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Item 4A REGULAR CITY COUNCIL MEETING MINUTES, SEPTEMBER 5, 2023 Page 1 of 11 REGULAR CITY COUNCIL MEETING MINUTES SEPTEMBER 5, 2023 LOCATION: 1400 Main Street, Southlake, Texas 76092 Council Chambers in Town Hall CITY COUNCIL PRESENT: Mayor John Huffman, Mayor Pro Tem Shawn McCaskill, Deputy Mayor Pro Tem Kathy Talley, and Councilmembers Randy Robbins, Ronell Smith, Amy Torres-Lepp, and Randy Williamson STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Alison Ortowski, Assistant to the City Manager Major Youngblood, Senior Director of Human Resources Stacey Black, Deputy Director of Communications Pilar Schank, Chief Financial Officer Sharen Jackson, Police Chief James Brandon, Fire Chief Mike Starr, Emergency Manager Amanda Meneses, Director of Community Services Chris Tribble, Operations Manager of Special Projects Robert Briggs, Operations Manager of Customer Service Melody Anderson, Director of Economic Development and Tourism Daniel Cortez, Director of Planning and Development Services Dennis Killough, Director of Public Works Rob Cohen, City Attorney Allen Taylor, and City Secretary Amy Shelley. WORK SESSION: 1. CALL TO ORDER Work Session was called to order by Mayor John Huffman at 5:30pm. 2. INVOCATION: CLAYTON REED Mr. Clayton Reed provided the invocation. Mayor John Huffman led the pledges of allegiance to the United States and Texas Flags. 3. NATIONAL PREPAREDNESS MONTH Emergency Manager Amanda Meneses provided an update on city initiatives, proof of performance, and community outreach regarding National Preparedness Month. 4. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE TAKEN AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR SESSION. Mayor Huffman reviewed the items on the consent agenda. REGULAR SESSION: Immediately following the work session ITEM 4A REGULAR CITY COUNCIL MEETING MINUTES, SEPTEMBER 5, 2023 Page 2 of 11 1. CALL TO ORDER Regular Session was called to order by Mayor Huffman at 5:49pm. 2A. EXECUTIVE SESSION Mayor Huffman announced the City Council would go into Executive Session pursuant to the Open Meetings Act, Chapter 551, Texas Government Code, Section 551.071 consultation with city attorney; Section 551.072 deliberation regarding real property; and Section 551.087 deliberation regarding economic development negotiations. City Council adjourned for Executive Session at 5:49pm. Executive Session began at 6:00pm and concluded at 6:35pm. 2B. RECONVENE Mayor Huffman reconvened the meeting at 6:48pm. 3. REPORTS: 3A. MAYOR’S REPORT 3B. CITY MANAGER’S REPORT CONSENT AGENDA: All items listed below are considered to be routine by the City Council and will be enacted with one motion. There will be no separate discussion of items unless a Councilmember or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. 4. CONSENT: 4A. APPROVE MINUTES FROM THE AUGUST 15, 2023, REGULAR CITY COUNCIL MEETING. 4B. APPROVE THE PURCHASE OF HARDWARE, SOFTWARE AND SUPPORT FEES FROM TYLER TECHNOLOGIES IN AN AMOUNT NOT TO EXCEED $90,000. 4C. RESOLUTION 23-019, APPROVING A NEGOTIATED SETTLEMENT BETWEEN THE ATMOS CITIES STEERING COMMITTEE & ATMOS ENERGY CORP., MID-TEX DIVISION REGARDING THE 2023 RATE REVIEW MECHANISM FILING. 4D. APPROVE CONTRACT RENEWAL WITH MARQUEE EVENT GROUP, INC., FOR INDOOR AND OUTDOOR EVENT EQUIPMENT RENTAL AND RELATED SERVICES. REGULAR CITY COUNCIL MEETING MINUTES, SEPTEMBER 5, 2023 Page 3 of 11 4E. RESOLUTION NO. 23-017, APPROVING THE ADOPTION OF THE SPECIAL EVENT PERMIT POLICY. 4F. RESOLUTION NO. 08-054B, APPROVING THE REVISED COMMUNITY EVENT PARTICIPATION POLICY. 4G. APPROVE A CONTRACT WITH LESLIE JONES, IN AN AMOUNT NOT TO EXCEED $70,000 FOR PERSONAL TRAINING SERVICES AT CHAMPIONS CLUB. 4H. CONSIDER ZA23-0047, PLAT REVISION FOR LOT 20R, T.M. HOOD NO. 706 ADDITION, BEING A REVISION OF LOT 20, T.M. HOOD NO. 706 ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND INCLUDING TRACTS 2E, 2E01, AND 2E02, T.M. HOOD SURVEY ABSTRACT NO. 706, AND LOCATED AT 1440-1500 SHADY OAKS DRIVE, SOUTHLAKE, TEXAS. CURRENT ZONING: “AG” AGRICULTURAL DISTRICT AND “SF1-A” SINGLE FAMILY DISTRICT. SPIN NEIGHBORHOOD #5. 4I. EXCUSE THE ABSENCE OF THE PLANNING AND ZONING COMMISSIONER, GINA PHALEN, FROM THE REGULAR PLANNING AND ZONING COMMISSION MEETING HELD ON AUGUST 17, 2023. APPROVED Although not required, Mayor Huffman opened a public hearing at 6:48pm. Colleen Golestan, 708 Bryson Way, spoke in support of Item 4F There being no one else wishing to speak, Mayor Huffman closed the public hearing at 6:51pm. Motion was made to approve Consent Items 4A-4I, as written, including moving Items 8A and 9A from the Regular Agenda to the Consent Agenda, and noting the following: - Item 4H - Approving Case ZA23-0047, Plat Revision for Lot 20R, T.M. Hood No. 706 Addition, and granting the requested variance to Subdivision Ordinance No. 483, Section 5.06, as amended, requiring a minimum 5’ sidewalk along the street frontage of Shady Oaks Drive. - Item 8A – TABLING INDEFINATELY - Resolution No. 23-020, a resolution of the City Council of the City of Southlake, Texas, casting a vote of No Confidence in the Chief Appraiser of the Tarrant Appraisal District. - Item 9A- S23-0014, Sign Variances for MPP Legal located at 1203 S. White Chapel Blvd., Suite 250, Southlake, Texas, noting the following: o Allow upper story placement of the attached sign on the north elevation. o Allow overall logo height, with a proposed increase from the permitted 20” to 22.5”. REGULAR CITY COUNCIL MEETING MINUTES, SEPTEMBER 5, 2023 Page 4 of 11 Motion: McCaskill Second: Talley Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Torres-Lepp, Williamson Nays: None Approved: 7-0 REGULAR AGENDA: 5. PUBLIC FORUM Mayor Huffman opened the public forum at 7:02pm. Rob Forst, 512 Rancho Laredo Trail, spoke about the Clariden Ranch/White Chapel Road closure and stating having concerns about traffic. The following persons provided speaker cards, but did not wish to speak: Debora Cardinali, 208 King Ranch Rd., support of a better traffic plan while White Chapel Road is closed. Ginger Forst, 512 Rancho Laredo Trail, support of a better traffic plan while White Chapel Road is closed. Neelee Tschetter, 3612 Iron Mountain Ranch Ct., opposed to the Clariden Ranch detour. There being no one else wishing to speak, Mayor Huffman closed the public forum at 7:08pm. 6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED ITEMS: 6A. ORDINANCE NO. 480-435B, ZA23-0044, 2ND READING, ZONING CHANGE AND SITE PLAN FOR FEEDSTORE BBQ & MORE LOCATED ON A PROPERTY DESCRIBED AS TRACTS 3E AND 4D, AND A PORTION OF TRACT 1F, HIRAM GRANBERRY SURVEY ABSTRACT NO. 581, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 520-580 S. WHITE CHAPEL BLVD., SOUTHLAKE, TEXAS. CURRENT ZONING: “S-P-1” DETAILED SITE PLAN DISTRICT AND “SF-30” SINGLE FAMILY RESIDENTIAL DISTRICT. PROPOSED ZONING: “S-P-1” DETAILED SITE PLAN DISTRICT. SPIN NEIGHBORHOOD #10. PUBLIC HEARING APPROVED Director of Planning and Development Services Dennis Killough presented Item 6A and answered questions from Council. Mayor Huffman opened the public hearing at 6:54pm. REGULAR CITY COUNCIL MEETING MINUTES, SEPTEMBER 5, 2023 Page 5 of 11 There being no one wishing to speak, Mayor Huffman closed the public hearing at 6:54pm. Motion was made to approve Item 6A, Ordinance No. 480-435b, ZA23-0044, 2nd Reading, Zoning Change and Site Plan for Feedstore BBQ & More located on a property described as Tracts 3E and 4D, and a portion of Tract 1F, Hiram Granberry Survey Abstract No. 581, City of Southlake, Tarrant County, Texas and located at 520-580 S. White Chapel Blvd., Southlake, Texas, subject to Staff Report dated August 29, 2023, and Site Plan Review Summary No. 2, dated July 28, 2023, and noting the following: - Approving zoning boundary to include 520 South White Chapel Boulevard for caretaker’s quarters, storage, and employee parking along with the covered picnic tables and benches as shown on the site plan. - Approving Driveway Ordinance No. 634 – Minimum Centerline Driveway Spacing along Roadway – Arterial Commercial = a minimum of 250 feet. The site has existing driveway conditions. There are two points of ingress/egress approximately 180 feet from centerline to centerline. - Approving Driveway Ordinance No. 634 – Minimum Storage Length (stacking) – a minimum of 50 feet is required. The existing site and parking configuration do not provide any storage. Motion: McCaskill Second: Talley Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Torres-Lepp, Williamson Nays: None Approved: 7-0 ORDINANCE NO. 480-435b AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS; GRANTING A ZONING CHANGE ON A CERTAIN TRACT OR TRACTS OF LAND WITHIN THE CITY OF SOUTHLAKE, TEXAS BEING LEGALLY DESCRIBED AS TRACTS 2E, 2E01, AND 2E02, THOMAS M HOOD SURVEY ABSTRACT NO. 706, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT “A” FROM “AG” SINGLE FAMILY RESIDENTIAL DISTRICT TO “SF-1A” SINGLE FAMILY RESIDENTIAL DISTRICT, AS DEPICTED ON THE APPROVED CONCEPT PLAN ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT “B”, SUBJECT TO THE SPECIFIC REQUIREMENTS CONTAINED IN THIS ORDINANCE; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; DETERMINING THAT THE PUBLIC INTEREST, MORALS AND GENERAL WELFARE DEMAND THE ZONING CHANGES AND AMENDMENTS HEREIN MADE; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING AN EFFECTIVE DATE. REGULAR CITY COUNCIL MEETING MINUTES, SEPTEMBER 5, 2023 Page 6 of 11 6B. ZA23-0046, SITE PLAN FOR CLARIDEN RANCH SCHOOL LOCATED ON A PROPERTY DESCRIBED AS LOT 7, BLOCK 1, CLARIDEN RANCH PHASE III, AN ADDITION TO THE CITY OF SOUTHLAKE, DENTON COUNTY, TEXAS AND LOCATED AT 100 CLARIDEN RANCH ROAD., SOUTHLAKE, TEXAS. CURRENT ZONING: “S-P-2” GENERALIZED SITE PLAN DISTRICT. SPIN NEIGHBORHOOD #1. PUBLIC HEARING APPROVED Director of Planning and Development Services Dennis Killough presented Item 6B and answered questions from Council. Mayor Huffman opened the public hearing at 6:58pm. There being no one wishing to speak, Mayor Huffman closed the public hearing at 6:58pm. Motion was made to approve Item 6B, ZA23-0046, Site Plan for Clariden Ranch School located on a property described as Lot 7, Block 1, Clariden Ranch Phase III, an addition to the City of Southlake, Denton County, Texas and located at 100 Clariden Ranch Road., Southlake, Texas, subject to Staff Report dated August 29, 2023, and Site Plan Review Summary No. 1, dated July 21, 2023, and noting the following: - Approving the installation of a canopy walkway connecting two buildings. Motion: McCaskill Second: Talley Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Torres-Lepp, Williamson Nays: None Approved: 7-0 6C. ORDINANCE NO. 1275, 2ND READING, ADOPT AN ORDINANCE TO DEDICATE AN ELECTRICAL EASEMENT TO TRI-COUNTY ELECTRIC AT KIRKWOOD/SABRE LINEAR PARK FOR THE NORTH WHITE CHAPEL BOULEVARD – KIRKWOOD BRANCH ROADWAY, BRIDGE, SIDEWALK AND WATER LINE IMPROVEMENTS PROJECT. PUBLIC HEARING APPROVED Director of Public Works Rob Cohen presented Item 6C and answered questions from Council. Mayor Huffman opened the public hearing at 7:01pm. There being no one wishing to speak, Mayor Huffman closed the public hearing at 7:01pm. REGULAR CITY COUNCIL MEETING MINUTES, SEPTEMBER 5, 2023 Page 7 of 11 Motion was made to approve Item 6C, Ordinance No. 1275, 2nd Reading, adopt an ordinance to dedicate an electrical easement to Tri-County Electric at Kirkwood/Sabre Linear Park for the North White Chapel Boulevard – Kirkwood Branch Roadway, Bridge, Sidewalk and Water Line Improvements Project, subject to Staff Report dated August 29, 2023, and noting the following: - Approving the electrical easement to Tri-County Electric Motion: McCaskill Second: Talley Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Torres-Lepp, Williamson Nays: None Approved: 7-0 ORDINANCE NO. 1275 AN ORDINANCE DEDICATING A PERMANENT EASEMENT TO TRI-COUNTY ELECTRIC COOPERATIVE, INC, FOR PLACEMENT OF ELECTRICAL EQUIPMENT ON CITY OWNED PROPERTY DESCRIBED AS BEING PART OF A TRACT OF LAND IN THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS, A PART OF LOT 30, BLOCK 1, KIRKWOOD HOLLOW, PHASE II, RECORDED IN CABINET A, SLIDE 6045, PLAT RECORDS OF TARRANT COUNTY, TEXAS; DECLARING THAT SUCH EASEMENT IS NECESSARY FOR USE BY TRI-COUNTY ELECTRIC COOPERATIVE, INC; AUTHORIZING THE MAYOR TO EXECUTE THE EASEMENT DEDICATION DOCUMENTS; PROVIDING A SEVERABILTY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. 6D. APPROVAL OF THE AMENDED FISCAL YEAR 2023 SOUTHLAKE CRIME CONTROL AND PREVENTION DISTRICT OPERATING BUDGET AND ADOPTION OF FISCAL YEAR 2024 OPERATING BUDGET. PUBLIC HEARING APPROVED Chief Financial Officer Sharen Jackson presented Item 6D and answered questions from Council. Mayor Huffman opened the public hearing at 7:19pm. There being no one wishing to speak, Mayor Huffman closed the public hearing at 7:19pm. Motion was made to approve Item 6D, approval of the amended Fiscal Year 2023 Southlake Crime Control and Prevention District Operating Budget and adoption of Fiscal Year 2024 Operating Budget, noting the following: - Approving the amended FY 2023 Southlake Crime Control and Prevention District Operating Budget; and - Approving the adoption of FY 2024 Southlake Crime Control and Prevention District Operating Budget. REGULAR CITY COUNCIL MEETING MINUTES, SEPTEMBER 5, 2023 Page 8 of 11 Motion: McCaskill Second: Talley Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Torres-Lepp, Williamson Nays: None Approved: 7-0 6E. ORDINANCE NO. 1277, 1ST READING, TAX LEVY ORDINANCE. PUBLIC HEARING APPROVED Chief Financial Officer Sharen Jackson presented Item 6E and answered questions from Council. Mayor Huffman opened the public hearing at 7:20pm. Farrukh Azim, 151 Clear Cr., spoke in support of the Tax Levy ordinance and commended the City Council on their work to protect the rights of tax paying citizens by being conservative with funds. There being no one else wishing to speak, Mayor Huffman closed the public hearing at 7:20pm. Motion was made to approve Item 6E, Ordinance No. 1277, 1st Reading, Tax Levy Ordinance, noting the following: - Approving the Tax Levy Ordinance Motion: McCaskill Second: Talley Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Torres-Lepp, Williamson Nays: None Approved: 7-0 6F. ORDINANCE NO. 1276, 1ST READING, APPROVING AND ADOPTING THE ANNUAL BUDGET FOR FISCAL YEAR 2024, AND APPROVING THE REVISED BUDGET FIGURES FOR FISCAL YEAR 2023. PUBLIC HEARING APPROVED Chief Financial Officer Sharen Jackson presented Item 6F and answered questions from Council. Mayor Huffman opened the public hearing at 7:22pm. There being no one wishing to speak, Mayor Huffman closed the public hearing at 7:22pm. Motion was made to approve Item 6F, Ordinance No. 1276, 1st Reading, approving and REGULAR CITY COUNCIL MEETING MINUTES, SEPTEMBER 5, 2023 Page 9 of 11 adopting the Annual Budget for Fiscal Year 2024, and approving the revised budget figures for Fiscal Year 2023, noting the following: - Approving the Annual Budget for FY 2024 - Approving the Revised Budget Figures for FY 2023 Motion: McCaskill Second: Talley Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Torres-Lepp, Williamson Nays: None Approved: 7-0 7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS: 7A. ORDINANCE NO. 480-564F, ZA23-0045, 1ST READING, ZONING CHANGE AND DEVELOPMENT PLAN FOR CARILLON PARC ON PROPERTY DESCRIBED AS TRACTS 1, 1D, 1E, 1F, 1G, 3A, 3A01, 3A03, 3A04, 3A04A, 3A05, AND 3A01B, LARKIN H. CHIVERS SURVEY, ABSTRACT NO. 300, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 1775, 1781 AND 1801 N. WHITE CHAPEL BLVD., 1840 RIVIERA LN., 201 E. KIRKWOOD BLVD., 1700 N. CARROLL AVE. (ADDRESSED AS 1900 N. CARROLL AVE. BY TARRANT APPRAISAL DISTRICT) AND 100 THROUGH 300 E. STATE HWY. 114, GENERALLY LOCATED EAST OF N. WHITE CHAPEL BLVD., SOUTH OF E. KIRKWOOD BLVD., WEST OF RIVIERA LN., AND NORTH OF E. STATE HWY. 114. SPIN NEIGHBORHOOD #3. DENIED Director of Planning and Development Services Dennis Killough presented Item 7A and answered questions from Council. Although not required, Mayor Huffman opened a public hearing at 8:12pm. MaryLee Alford, 1812 St. Philip Ave., spoke in support of Item 7A. The following persons did not wish to speak, but wished to register their support: Julie Walter, 612 Park Place Ct. Carl Alford, 1812 St. Philip Ave. The following person did not wish to speak, but wished to register their opposition: Amber Butcher, 109 Welford Ln. There being no one else wishing to speak, Mayor Huffman closed the public hearing at 8:19pm. Motion was made to DENY Item 7A, Ordinance No. 480-564F, ZA23-0045, 1st Reading, REGULAR CITY COUNCIL MEETING MINUTES, SEPTEMBER 5, 2023 Page 10 of 11 Zoning Change and Development Plan for Carillon Parc on property described as Tracts 1, 1D, 1E, 1F, 1G, 3A, 3A01, 3A03, 3A04, 3A04A, 3A05, and 3A01B, Larkin H. Chivers Survey, Abstract No. 300, City of Southlake, Tarrant County, Texas and located at 1775, 1781 and 1801 N. White Chapel Blvd., 1840 Riviera Ln., 201 E. Kirkwood Blvd., 1700 N. Carroll Ave. (addressed as 1900 N. Carroll Ave. by Tarrant Appraisal District) and 100 through 300 E. State Hwy. 114, generally located east of N. White Chapel Blvd., south of E. Kirkwood Blvd., west of Riviera Ln., and north of E. State Hwy. 114. Motion: McCaskill Second: Talley Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Torres-Lepp, Williamson Nays: None Approved TO DENY: 7-0 8. RESOLUTIONS: 8A. RESOLUTION NO. 23-020, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, CASTING A VOTE OF NO CONFIDENCE IN THE CHIEF APPRAISER OF THE TARRANT APPRAISAL DISTRICT. TABLED INDEFINATELY UNDER CONSENT 9. OTHER ITEMS FOR CONSIDERATION: 9A. S23-0014, SIGN VARIANCES FOR MPP LEGAL LOCATED AT 1203 S. WHITE CHAPEL BLVD., SUITE 250, SOUTHLAKE, TEXAS. APPROVED UNDER CONSENT 10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS AGENDA.) 11. ADJOURNMENT Mayor Huffman adjourned the meeting at 8:46pm. *An audio recording of this meeting will be permanently retained in the City Secretary’s Office. MINUTES APPROVED ON THIS, THE 19TH OF SEPTEMBER 2023. ______________________________ John Huffman Mayor ATTEST: REGULAR CITY COUNCIL MEETING MINUTES, SEPTEMBER 5, 2023 Page 11 of 11 ______________________________ Amy Shelley, TRMC City Secretary