2023-08-15 CC Minutes CITY OF
SOUTHLAKE
TEXAS
REGULAR CITY COUNCIL MEETING MINUTES AUGUST 15, 2023
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
CITY COUNCIL PRESENT: Mayor John Huffman, Mayor Pro Tem Shawn McCaskill,
Deputy Mayor Pro Tem Kathy Talley, and Councilmembers Randy Robbins, Amy Torres-
Lepp, and Randy Williamson
CITY COUNCIL ABSENT: Councilmember Ronell Smith
STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Alison
Ortowski, Assistant to the City Manager Major Youngblood, Senior Director of Human
Resources Stacey Black, Deputy Director of Communications Pilar Schank, Chief
Financial Officer Sharen Jackson, Assistant Police Chief Ashleigh Casey, Fire Chief Mike
Starr, Director of Community Services Chris Tribble, Deputy Director of Community
Services David Miller, Operations Manager of Special Projects Robert Briggs, Operations
Manager of Customer Service Melody Anderson, Director of Economic Development and
Tourism Daniel Cortez, Director of Planning and Development Services Dennis Killough,
Deputy Director of Public Works Lauren LaNeave, City Attorney Allen Taylor, and City
Secretary Amy Shelley.
WORK SESSION:
1. CALL TO ORDER
Work Session was called to order by Mayor John Huffman at 5:30pm.
2. INVOCATION: CLAYTON REED
Mr. Clayton Reed provided the invocation. Mayor John Huffman led the pledges of
allegiance to the United States and Texas Flags.
3. FY 2024 PROPOSED BUDGET
Chief Financial Officer Sharen Jackson provided an overview of the FY 2024 proposed
budget.
4. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE TAKEN
AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR SESSION.
REGULAR CITY COUNCIL MEETING MINUTES, AUGUST 15, 2023
Page 1 of 8
Mayor Huffman reviewed the items on the consent agenda.
REGULAR SESSION: Immediately following the work session
1. CALL TO ORDER
Regular Session was called to order by Mayor Huffman at 5:52pm.
2A. EXECUTIVE SESSION
Mayor Huffman announced the City Council would go into Executive Session pursuant to
the Open Meetings Act, Chapter 551, Texas Government Code, Section 551.071
consultation with city attorney; Section 551.072 deliberation regarding real property; and
Section 551.087 deliberation regarding economic development negotiations. City Council
adjourned for Executive Session at 5:52pm. No formal executive session was held.
2B. RECONVENE
Mayor Huffman reconvened the meeting at 6:39pm.
3. REPORTS:
3A. MAYOR'S REPORT
3B. CITY MANAGER'S REPORT
3B1. CELEBRATE SOUTHLAKE UPDATE
City Manager Shana Yelverton introduced Festivals and Economic Development and
Tourism Event Coordinator Dylan Duque who provided a brief overview on plans for the
upcoming Celebrate Southlake event and birthday party, scheduled for Saturday,
September 9, at Rustin and Family Park.
3B2. MONTHLY FINANCIAL REPORT (WRITTEN)
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. CONSENT:
4A. APPROVE MINUTES FROM THE AUGUST 1, 2023, REGULAR CITY COUNCIL
MEETING.
•
4B. EXCUSE THE ABSENCE OF MAYOR JOHN HUFFMAN FROM THE AUGUST
1, 2023, REGULAR CITY COUNCIL MEETING.
REGULAR CITY COUNCIL MEETING MINUTES, AUGUST 15, 2023
Page 2 of 8
4C. APPROVAL OF RESOLUTION 23-016, DENYING ONCOR ELECTRIC
DELIVERY COMPANY'S APPLICATION TO AMEND ITS DISTRIBUTION COST
RECOVERY FACTOR (DCRF) AND UPDATE ITS MOBILE GENERATION
RIDERS.
4D. AUTHORIZE EXPENDITURES WITH DAVIDSON RECONSTRUCTION, INC.
FOR WORK TO BE DONE ON THE BOB JONES NATURE BARN IN AN
AMOUNT NOT TO EXCEED $165,000.
4E. EXCUSE THE ABSENCE OF THE PLANNING AND ZONING COMMISSION
VICE-CHAIR MICHAEL FORMAN AND COMMISSIONER MICHAEL SPRINGER
FROM THE REGULAR PLANNING AND ZONING COMMISSION MEETING
HELD ON AUGUST 3, 2023.
APPROVED
Motion was made to approve Consent Items 4A-4E, as written, including moving Items 7B,
9A, 9B, and 9C from the Regular Agenda to the Consent Agenda, and noting the following:
- Item 9A-Approve SV23-0012, Sign Variances for ULETE located at 2308 Dean Way
(formerly addressed as 2311 Crooked Lane), Southlake, Texas, subject to Staff
Report Dated August 8, 2023, and noting the following:
o Sign A (West Elevation — Channel Letter Sign)
• allowing 70.8 sq. ft. as proposed noting the max. sign Area: 66.78 sq.
ft. permitted.
o Allowing two panel signs, Signs B & C (West & East Elevations) where only
one would be permitted and
• allowing 144 sq. ft. as proposed noting maximum sign area permitted is
25 sq. ft.
• allowing the white panel signs as proposed, noting that Sign Ordinance
only permits neutral colors other than white.
- Item 9B — Approve SV23-0013, Variance to the Gateway Plaza Phase I Master Sign
Plan for Chair King Backyard Store located at 2951 E. S.H. 114, Southlake, Texas,
subject to Staff Report dated August 8, 2023, and noting the following:
o Attached building sign to allow:
• Maximum sign height of 73.38 inches, noting that a maximum height of
only 42 inches is permitted and
• Maximum sign area of 138.71 sq ft., noting the maximum sign area
permitted is only 115.5 sq. ft. under the current master sign plan.
- Item 9C- MSP23-0002, Master Sign Plan for Charles Schwab located at 3000 Schwab
Lane (formerly addressed as 3000 TD Ameritrade Lane), Southlake, Texas, subject
to Staff Report dated August 8, 2023, and noting the following:
o Master Sign Plan replacing the TD Ameritrade signs with Charles Schwab as
proposed.
Motion: McCaskill
Second: Talley
Ayes: Talley, Robbins, McCaskill, Huffman, Torres-Lepp, Williamson
Nays: None
Absent: Smith
REGULAR CITY COUNCIL MEETING MINUTES, AUGUST 15, 2023
Page 3 of 8
Approved:, 6-0
REGULAR AGENDA:
5. PUBLIC FORUM
Mayor Huffman opened the public forum at 7:21pm.
Colleen Golestan, 708 Bryson Way, spoke in support of public safety.
There being no one else wishing to speak, Mayor Huffman closed the public forum at
7:25pm.
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS:
6A. RESOLUTION NO. 23-015, CASE ZA23-0029, SPECIFIC USE PERMIT FOR A
MASS GATHERING EVENT FOR DIWALIFEST ON PROPERTY DESCRIBED
AS SOUTHLAKE TOWN SQUARE ADDITION, CITY OF SOUTHLAKE,
TARRANT COUNTY, TEXAS AND GENERALLY LOCATED BETWEEN E.
SOUTHLAKE BLVD., CARROLL AVE., PROSPECT ST., FEDERAL WAY, AND
CENTRAL AVE. SPIN NEIGHBORHOOD #8. PUBLIC HEARING
APPROVED
Director of Planning and Development Services Dennis Killough presented Item 6A and
answered questions from Council.
Mayor Huffman opened the public hearing at 7:05pm
There being no one wishing to speak, Mayor Huffman closed the public hearing at 7:05pm
Motion was made to approve Item 6A, Resolution No. 23-015, Case ZA23-0029, Specific
Use Permit for a Mass Gathering Event for Diwalifest on property described as Southlake
Town Square Addition, City of Southlake, Tarrant County, Texas and generally located
between E. Southlake Blvd., Carroll Ave., Prospect St., Federal Way, and Central Ave.,
subject to Staff Report dated August 8, 2023, and Specific Use Permit Review Summary
No. 3, dated July 28, 2023, and noting the following:
- Per the P&Z Commission recommendation, Council approved the Specific Use
Permit for 3-years, and authorized the administrative official approval thereafter in
consultation with the Police Department, Fire Department, Community Services
Department, and the Economic Development & Tourism Department, and any
other City department, if there are significant issues.
Motion: McCaskill
Second: Talley
Ayes: Talley, Robbins, McCaskill, Huffman, Torres-Lepp, Williamson
REGULAR CITY COUNCIL MEETING MINUTES, AUGUST 15, 2023
Page 4 of 8
Nays: None
Absent: Smith
Approved: 6-0
RESOLUTION NO. 23-015
AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE
COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS;
GRANTING A ZONING CHANGE ON A CERTAIN TRACT OR TRACTS OF LAND
WITHIN THE CITY OF SOUTHLAKE, TEXAS BEING LEGALLY DESCRIBED AS LOT
4, O.W. KNIGHT SURVEY NO. 899 ADDITION, CITY OF SOUTHLAKE, TARRANT
COUNTY, TEXAS BEING APPROXIMATELY .98 ACRES, AND MORE FULLY AND
COMPLETELY DESCRIBED IN EXHIBIT "A" FROM "SF-20B" SINGLE FAMILY
RESIDENTIAL DISTRICT TO "SF-30" SINGLE FAMILY RESIDENTIAL DISTRICT, AS
DEPICTED ON THE APPROVED CONCEPT PLAN ATTACHED HERETO AND
INCORPORATED HEREIN AS EXHIBIT "B", SUBJECT TO THE SPECIFIC
REQUIREMENTS CONTAINED IN THIS ORDINANCE; CORRECTING THE OFFICIAL
ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE;
DETERMINING THAT THE PUBLIC INTEREST, MORALS AND GENERAL WELFARE
DEMAND THE ZONING CHANGES AND AMENDMENTS HEREIN MADE; PROVIDING
THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES;
PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY FOR
VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR
PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING AN EFFECTIVE
DATE.
6B. ZA23-0041, SITE PLAN FOR J.I.L. CABINETS LOCATED ON A PROPERTY
DESCRIBED AS LOT 2, BLOCK A, NORTH DAVIS BUSINESS PARK
ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT
COUNTY, TEXAS AND LOCATED AT 2150 GREENWOOD DRIVE.,
SOUTHLAKE, TEXAS. CURRENT ZONING: "I-1" LIGHT INDUSTRIAL
DISTRICT. SPIN NEIGHBORHOOD #10. PUBLIC HEARING
APPROVED
Director of Planning and Development Services Dennis Killough presented Item 6B and
answered questions from Council.
Mayor Huffman opened the public hearing at 7:08pm
There being no one wishing to speak, Mayor Huffman closed the public hearing at 7:08pm
Motion was made to approve Item 6B, ZA23-0041, Site Plan for J.I.L. Cabinets located
on a property described as Lot 2, Block A, North Davis Business Park Addition, an
addition to the City of Southlake, Tarrant County, Texas and located at 2150 Greenwood
Drive., Southlake, Texas, subject to Staff Report dated August 8, 2023, and Site Plan
Review Summary No. 2, dated July 25, 2023, and noting the following:
- Variance to Landscape Ordinance 544-B, Section 6.1, requiring all lots greater
than 30,000 square feet to have the landscape plan prepared by a registered
REGULAR CITY COUNCIL MEETING MINUTES, AUGUST 15, 2023
Page 5 of 8
landscape architect. The applicant is requesting Tom Hoover, Engineer, to
complete the work in lieu of a registered landscape architect.
- Variance to Landscape Ordinance 544-B, Section 10.1, requiring the continuance
maintenance of all landscape on-site. Specifically, any landscaping proposed to
be removed to construct the proposed parking spaces must be replaced elsewhere
on the site. The applicant requests to refrain from replanting the four trees due to
lot constraints with the proposed parking lot addition.
Motion: McCaskill
Second: Talley
Ayes: Talley, Robbins, McCaskill, Huffman, Torres-Lepp, Williamson
Nays: None
Absent: Smith
Approved: 6-0
6C. ZA23-0043, SITE PLAN FOR VERIZON WIRELESS LOCATED ON A
PROPERTY DESCRIBED AS LOT 1A, BLOCK 1, SOLANA ADDITION, CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 500 W. DOVE
RD., SOUTHLAKE, TEXAS. CURRENT ZONING: "NR-PUD" NON-
RESIDENTIAL PLANNED UNIT DEVELOPMENT. SPIN NEIGHBORHOOD #1.
PUBLIC HEARING
APPROVED
Director of Planning and Development Services Dennis Killough presented Item 6C and
answered questions from Council.
Mayor Huffman opened the public hearing at 7:11pm
There being no one wishing to speak, Mayor Huffman closed the public hearing at 7:11pm
Motion was made to approve Item 6C, Resolution No. 23-015, ZA23-0043, Site Plan for
Verizon Wireless located on a property described as Lot 1A, Block 1, Solana Addition,
City of Southlake, Tarrant County, Texas and located at 500 W. Dove Rd., Southlake,
Texas, subject to Staff Report dated August 8, 2023, and Site Plan Review Summary No.
3, dated July 25, 2023, and noting the following:
- Approving the site plan for the expansion of the existing chiller yard as shown.
Motion: McCaskill
Second: Talley
Ayes: Talley, Robbins, McCaskill, Huffman, Torres-Lepp, Williamson
Nays: None
Absent: Smith
Approved: 6-0
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS:
REGULAR CITY COUNCIL MEETING MINUTES, AUGUST 15, 2023
Page 6 of 8
7A. ORDINANCE NO. 480-435B, ZA23-0044, 1ST READING, ZONING CHANGE
AND SITE PLAN FOR FEEDSTORE BBQ & MORE LOCATED ON A
PROPERTY DESCRIBED AS TRACTS 3E AND 4D, AND A PORTION OF
TRACT 1F, HIRAM GRANBERRY SURVEY ABSTRACT NO. 581, CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 520-580 S.
WHITE CHAPEL BLVD., SOUTHLAKE, TEXAS. CURRENT ZONING: "S-P-1"
DETAILED SITE PLAN DISTRICT AND "SF-30" SINGLE FAMILY
RESIDENTIAL DISTRICT. PROPOSED ZONING: "S-P-1" DETAILED SITE
PLAN DISTRICT. SPIN NEIGHBORHOOD #10.
APPROVED
Director of Planning and Development Services Dennis Killough presented Item 7A and
answered questions from Council.
Motion was made to approve Item 7A, Ordinance No. 480-435b, ZA23-0044, 1st Reading,
Zoning Change and Site Plan for Feedstore BBQ & More located on a property described
as Tracts 3E and 4D, and a portion of Tract 1 F, Hiram Granberry Survey Abstract No.
581, City of Southlake, Tarrant County, Texas and located at 520-580 S. White Chapel
Blvd., Southlake, Texas, subject to Staff Report dated August 8, 2023, and Site Plan
Review Summary No. 3, dated July 25, 2023, and noting the following:
- Driveway Ordinance No. 634 — Minimum Centerline Driveway Spacing along
Roadway — Arterial Commercial = a minimum of 250 feet. The site has existing
driveway conditions. There are two points of ingress/egress approximately 180 feet
from centerline to centerline.
- Driveway Ordinance No. 634 — Minimum Storage Length (stacking) — a minimum
of 50 feet is required. The existing site and parking configuration do not provide
any storage.
Motion: McCaskill
Second: Talley
Ayes: Talley, Robbins, McCaskill, Huffman, Torres-Lepp, Williamson
Nays: None
Absent: Smith
Approved: 6-0
7B. ORDINANCE NO. 1275, 1ST READING, ADOPT AN ORDINANCE TO
DEDICATE AN ELECTRICAL EASEMENT TO TRI-COUNTY ELECTRIC AT
KIRKWOOD/SABRE LINEAR PARK FOR THE NORTH WHITE CHAPEL
BOULEVARD — KIRKWOOD BRANCH ROADWAY, BRIDGE, SIDEWALK AND
WATER LINE IMPROVEMENTS PROJECT.
APPROVED UNDER CONSENT
8. RESOLUTIONS: (THERE ARE NO ITEMS ON THIS AGENDA.)
9. OTHER ITEMS FOR CONSIDERATION:
REGULAR CITY COUNCIL MEETING MINUTES, A UG UST 15, 2023
Page 7 of 8
9A. SV23-0012, SIGN VARIANCES FOR ULETE LOCATED AT 2308 DEAN WAY
(FORMERLY ADDRESSED AS 2311 CROOKED LANE), SOUTHLAKE, TEXAS.
APPROVED UNDER CONSENT
9B. SV23-0013, VARIANCE TO THE GATEWAY PLAZA PHASE I MASTER SIGN
PLAN FOR CHAIR KING BACKYARD STORE LOCATED AT 2951 E. S.H. 114,
SOUTHLAKE, TEXAS.
APPROVED UNDER CONSENT
9C. MSP23-0002, MASTER SIGN PLAN FOR CHARLES SCHWAB LOCATED AT
3000 SCHWAB LANE (FORMERLY ADDRESSED AS 3000 TD AMERITRADE
LANE), SOUTHLAKE, TEXAS.
APPROVED UNDER CONSENT
10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
11. ADJOURNMENT
Mayor Huffman adjourned the meeting at 7:25pm.
*An audio recording of this meeting will be permanently retained in the City Secretary's
Office.
MINUTES APPROVED ON THIS, THE 51" OF SEPTEMBER 2023.
Jon u
Mayor
ATTEST: EXgs .
41461 Iftf-77
A "Whir y, TR a
Ci ecretary '
e 0 �`•......
lee
e 11111\0'4%
REGULAR CITY COUNCIL MEETING MINUTES, AUGUST 15, 2023
Page 8 of 8