible Project Manager 4. Director of Safety 5. Owner's representative, if applicable Immediately gather any witnesses together in the job site office or a convenient area nearby to get statements before they leave the site or talk with others about the incident. If written statements have been taken, they should be reviewed by the full committee before interviewing the witness as a group. The purpose of the investigation is to learn the true cause so that similar accidents can be prevented and to determine facts bearing on legal liability. A description of the operation being performed at the time of the accident is essential. All personnel assigned to the operation and all witnesses to the accident shall be interviewed and statements taken. A private place such as an enclosed office or conference room should be used for all these discussions. It is impoltant that witnesses' statements include only firsthand knowledge. The following questions should be asked of each person and witness involved: 1. Name and local address and phone number as well as any out-of-town address. 2. Where were you when the accident took place? 3. What activity was being performed before the accident? 4. What materials, equipment, or conditions were involved? 5. What happened? 6. Why did it happen?Include all unsafe conditions and/or unsafe acts. 7. To the best of the witness's knowledge, was there a previously known and/or reported problem or condition associated with the accident? Drawings shall be marked and/or sketches prepared to indicate the location of the accident. All measurements such as time, distance, etc., must be accurate. Sufficient photographs shall be taken as soon as possible since conditions often change rapidly.The back of each photograph should contain the following information: description and location of the principal item(s), date and time, name of the photographer. (Use indelible ink) Several cameras, 35mm print slides, and Polaroid can be used if available. Medical SupportPPort 1. Contractors Responsibility QT.F.N.Enterprises,Inc. DISASTER RESPONSE DII_Ei.) On each project,there will be at least one employee trained in CPR and Standard First Aid. In addition, all foremen and supervisors will be equipped with a 16-man first aid kit. All foremen and supervisors will have a listing(with directional maps)indicating the location of the nearest emergency facilities such as Hospitals, Emergency Medical Facilities, Police Departments, and Fire Departments. Emergency numbers and locations of emergency facilities will be posted at all temporary work site locations such as a TDSR site. All foremen and supervisors will be equipped with mobile telephones and two-way radios for instant communications. Any incidents requiring first aid treatment are noted in the foreman and supervisors' daily report as well as the proper accident reporting documents. 2. Subcontractor's Responsibility Subcontractors will generally be responsible for their First Aid and medical treatment. However,the following will be required in writing in the subcontract agreement: Contact the Contractors foreman and supervisor of any incident requiring First Aid treatment. Provide all their foremen and supervisors a listing (with directional maps) indicating the location of the nearest emergency facilities such as Hospitals, Emergency Medical Facilities, Police Departments, and Fire Departments. Provide their foremen and supervisors with a 16-man first aid kit QTFR.Enterprises,Inc. DISASTER RE,PON,F DID 3i3i: ct a) v c a) oel v 0w r y w e m 10.i CA w _— R . G •av 3 c1 . y to 2 ca ez i3o ° 0 v on ". CZU c• as J yGi R RI y l s CpI Wm O 1 vimG •v y•E, to r..k cQ ay a 3 W C n4 CZ U cC ti L h r G C z. a J _ O i = N = as eii U vn .? a y r 2 ni Zcvn ti O E c,; ; 07 ,E = CG a)isoee G cu a,„ . m . a Z 0! Gs. 0 CC 1. U 73 a) 1 0.0 o Project \lanagement .Approach As Prime Contractor, TFR possesses effective program management systems for the overall management,reporting,cost and schedule control,and quality assurance.We have a strong track record on similar contingency contracts with USACE, FEMA, and other Federal agencies that will provide valuable lessons learned to be used when disaster strikes. To expediently serve our clients, our organizational approach features several important organizational initiatives,including an emphasis on logistics, optimized subcontractor teaming with regional and nationwide coverage, a 24/7 response from our home office, and localized, dedicated project support. Managing On and Off-Site Personnel In a disaster,TFR's approach to resource management is to keep the degrees of separation between the operations manager and field personnel as minimal as possible and ensure that the span of control remains manageable. We provide our managers with the authority to make swift decisions in often unforeseen circumstances. These concepts enable us to remain informed of daily operations,maintain efficiencies,and remain agile to adjust to changes. On-Site Management Our team's proposed key personnel have more than 125 years Operations of debris management experience and are committed to Manager sharing their knowledge and capabilities with our clients and mobilizing within 24 hours of notification.Our team is aware of the issues that may arise in the aftermath of a natural or Project man-made disaster and is prepared and experienced in dealing Manager with them. The debris team will gain a comprehensive knowledge of project goals beyond what is stated in the written scope of work by coordinating with government and Task Order Subs municipal disaster management personnel. Creel s Our management structure clearly defines duties and reporting lines for our team and clients. We understand the importance of providing the management team and field personnel with defined roles and a span of control that create a stable structure for workers functioning in a post-disaster environment. Allowing our personnel to concentrate on specific tasks allows them to focus on the project's objectives and manage them in a way that meets or surpasses all contractual standards set within the scope of work. Daily operations and planning meetings will be attended by all key personnel to convey the status of ongoing operations,quality, safety,and scheduled activities. These meetings are meant to provide for an open discussion of problems as well as an opportunity for attendees to share ideas that will improve efficiency, safety, and quality. Meeting minutes will be kept and made available so that the project status and work assignments may be documented. The project manager will assign specific crews to localities based upon the priorities established by the client's priority routes, debris volume, debris category, disposal options,and available equipment resources. Our team management and integration plan include the following: Subcontract agreements QT.I.R.Enterprises,Inc. DISASTER RESPONSE DIVISION Define protocols Documentation processes Daily/weekly schedule reviews Training on quality control, safety,and data reporting Performance reviews Off-Site Management When multiple missions occur,our program manager will oversee the performance of each operations manager deployed from our corporate office in Leander, Texas. He/she will provide support for subcontracting resources, lodging, fuel, equipment resources, quality control, and health and safety compliance. Quality Control Overview TFR has a strong quality assurance/quality control culture, a tried-and-true corporate quality management system that has been employed on all recent disasters, and a track record of high-quality recovery projects.Our quality assurance team is well-versed in corporate procedures.We confirm that the processes,equipment,and verification testing utilized on a wide range of debris removal and other recovery operations correspond to contracts and task order requirements through 3-Phase inspections. Preparatory Phase, Initial Phase, and Follow-up Inspections), we know that a one-size-fits-all approach to quality control is not realistic,based on lessons learned from previous disaster initiatives. TFR is dedicated to delivering high-quality standards in a cost-effective and timely manner while adhering to government guidelines and regulations. Clean As You Go Policy TFR's "Clean as you go" policy applies to all employees and / subcontractors during all phases of work. It is designed to ensure and CLEAN AS maintain the cleanliness and safety of each work zone to the highest YOU G Ostandard. The policy places the responsibility on all workers to maintain the working environment in a clean, tidy, and safe condition at all times when carrying out duties on each pass as thoroughly as practicable. Safety Overview The safety and health of our employees continue to be the first consideration in the operation of our business. TFR Enterprises, Inc., and its' principals are committed to maintaining a safe and healthy workplace for each employee by providing guidelines for safe practices and accident prevention.Safety is considered a condition of employment and is the responsibility of all personnel associated with TFR, whether in the capacity of employee or subcontractor. As a condition of employment, each employee is expected to use safe work practices and identify all unsafe conditions immediately. All employees/subcontractors are required to report any violations, unsafe conditions, or known safety hazards to their immediate supervisors at once. All subcontractors are subject to TFR's safety and health policy as a condition of the contract agreement. The responsibility for the health and safety of TFR employees' rests with all levels of management. The specific areas of responsibility are as follows: QT.F.R.Enterprises,Inc. DISASTER RE,ROIISE Di`/ Creating and implementing safe and healthy work practices,working conditions, and a safety mindset among all employees. Appointment of appropriate persons to administer the safety and health program. Provide a means of collecting, evaluating, and circulating safety and health information, necessary audio-visual aids,and other appropriate materials. Maintenance of injury and illness recordkeeping systems with periodic review and evaluation. Inspections of health and safety work practices and conditions in the field on a routine basis, utilizing checklists that will be reviewed with site personnel. All levels of management and supervisory personnel are committed to the following principles that are the foundation on which the TFR safety and health program are built: All injuries and occupational illnesses can be prevented. All construction and operating expenses can be reasonably safeguarded. Working safely is a condition of employment. Environmental Overview TFR is committed to protecting the environment and preserving the Nation's historic resources while complying with applicable Federal environmental and historic preservation laws such as: National Historic Preservation Act National Environmental Policy Act Endangered Species Act Clean Water Act Clean Air Act Coastal Barrier Resources Act Migratory Bird Treaty Act Resource Conservation and Recovery Act Coastal Zone Management Act Farmland Protection Policy Act Fish and Wildlife Act Wild and Scenic Rivers Act Magnuson-Stevens Conservation and Management Act Executive Order 11988, Floodplain Management Executive Order 11990, Protection of Wetlands Executive Order 12898, Environmental Justice The primary potential environmental impacts occur from activities related to debris management sites, the individual demolition sites, and transportation activities associated with moving debris and waste along with general transportation activities. A comprehensive Environmental Protection Plan will be prepared and submitted within five days of notice of award.It will identify specific debris management sites and specific impacts associated with the location(s). This includes site-specific information such as depth to the water table, distance to potential receptors and pathways,and the site setting parameters that may be affected by activities such as dust,odor,noise,traffic,etc. Until the specific debris site is identified,the Environmental Protection Plan cannot be finalized. QT.F.R.Enterprises,Inc. DISASTER RESPONSE DIS!SION This framework is intended to demonstrate our familiarity with the requirement and our ability to deliver the submittal plan as required. It's not intended to be a complete or thorough model for the Environmental Protection Plan. Pathways to be evaluated and issues to be addressed in the Environmental Protection Plan: Air/Dust,Odor,Gases, Smoke Water/Storm Water Runoff/Erosion Control,Leaching into Water Table Esthetics&Community Relations-Setbacks,Noise,Traffic,Hours of Operation, Tree Preservation, Site Restoration Spills and Spill Response Special Considerations: Wetlands Protection Ground Water Recharge and Discharge Aquatic Food Chain Support Fish and Wildlife Habitat Fire/Rodent/Wind/Hauling Control Primary considerations also include prevention of soil erosion and sedimentation,improved air quality, reduced noise pollution, energy conservation through site layout and design, protection of privacy by maintaining and establishing buffers between conflicting land uses and maintaining or enhancing habitat for wildlife through final restoration. Project Manager Ratio This can vary based on the size of the disaster event. In most cases, TFR will have one project manager overseeing the operations and one supervisor per sector. R.Enterprises,Inc. DISASTER RESPONSE DIVISION Methodolo t4 and A s s roach Event Type 1: Spot Jobs—Localized DMS Type of Equipment Estimated CY Quantity of Mobilization Sites Haul Units time from NTP N/A Chainsaw Crews Hourly Cut& 3-5 6-12 Hours Self-Loading Kucklebooms Shove Operations Bobcats TFR Spotlight Methodology: TFR will aid local government forces in the TFR mobilized 180 Emergency Cut& clearing, removing, hauling, and/or reduction by chain saw of Shove Crews within 6 hours after localized woody debris by cutting and removing vegetative debris Hurricane Florence made landfall in to a point of two feet beyond the curb or gutter. The entire scope North Carolina.The crews responded of this event may be performed on an hourly basis utilizing local in 6 counties and were comprised of subcontractors and company-owned resources. (The number of 720 responders and 180 bobcats. personnel, push equipment, and cut crews will depend on the Although the state was devastated with severity of the storm.) Although a debris management site is nothistoricalfloodingcausedbythe storm,TFR had the roads and normally required for this type of event, if one is required, TFR highways cleared within 72 hours can select and set up a site within 24 hours. Event Type 2: Small Event—Widespread or County/City Wide DMS Type of Equipment Estimated CY Quantity of Mobilization Sites Haul Units time from NTP 1 Chainsaw Crews Less than 5-8 24 Hours Self-Loading Kucklebooms 25,000CY Bobcats Bucket Trucks Methodology:Using company-owned resources,TFR will provide TFR Spotlight all necessary supervision, manpower, and equipment to clear, remove,haul,recycle, and/or dispose of all types of debris. For an Town of Madisonville,Louisiana event of this size, we anticipate needing one debris management Event:Hurricane Ida site, which we will either locate or use government land that may I rR provided all necessary be suitable for segregation activities. Throughout the setup, supervision,labor,and equipment to maintenance,and closeout of the project,all federal guidelines and clear,remove,haul,recycle and regulations will be followed. Debris types that cannot be recycled dispose of 27,000 cubic yards of storm debris.TFR was onsite 24-hours from will be hauled to a permitted final disposal facility. notice to proceed. TFR does not anticipate needing subcontractors in an event of this size,however,if necessary,we will pull from our list of local subcontractors first.All subcontractors will be required to adhere to all federal contract requirements and report directly to a TFR project manager. QT.F.R.Edwin It DISASTER RESPONSE DIVISION Event Type 3: Significant Event—Removal,Reduction,Hauling—Woody Debris Only Widespread or County/City Wide DMS Type of Equipment Estimated CY Quantity Mobilization Sites of Haul time from NTP Units Self-Loading Kucklebooms 100.000 CY 20-25 24 Hours-50% Tub Grinders 48 Hours-100% Bucket Trucks DMS Support Equipment Excavators,Dozers) Methodology: Using subcontractors' and company-owned resources, TFR will provide all necessary supervision, manpower, and equipment to remove, reduce (grind and mulch) and haul woody debris to a disposal site. We will operate two debris management sites for an event of this size,which we will either locate or use government land that may be suitable for reduction activities.TFR will comply with all federal guidelines and regulations for debris management site operations. Immediately following activation, TFR will implement an aggressive mobilization and hauling schedule. Haul trucks, bucket trucks, grinders, and support equipment will mobilize to a staging yard to begin the certification process. Next, a meeting will be held with all personnel to discuss priority routes, safety protocols, documentation processes, and review onsite points of contact. Simultaneously, our site operations manager is constructing towers, addressing any ingress/egress issues, and reviewing the site layout plans. Finally, all bucket trucks/haul trucks have been given the green light to begin cutting and hauling operations. TFR Spotlight Safety is of utmost concern at TFR and all standard safety policies City of Choctaw,Oklahoma and procedures, including signage, flagging, etc., will be Event:2021 Ice Storm implemented and strictly followed. Once the vegetative material TFR provided all necessary reaches the DMS, it will be stockpiled, reduced, and hauled out supervision,labor,and equipment to for final disposal. If the DMS is located near occupied structures, remove,reduce,haul,and dispose of our quieter, but slower, horizontal grinders will be utilized to81,694 cubic yards of woody debris. TFR was onsite 24-48 hours from reduce noise pollution. If it is a rural area, large, high-speed tub notice to proceed.grinders will be used. Event Type 4: Significant Event—Removal, Reduction, Hauling,and Separating Mixed Debris Widespread or County/City Wide DMS Type of Equipment Estimated CY Quantity Mobilization Sites of Haul time from NTP Units 3 Self-Loading Kucklebooms 250.000 CY 25-35 24 Hours-25% Tub Grinders 48 Hours-50% Bucket Trucks 72 Hours-100% DMS Support Equipment Excavators,Dozers) j'T.I.R.Enterprises,Inc. DISASTER RESPONSE DIVISION Methodology: This event type is identical to Event Type 3,except that debris segregation on the right-of- way and at the debris management site will be mandatory.TFR will work with government representatives to create public service announcements and distribute literature on how to properly segregate material on the rights-of-way. Through clear communication, proper planning, the adaptability of our team, and their combined knowledge of the industry, we ensure that our clients receive the best service possible, maintain FEMA eligibility for reimbursement,and recover with minimal hindrance or delays. Event Type 5: Catastrophic Event—Removal,Reduction,Hauling, and Separating Mixed Debris Widespread DMS Type of Equipment Estimated CY Quantity Mobilization Sites of Haul time from NTP Units 3-4 Self-Loading Kucklebooms 500, 000- 50-75 24 Hours-25% Tub Grinders 1,000,000CY 48 Hours-50% Bucket Trucks 72 Hours-100% Bobcats DMS Support Equipment Excavators,Dozers) Methodology: The same operational process utilized for Event Type 4 will be utilized but in an expanded manner. This type of event has the potential to generate up to 1,000, 000 cubic yards of debris. We will consult with Government officials to assess the appropriate number of haul units to have on the road. In jobs of this capacity,the contractor must ensure not to"flood"the impacted area with hauling units. This leads to traffic safety hazards, a slowdown in traffic flow, and increased lines at the debris management sites and landfills; however, TFR would estimate a need for 50- TFR Spotlight 75 trucks and at minimum three debris management sites for this type of event. That said, our primary concern is meeting our Rapides Parish,Louisiana client's needs and we will bring on as many units as necessary to Event:Hurricane Laura ensure that this occurs in a safe and expeditious manner. TFR provided all necessary supervision,labor,and equipment to The operational plan remains the same as the scale of the disaster remove,reduce,recycle,haul,and dispose of 692,024 cubic yards of grows in destruction.We are confident in our capacity to maintain mixed debris. I FR was onsite 24 compliance, enforce safety regulations, and offer the necessary hours from notice to proceed. supervision,personnel,and equipment resources. Event Type 6: Catastrophic Event— Site Management -County/City Wide DMS Type of Equipment Estimated CY Quantity Mobilization Sites of Haul time from NTP Units 3-4 Tub Grinders 1,000,000 CY N/A 24 Hours-25% DMS Support Equipment 48 Hours-50% Excavators,Dozers) 72 Hours-100% l".Fuses,IE. DISASTER RESPONSE DIVISION Methodology: With eight tub grinders, two horizontal grinders, TFR Spotlight and more than 200 pieces of heavy equipment, TFR can single- handedly set up, manage, operate, and close out enough debris Cedar Rapids,Iowa management sites to assist the client in its recovery from the most Event:2020 Derecho devastating events. Our ability to mobilize owned equipment, TFR was tasked to equip,operate,and along with equipment from a list of over 1000 subcontractors,will manage 8 debris management sites. allow TFR to mobilize and expeditiously complete a project of any I rK managed and processed more than 3,500,000 cubic yards of debris. size and scope. This event may require multiple debris management sites and we're committed to providing the necessary traffic control,weighing,measuring,reduction,and recycling services simultaneously,if needed. OT.E.R.Enterprises,Inc. DISASTER RESPONSE DI SiStON Current Contracts in Texas Municipality State Expiration Date Brazoria County-Hauling Texas 07/23/ 22 City of Carrollton Texas 12/ 31/23 City of Cleveland Texas 07/19/22 City of Corpus Christi Texas 07/31/22 City of Farmers Branch Texas 12/31/23 City of Fort Worth Texas 09/30/26 City of Houston Texas 05/01/22 City of Katy Texas 06/28/23 City of La Porte Texas 06/11/22 City of Mesquite Texas 02/08/26 City of Morgan's Point Texas 10/31/22 City of Pharr Texas 04/05/24 City of San Angelo Texas 09/ 28/23 City of Seabrook Texas 06/01/22 City of Sugarland Texas 01/01/25 City of Texas City Texas 11/01/22 Denton County Texas 04/ 29/23 Ellis County Texas 01/24/23 Fort Bend County-Clearing Contract Texas 03/31/25 Galveston County Texas 09/14/22 Goliad County Texas 08/29/ 22 Hidalgo County Texas 08/09/22 Parker County Texas 07/31/22 Texas General Land Office-Gulf Coast Texas 05/31/26 Town of Flower Mound Texas 05/05/22 Walker County Texas 10/01/22 QT.F.L filases, DISASTER RESPONSE DIVISION Pro'ect Team Member Trainin 1 and Certifications IS-00001 Emergency Manager IS-00005 Introduction to Hazardous Materials Tiffany Jean Tiffany Jean,Drake Rowland,Laura Moxley Emergency Management Institute Emergency Management Institute FEMA FEMA flrF.\.vY I\v11.AF.\ nlv.\z+rJ ml.eea IS-00010 Animals in Disasters:Awareness and IS-00011 Animals in Disasters: Community Preparedness Planning Roger Barfield Roger Barfield Emergency Management Institute Emergency Management Institute FEMA FEMA IS-00020 Diversity Awareness IS-00021 Civil Rights & FEMA Disaster Assistance Emergency Management Institute Emergency Management Institute FEMA FEMA mwc.aau! eruu1DMW*A111. ry a o.rrla.r.MimeNO IS-00029 Public Information Officer Awareness I5-00035 FEMA Safety Orientation Victoria Balak Tiffany Jean,Julie Rowland,Steven Vinyard, Rigoberto Mejia,Kevin Rolison, Roger Barfield Emergency Management Institute Emergency Management Institute FEMA FEMA N.w..ua....-...k 4.-. R•4..r.rrr.nwerae.i.rNn...+rk.km.rr,i w.r•a v.e Pi.*awl Vier YouSnrr.4k r.u au OM Enterprises,Inc. DISASTER RESPONSE Dli ICJf. IS-00037 Managerial Safety& Health 15-00061 The Homeland Security Geospatial Concept of Operations In-Depth Sharon Lyell,Julie Rowland,Steven Vinyard, Victoria Balak =x Rigokt fib:*4d Emergency Management Institute Emergency Management Institute FEMA FEMA SHARON I.V.I l-,V WA a BALA, maw pa IS-00100 Introduction to Incident Command IS-00101,2 Preparing for Federal Disaster System Operations: FEMA Tiffany Jean, Drake Rowland,Julie Rowland, Julie Rowland, Victoria Balak, Roger Barfield, lifta Moxley Emergency Management Institute Emergency Management Institute 4 FEMA FEMA Bill 15-00200 ICS for Single Resources & Initial Action IS-00201 Forms Used for the Development of Incident the Incident Action Plan Tiffany Jean,Drake Rowland,Victoria Balak Emergency Management Institute Emergency Management Institute FEMA FEMA TIFFANY,1.11JiFT VICTORIA[ML F IS-00230 Fundamentals of Emergency IS-00271 Anticipating Hazardous Weather& Management Community Risk Kevin Rolison fit Emergency Management Institute Emergency Management Institute FEMA FEMA T.f.R.Enterprises,Inc. IS-00317 Introduction to CERT I5-00321 Hurricane Mitigation Basics for Mitigation Staff Steven Vinyard Steven Vinyard Emergency Management Institute Emergency Management Institute FEMA FEMA ei•••*" uMTV.SI VOC...O + a m...n.a• ` IM wsw IS-00632 Introduction to Debris Operations IS-00633 Debris Management Plan Development Kevin Koko', Emergency Management Institute Emergency Management Institute FEMA FEMA Egg*Erobrom Eflie ups.sm.Err SASSY 15-00660 Introduction to Public-Private IS-00700 An Introduction to the National Partnerships Response Partners Incident Management System Roger Barfield Julie Rowland, Roger Barfield,Laura Moxley, Victoria Balak Emergency Management Institute Emergency Management Institute FEMA .... FEMA ami*IEE*Ems mos IS-00703 NIMS Resource Management IS-00706 NIMS Intrastate Mutual Aid as an Introduction Victoria Kaiak Victoria Kaiak Emergency Management Institute Emergency Management Institute 3; FEMA FEMA Biterrises,loc. DISASTER RESPONSE DIV S(Ori IS-00727 Floodplain Management&Protection IS-00800 National Response Framework,An of Woodlands Introduction Victoria Balak Tiffany Jean Emergency Management Institute Emergency Management Institute FEMA FEMA TRAM MYNA ee.nv.i.ra.qn. i m.w.nmu..A"..... d....+.w..I.e.Ma.4aM one w..~6•1•0e...- IS-00906 Basic Workplace Security Awareness IS-00907 Active Shooter:What You Can Do Tiffany Jean Tiffany Jean Emergency Management Institute Emergency Management Institute FEMA FEMA MEMO RR.6 IS-00909 Community Preparedness IS-01000 Public Assistance Program and Eligibility Tiffany Jean Teresa Torra Emngmcy Management Institute Emergency Management Institute FEMA FEMA ram IS-01013 Costing—Estimates &the Cost IS-02200 Basic Emergency Operations Center Estimating Format Functions Victoria Balak Victoria Balak Emergency Management Institute Emergency Management Institute FEMA FEMA VICTORIA RA,AY 11.1.11 t./PALA\ ram. ~.........w,. , a. ste OTII.Berirkis, DISASTER RESPONSE DIVISION Debris Management Planning for State,Tribal & DOT Compliance: Overview and Audit Survival Local Officials Sharon Lyell,Julie Rowland Tiffany Jean Emagmcy Management Institute Or- TRAINING CERTIFICATE FEMA TIFFANY WILKES w,corned."T Corner.Clw.<.thenare.%W m..,.....„„.. oorcr.....pr.w...•.a...w.. a Odes p......r...rw....b. OriasnOPu.iron r.ICma Zr.a. EZ TT= DOT Compliance: Driver Qualification File DOT Compliance: Supervisor Drug and Alcohol Workshop Training Tiffany Jean Tiffany Jean TRAINING CERTIFICATE 1 RAIN1Ne CERTIFICATE TIFFANY WILKES TIFFANY WILKES 4-da..r lava ,, s'rn..— DOT Compliance: Maintenance Management DOT Compliance: Accident Reporting, Workshop Countermeasures, and Investigation Train the Trainer Workshop Tiffany Jean u a Tiffa TRAINING CERTIFICATE TRAINING CERTIFICATE TIFFANY WILKES TIFFANY IMn.1CF5 OM Denollase•...Er mai a........rw...... a.,.o m*..rwa... idanienneveCw..c___I. r.rw.rrr wWed... up...M.Amore. .....a a.wm.r. sal..•...a.a a..n.....r.....r+i n nein me..rw..... mw.r... oa..s-...zr.z+ o.oo.r.zc«:rasa DOT Compliance: Hours of Service Workshop Development of DOT: Required Safety Management Controls and Federal Motor Carrier Safety Administration Compliance Tiffany Jean iliL Sharon Lyell r TRAINING CERTIFICATE TRAINING CERTIFICATE 1 TIFFANY WILKES SHARON LYELL k Dv,- me DOTC,f.00srr..m. r.e.eomapl4Mu.ma..ar..pm Delver orm....Fee w.e+.r Development w.n..w woorx.wew slam wD.u..... n:BM Zr,zoo. x Q1.FJ.Enterprises,I. DISASTER RESPONSE DIVISION Bill Judge 60/60 DOT Supervisor Training DOT 101 Safety Compliance Training Kevin Rolison Kevin RtAKon LCertificate of Completion J. J.ReHe keno rvluue m ... N RoLNON DOT..1 s.rn.C.y..s.T.YYf FLDOT: Maintenance of Traffic (MOT)Advanced FLDOT:Temporary Traffic Control (TTC) Course Advanced Course Maier BarfgIIIIIMIIIIIIIIIIII Certificate of Completion Certificate of Completion RIGOISERTO NE. Tran<.,...... do........,, e. ddd R.N.. r.. T.*.bb-.- ....c (ITC)Ma(N.x..w.co-.... c...rtm.e.....a iro..,n.,co-.,.. Governor's Hurricane Conference:TS10. Debris Governor's Hurricane Conference:TS12. Management Evaluating Debris Management and Monitoring RFP's Tiffany Jean Julie Rowland t ® go, liki O1'sl Level 1 Antiterrorism Awareness Training OSHA—HAZWOPER Sharon Lyell, Rigoberto Mejia,Kevin Rolison, Drake Rowland IIP Steven Vinyard 0 Ari; i K___ cot Ceerrtiificate of-Completion f.DRAKE ROWIANO Sharon Lyon MY......N.:Na.,.,.... am sue*.14.1 U..Mtlanee. •••.TM.. lIILMN OT.E.R.Enterprises,Inc. DISASTER RESPONSE DI ,I,) OSHA-Occupations Safety and Health in OSHA-Construction Safety and Health Construction Rigoberto Mejia Gerard Bravo diosisisimill f OSHA 26-0108368 Yde o/ r Construction Safety and Health ACHIEVEMENT Thaardadombdiethildlaramatethosliaelday Riau Melia gist uWmoradI.f dra a Clmi Sim law 12. 2)2022 Ininnareewr.m<r.rer..m..,or. OSHA-#502 Update for Construction Industry OSHA-#500 Trainer Course in OSHA Standards Outreach Trainers for the Construction Industry Gerard Bravo Gerard Bravo STATES DEPARTMENT OF LABOR UNITED STATES DEPARTMENT OF LABOR Gerard&avo Grnrd BTaco 6111. OSHA-#510 Occupational Safety and Health Registered Flagger—Texas Standards for the Construction Industry Gerard Bravo Kevin Kellum UNITED STATES'DEPARTMEtT OF LABOR OnlineFlagger.com Certificate ofPompletion Gerard Bra.os.•• Project Management Workshop USAGE: Construction Quality Management for Contractors-#784 Tiffany Jean,Sharon Lyell, Kevin Rolison Tiffany Jean,Sharon Lyell, Rigoberto Mejia, Drake Rowland,Steven Vi d e.. Project Management Wodehop CERTIFICATE mr1rrtm.1...n..IAMISMOx,ra.m.n.nm-m. CI;?IA T.F.R.Enterprises,Inc. DISAS'ERR RESPO-.SE DI`. USACE:Construction Safety Texas Mutual Insurance:Award of Safety Excellence 2019 Kevin Rolison ZITIFK."": 1111111- grelIMOLOON TER ENTERPRISES INC mwammwm..pc,..m iii 1.6.=. 7..._,_ American Trauma Event Management- ATSSA Certified Flagger CPR, AED & First Aid Training Sharon Lyell,Teresa Tangorra,Tiffany Jean, Arturo Campos Steven Vinyard,Arturo Campos,Sally Wallace, Drake Rowland i 11.., , AmEncANTRAUMAEVENTmAtycatewr on ASMAEFRICASNETRARZICSTh....*a. ASSOCIATION I it _'I 1 The ts to affirin that Hisimmehly ioarmpspreas ARTURO CAMPOSormalmoillotonsEANASCC,dieder YES NO YES N3 has satisfied the requiements to be destgnated as a Adam id,3 smialFswAsi 0(C CERTIFIED FLAGGERcawsaCLaughs/IA 0'C 1/6/202S LAWigA' MI Irlii 1Z As4.:* , IS-00315 CERT and the Incident Command IS-00235.c Emergency Planning System Victoria Batak Victoria Balak Emergency Management Institute Emergency Management Institute FEMA FEMA NTCEOltli a It SLOE VICTORIA F RAI AK pr,fclaxtnAl ck,lopment and conciliation of the endependort cud,aokrle 15. 1.35.,7..,....ani ,, jige.:3___ OTIL hirpriss,li. DISASTER RESPONSE DIVISION Appendix A — Scope of Services 1. Project Title: Debris Removal and Disposal Services 2. Scope of Services Contact Questions about the technical nature of the Scope of Services, etc. may be directed to TIM SLIFKA. Phone. 817. 748.8312,e-mail: tsliflca@ci.southlake.tx.us. 3. Special Conditions The following special conditions shall prevail over areas of conflict in previous pages: NONE 4. Proposal Evaluation Factors Emphasis Factor 30% Vendor Overall Price for Services 30% Vendor Experience and Qualifications Providing Required Services 30% Vendor Ability to Provide Required Services 10% Vendor References 5.Brand Manufacture Reference The City has determined that any manufacturer's brand defined in the Scope of Services meets the City's product and support need. The manufacturer's reference is not intended to be restrictive, and is only descriptive of the type and quality the City desires to purchase. Quotes for similar manufactured products of like quality will be considered if the Proposal is fully noted with the manufacturer's brand name and model.The City reserves the right to determine products and support of equal value, and whether other brands or models meet the City's product and support needs. 6. Key Events Schedule Proposal Release Date March 11,2022 Pre-Proposal Meeting @ 2:00 PM CST March 23,2022 Location: City of Southlake DPS Headquarters 600 State Street Southlake,Texas 76092 Deadline for Submittal of Written Questions 5:00PM CST March 24,2022 Sealed Proposals Due to and Opened by City Shown on First Page of this RFP Anticipated Committee Evaluation Review Date May 2022 Anticipated City Council Approval June 2022 7. Scope of Services The City of Southlake ("the City") is soliciting proposals from qualified firms for the provision of Debris Removal and Disposal Services of disaster debris as directed by the City in order to eliminate and/or reduce immediate threats to public health and safety in accordance with the Stafford Act and Federal Emergency Management Agency("FEMA")policies and guidelines. The City's goal is to complete the debris removal and disposal process within ninety (90) days if the entire area of the City is accessible during that period. City of Southlake RFP2202B320AM220009 Page 6 of 48 The resulting contract will be utilized on an '`as needed" basis for disaster debris removal and disposal services. Due to the unpredictability of both natural and man-made disasters the exact type and amount of services cannot be determined; therefore, the City shall not be liable for any contractual agreements/obligations the Contractor enters into with third parties based on the City's need for such services in the event of disaster. The City does not guarantee any specific amount of work under a contract resulting from this request for proposal. I. Pre-Proposal Conference A pre-proposal conference will be held on Wednesday March 23, 2022, at the City of Southlake DPS Headquarters, 600 State Street Southlake, Texas 76092 (& 2:00 P.M. CDT. IT IS HIGHLY RECOMMENDED THAT ALL PROPOSERS ATTEND THE PRE-PROPOSAL CONFERENCE. Firms may ask questions about the Request for Proposal process during this conference. Questions and initial answers will be made in the presence of all attendees. Official answers to all relevant questions will be provided via written addendum distributed through our Bonfire portal. Prospective proposers should download the proposal and bring a copy to the pre-proposal conference. It will be the sole responsibility of the Contractor to inspect the City's location(s)facilities and/or designated of a proposalworkareaspriortosubmittingaproposalinresponsetothisrequestforproposal. Submissionp po will be considered evidence that the proposer has familiarized themselves with the nature and extent of the work,equipment, materials, and labor required. Anticipated City designated locations are: Tier 1 Debris Management Sites Bob Jones Park—3901 North White Chapel Blvd. Bicentennial Park—450 West Southlake Blvd. Tier 2 Debris Management Site Dragon Stadium— 1085 South Kimball Ave. North Park—200 East Dove Rd. IL Definitions and Acronyms A. Definitions are provided for those terms listed below: 1. Authorized Representative—City employees and/or contracted individuals designated by the City or City Debris Manager. 2. Chipping or Mulching—The process of reducing woody material, such as lumber and vegetative debris, by mechanical means into small pieces to be used as mulch or fuel. 3. Cleanup Crew—A group of individuals and/or an individual working for Debris Removal Service Provider(DSRP)collecting disaster debris. 4. Construction and Demolition Debris (C&D) — FEMA Publication 325 defines eligible construction and demolition(C&D)debris as damaged components of buildings and structures such as: lumber and wood,gypsum wallboard, glass, metal, roofing material,tile, carpeting and City of Southlake RFP2202B320AM220009 Page 7 of 48 floor coverings, window coverings, plastic pipe, concrete, fully cured asphalt, heating, ventilation and air conditioning systems and their components, light fixtures, small consumer appliances, equipment,furnishings and fixtures that are a result of a disaster. Current eligibility criteria include: Debris must be located within a designated disaster area and be removed from an eligible applicant's improved property or right-of-way. Debris removal must be the legal responsibility of the applicant. Debris must be a result of the major disaster. 5. Citizen Collection Center(CCC)—A temporary debris management site set-up to allow citizens to drop-off identified eligible debris. 6. City—City of Southlake, Texas, a political subdivision of Texas. 7. School District—Carroll Independent School District,Texas,a political subdivision of Texas. 8. City Debris Manager — The City will designate a Debris Manager, who will lead the debris removal process and provide general oversight for all phases of debris removal operation(s)within the City of Southlake, and Carroll Independent School District. 9. City Approved Final Disposal Site—A final disposal location approved in writing by the City. 10. Debris— Items and materials broken, destroyed or displaced by a natural or man-made federally declared disaster. Examples of debris include, but are not limited to, trees, construction and demolition debris and personal property. 11. Debris Clearance—Clearing roads by pushing debris to the roadside to accommodate emergency traffic. 12. Debris Monitoring — Actions taken by applicants in order to document eligible quantities and reasonable expenses during debris activities to ensure that the work complies with the contract scope-of-work and/or is eligible for federal or state grant reimbursement. 13. Debris Removal—Picking up debris and taking to a debris management site, composting facility, recycling facility,permanent landfill or other reuse or end-use facility. 14. Debris Removal Contractor—Also referred to as the"Proposer,""Debris Removal Service Provider DRSP)," "Service Provider," and/or "Contractor" in this document, conducts debris removal operations per the terms of the contract. Term includes primary contractor(s), subcontractors and individual crews. 15. Demobilization— Following the completion of services provided under the resulting contract,the Contractor will remove all equipment, supplies and other associated materials involved in the services provided to the City. The DRSP will leave all sites utilized clean and restored to the original state as approved by the City and verified through soil and groundwater samples. 16. Demolition—The act or process of reducing a structure, as defined by the State of Texas or local code,to a collapsed state. It contrasts with deconstruction, which is the taking down of a building while carefully preserving valuable elements for reuse. City of Southlake RF P2202 B320AM220009 Page 8 of 48 17. Disaster Specific Guidance — Disaster Specific Guidance (DSG) is a policy statement issued in response to a specific post-event situation or need in a state or region.Each DSG is issued a number and is generally referred to, along with their numerical identification. 18. Disaster Debris Management Plan for City of Southlake - The purpose of this plan is to outline the components critical to the success of a debris removal operation in the City.This plan provides key information that will help the City coordinate and effectively manage a turn-key debris removal effort if the City is affected by a major debris-generating incident. 19. Eligible — Eligible means qualifying for and meeting the most current stipulated requirements at the time written Release Orders are issued and executed by the City to the Service Provider)of the Public Assistance grant program, FEMA Publication 321, FEMA Publication 322, FEMA Publication 323, FEMA Publication 325 and all current FEMA fact sheets, guidance documents and disaster-specific documents. Eligible also includes meeting any changes in definition, rules or requirements regarding debris removal reimbursement as stipulated by the Federal Emergency Management Agency during the course of a debris removal project. 20. Electronic Debris — End of life electronics, typically televisions, computers and related components 21. FEMA Publication 325—Debris Management Guide—This publication is specifically dedicated to the rules, regulations and policies associated with the debris cleanup process. Familiarity with this publication and any revisions, can aid a local government to limit the amount of non- reimbursable expenses. The Debris Management Guide provides the framework for the debris removal process authorized by the Stafford Act including: Eliminating immediate threats to lives, public health and safety. Eliminating immediate threats of significant damage to improved public or private property. Ensuring the economic recovery of the affected community to the benefit of the community- at-large. 22. Field Inspector—Monitor. 23. Force Account Labor — Labor performed by the applicant's permanent, full time or temporary employees. 24. Garbage—Waste that is regularly picked up by an applicant. Common examples of garbage are food,packaging, plastics and papers. 25. Grinding—Reduction of disaster-related vegetative debris through mechanical means into small pieces to be used as mulch or fuel. Grinding may also be referred to as chipping or mulching. 26. Hazardous Hangers — A Hanger is a hazardous limb that poses significant threat to the public. The current eligibility requirements for hazardous hangers according to FEMA Publication 325 are: The limb must be greater than two inches in diameter; The limb must be suspended in a tree and threatening a public-use area; and The limb must be located on improved public property. City of Southlake RFP2202B320AM220009 Page 9 of 48 27. Hazardous Leaners—A tree is considered hazardous and defined as an eligible leaner when the tree's present state is caused by a disaster, the tree poses a significant threat to the public and the tree is six inches in diameter or greater as measured two feet from the ground. The current eligibility requirements for leaning trees according to FEMA Publications 325 include: The tree has more than 50 percent of the crown damaged or destroyed(requires written documentation from an arborist). The tree has a split trunk or broken branches that expose the heartwood. The tree has fallen or been uprooted within a public use area. The tree is leaning at an angle greater than 30 degrees. 28. Hazardous Stump- A stump is defined as hazardous and eligible for reimbursement if all of the following criteria are met. The current eligibility requirements for hazardous hangers according to FEMA Publication 325 are: The stump has 50 percent or more of the root-ball exposed. The stump is greater than 24 inches in diameter when measured 24 inches from the ground. The stump is located on a public right-of-way. The stump poses an immediate threat to public health and safety. 29. Household Hazardous Waste— Waste with properties that make it potentially harmful to human health or the environment. Hazardous waste is regulated under the Resource Conservation and Recovery Act(RCRA). In regulatory terms, a RCRA hazardous waste is a waste that appears on one of the four hazardous wastes lists or exhibits at least one of the following four characteristics: ignitability, corrosively, reactivity or toxicity. The eligibility criteria for HHW are as follows: HHW must be located within a designated disaster area and be removed from an eligible applicant's improved property or right-of-way. HHW removal must be the legal responsibility of the applicant. HHW must be a result of the major disaster. The collection of commercial disaster related hazardous waste is generally not eligible for reimbursement. The City may utilize existing environmental contractor to remove this type of waste in a large-scale debris generating event. 30. Monitor—Person that observes day-to-day operations of debris removal crews to ensure they are performing eligible work,meeting the City's expectations and contractual requirements and are in compliance with all applicable Federal, State and local regulations. (May also be referred to as a Field Inspector.) 31. National Response Framework(NRF)—A plan developed to facilitate the delivery of all types of Federal assistance to States following a disaster. It outlines the planning assumptions, policies, concept of operations,organizational structures and specific assignments and agencies involved in Federal assistance to supplement State,tribal and local efforts. 32. Outbuilding—Any structure secondary to a house such as a barn,shed or outhouse separated from the main structure. City of Southlake RFP2202B320AM220009 Page 10 of 48 33. Recycling—The recovery or use of wastes as a raw material for making products of the same or different nature as the original product. 34. Refrigerant — Ozone depleting compound that must be removed from white goods or other refrigerant containing items prior to recycling or disposal. 35. Regulated Waste—Any waste that is regulated by the EPA, TCEQ or local rules/ordinance. 36. Right ofEntry—As used by FEMA,the document by which a property owner confers to an eligible applicant or its Service Provider or the United States Army Corps of Engineers the right to enter onto private property for a specific purpose without committing trespass. 37. Right-of-Way (ROW)—The portions of land over which facilities such as highways, railroads or power lines are built. It includes land on both sides of the facility up to the private property line. 38. Scale/Weigh Station — A scale used to weigh trucks as they enter and leave a landfill. The difference in weight determines the tonnage dumped and a tipping fee is charged accordingly. It also may be used to determine the quantity of debris picked up and hauled. 39. Service Provider—The party or parties contracting directly with the City to perform Work pursuant to this Agreement. 40. Subservice Provider/Subcontractor — Any person, firm, partnership, joint venture, company, corporation, or entity having a contractual agreement with the Debris Removal Service Provider or with any of its subservice providers at any tier to provide a part of the Work called for by this Agreement. 41. Supplemental Agreement—A written order to Service Provider signed by the City and accepted by Service Provider, effecting an addition, deletion or revision in the Work, or an adjustment in the Agreement Price or the Contract Time, issued after execution of this Agreement. 42. Temporary Debris Management Site (TDMS) — Site where collected debris is taken by the City and/or Service Provider(s)for staging and processing prior to final disposal. 43. Tipping Fee—A fee charged by landfills or other waste management facilities based on the weight or volume of debris dumped. 44. Vegetative Debris—As outlined in FEMA Publication 325, Eligible Vegetative Debris consists of whole trees,tree stumps,tree branches,tree trunks and other leafy material. Vegetative debris will largely consist of mounds of tree limbs and branches piled along the public ROW by residents and volunteers. Current eligibility criteria include: Debris must be located within a designated disaster area and be removed from an Eligible applicant's improved property or right-of-way. Debris removal must be the legal responsibility of the applicant. Debris must be a result of the major disaster. 45. Volatile Organic Compounds(VOCs)—VOCs are hydrocarbon compounds that have a low boiling point which allows them to evaporate quickly. Many VOCs are toxic and ground-water contaminants of concern because they may persist in and migrate with ground-water to a drinking- water supply. City of Southlake RFP2202B320 AM220009 Page 11 of 48 46. White Goods — As outlined in FEMA Publication 325, White Goods are defined as discarded disaster related household appliances such as refrigerators, freezers, air conditioners, heat pumps, ovens, ranges, washing machines, clothes dryers and water heaters. White goods can contain ozone-depleting refrigerants, mercury or compressor oils and must be removed. The EPA Clean Air Act specifies that only qualified technicians can extract refrigerants from white goods before they can be recycled. The eligibility criteria for white goods are as follows: White goods must be located within a designated disaster area and be removed from an eligible applicant's improved property or ROW. White goods removal must be the legal responsibility of the applicant. White goods must be a result of the major disaster. 47. Work — Any and all obligations, duties and responsibilities, including furnishing equipment, engineering, design, workmanship, labor and any other services or things necessary to the successful completion of the Project, assigned to or undertaken by Service Provider under this Agreement. B. Acronyms ACM Asbestos Containing Material C&D Construction and Demolition CFR Code of Federal Regulations DMSP Debris Monitor Service Provider DRSP Debris Removal Service Provider EMC Emergency Management Coordinator EOC Emergency Operations Center EPA Environmental Protection Agency ESA Endangered Species Act ESF Emergency Support Function FEMA Federal Emergency Management Agency FHWA Federal Highway Administration GIS Geographic Information System GPS Global Positioning System HHW Household Hazardous Waste IA Individual Assistance ICS Incident Command System NRCS Natural Resources Conservation Service NRF National Response Framework OEM Office of Emergency Management OSHA Occupational Safety and Health Administration PA Public Assistance PDA Preliminary Damage Assessment PNP Private Nonprofit PPDR Private Property Debris Removal City of Southlake RFP2202B320 AM220009 Page 12 of 48 PPE Personal Protective Equipment PW Project Worksheet RACM Regulated Asbestos Containing Material RCRA Resource Conservation and Recovery Act RFP Request for Proposal ROE Right-of-Entry ROW Right-of-Way RRC Rapid Response Crew SHPO State Historic Preservation Officer TCEQ Texas Commission on Environmental Quality TDMS Temporary Debris Management Site TDSR Site Temporary Debris Storage and Reduction Site TSDF Hazardous Waste Treatment, Storage,and Disposal Facility TxDOT Texas Department of Transportation USACE United States Army Corps of Engineers USDA United States Department of Agriculture VOCs Volatile Organic Compounds II. Subcontracting Provide a list of any proposed sub-contractors or joint venture arrangements that may be used on the project along with a description of their respective duties. Contractor may not sell, sublet, or otherwise delegate services outlined in this proposal to others without written consent of the City. The use of Disbarred Subcontractors is prohibited. A complete list of federally disbarred contractors can be found at www.sam.gov. It is the sole responsibility of the Contractor to ensure that Subcontractor(s)are in good standing with Office of Federal Contract Compliance Program(OFCCP). IV. Equipment Proposers shall supply a list of equipment owned by the company, or provide proof of the ability to obtain the necessary type of equipment,needed to successfully perform the job duties under this contract i.e.Trucks. loaders,towers,temporary office buildings,etc. All vehicles used in the operations of this contract must be clearly identified with the Contractor's name. Personal use vehicles are exempt. V. Adjustments,Additions or Deletions Requests by the City for additional service and/or service suggestions made by the contractor which exceed agreed upon scope,shall be provided in writing including itemized pricing. If agreed upon in writing by the City, contractor may produce with additional services with the understanding charges shall be shown on billing invoice in a category stating"Additions to Contract"and must itemize the quote and invoice. City of Southlake RF P2202 B320AM220009 Page 13 of 48 VI. Minimum Qualifications of Proposers By submitting a proposal, the Proposer certifies that they are a duly qualified, capable, and otherwise bondable business entity that is not in receivership or contemplates same,nor has filed for bankruptcy. The Proposer must not be indebted to the City and shall not owe any back taxes to the City. The Proposer warrants they are familiar with all laws,regulations,and customs applicable to the type of business required herein. The selected firm must be experienced and knowledgeable with the Federal Emergency Management Administration("FEMA")and Insurance reimbursement rules and procedures and must demonstrate such to the City in its proposal and subsequent selection process presentations. The selected firm must also demonstrate experience and knowledge with state,local and federal environmental regulating and permitting agencies. Proposers must demonstrate knowledge of this information to the City in its proposal and subsequent selection process presentations. The selected firm will be responsible for staying current with all FEMA, NRCS, OSHA, FHWA, TXDOT, TCEQ, TPWD, and THC agency guidelines and regulations and will be responsible for advising the City from beginning to end to ensure maximum financial recovery for the City. General Requirements/Statements Contractor agrees to comply with all applicable standards,orders or regulations issued pursuant to the Clean Air Act(42 U.S.C. 7401-7671q)and the Federal Water Pollution Control Act as amended(33 U.S.C. 1251- 1387),and will report violations to FEMA and the Regional Office of the Environmental Protection Agency EPA). Compliance with 40 U.S.C. 3702 and 3704, as supplemented by Department of Labor regulations(29 CFR Part 5). Compliance with Byrd Anti-Lobbying Amendment,31 U.S.C. § 1352(as amended).Contractors who apply or bid for an award of$100,000 or more shall file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency,a member of Congress,officer or employee of Congress,or an employee of a member of Congress in connection with obtaining any Federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Each tier shall also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the recipient. Suspension and Debarment This contract is a covered transaction for purposes of 49 CFR Part 29. As such,the contractor is required to verify that the contractor, its principals, as defined at 49 CFR 29.995, or affiliates, as defined at 49 CFR 29.905,are excluded or disqualified as defined at 49 CFR 29.940 and 29.945. The firm is required to comply with 49 CFR 29,Subpart C,and must include the requirement to comply with 49 CFR 29, Subpart C, in any lower tier covered transaction it enters into. By signing and submitting its proposal,the proposer certifies as follows: The certification in this clause is a material representation of fact relied upon by the City. If it is later determined that the proposer or proposer knowingly rendered an erroneous certification, in addition to remedies available to the City, the federal government may pursue available remedies including, but not City of Southlake RFP2202B320AM220009 Page 14 of 48 limited to,suspension and/or debarment. The proposer or proposer agrees to comply with the requirements of 49 CFR 29, Subpart C,while this offer is valid and throughout the period of any contract that may arise from this offer. The proposer or proposer further agrees to include a provision requiring such compliance in its lower tier covered transactions. VII. Descriptions of Designated Areas The designated area for debris removal(the City right-of-way)is comprised of the incorporated areas of the City of Southlake and includes public property and Right-of-Way (ROW), City parks, and Carroll Independent School District,Temporary Debris Management Sites(TDMS)and Citizen Collection Centers CCC). The City Debris Manager may also authorize the Contractor to perform debris removal on non-City roadways or other areas,as directed in writing by the City Debris Manager. and approve which services the Service Provider(s) shall provideTheCityDebrisManagerwillauthorizePP from the scope of services and which zones/areas must be prioritized. All debris identified by the City Debris Manager shall be removed. The number of complete passes the Service Provider shall conduct through the City is at the discretion of the City Debris Manager. Partial removal of debris piles is strictly prohibited unless approved by the City Debris Manager. The Debris Removal Service Provider(DRSP)shall not move from one designated work area to another designated work area without prior approval from the City or its authorized representative. Any eligible debris,such as fallen trees,which extends onto the ROW from private property,shall be cut at the point where it enters the ROW, and that part of the debris which lies within the ROW shall be removed. The Service Provider shall not enter onto private property during the performance of this contract unless specifically authorized by the City Debris Manager in writing. The DRSP shall deliver all disaster related debris to a City approved Temporary Debris Management Site TDMS) or City approved Final Disposal Site that has been approved to receive disaster-generated debris and adhere to all local, state,and federal regulations. All Final Disposal Sites must be approved, in writing, by the City Debris Manager. The DRSP will be responsible for the handling, reduction and final haul-out and disposal of all reduced and unreduced debris. Debris Removal and Disposal operations and remediation must comply with all local,state,and federal safety and environmental standards. The DRSP reduction, handling, disposal, and remediation methods must be approved,in writing,by the City Debris Manager. The City will arrange and incur all tipping fees at approved Final Disposal Site(s). The DRSP shall conduct the work so as not to interfere with the disaster response and recovery activities of local, state, and federal governments or agencies,or of any public utilities. The City reserves the right to inspect TDMS's, CCC's, verify quantities, review operations and re-certify truck/trailer capacities at any time. Temporary Debris Management Sites/Citizen Collection Centers A. The City has identified three (3) City owned and one (1) non-City owned TDMS. Site information is included in Appendix F. The cost associated with preparing,operating and remediating these sites used as TDMS in the City is a cost borne by the DRSP and compensated based on the DRSP proposal for Debris Removal and Disposal. City of Southlake RFP2202B320Ad1220009 Page 15 of 48 B. The DRSP Operations Manager will assign a Foreman to the (each) TDMS or CCC, who will be responsible for the management of all operations of the site, including traffic control, dumping operations, segregation of debris, grinding, fire protection, and safety. The TDMS Foreman will be responsible for monitoring and documenting equipment and labor time and providing the daily operational reports to the DRSP Operation Manager, who will in turn provide this information to the City. These daily reports must meet the requirements of FEMA or other federal agencies, and other reimbursement and regulatory governmental agencies. C. DRSP will prepare and maintain the TDMS(s)to accept and process all eligible storm debris. Preparation and maintenance of these sites shall include the following: Maintaining the TDMS(s)approach and interior road(s)for all weather conditions for the entire period of debris hauling, including provision of crushed concrete for any roads that require stabilization for ingress and egress. Ensuring only Service Provider vehicles and others specifically authorized by the City will be allowed to use the TDMS(s) Providing TDMS(s) utilities which include but are not limited to water, lightning and portable toilets. Providing TDMS(s)facilities such as,but are not limited to,temporary office buildings. Providing TDMS(s)and CCC's with traffic control which includes, but is not limited to,traffic cones and staff with traffic flags. Providing TDMS(s) dust control and erosion control which includes but is not limited to an operational water truck, silt fencing,and other best management practices. Providing TDMS(s) One per site fire protection which includes but is not limited to an operational water truck (sufficient and equipped for fire protection), fire breaks, and a site foreman. Providing TDMS(s)and CCC(s)with soil barriers,berms and other control measures for House Hold Hazardous Waste, White Goods and Electronic Debris that may be incurred during the disposal process. Provide EPA approved technicians at these sites to collect ozone depleting refrigerants,mercury or compressor oils from white goods,and provide documentation of removal. Providing 24-hour site security for TDMS(s). Environmental monitoring will be conducted on a continuous basis during operations. In the event environmental concerns are discovered,the DRSP shall halt operations until remediation can occur to rectify the issue to the approval of the City and TCEQ(if needed). Safety monitoring will be conducted on a continuous basis during operations. In the event a safety concern is identified,the DRSP shall halt all operations until such time the safety concern can be rectified or eliminated. The DRSP shall document the safety concern and the actions taken to rectify or eliminate it. City of Southlake RFP2202B320AM220009 Page 16 of 48 Restoring the site to its original condition prior to site use. Site remediation includes returning original site grade,sod,and other physical features. Site remediation also includes returning the site to its original condition as verified through soil and groundwater samples. D. DRSP will be responsible for removing all debris from each CCC site on a daily basis. E. DRSP will be responsible for returning all utilized TDMS to their original condition prior to site use. TDMS remediation will include, but is not limited to, returning the original site grade, fill dirt, base material,sod,and other physical features. TDMS site remediation will also include returning all utilized sites to their original condition as verified through soil and groundwater samples. TDMS remediation will follow all state and federal environmental regulatory requirements and is subject to final approval by the City and the Texas Commission on Environmental Quality(TCEQ). All debris,mulch,etc. is to be removed adequately;fill dirt and/or other base material(if required)must meet standards for intended use;new sod or seeding must meet standards for intended use. VIII. Statement of Work A. Under this contract, work shall consist of coordinating and mobilizing a reasonable and appropriate number of debris removal and reduction crews, as approved by the City Debris Manager. Work shall also include the clearing and removing of any and all"Eligible"debris as most currently defined(at the time written notice to proceed is issued to the DRSP) by the Federal Emergency Management Agency FEMA)Publication 321—Public Assistance Policy Digest,FEMA Publication 322—Public Assistance Guide, FEMA Publication 323 — Public Assistance Applicant Handbook, FEMA Publication 325 — Debris Management Guide, all applicable state and federal Disaster Specific Guidance (DSG) documents, FEMA fact sheets and policies and as directed by the City Debris Manager. Eligible also includes meeting any changes in definition, rules or requirements regarding debris removal reimbursement as required by FEMA during the course of a debris removal project. The aforementioned definition of"eligible" applies to all uses throughout Scope of Services items. Work will include: 1) examining debris to determine whether or not debris is eligible; 2) loading the debris by mechanical equipment (hand loading is strictly prohibited); 3) hauling debris to City approved TDMS(s) or City approved Final Disposal Site(s); 4) reducing disaster related debris through a means approved by the City Debris Manager;5)hauling reduced debris to a City approved Final Disposal Site;and 6)disposing of reduced debris at a City approved Final Disposal Site. Debris not defined as eligible by FEMA Publication 325 or state or federal Disaster Assistance Directorates(DADs),Disaster Assistance Policies DAPs) or Recovery Policies (RPs) will not be loaded, hauled, or dumped under this contract unless written instructions are given to the Service Provider by the City Debris Manager. It shall be the Service Provider's responsibility to load,transport,reduce and properly dispose of any and all disaster generated debris which is the result of the event under which the Debris Removal Service Provider(DRSP) was issued notice to proceed, unless otherwise directed by the City Debris Manager, in writing. B. City personnel will complete the initial debris clearance for access from public streets, including the moving of debris to unblock a street. The City intends to perform debris clearance for access within its own forces or under existing contracts between the City and local firms. However, in a significant disaster,these resources may be insufficient to perform the clearance activities in a timely manner and the DRSP may be directed to perform them. C. After activation of the contract and after a preliminary damage assessment, the City and the DRSP, together, will establish a time limit in which work will be completed. In addition, a schedule of events will be established to identify at a minimum: Start of debris removal operations First pass of the removal of pubic and/or private vegetative debris City of Southlake RFP2202B320AM220009 Page 17 of 48 Second pass of the removal of pubic and/or private vegetative debris Last pass of the removal of public and/or private vegetative debris Last pass for all eligible debris If opened,the closure and remediation of CCCs and TDMSs D. Scope of services under this contract includes, but is not limited to: 1. Emergency Road Clearance At the request of the City this contract,work shall consist of all labor,equipment,fuel,and associated costs necessary to clear and remove debris from City roadways,to make them passable immediately following a declared disaster. All roadways designated by the City Debris Manager shall be clear and passable within 70 working hours of the issuance of Release Orders from the City to conduct emergency roadway clearance work.The City may choose to extend the Service Provider's 70-hour limit through a written request. The Service Provider shall assist the City and its representatives in ensuring proper documentation of emergency road clearance activities by documenting the type of equipment and/or labor utilized (e.g. certification), starting and ending times, and zones/areas worked. Services performed under this Contract element will be compensated using Hourly Labor and Equipment Price Schedule. 2. ROW Vegetative Debris Removal Under this contract, work shall consist of all vehicles, labor, equipment, fuel, traffic control costs and other associated costs necessary to pick up and transport disaster-related vegetative debris existing on the City ROW to a City approved TDMS or a City approved Final Disposal Site in accordance with all federal,state and local rules and regulations. ROW Vegetative Debris Removal will be accomplished as identified and/or approved by the City Debris Manager. For the purposes of this contract, vegetative debris that is piled in immediate close proximity to the street and is accessible from the street with loading equipment(i.e.,not behind a fence or other physical obstacle)will be removed. Once the debris removal vehicle has been issued a Load-Out Ticket from the City's authorized representative,the DRSP vehicle will travel immediately to a City approved TDMS or a City approved Final Disposal Site. The debris removal vehicle will not collect additional debris once a Load Out ticket has been issued. All debris will be removed from each location before proceeding to the next location unless directed otherwise by the City or its authorized representative. Entry onto private property for the removal of vegetative hazards will only be permitted when directed by the City or its authorized representative.The City will provide specific Right-of-Entry (ROE), Hold Harmless and other required legal agreements as well as operational procedures. The DRSP must provide traffic control as conditions require or as directed by the City Debris Manager. 3. ROW C&D Debris Removal Under this contract, work shall consist of all vehicles, labor, equipment, fuel, traffic control costs and other associated costs necessary to pick up and transport Construction and Demolition (C&D) City of Southlake RFP220213320AM220009 Page 18 of 48 debris existing on the City ROW to a City approved TDMS or City approved Final Disposal. ROW C&D removal will be accomplished as identified and/or approved by the City Debris Manager. For the purposes of this contract, C&D debris that is piled in immediate close proximity to the street and is accessible from the street with loading equipment(i.e.,not behind a fence or other physical obstacle)will be removed. Once the debris removal vehicle has been issued a load ticket from the City's authorized representative, the DRSP vehicle will travel immediately to a City approved TDMS or a City approved Final Disposal Site. The debris removal vehicle will not collect additional debris once a load ticket has been issued. All debris will be removed from each location before proceeding to the next location unless directed otherwise by the City or its authorized representative. Entry onto private property for the removal of C&D hazards will only be permitted when directed by the City or its authorized representative. The City will provide specific Right-of-Entry (ROE), Hold Harmless and other required legal agreements as well as operational procedures. The DRSP must provide traffic control as conditions require or directed by the City Debris Manager. 4. Demolition,Removal,Transport and Disposal of Non-RACM Structures Under this contract, work shall consist of all vehicles, labor, equipment, fuel, traffic control costs and other associated costs necessary to decommission, demolish and dispose of Non-Regulated Asbestos Containing Material(Non-RACM)structures on private property within the jurisdictional limits of the City. Under this service, work will include Asbestos Containing Material (ACM) testing,decommissioning,structural demolition,debris removal and site remediation.Further,debris generated from the demolition of Non-RACM structures,as well as scattered C&D debris on private property, will be transported to a City approved Final Disposal Site in accordance with all federal, state, and local rules and regulations. City representative will accompany the DRSP for all pre-inspections,decommissioning actions,and demolitions of structures. Decommissioning consists of the removal and disposal of all HEW, Electronic Debris, White Goods,and Waste from a Non-RACM structure at a properly sanctioned facility in accordance with all applicable federal, state,and local rules and regulations. Removal and transportation of Non-RACM demolished structures and scattered C&D debris on private property will be performed as directed in writing by the City Debris Manager. Once the DRSP vehicle has been issued a Load-Out ticket from the City's authorized representative, the debris removal vehicle will travel immediately to a City approved Final Disposal Site.The debris removal vehicle will not collect additional debris once a Load-Out ticket has been issued. Entry onto private property for the removal of C&D hazards will only be permitted when directed in writing by the City or its authorized representative. The City will provide City of Southlake RFP2202B320AM220009 Page 19 of 48 specific Right-of-Entry (ROE), Hold Harmless and other required legal agreements as well as operational procedures. The DRSP is required to strictly adhere to any and all local,state,and federal regulatory requirements for the demolition, handling and transportation of Non-RACM structures. 5. TDMS(s)Management,Operations and Reduction through Grinding Under this contract, work shall consist of all vehicles, labor, equipment, fuel, traffic control costs and other associated costs necessary to manage and operate TDMS(s) for the acceptance, management, segregation, staging and reduction through grinding of disaster related debris. Grinding must be approved by the City Debris Manager prior to commencement of reduction activities. The size of the reduced debris (chips) for vegetative debris must be identified before operations begin and approved by the City Debris Manager.The TDMS(s)layout and ingress,egress, traffic, safety zones for reduction areas must be identified in the operations plan to be submitted to and approved by the City Debris Manager before operations begin. In addition, the DRSP will provide a safety plan for review and approval by the City Debris Manager before operations begin. Safety is a first priority for the City of Southlake. The management of TDMS(s) includes assistance in obtaining necessary local,state and federal permits or approval and operating in accordance with all rules and regulations of local, state, and federal regulatory agencies which may include, but are not limited, to the U.S. Environmental Protection Agency (EPA) and TCEQ. The DRSP shall also be responsible for any and all costs associated with third-party groundwater and soil testing. The DRSP is responsible for operating the TDMS(s)in accordance with EPA and TCEQ guidelines. Debris at TDMS(s) will be clearly segregated and managed independently by debris type (C&D, vegetative debris, Household Hazardous Waste, etc.) and program (ROW collection,private property debris removal,etc.). All un-reduced storm debris must be staged separately from reduced debris at the TDMS(s). The DRSP is responsible for all associated costs necessary to provide TDMS(s)utilities such as, but not limited to,water, lighting,and portable toilets. The DRSP is responsible for all associated costs necessary to provide TDMS(s)traffic control such as,but not limited to,traffic cones and staff with traffic flags. The DRSP is responsible for all associated costs necessary to provide TDMS(s) dust control and erosion control such as, but not limited to, an operational water truck, silt fencing and other best management practices(BMPs). The DRSP is responsible for all associated costs necessary to provide TDMS(s) fire protection such as,but not limited to,an operational water truck(sufficient and equipped for fire protection),fire breaks and a site foreman. The DRSP is responsible for all associated costs necessary to provide insect and rodent control. City of Southlake RFP2202B320AM220009 Page 20 of 48 The DRSP is responsible for all associated costs necessary to provide qualified personnel,as well as lined containers or containment areas,for the segregation of visible contaminants, White Goods, Electronic Debris and/or HHW that may be mixed with disaster debris. The DRSP is responsible for the removal of ozone depleting refrigerants, mercury or compressor oils from White Goods by an approved EPA technician qualified to do so and provide documentation of removal of such contaminants before final disposal. The DRSP is also responsible for all associated costs necessary for contaminant disposal at a permitted Hazardous Waste Treatment, Storage and Disposal Facility (TSDF), as requested by the City. The cost associated with qualified personnel and lined containers/containment areas for contaminant segregation, as well as contaminant disposal from TDMS locations, is a cost reflected in the scope of services. The DRSP is responsible for providing 24-hour TDMS(s)security.The DRSP will only permit DRSP vehicles and others specifically authorized by the City or its authorized representative on site(s). The DRSP shall provide a tower(s)from which the City or its authorized representative can make volumetric load calls. Upon completion of haul-out activities,the DRSP shall be responsible for remediating the site to its original condition prior to site use. Site remediation shall include,but is not limited to,returning the original site grade, sod, and other physical features. All debris, mulch, etc. is to be removed adequately; fill dirt and/or other base material (if required) must meet standards for intended use; new sod or seeding must meet standards for intended use. Site remediation shall also include returning all utilized sites to their original condition as verified through soil and groundwater samples. Site remediation shall abide by all state and federal environmental regulatory requirements and is subject to final approval by the City and TCEQ. 6. TDMS(s) Management, Operations and Reduction through Air Curtain Incinerators (Includes Portable) Under this contract, work shall consist of all vehicles, labor, equipment, fuel, traffic control costs and other associated costs necessary to manage and operate TDMS(s) for the acceptance, management,segregation,staging and reduction through an Air Curtain Incinerator(ACI)of disaster related debris. ACI reduction must be approved by the City Debris Manager,City of Southlake Fire Marshal, Texas Forest Services, TCEQ and any other applicable regulatory agencies as required prior to commencement of reduction activities. The TDMS(s) layout and ingress, egress, traffic route, safety zones for reduction areas must be identified in the operations plan to be submitted to and approved by the City Debris Manager before operations begin. In addition, the DRSP will provide a safety plan for review and approval by the City Debris Manager before operations begin. Safety is a top priority for the City of Southlake. The management of TDMS(s) includes assistance in obtaining necessary local, state, and federal permits or approval and operating in accordance with all rules and regulations of local, state, and federal regulatory agencies which may include, but are not limited, to EPA and TCEQ. The DRSP shall also be responsible any and all costs associated with third-party groundwater and soil testing which will be conducted continuously during operations. City of Southlake RFP2202B320A11-I220009 Page 21 of 48 The DRSP is responsible for operating the TDMS(s) in accordance with, EPA and TCEQ guidelines. Debris at TDMS(s) will be clearly segregated and managed independently by debris type (C&D, vegetative debris, Household Hazardous Waste(HHW)etc.) and program ROW collection,private property debris removal,etc.). All un-reduced storm debris must be staged separately from reduced debris at the TDMS(s). The DRSP is responsible for all associated costs necessary to provide TDMS(s)utilities such as,but not limited to,water, lighting,and portable toilets. The DRSP is responsible for all associated costs necessary to provide TDMS(s)traffic control such as,but not limited to,traffic cones and staff with traffic flags. The DRSP is responsible for all associated costs necessary to provide TDMS(s) dust control and erosion control such as, but not limited to, an operational water truck, silt fencing and other BMPs. The DRSP is responsible for all associated costs necessary to provide TDMS(s) fire protection such as,but not limited to,an operational water truck(sufficient and equipped for fire protection),fire breaks and a site foreman. The DRSP is responsible for all associated costs necessary to provide insect and rodent control. The DRSP is responsible for all associated costs necessary to provide qualified personnel,as well as lined containers or containment areas,for the segregation of visible contaminants, White Goods, Electronic Debris and/or HHW that may be mixed with disaster debris. The DRSP is responsible for the removal of ozone depleting refrigerants, mercury or compressor oils from White Goods by an approved EPA technician qualified to do so and provide documentation of removal of such contaminants before final disposal. The DRSP is also responsible for all associated costs necessary for contaminant disposal at a permitted Hazardous Waste Treatment, Storage and Disposal Facility (TSDF), as requested by the City. The cost associated with qualified personnel and lined containers/containment areas for contaminant segregation, as well as contaminant disposal from TDMS locations, is a cost reflected in the scope of services. The DRSP is responsible for providing 24-hour TDMS(s)security and fire tender. The DRSP will only permit DRSP vehicles and others specifically authorized by the City or its authorized representative on site(s). The DRSP shall provide a tower(s)from which the City or its authorized representative can make volumetric load calls. City of Southlake RFP2202B320AM220009 Page 22 of 48 The Service Provider is responsible for all associated costs necessary to test residual ash from processing for arsenic and other Volatile Organic Compounds(VOCs)as deemed necessary based on TDMS operations. Upon completion of haul-out activities,the DRSP will be responsible for remediating the site to its original condition prior to site use. Site remediation will include, but is not limited to, returning the original site grade, sod, and other physical features. All debris, mulch, etc. is to be removed adequately; fill dirt and/or other base material (if required) must meet standards for intended use; new sod or seeding must meet standards for intended use. Site remediation will also include returning all utilized sites to their original condition as verified through soil and groundwater samples. Site remediation will abide by all state and federal environmental regulatory requirements and is subject to final approval by the City and TCEQ. 7. TDMS(s)Management, Operations and Reduction through Controlled Open Burning Under this contract, work shall consist of all vehicles, labor, equipment, fuel, traffic control costs and other associated costs necessary to manage and operate TDMS(s) for the acceptance, management, segregation, staging and reduction through controlled open air burning of disaster related debris. Controlled open air burning must be approved by the City Debris Manager,City Fire Marshal,Texas Forest Service, TCEQ and any other applicable regulatory agencies as required prior to commencement of reduction activities.The TDMS(s)layout and ingress,egress,traffic route,safety zones for reduction areas must be identified in the operations plan to be submitted to and approved by the City Debris Manager before operations begin. In addition, the DRSP will provide a safety plan for review and approval by the City Debris Manager before operations begin. Safety is a top priority for the City of Southlake. The management of TDMS(s) includes assistance in obtaining necessary local, state, and federal permits or approval and operating in accordance with all rules and regulations of local, state, and federal regulatory agencies which may include, but are not limited, to EPA and TCEQ. The DRSP shall also be responsible any and all costs associated with third-party groundwater and soil testing. The DRSP is responsible for operating the TDMS(s) in accordance with, EPA and TCEQ guidelines. Debris at TDMS(s) will be clearly segregated and managed independently by debris type (C&D, vegetative debris, Household Hazardous Waste(HHW) etc.) and program ROW collection, private property debris removal,etc.). All un-reduced storm debris must be staged separately from reduced debris at the TDMS(s). The DRSP is responsible for all associated costs necessary to provide TDMS(s)utilities such as,but not limited to,water, lighting, and portable toilets. The DRSP is responsible for all associated costs necessary to provide TDMS(s) traffic control such as,but not limited to,traffic cones and staff with traffic flags. City of Southlake RFP2202B320AM220009 Page 23 of 48 The DRSP is responsible for all associated costs necessary to provide TDMS(s) dust control and erosion control such as, but not limited to, an operational water truck, silt fencing and other BMPs. The DRSP is responsible for all associated costs necessary to provide TDMS(s) fire protection such as,but not limited to,an operational water truck(sufficient and equipped for fire protection),fire breaks and a site foreman. The DRSP is responsible for all associated costs necessary to provide insect and rodent control. The DRSP is responsible for all associated costs necessary to provide qualified personnel,as well as lined containers or containment areas,for the segregation of visible contaminants, White Goods, Electronic Debris and/or HHW that may be mixed with disaster debris. The DRSP is responsible for the removal of ozone depleting refrigerants, mercury, or compressor oils from White Goods by an approved EPA technician qualified to do so and provide documentation of removal of such contaminants before final disposal. The DRSP is also responsible for all associated costs necessary for contaminant disposal at a permitted Hazardous Waste Treatment, Storage and Disposal Facility (TSDF), as requested by the City.The cost associated with qualified personnel and lined containers or containment areas for contaminant segregation,as well as contaminant disposal from TDMS locations, is a cost reflected in the scope of services. The DRSP is responsible for providing 24-hour TDMS(s)security and fire tender. The DRSP will only permit DRSP vehicles and others specifically authorized by the City or its authorized representative on site(s). The DRSP shall provide a tower(s)from which the City or its authorized representative can make volumetric load calls. The DRSP is responsible for all associated costs necessary to test residual ash from processing for arsenic and other Volatile Organic Compounds (VOCs) as deemed necessary based on TDMS operations. Upon completion of haul-out activities,the DRSP will be responsible for remediating the site to its original condition prior to site use. Site remediation will include,but is not limited to, returning the original site grade, sod, and other physical features. All debris, mulch, etc. is to be removed adequately; fill dirt and/or other base material (if required) must meet standards for intended use; new sod or seeding must meet standards for intended use.Site remediation will also include returning all utilized sites to their original condition as verified through soil and groundwater samples. Site remediation will abide by all state and federal environmental regulatory requirements and is subject to final approval by the City and TCEQ. 8. Haul-Out of Reduced Debris to a City Approved Final Disposal Site Under this contract, work shall consist of all vehicles, labor, equipment, fuel, traffic control costs and associated costs necessary to load and transport reduced material such as,but not limited to,ash, City of Southiake RFP2202B320AM220009 Page 24 of 48 Vegetative mulch, compacted C&D or mulch existing at a City approved TDMS(s)to an approved Recycling Site or Final Disposal Site in accordance with all federal, state, and local rules and regulations. The DRSP shall not receive any payment from the City for Haul-Out or Load-Out tickets related to reduced or un-reduced debris transported and disposed of at a non-city approved Final Disposal Site. The DRSP is responsible for all associated costs necessary to provide qualified personnel,as well as lined containers or containment areas,for the segregation of visible contaminants, White Goods, Electronic Debris and/or HHW that may be mixed with disaster debris. The DRSP is responsible for the removal of ozone depleting refrigerants, mercury, or compressor oils from White Goods by an approved EPA technician qualified to do so and provide documentation of removal of such contaminants before final disposal. The DRSP is also responsible for all associated costs necessary for contaminant disposal at a permitted Hazardous Waste Treatment, Storage and Disposal Facility (TSDF), as requested by the City. The cost associated with qualified personnel and lined containers/containment areas for contaminant segregation, as well as contaminant disposal from TDMS locations, is a cost reflected in the scope of services. 9. Removal of Hazardous Leaning Trees and Hanging Limbs Under this contract, work shall consist of all vehicles, labor, equipment, fuel, traffic control costs and other associated costs necessary to remove all hazardous trees six inches or greater in diameter, measured four-and-a-half(4 '/2)feet from the base of the tree and hazardous hanging limbs two(2) inches or greater in diameter when measured at the break existing on the City ROW. Debris generated from the removal of hazardous trees and hanging limbs two inches or greater existing in the City ROW will be placed in the safest possible location on the City ROW and subsequently removed in accordance with scope of services,under the terms,conditions and procedure described in "ROW Vegetative Debris Removal." Hazardous leaning trees less than six inches in diameter, measured four-and-a-half feet from the base of the tree, will be flush cut, loaded and removed in accordance with the terms,conditions,and compensation schedule per scope of services. The City will not compensate the DRSP for cutting leaning trees less than six(6)inches in diameter on a unit rate basis. The collection of all hazardous leaning trees and hazardous hanging limbs must be performed on the same day as the cut work. If there is insufficient room for safe placement along the City ROW then the DRSP must load the resulting debris as hazardous leaning tree or hazardous hanging limbs as they are removed. Hazardous trees will be identified by the City or its authorized representative for removal. Removal and placement of hazardous trees six inches or greater in diameter existing on the City ROW or private property will be performed as identified by the City Debris Manager. All disaster specific eligibility guidelines regarding size and diameter of leaning trees will be communicated to the DSRP, in writing, by the City Debris Manager. In order for leaning or hazardous trees to be removed and eligible for reimbursement,the tree must satisfy a minimum of one of the following requirements: 1) The tree is leaning in in a direction that poses an immediate threat to public health,welfare,and safety. City of Southiake RFP2202B320AM220009 Page 25 of 48 2) The tree is dead, twisted or mangled as a direct result of the storm and a certified Arborist can attest to the fact that the tree will die, and potentially ha7ard tothe public.create a falling 3) The tree has a split trunk that exposes heartwood. Removal and placement of hazardous hanging limbs two inches or greater in diameter existing on the City ROW or private property will be performed as identified by the City Debris Manager.All disaster specific eligibility guidelines regarding size and diameter of limbs will be communicated to the DRSP, in writing,by the City Debris Manager. In order for hanging limbs to be removed and eligible for payment, the limb must satisfy all of the following requirements: 1) The limb is still hanging in a tree and threatening a public-use area. 2) The limb is located on improved public property. 3) The Applicant removes the hazard from the public ROW (without entering private property). 10. Removal of Hazardous Stumps Under this contract, work shall consist of all vehicles, labor, equipment, fuel, traffic control costs and other associated costs necessary to remove hazardous uprooted stumps greater than twenty-four 24) inches in diameter, measured twenty-four(24) inches from the base of the tree existing on the City ROW. Further, debris generated from the removal of uprooted stumps existing on the City ROW will be transported to a City approved TDMS or a City approved Final Disposal Site in accordance with all federal, state and local rules and regulations. Hazardous stumps measured twenty-four(24)inches from the base of the tree and twenty-four(24)inches or less in diameter will be considered normal vegetative debris and removed in accordance with scope of services item 2. The diameter of stumps less than twenty-four (24) inches will be converted into a cubic yardage volume based on the published FEMA stump conversion table (Reference — FEMA Stump Conversion Table)and removed under the terms and conditions of scope of services item 2. Hazardous stumps will be identified by the City or its authorized representative for removal.Removal and transportation of hazardous uprooted stumps existing on the City ROW or private property will be performed as identified by the City Debris Manager. All disaster specific eligibility guidelines regarding size and diameter of hazardous stumps will be communicated to the DRSP, in writing,by the City Debris Manager. In order for hazardous stumps to be removed and eligible for reimbursement, the stump must satisfy the following criteria: 1) Fifty percent or more of the root ball is exposed. 2) The stump is on City ROW and poses an immediate threat to public health, safety or welfare. Tree stumps that are not attached to the ground will be considered normal vegetative debris and subject to removal under the terms and conditions of scope of services item 2. Stumps with less than fifty percent(50%)of the root ball exposed shall be flush cut to the ground.The stump portion of the tree will not be removed but the residual debris i.e. tree trunk) will be removed under the terms and conditions of scope of services. The cubic yard volume of unattached stumps will be based off of the diameter City of Southlake RFP2202B320A11I220009 Page 26 of 48 conversion using the published FEMA stump conversion table (Reference — FEMA Stump Conversion Table). The City or its authorized representative will measure and certify all eligible stumps prior to removal. 11. Sand, Silt, and Debris Removal from Detention/Retention/Canal/Navigable/ROW areas or Structures Under this element, work shall consist of all vehicles, labor, equipment, fuel, traffic control costs, and other associated costs necessary to collect sand, silt, and debris from city detention/retention/canal/navigable/row areas or structures and transport to a City approved final disposal site in accordance with all federal,state,and local rules and regulations. For the purposes of this element, sand, silt, and debris existing in City of Southlake detention/retention/canal/navigable/row areas or structures will be removed to a depth designated by the City or the City's authorized representative. Once the debris removal vehicle has been issued a load ticket from the City's authorized representative,the debris removal vehicle or spoil material will travel immediately to a City approved final disposal site. The debris removal vehicle will not collect additional debris or spoil material once a load ticket has been issued. 12. Household Hazardous Waste Removal Transport and Disposal Under this contract, work shall consist of all vehicles, labor, equipment, fuel, traffic control costs and other associated costs necessary for the removal,transportation and disposal of HEW from the ROW to the TDMS. The removal,transportation and disposal of HEW includes obtaining all necessary local, state, and federal handling permits and operating in accordance with all rules and regulations of local,state,and federal regulatory agencies. All HHW shall be managed as hazardous waste and disposed of at a permitted TSDF or acceptable recycling facility. The facility for recycling or final disposal site must be approved in writing by the City. 13. ROW White Goods Debris Removal Under this contract, work shall consist of all vehicles, labor, equipment, fuel, traffic control costs and other associated costs necessary for the collection of White Goods from the ROW, removal of refrigerants,transportation to a City approved TDMS,decontamination,and transportation to a City approved facility for recycling or final disposal.The facility for recycling or final disposal site must be approved in writing by the City. White goods containing contaminants such as ozone depleting refrigerants,mercury or compressor oils must first have such contaminants removed by the DRSP's EPA qualified technicians prior to mechanical loading. White Goods can be collected without first having contaminants removed if the White Goods are manually placed into a hauling vehicle with lifting equipment so that the elements containing refrigerants are not damaged. City of Southlake RFP2202B320AM220009 Page 27 of 48 The removal, transportation, and recycling or final disposal of White Goods includes obtaining all necessary local, state, and federal handling permits and operating in accordance with all rules and regulations of local,state,and federal regulatory agencies. All White Goods containing food items shall be decontaminated in accordance with local,state,and federal law prior to recycling. The DRSP shall recycle or dispose of all White Goods in accordance with all rules and regulations of local, State,and federal regulatory agencies. 14. Dead Animal Carcasses Under this element, work shall consist of all vehicles, labor, equipment, fuel, traffic control costs and other associated costs necessary for the removal, transportation, and lawful disposal of dead animal carcasses from the ROW to a City approved Final Disposal Site.The DRSP shall coordinate activities with the City and appropriate state agencies, if needed. Disposal of animal carcasses must be compliant with the Texas Department of Agriculture,Texas Animal Commission and TCEQ rules for handling,solid waste,and air quality. 15. Other Debris Removal Work Neither the DRSP nor any subcontractors shall solicit work from private citizens or others to be performed in the designated work areas during the term of this agreement. IX. Technical Specifications A. Drug Free Workplace: In the interest of job safety and to protect the general public,other DRSPs and the City's employees from the consequences of accidents that are caused by worker abuse of controlled substances on City construction projects, the Respondent certifies by submission of its proposal that it will make a good faith effort to maintain a drug-free jobsite. B. Changes in Statement of Work: The City Debris Manager or EOC Manager may request changes in the scope of work to be performed. Such changes, including increase or decrease in compensation must be mutually agreed upon and incorporated by written amendment to the agreement. C. Pre-Event: DRSP shall appoint a Project Manager, who will be the City's primary point-of contact. The Project Manager will be responsible for all services and personnel that are provided by the DRSP. The Project Manager,at no cost to the City,shall: Participate in annual planning meetings with the City of Southlake and other representatives to review the Disaster Debris Management Plan. Participate in certain City-directed disaster recovery training and/or exercises. City of Southlake RFP2202B320AM220009 Page 28 of 48 D. Notice to Proceed: The City shall issue official written Notice to Proceed for the services referenced in this contract.Notice to Proceed shall be sent via electronic transmission (e-mail, fax, etc.). If the DRSP's authorized representative is on site in the City then the written notice to proceed may be hand delivered. Under no circumstances shall the City be liable for any services rendered unless the written notice to proceed has been sent and received by the DRSP(s). The DRSP(s)must acknowledge receipt of the written notice to proceed. E. Mobilization: Within 12 hours of notice to proceed from the City, the DRSP will mobilize an Operations Manager to the City. The Operations Manager will assist the City in planning for the operation and mobilization of DRSP personnel and equipment necessary to perform the work assignments to support the scope of work. If the DRSP does not send an Operations Manager within 18 hours after the Notice to Proceed by the City, the City may then go to the next awarded DRSP for their services instead of using the first DRSP. Within 24 hours of notice to proceed from the City,the DRSP shall mobilize equipment and resources in the City to begin debris removal operations as directed by the City Debris Manager. As part of the DRSP's mobilization effort the DRSP should be prepared to provide an on-site office trailer for the duration of the project as directed by the City. When additional debris removal support is needed to meet requirements of this contract, the DRSP shall be prepared to increase the number of staff and/or equipment to support the additional needs. F. Use of Local Resources: As per the Robert T. Stafford Act and Federal Emergency Management Agency (FEMA) regulations, the DRSP(s)shall give first priority to using resources located within the disaster area, including but not limited to procuring supplies and equipment, awarding subcontracts and employing workers. G. On-Site Project Manager: The DRSP(s)shall provide an on-site project manager to the City. The project manager shall provide a telephone number to the City with which he or she can be reached for the duration of the project. The project manager will be expected to have daily meetings with the City Debris Manager and/or City authorized representatives. Daily meeting topics will include, but not limited to, volume of debris collected, completion progress, City coordination and damage repairs. Frequency of meetings may be adjusted by the City Debris Manager. The DRSP(s)project manager must be available 24 hours a day, or as required by the City Debris Manager. 1) The On-Site Project Manager is required to submit a daily report to the City Debris Manager for approval,which identifies daily,and cumulative totals of service provided by the DRSP towards work completion. H. Time of Completion: Services shall commence upon written notice to proceed from the City Debris Manager or his/her designee. For each event in which the contract is activated the City and the DRSP will develop a project completion date. The project completion date may be revised if mutually agreed upon by the City and the DRSP. City of Southlake RFP2202 R320AM220009 Page 29 of 48 I. Temporary Debris Site Foreman(s): The DRSP(s) shall provide a Foreman for each TDMS and CCC activated. The Foreman shall be responsible for the management and safety of all operations at the site to include: Safety(Plans,Meetings, and oversight) Traffic Control Dumping Operations Segregation of debris Reduction of debris Fire protection and safety Monitoring and documenting equipment use Monitoring and documenting labor time Monitoring and documenting damage or incidents Providing daily operational reports J. Work Hours: The DRSP(s)shall conduct those debris removal operations generating noise levels above that normally associated with routine traffic flow,during daylight hours only. Work may be performed seven days per week.Adjustments to work hours,as local conditions may dictate,shall be coordinated between the City and the DRSP(s). Unless otherwise directed, the DRSP(s) must be capable of conducting volumetric reduction operations at TDMS locations on a 24 hour, 7 days a week basis. K. Safety: The DRSP shall be solely responsible for maintaining safety at all work sites including TDMS(s) and debris collection sites. The DRSP shall take all reasonable steps to ensure safety for both workers and visitors to TDMS(s)and debris collection sites. Safety at TDMS(s)and debris collection sites includes, but is not limited to, traffic control such as traffic cones and flag personnel. The DRSP(s) will also be solely responsible to ensure that all requirements are met and identify a safety officer to provide oversight to the assigned project for the duration of this contract. 1) The DRSP shall provide a safety plan to the City Debris Manager. 2) The DRSP shall conduct periodical safety meetings with all staff and Subcontractors. The meeting shall be documented to include the following: Personnel Sign-in sheet Topics Discussed Date and Time Started/Ended A copy of this document shall be provided to the City Debris Manager. L. Equipment: 1. All trucks/trailers and other equipment must be in compliance with all applicable local, state, and federal rules and regulations.Any truck/trailer or equipment used to haul debris must be capable of rapidly unloading its load without the assistance of other equipment, be equipped with a tailgate that will effectively contain the debris during transport and permit the truck to be filled to capacity. 2. Sideboards or other extensions to the bed are allowable provided they meet all applicable rules and regulations, cover the front and both sides and are constructed in a manner to withstand severe operating conditions. The sideboards are to be constructed of two-inch by six-inch boards or greater City of Southlake RF P2202 B320AM220009 Page 30 of 48 and not to extend more than two feet above the metal bedsides. Trucks or equipment certified with sideboards must maintain such sideboards and keep them in good repair. In order to ensure compliance, equipment will be inspected by the City's authorized representatives prior to its use and randomly during the operations as deemed necessary. 3. Debris shall be reasonably compacted into the hauling vehicle using mechanical equipment. Hand loading of vehicles is strictly prohibited unless White Goods are being loaded prior to contaminants such as ozone depleting refrigerants, mercury, or compressor oils being removed. Measures must be taken to avoid the debris blowing out of the hauling vehicle during transport to a City approved TDMS or a City approved Final Disposal Site. 4. Trucks or equipment designated for use under this contract shall not be used for any other work. The DRSP(s)shall not solicit work from private citizens or others to be performed in the designated work area during the period of this contract. Under no circumstances will the DRSP(s) mix debris hauled for others with debris hauled under this contract. 5. Equipment used under this contract shall be rubber tired and sized properly to fit loading conditions. Excessive size equipment (100 cubic yards and up) and non-rubber-tired equipment must be approved for use on the road by the City Debris Manager. 6. Hand loaded vehicles are strictly prohibited unless pre-authorized, in writing, by the City Debris Manager or for the loading of White Goods that have not had contaminants such as ozone depleting refrigerants, mercury, or compressor oils removed. All hand-loaded vehicles will receive an automatic fifty percent(50%)deduction for lack of compaction. M. Traffic Control: The DRSP(s) shall mitigate the impact of their operations on local traffic to the fullest extent practical. The DRSP(s) is responsible for establishing and maintaining appropriate traffic controls in all work areas, including TDMS(s) and CCC(s). The DRSP(s) shall provide sufficient signage, flagging and barricading to ensure the safety of vehicular and pedestrian traffic in all work areas. All work shall be done in conformity with all applicable local, state, and federal laws, regulations, and ordinances governing personnel,equipment and workplace safety.Any notification of a deficiency in traffic control or other safety items shall be immediately corrected by the DRSP(s). No further work shall take place until the deficiency is corrected. Neither the City Debris Manager nor the authorized representative shall sign any additional load or unit rate tickets until the safety item is corrected. The expense incurred by the DRSP(s) for traffic control is an overhead expense planned as part of the DRSP's compensation under the terms and conditions of scope of service. N. Facilities at TDMS Locations: The DRSP(s) shall provide as many portable toilets as designated by the City at each dumpsite for the use of DRSP personnel, DRSP Subcontractors and City authorized representatives. The toilets shall be provided prior to start of any dumping operations and kept in a sanitary condition by the DRSP(s) throughout the duration of dumping operations. The expense incurred by the Service Provider(s)for the operation of portable toilets is an overhead expense planned as part of the DRSP's compensation under the terms and conditions of scope of services. O. Environmental Protection: 1. Any and all fluids or chemicals(work-related materials such as oil-dri,absorbents,etc.)used by the DRSP(s)must be used and disposed of in accordance with all rules and regulations of local, state, and federal regulatory agencies. City of Southlake RFP2202B320AM220009 Page 31 of 48 v road equipment at2. DRSP(s)and DRSP Sub Contractors shall not perform maintenance onoover-the o TDMS(s). Maintenance of equipment that typically remain at the TDMS (e.g., track hoes, front end loaders,grinders,etc.)may be conducted at the TDMS provided best management practices are followed and all wastes are managed and disposed of in accordance with all rules and regulations of local,state,and federal regulatory agencies. 3. The DRSP(s)shall,at its own expense,ensure that noise and dust pollution is minimized to comply with all local and state ordinances and the approval of the City Debris Manager.The DRSP(s)shall comply in a timely manner with all directions of the City Debris Manager regarding the use of a water truck or other approved dust abatement measures. 4. The DRSP(s)shall comply with all laws,rules,regulations,and ordinances regarding environmental protection. 5. The DRSP(s) shall immediately report all incidents to the City Debris Manager or the authorized representative that affect the environmental quality of TDMS(s) such as, but not limited to, hydraulic fluid leaks, oil spills or fuel leaks. All reports will be documented in the Site Log with actions taken to correct the issue. 6. The DRSP must notify the City regarding any fluid or chemical spillage so that the City or its authorized representative can review and approve of the cleanup. P. Debris Site Tower(s)Specifications: 1. The DRSP(s)shall provide as many towers as designated by the City at each dumpsite for the use of City authorized representatives during their inspection of dumping operations. If ingress and egress of a TDMS is of significant distance that the City or its authorized representative are unable to verify the entering and exiting trucks, then the DRSP(s) may be required to provide a second tower. The expense incurred by the DRSP for the construction of towers is an overhead expense planned for as part of the DRSP's compensation under the terms and conditions of scope of services. 2. Care shall be taken to place tower(s) at a sufficient distance away from any reduction/dumping operations. If necessary, dumping operations may be temporarily suspended by the City Debris Manager due to unsuitable conditions at the tower. 3. Debris Site Tower(s)shall be inspected by a City official before operations begin. Q. Rapid Response Crew. DRSP(s)shall be required to provide the City with access to one or more Rapid Response Crews(RRC) as directed by the City.The purpose of the RRC is to respond immediately to disaster related debris piles as directed by the City Debris Manager or the City's authorized representative. The RRC assists in the overall cleanup effort by responding to and collecting disaster related debris which the City deems a priority for the overall City recovery process. R. Damages: 1. The DRSP shall repair any damages caused by the DRSP equipment in a timely manner at no expense to the City. If there is disagreement between a resident and the DRSP as to the repair of damages, the City shall decide and make the final determination on the repair.Any damages to private property shall be repaired at the DRSP's expense. Failure to restore damage to public property or private property to the satisfaction of the City will result in the City withholding retainage money in an amount sufficient to make necessary repairs. City of Southlake RFP220213320AM220009 Page 32 of 48 2. To the extent that the City deems the DRSP negligent in management practices, the City may withhold from retainage money or invoice the Service Provider(s) for time and material costs associated with resolving issues or damages related to the DRSP's work. S. Existing Utilities: 1. Some trees and debris that are to be removed under this contract may be blocked or entangled with overhead power, telephone, and television cables. In this case, it shall be DRSP's responsibility to coordinate directly with the utility owners to arrange for the removal of the debris without damage to the overhead and underground utility lines (i.e. water and sewer). The Service Provider(s) shall pay all such costs to the utility company for any adjustments. 2. The City may choose either to have the DRSP make the necessary repairs or have the DRSP pay all costs incurred to repair damaged utilities that are a result of the DRSP,as determined by the affected utility company. Repairs to all municipal and privately owned utilities shall be made by the DRSP. T. Documentation and Measurement: 1. The Service Provider is responsible for ensuring that all labor and equipment used for Emergency Push activities (those occurring in the first 70 hours of the event) is certified and that logs are kept for starting days/times,ending days/times,and zones,areas,and streets worked. 2. All DRSPs(s) trucks/trailers used for collection and hauling of debris from the City ROW to City approved TDMS(s) or City approved Final Disposal Sites shall be measured (inside bed measurements) and certified for total cubic yard volume by the City or City-authorized representative. The DRSP shall provide a representative to attest to the certification/measuring process.It is the DRSP's responsibility to verify the accuracy of truck/trailer certifications within 24 hours of truck certification (and notify the City of any discrepancies). Placards will be attached to both sides of each certified truck and shall clearly state the truck total capacity in cubic yards,DRSP name, assigned truck number, and other pertinent information, as determined by the City Debris Manager. If a vehicle is working under multiple contracts or for multiple communities, it must be re-certified and issued a new placard by a City authorized representative each time it returns to work from other contracts or communities. 3. The DRSP(s)is responsible for ensuring that all personnel(which include Subcontractors)maintain a valid driver's licenses and equipment legally fit for travel on the road. 4. Load and Haul-Out tickets will be provided by the City or its authorized representative for recording volumes of debris removal. Unit rate tickets will be provided by the City or its authorized representative for documenting unit rate services, such as hanger or leaning tree removal. Only tickets designated and approved by the City will be authorized for use. Each ticket shall be of a type that consists of one original and four carbon-copy duplicates. Each ticket shall be used to document the location the disaster related debris was collected(e.g. street address or GPS)and the type of debris picked up, hauled,reduced and disposed. DRSP are responsible for ensuring all Load-Out,Haul-Out and unit rate tickets are fully completed. No payment will be made by the City for incomplete Load- Out, Haul-Out or unit rate tickets submitted for payment. Load-Out and Haul-Out tickets will be issued by an authorized representative of the City at the collection site. The City authorized representative will complete the applicable portion of the Load-Out or Haul-Out ticket, and provide four copies to the vehicle City of Southlake RF P2202 B320AM220009 Page 33 of 48 operator. Upon arrival at the TDMS or City approved Final Disposal Site, the vehicle operator will present the four copies of the load ticket to the City authorized representative on site. Trucks with less than full capacities will be adjusted down by visual inspection.This determination will be made by the City authorized representative present at the TDMS or City approved Final Disposal Site. The City authorized representative will validate,enter the estimated debris quantity and sign the load ticket. The City authorized representative will keep the second copy;three copies will be given back to the vehicle operator. One copy of the remaining three will be provided to the DRSP Site Foreman or DRSP Site Representative. (An Automated Debris Monitoring System (ADMS) may be utilized by the DRSP if electronic records are available and can be audited and if approved in advance by City authorized representative. Loads of processed(e.g.,chipped)debris being hauled from a TDMS to a City approved Final Disposal Site will follow the same procedures. U. Post Event Recovery: DRSP(s) will participate in the Hot-Wash, After-Action Reviews (AAR) and the implementation meetings to incorporate Corrective Actions identified in the AAR into the Disaster Debris Management Plan after exercises and live events. V. Payment: 1. The City,or its authorized representative,will monitor,verify and document with load tickets or unit rate tickets the completion of all work,as defined in the scope of work.The DRSP(s)will be provided with copies of this documentation. These documents will be used by the DRSP as backup data for invoice submittals.Work not ticketed or not authorized by the City will not be approved for payment. Additionally,any ticket submitted for payment must be properly completed.Tickets missing loading address, truck number, certified capacity, collection monitor signature, disposal site, load call or disposal monitor signature will not be paid, nor will the City be responsible for unpaid incomplete tickets. 2. Private property debris removal operations will be invoiced separately from ROW collection removal operations. The City reserves the right to request additional invoice separation by debris type(C&D,vegetative debris,Household Hazardous Waste etc.),program(ROW collection,private property debris removal, etc.). 3. Invoices shall be submitted to the City's authorized representative on a weekly basis. All invoices must be submitted in electronic copy (Microsoft Excel format) of the invoice detail. Electronic invoices should be sent via e-mail to and to City of Southlake accounts payable accountspavable)ci.southlake.tx.us. The invoice detail must consist of a tabular report listing all ticket information required by the City. Load and Haul Out ticket copies must be included with submittal. Invoice detail submittals will be checked against City records. City records are the basis of all payment approvals. Only one-hundred percent(100%) accurate and complete invoices shall be forwarded by the City authorized representative to the City for payment. 4. A ten percent (10%) retainage will be withheld from each reconciled invoice until the end of the project. In order to recover the retainage, the DRSP(s) must successfully complete, and receive a letter of completion from the City, for all work zones. Retainage will be held until final reconciliation is complete. Portions of the retainage may be held by the City to repair damages caused by the DRSP(s)to public or private property. 5. No separate payment will be made for mobilization and demobilization operations. These costs are to be included in the respective unit prices proposal for debris removal and will not be adjusted based on the total amount of debris actually removed in the contract. City of Southlake RFP2202B320AN1220009 Page 34 of 48 6. The DRSP is responsible for payment to all subcontractors utilized for the services rendered within this scope of work. The DRSP shall execute release waivers with all subcontractors to release the City from payment to subcontractors directly. The release waivers for all subcontractors shall be provided to the City prior to operations beginning. 7. The DRSP must submit a copy of all applicable disposal site permits, a copy of the invoice(s) received by the City approved Final Disposal Site, an electronic copy tabulating all scale or load tickets issued by the City approved Final Disposal Site, and proof of DRSP payment to the City approved Final Disposal Site. 8. DRSP(s)must submit a final invoice within 30 days of completion of scope of work.Completion of scope of work will be acknowledged, in writing, by the City's authorized representative. The final invoice must be marked "FINAL INVOICE" and no additional payments will be made after the DRSP's final invoice. 9. When this contract is activated for an event funded by state or federal funds,the DRSP will comply with all requirements of the state or federal government applicable to the use of the funds. Additionally,when this contract is activated for an event funded by state or Federal funds,the City will only pay for those items deemed eligible by the Federal Emergency Management Agency FEMA),unless the City otherwise agrees in writing. 10. The DRSP will retain all records pertaining to the services and the contract for these services and make them available to the City for a period of seven years following receipt of final payment for the services referenced herein. City of Southlake RFP2202B320AM220009 Page 35 of 48 Ns _ r=OL HLA w..44..g"ftmar.24"6"11. , aup 'Irrillii7r 1111011.1 1 o1 I 4 a; i k 4 The City of Southlake, Texas Disaster Debris Management Site Analysis Report Appendix F to the Disaster Debris Management Plan January 2021 City of Southlake, Texas Debris Management Site Report Table of Contents SECTION 1 INTRODUCTION 3 SECTION 2 CRITERIA FOR ELIGIBILITY 4 SECTION 3 DMS RANKING TIER CATEGORIES 5 SECTION 4 DEBRIS MANAGEMENT SITE ANALYSIS 7 SECTION 5 DEBRIS MANAGEMENT SITE EVALUATIONS 10 SECTION 6 DEBRIS MANAGEMENT SITE AND LANDFILL MAPS 22 January 2021 2 City of Southlake, Texas Debris Management Site Report SECTION 1 INTRODUCTION The purpose of this report is to identify logistically effective locations throughout the City of Southlake, Texas (City), to serve as debris management sites (DMS) following a debris- generating incident. A three-step process was used to identify DMS locations throughout the City. First, City staff identified potential sites as DMS locations. A preliminary review was conducted using online resources. Second, representatives from the City and Tetra Tech, Inc., surveyed the sites identified by the City. The purpose of the surveys is to further investigate the appropriateness of each site and obtain information not available in jurisdiction records that would potentially preclude the use of the locations as DMS locations, including pre-existing structures, open water sources, wooded lots, or lack of ingress/egress. Finally, Tetra Tech developed this report with information and diagrams showing how each site can be used as a DMS. Prior to using a DMS, the Texas Commission on Environment Quality (TCEQ) must be notified. They will consider the ability of these sites to protect public health; prevent land, air, and water pollution; and conserve natural, economic, and energy resources. They may also include DMS requirements such as control of odors and vectors, surface water run-on and run-off control, fencing, and adequate setbacks. January 2021 3 City of South lake,Texas Debris Management Site Report SECTION 2 CRITERIA FOR ELIGIBILITY The following criteria were used to evaluate potential DMS locations: A. Public-Owned Property The advantage of using public-owned properties is eliminating potential costs associated with acquiring, leasing, or operating on private property. Privately owned property can be used by the City if there are no public-owned sites available. An agreement can be executed between the City and the private property owner to use the site as a DMS. Each of the four sites surveyed is public-owned. Three of the sites are owned by the City. One property is owned by the Carroll Independent School District. B. 5-Acre Requirement Preference was given to public-owned properties that were at least 5 acres in size. Sites smaller than 5 acres received a reduction in DMS criteria ranking. Sites smaller than 5 acres are generally too small to properly accommodate debris staging and reduction operations but can be utilized if necessary. C. Proximity to High Population Density The proximity of the surveyed sites to neighborhoods, schools, businesses, high traffic thoroughfares, and other areas of high population density were carefully evaluated. DMS locations near high population densities increase traffic congestion and create logistical and safety hazards for the community, especially immediately following an incident. D. Ingress/Egress Safe and adequate ingress and egress of the sites along with efficient road access to routes leading to and from the sites are critical to ensure efficient operation and turnaround of debris collection vehicles. E. Adherence to All Local, State, and Federal Rules, Regulations, and Ordinances DMS operations must adhere to local, county, state, and federal rules and regulations, including those pertaining to environmental quality and noise control. Though some disposal regulations are lifted following a state of emergency, it is critical that all DMS operations meet Occupational Safety and Health Administration (OSHA) safety requirements as well as the operational procedures outlined by the TCEQ and any other relevant environmental regulatory agencies. F. Proximity to Natural Running Water or Potable Water Wells Before a DMS can be permitted for use, TCEQ must be notified and provide approval. The presence of any natural stream, creek, pond, or lake as well as any potable water wells can hinder the permitting of a property. January 2021 4 City of Southlake, Texas Debris Management Site Report SECTION 3 DMS RANKING TIER CATEGORIES Tier 1 Qualifications Public property Sufficient acreage to support debris storage and reduction activities Minimal to no site preparation requirements Well-drained; strong soil integrity Property topography is flat No open water sources Proximity to densely populated areas Centrally or strategically located to support debris collection zones Excellent ingress and egress to the site(s) Excellent supporting road infrastructure No observable or traceable environmental or historical issues Site(s) are secure or could be secured easily Tier 2 Qualifications Public property or would require land-use agreement with private/public landowner Ample acreage to support debris storage and reduction activities Minimal to moderate site preparation requirements (i.e., removal of fencing, bleachers, etc.) Property topography is flat or slightly hilly/bumpy No open water sources or water sources meet setback requirements Site(s) may be located on the outskirts or rural areas of the City Site(s) may not be sufficiently spaced to support debris collection zones Sufficient ingress and egress to the site(s) Sufficient supporting road infrastructure Site(s) may have some potential environmental or historical issues (i.e., 100-year flood plain) Site(s)could be secured with temporary fencing Moderate negative impact on community use of site during operations January 2021 5 City of Southlake,Texas Debris Management Site Report Tier 3 Qualifications Private property Use of site(s) requires land agreements and/or has associated leasing costs Insufficient acreage to support debris storage and reduction activities Use of site(s) requires moderate to intense site preparation Property topography is slightly hilly/bumpy Site(s)contain open water sources Site(s) are located on the outskirts or rural areas of the City Location of site(s) does not support debris collection zones Insufficient ingress and egress to the site(s) Poor supporting road infrastructure Sites(s) have potential environmental or historical issues (i.e., Superfund Site) Site(s) require intensive effort/labor to be secured Significant impact on the community Residential Drop-Off Sites Residential drop-off (RDO) sites provide residents with an alternate means of disposing their disaster-generated debris. RDOs give residents the opportunity to self-haul their disaster debris to a City-maintained and managed staging area for future pick-up by City crews or contractors. Typically, these sites do not lend themselves for use as DMS locations due to their size, need for site preparation, or current land uses. January 2021 6 City of Southlake,Texas Debris Management Site Report SECTION 4 DEBRIS MANAGEMENT SITE ANALYSIS Using the criteria described above as well as data gathered during site surveys, the following locations are recommended as initial DMS locations. Tier 1 Debris Management Sites The Tier 1 DMS locations are best suited for activation for debris management operations following a disaster. Based on the guidance described in Federal Emergency Management Agency (FEMA) Publication 325 — Debris Management Guide, Tier 1 sites exhibit traits that allow these areas to easily become operational while minimizing negative impacts to the environment and community. A. Bob Jones Park Bob Jones Park is located at 3901 North White Chapel Blvd. in Southlake. The park is owned and maintained by the City of Southlake. The park encompasses over 500 acres and consists of softball fields, hiking trails, soccer fields, and an equestrian area on the north end of the park. The area of the park being considered for use as a DMS is approximately 32 acres of land currently being used for parking lots and soccer fields. There is no additional development of this area of the park anticipated. Electricity, water, and sewer services are available at the park. The land is flat, and there is good drainage. There is a fence that runs along the western edge of the park where it borders North White Chapel Blvd., but the rest of the park area being considered as a potential DMS is not fenced. The area is mostly rural, with just a few homes across North White Chapel Blvd. from the park. Water wells are located at the park, but these wells are only used to refill the two ponds located in the park and to provide irrigation. Bob Jones Park could be used for construction and demolition (C&D) and/or vegetative debris. In addition, the DMS could also be used to store white goods temporarily until refrigerant can be removed and the white goods can be recycled. Grinding could be used to reduce vegetative debris. To prepare the property for DMS operations, temporary fencing would be needed to secure the DMS operations areas. See the site evaluation worksheet, DMS layout diagram, and pictures starting on page 10. B. Bicentennial Park Bicentennial Park is located at 450 West Southlake Blvd. The 1,200-acre park includes a tennis center, the Marq Community Center, gardens, hockey court, ball fields, hiking trails, and a large playground area. January 2021 7 City of Southlake, Texas Debris Management Site Report The area of the park being considered for a DMS is approximately 6.5 acres and consists of parking lots and two large grassy areas. The ground is slightly hilly, and there is good drainage. Water features are located in the park. Water wells feed water into the ponds and supply water for irrigation of the park. There is access to electricity, water, and sewer services from the park. Businesses and residences border the park. Ingress into the park would be via North White Chapel Blvd. There are two other entrances, but entry from West Southlake Blvd. would be hindered by a low-hanging sign at the entrance to the park. There is also an entry into the park from Shady Oak Dr., but this entry from this street would be hindered by a roundabout that large trucks made not be able to traverse. There is lighting throughout the park. Fencing is only located along the north edge of the park. There are a few security cameras located in the park. Eventually, pickle ball courts will be added to the facility. The park could be used for vegetative debris as well as some C&D as needed, although space would be limited to handle both. Fencing would be needed to secure DMS operation areas of the park. Grinding would be the preferred means of reducing vegetative debris. See the site evaluation worksheet, DMS layout diagram, and pictures starting on page 13. Tier 2 Debris Management Sites Based on the property investigations, Tier 2 sites lack some traits of Tier 1 sites or exhibit problems that would make them less attractive to use as DMS following a debris-generating incident. Criteria such as not being owned by the City, lack of size, site preparation requirements, historical considerations, location within a 100-year flood plain, or designation as a Superfund site can contribute to a lower ranking. Tier 2 sites should only be considered if Tier 1 sites are unavailable following an incident. C. Dragon Stadium Parking Lot The Dragon Stadium Parking Lot is located at 1085 South Kimball Ave. in Southlake. It is a paved 10-acre parking lot that is directly north of and adjacent to the Dragon Stadium. The Dragon Stadium is owned and maintained by the Carroll Independent School District (ISD). The fact that the parking lot is not owned by the City of Southlake means that the City would have to establish an agreement with the Carroll ISD to use their parking lot for DMS operations. The parking lot is flat, paved, and lighted. Businesses and residences are adjacent to the parking lot; however, there is a sound barrier wall between the parking lot and the residences that border it to the north. The parking lot has good drainage. Ingress would be achieved via Silicon Dr. from Kimball Ave. South. Gates might be needed to control entry into DMS operations. A retention basin is located at the southwest corner of the parking lot. There is access to electricity, water,and sewer services through the stadium. The site could be used to stage and collect both vegetative and C&D debris if approved by the ISD. If the parking lot cannot be used as a DMS, it could be utilized as a RDO site. If it is to be used as an RDO site, the City would need to stage roll-off containers on the site and provide monitors on the site to ensure residents are disposing of debris in the proper containers. Security January 2021 8 City of Southlake, Texas Debris Management Site Report might be needed to guard the site after hours to prevent illegal dumping activities. Public information messages will need to be coordinated between the City and the ISD to inform the public of the hours of operation as well as the types of debris that may be disposed of at the site. See the site evaluation worksheet, DMS layout diagram, and pictures starting on page 16. D. North Park North Park is located at 200 East Dove Rd. in Southlake. The park occupies approximately 20 acres and consists of multipurpose sports fields, a concession/restroom facility, a playground, and open play space. The area being considered as a DMS is approximately 6.5 acres. The area under consideration includes a parking lot and two large open areas. An electrical easement runs through the property and the area being considered for DMS. Caution would have to be taken by debris workers and contractors not to come into contact with the power lines located in the easement. Approval will be needed from the utility to operate in their easement. In addition, the Federal Aviation Administration (FAA) owns land on the far eastern edge of the property. Permission from them will be needed to conduct debris operations on their portion of the land. A large pond is located near the entrance to the park and adjacent to one of the areas being considered for debris operations. Care would have to be taken to prevent run-off of debris or fluids into the pond or drainage receptacles. The park has access to water, electricity, and sewer services. A groundwater well on the park property supplies water to refill the pond as well as provides water to irrigate the park. On the far north end of the park, there is an area where groundwater can percolate up through the soil and stand,although this area is not among those being considered for DMS operations. Ingress into the park would be from East Dove Road. There is lighting on the multi-use fields and the parking lot. There is no fencing around the park. Residences are adjacent to the park, and a Department of Public Safety Training facility is located on the southwest border of the park. North Park could be used for vegetative debris. Grinding would be the preferred method of reduction for the vegetative debris. Given the potential issues with the electrical easement, the pond, and FAA-owned portion of the land, the park may also be considered as an RDO site. If the park is to be used as an RDO site, the City would need to stage roll-off containers on the site and provide monitors at the park to ensure residents are disposing of debris in the proper containers. Security might be needed to guard the site after hours to prevent illegal dumping activities. Public information messages will need to be developed to inform the public of the hours of operation as well as the types of debris that may be disposed of at the park. See the site evaluation worksheet, DMS layout diagram, and pictures starting on page 19. January 2021 9 City of Southlake, Texas Debris Management Site Report SECTION 5 DEBRIS MANAGEMENT SITE EVALUATIONS Bob Jones Park DATE OF SITE INVESTIGATION: 1/12/2021 OWNERSHIP OF PROPERTY(CHECK ONE):Municipal Property® County Property Private Property Other Ownership(describe) PROPERTY NAME: Bob Jones Park PROPERTY ADDRESS: 3901 N.White Chapel Blvd.,Southlake,TX 76092 COORDINATES: 32°59'41.88" N,97°09'23. 38"W PROPERTY OWNER'S NAME:City of Southlake,Texas PROPERTY POINT OF CONTACT:Chris Tribble,Director of Community Services PROPERTY POINT OF CONTACT PHONE NUMBER: 817- 748-8021 PROPERTY POINT OF CONTACT E-MAIL ADDRESS:ctribble@ci.southlake.tx.us ESTIMATED PROPERTY SIZE:500+acres. DMS approximately 32 acres. CHARACTERIZATION OF NEIGHBORING PROPERTIES EVALUATION FACTOR COMMENTS Property current land use Park with equestrian area on the north end,soccer fields,and softball fields. Any proposed future land uses None Environmental considerations None Historical considerations None Located in a flood plain No Zoning considerations None Proximity to schools.churches, and community Rural area centers Property topography Flat Open water sources Two water features(ponds)in park.Lake Grapevine located to the north and east of the park. Groundwater wells Water wells are location on the property to fill the ponds and to provide for irrigation. Access to electricity. sewer.and water There is access to electricity,sewer,and water. Soil integrity Clay soil Water sampling Park ponds Surface water drainage Good drainages throughout property Wind is from the south for 10 months from February 8th to Prevailing wind direction December 23rd.the Wind is from the north for 1.5 months from December 23rd to February 8th.(Weather Spark,Average Weather in Southlake,Texas) Ingress/egress Ingress and egress from North White Chapel Blvd. Lighted area Lighting on softball fields and parking lots. Site security Metal fence lines the property along North White Chapel Blvd. January 2021 10 City of Southlake,Texas Debris Management Site Report The area surrounding the park is sparsely populated,but there Buffer distance for noise control are some residences directly across North White Chapel Blvd from the park. Property development No additional development at this time. Property adjacent to airport/airfield No Site able to handle large volume of trucks Yes SITE PREPARATION: High Medium_X_Low Fencing will need to be added to secure the DMS operations area. SUITABILITY TO WET WEATHER: High Medium X Low ABILITY TO SERVE A SPATIAL AREA: High_X_Medium Low RECOMMENDED REDUCTION METHOD: Open Burning:No Air Curtain Incineration:No Grinding:Yes THIS SITE IS RECOMMENDED FOR: C&D Vegetative X Both C&D and Vegetative X White Goods Other(Describe POTENTIAL LAYOUT OF SITE: North ~ ial i Gil II Prevailing Winds r 11..brc 411111 I w z C&D or v i Vegetative . Muic G.) Vegetative o o a si 3F Grinder Y 4 January 2021 11 City of Southlake,Texas Debris Management Site Report Pictures of Bob Jones Park a 4:7-4 n:i.e. sue 1004, 4111111F— IR 1111111111111/I i January 2021 12 City of Southlake, Texas Debris Management Site Report Bicentennial Park DATE OF SITE INVESTIGATION: 1/1212021 OWNERSHIP OF PROPERTY(CHECK ONE): Municipal Property® County Property Private Property Other Ownership(describe) PROPERTY NAME: Bicentennial Park PROPERTY ADDRESS:450 W Southlake Blvd.,Southlake,TX 76092 COORDINATES: 32° 58' 15.93"N,97°08' 49.82"W PROPERTY OWNER'S NAME: City of Southlake,Texas PROPERTY POINT OF CONTACT:Chris Tribble,Director of Community Services PROPERTY POINT OF CONTACT PHONE NUMBER:817-748-8021 PROPERTY POINT OF CONTACT E-MAIL ADDRESS: ctribble@ci.southlake.tx.us ESTIMATED PROPERTY SIZE: 1,200 acres.DMS approximately 6. 5 acres. CHARACTERIZATION OF NEIGHBORING PROPERTIES EVALUATION FACTOR COMMENTS Property current land use The park includes a tennis center,The Marq Community Center, gardens, balls fields,hiking trails,and a large playground area. Future development at the park includes Tennis Center Any proposed future land uses building,park restroom building,enclosed tennis courts,trail system completion,synthetic turf field at the current in-line hockey court,landscape,turf,and irrigation enhancements. Environmental considerations None Historical considerations None Located in a flood plain No Zoning considerations None Proximity to schools.churches, and community South-restaurants and businesses,north,west,and east- centers residences. Property topography Slightly hilly Open water sources Two water features(ponds)in park. Groundwater wells Several water wells are located on the property that feed ponds in the park and for park irrigation. Access to electricity. sewer.and water There is access to electricity,sewer,and water. Soil integrity Clay soil Water sampling Park ponds Surface water drainage Good drainage Wind is from the south for 10 months from February 8th to Prevailing wind direction December 23rd.the Wind is from the north for 1.5 months from December 23rd to February 8th.(Weather Spark,Average Weather in Southlake,Texas) Ingress/egress From North White Chapel Blvd. Lighted area There is lighting throughout the park. Site security There are some cameras.Fencing only on the north edge. Buffer distance for noise control None Property development Pickle ball courts to be added to the park eventually. January 2021 13 City of Southlake,Texas Debris Management Site Report Property adjacent to airport/airfield No Site able to handle large volume of trucks No SITE PREPARATION: High Medium_X_Low Fencing needed around DMS operation areas. SUITABILITY TO WET WEATHER: High MediumX_Low ABILITY TO SERVE A SPATIAL AREA: High Medium X Low RECOMMENDED REDUCTION METHOD: Open Burning:No Air Curtain Incineration: No Grinding:Yes THIS SITE IS RECOMMENDED FOR: C&D Vegetative X Both C&D and Vegetative White Goods Other(Describe: POTENTIAL LAYOUT OF SITE: I Prevailing Winds r T N Lr J c.i! 3 0,- j Vegetative Vegetative t or C&D iii gilig". w, iF VPP `' i s. yr aaa lip .,.; - , '' Mulch t il i• E '1+ Z a f Cff January 2021 14 City of Southlake, Texas Debris Management Site Report Pictures of Bicentennial Park x 9 January 2021 15 City of Southlake, Texas Debris Management Site Report Dragon Stadium Parking Lot DATE OF SITE INVESTIGATION: 111212021 OWNERSHIP OF PROPERTY(CHECK ONE): Municipal Property County Property Private Property Other Ownership(describe) ® Carroll School Independent School District PROPERTY NAME: Dragon Stadium PROPERTY ADDRESS: 1085 S Kimball Ave.,Southlake,TX 76092 COORDINATES: 32°55'50.38"N,97°06'44.81"W PROPERTY OWNER'S NAME:Carroll !SD PROPERTY POINT OF CONTACT:Julie Thannum,Assistant Superintendent for Boards and Community Relations PROPERTY POINT OF CONTACT PHONE NUMBER: 817-808-7204 PROPERTY POINT OF CONTACT E-MAIL ADDRESS:julie.thannum@southlakecarroll.edu ESTIMATED PROPERTY SIZE:Approximately 10 acres CHARACTERIZATION OF NEIGHBORING PROPERTIES EVALUATION FACTOR COMMENTS Property current land use Stadium for the Carroll Senior High School Dragons football team. Any proposed future land uses None Environmental considerations Retention basin near the southwest corner of the parking lot. Historical considerations None Located in a flood plain No Zoning considerations School district owned property.Use as a DMS will require school district permission. Industrial businesses to the east,doctor's offices and Proximity to schools.churches, and community residences to the north.Residences and businesses to the centers west.Businesses,Carroll ISD Transportation offices and South Kimball Ave.located to the south. Property topography Flat Open water sources None Groundwater wells None Access to electricity.sewer, and water There is access to electricity,sewer,and water. Soil integrity Entire surface is paved with concrete. Water sampling May be needed if water in the retention basin. Surface water drainage Good drainage Wind is from the south for 10 months from February 8th to Prevailing wind direction December 23rd.the Wind is from the north for 1.5 months from December 23rd to February 8th.(Weather Spark,Average Weather in Southlake,Texas) Ingress/egress Ingress and egress via Silicon Dr.from Kimball Ave.South Lighted area Parking lot is lighted. Site security No fencing.Cameras on stadium. Buffer distance for noise control There is a sound barrier wall between the parking lot and residences to the north. January 2021 16 City of Southlake, Texas Debris Management Site Report Property development No other development anticipated. Property adjacent to airport/airfield No i Site able to handle large volume of trucks Yes SITE PREPARATION: High Medium Low X Fencing or gates to entrances to restrict entry to the DMS operations area.Permission will need to be granted from Carroll ISD to use as a DMS. SUITABILITY TO WET WEATHER: HighX Medium Low ABILITY TO SERVE A SPATIAL AREA: High_X Medium Low SITE ACCEPTABILITY FOR WHAT TYPE OF REDUCTION METHOD(CHECK APPLICABLE METHOD(S)): Open Burning: No Air Curtain Incineration:No Grinding:Yes THIS SITE BE RECOMMENDED FOR: C&D Vegetative XBoth C&D and Vegetative White Goods X Other(Describe:The site could be utilized as a RDO site.) POTENTIAL LAYOUT OF SITE: lial t Vegetative Mulch t 1 4 -1 1.....i se „, lip 1 , 1 G N Y j T iLLJ f r LI January 2021 17 i City of Southlake,Texas Debris Management Site Report Pictures of Dragon Stadium Parking Lot 41111, OPPP 1 January 2021 18 City of Southlake, Texas Debris Management Site Report North Park DATE OF SITE INVESTIGATION: OWNERSHIP OF PROPERTY(CHECK ONE): Municipal Property® County Property Private Property Other Ownership(describe) PROPERTY NAME: North Park PROPERTY ADDRESS:200 East Dove Rd.,Southlake,TX 76092 COORDINATES:32°58'15.93"N,97°08' 49.82"W PROPERTY OWNER'S NAME:City of Southlake,Texas PROPERTY POINT OF CONTACT:Chris Tribble,Director of Community Services PROPERTY POINT OF CONTACT PHONE NUMBER:817-748-8021 PROPERTY POINT OF CONTACT E-MAIL ADDRESS:ctribble@ci.southlake.tx.us ESTIMATED PROPERTY SIZE: Park Approximately 20 acres,DMS approximately 6.0 acres. CHARACTERIZATION OF NEIGHBORING PROPERTIES EVALUATION FACTOR COMMENTS Property current land use City park with multipurpose sports fields,a concession/restroom building,playground,and open play space. Any proposed future land uses There are plans to install artificial turf. There is a pond located on the southeast corner of the property. Environmental considerations Actions would need to be taken to prevent runoff into the pond. Groundwater percolates up on the far north end of the property not currently considered as part of the DMS). Historical considerations None Located in a flood plain No There is an electricity utility easement that runs through the Zoning considerations property. Permission would be needed to operate in the easement.The FAA owns property in the east side of the park. Permission from the FAA would be needed as well. Proximity to schools.churches,and community Residences to the north.Residences to the west.Southlake centers Sports Complex,gymnastics training facility,and storage facility to the east.E.Continental Blvd.and businesses to the South. Property topography Slightly hilly Open water sources Pond Groundwater wells Groundwater well on the park property feeds the pond and supplies water for irrigation. Access to electricity. sewer, and water There is access to electricity,sewer,and water. Soil integrity Clay soil Water sampling Pond Surface water drainage Good drainage Wind is from the south for 10 months from February 8th to Prevailing wind direction December 23rd.the Wind is from the north for 1.5 months from December 23rd to February 8th.(Weather Spark,Average Weather in Southlake,Texas) Ingress/egress Ingress and egress from East Dove Road. Lighted area Lights on the parking lot and fields. January 2021 19 City of Southlake, Texas Debris Management Site Report Site security No fencing Buffer distance for noise control Residences adjacent to the park.The DPS Training Facility at the southwest bordered of the park. Property development Addition of artificial turf anticipated.No other development. Property adjacent to airport/airfield No Site able to handle large volume of trucks No SITE PREPARATION: High Medium X Low Fencing needed to secure DMS operations. Permissions would be needed to use the land in the electricity easement and the land owned by the FAA.Actions would need to be taken to prevent runoff from DMS operations from entering the pond. SUITABILITY TO WET WEATHER: High Medium X Low ABILITY TO SERVE A SPATIAL AREA: High Medium_X Low SITE ACCEPTABILITY FOR WHAT TYPE OF REDUCTION METHOD(CHECK APPLICABLE METHOD(S)): Open Burning:No Air Curtain Incineration. No Grinding:Yes THIS SITE BE RECOMMENDED FOR: C&D X Vegetative Both C&D and Vegetative White Goods X Other(Describe:The site could be utilized as a RDO site.) POTENTIAL LAYOUT OF SITE: ti Grinder Vegetative 6t o Mulch 1 i 3 qv I 4 fil _ __I t.__-_-I T ..rt b• O-G04 fife-`9t2 a° January 2021 20 City of Southlake,Texas Debris Management Site Report Pictures of North Park emilaw January 2021 21 City of Southlake,Texas Debris Management Site Report SECTION 6 DEBRIS MANAGEMENT SITE AND LANDFILL MAPS Diagram Showing the DMS and Landfills 4' a fit,,h ' l'sr 1 4 i Republic Lewisvif e Landfil ••,, i t' IN. •14' Waste Management Landfill ` Bob Jones Park • __ t ,, 4- - 4 k 11 North Park t CC.• j MGv _ •max , . + 9 T.. 1,.4 Bicentennial Park M Dragon Stadium`.--P'arkingLo 3 1. 0-. 'z61 ate,e t =;. ,t.. L 1( 4, - ''''- ir 17' Wiwi,' . .• 3 t1 J 0 • ` r' a a i 1 R F i —: i. S ,•1•.it. 1- — s Ir. •. yt"a I. ' •+ r Ctty oArlingo Lar'dfilluit ••sso' - _ • ,• ,-; »3- iyl ....,...:. ar ,• 4 • : wing•Ear1riArlingto u " Z 2 . t 3661 y i1/Y ItiPush pin symbols represent DMS. Truck symbols represent landfills or recycling sitesI I I January 2021 22