Item 6D
M E M O R A N D U M
August 28, 2023
TO: Shana Yelverton, City Manager
FROM: Sharen Jackson, Chief Financial Officer
SUBJECT: Approval of the amended Fiscal Year 2023 Southlake Crime Control and Prevention
District Operating Budget and adoption of Fiscal Year 2024 Operating Budget
________________________________________________________________________
Action Requested: Approval of amended Fiscal Year 2023 Southlake Crime Control and Prevention
District Operating Budget and adoption of Fiscal Year 2024 Operating.
Background
Information: Your packet contains the operating budget adopted by the Crime Control and
Prevention District Board of Directors on July 25, 2023. The proposed operating
budget provides for the continuation of the SRO funding ($1,886,988) and Town
Square security initiative ($49,000). New request for FY 2024 includes the following:
• Replacement of Police Duty Firearms $106,000
(This purchase will replace all the department’s duty firearms (80) with the
newest generation of Glock 9mm. The firearms will come equipped with optics
and lights.) Achieve the highest standards of safety and security through
modern technology and equipment.
• Property Room Refrigerator Replacement $32,000
(As part of our adherence to accreditation standards and best practices, the
department’s evidence room is equipped with a large pass-through refrigerator
in which officers can store evidence and the evidence technician can remove it
from her secure area. The current refrigerator is original to the building and is
past it is useful life.) Achieve the highest standards of safety and security
through modern technology and equipment and a well-trained, well-
equipped, and professional police department.
• Vehicle Police Radios: $30,000
(This item will purchase an additional six vehicle radios for the police
department. The department has added several vehicles to the fleet over the
last few years, and each one needs to be properly equipped a radio.) Achieve
the highest standards of safety and security through modern technology
and equipment and a well-trained, well-equipped, and professional
police department.
• K9 Decoy Training $20,000
(Decoy training is essential to the ongoing development of the new K9 dog.
Training will be conducted on a weekly basis, starting promptly in June 2023
and will continue for the lifespan of the dog.) Achieve the highest standards
of safety and security through modern technology and equipment and
a well-trained, well-equipped, and professional police department.
Item 6D
• School Safety Initiative $93,250
(The purpose of this item is to add an additional SRO.) Achieve the highest
standards of safety and security through modern technology and
equipment and a well-trained, well-equipped, and professional police
department.
Capital Project Funding
• Emergency Operations Center (EOC) Relocation $334,500
(The purpose of this item is to relocate the current Emergency Operations Center
(EOC) to the first level of DPS Headquarters due to operational needs, technical
requirements and security deficiencies identified in the Department of Defense,
UFC 4-141-04 Unified Facilities Criteria.
The current EOC is in the community room of the DPS Headquarters building.
This is an unsecure room surrounded by windows, and it does not meet the
operational needs and technical requirements of a functional EOC. In addition,
facility safety and security requirements addressed in the Department of
Defense, UFC 4-141-04 Unified Facilities Criteria, are not currently met. With
advancements in communication and technology, the facility needs to be
updated to today's standard and operational requirements.) Achieve the
highest standards of safety and security through modern technology and
equipment.
Total funding requested for FY 2024 CCPD operating fund for operations is
$2,217,238 and an operating transfer out of $100,760 for indirect charges and
$334,500 for capital project (EOC Relocation).
Financial
Considerations: The proposed operating budget includes projected sales tax and interest income of
$2,519,000. $2,217,238 for operating expenditures, transfers out of $435,260 with
an ending fund balance of $4,207,551.
Strategic Link: F1: Safeguarding the public trust through a commitment to thoughtful planning
and responsible, conservative financial management.
F2: Investing to provide & maintain high quality public assets.
B2: Collaborating with select partners to implement service solutions.
F2: Attracting, developing & retaining a talented and motivated workforce for
lasting world-class performance.
Citizen Input/
Board Review: A Public Hearing is scheduled for September 5, 2023.
Legal Review: None required.
Alternatives: Approve or reject the budget submitted
Supporting
Documents: CCPD Fund Summary-Operating Budget
Staff
Recommendation: Approval of the amended FY 2023 and adoption of the proposed FY 2024 operating
budget.
AND PREVENTION DISTRICT - OPERATING FUND
09:15 AM
07/21/23
$ Increase/$ Increase/
2022 2023 2023 (Decrease)% Increase/2024 (Decrease)% Increase/
Actual Adopted Amended Adopted -Decrease Proposed Adopted -Decrease
REVENUES
Sales Tax $2,567,974 $2,424,000 $2,424,000 $0 0.0%$2,424,000 $0 0.0%
Miscellaneous Income 0 0 0 $0 0.0%$0 ($0)0.0%
Interest Income ($16,410)$2,225 $104,000 $101,775 4574.2%$95,000 $92,775 4169.7%
Total Revenues $2,551,564 $2,426,225 $2,528,000 $101,775 4.2%$2,519,000 $92,775 3.8%
EXPENDITURES
Personnel $1,180,906 $1,695,219 $1,701,228 $6,009 0.4%$1,945,137 $249,918 14.7%
Operations $701,122 $557,291 $784,970 227,679 40.9%$272,101 (285,190)-51.2%
Capital $346,384 $314,374 $65,000 (249,374)-79.3%$0 (314,374)-100.0%
Total Expenditures $2,228,412 $2,566,884 $2,551,198 ($15,686)-0.6%$2,217,238 ($349,646)-13.6%
Net Revenues $323,152 ($140,659)($23,198)$117,461 $301,762 $442,421
Financed Proceeds $502,292 $0 $0 $0
Transfers Out-General Fund (80,171)(97,049)(97,049)(100,760)
Transfers Out-Crime Control Project
Fund (1,000,000)(1,130,000)(1,130,000)(334,500)
Total Other Sources (Uses)(577,879)(1,227,049)(1,227,049)(435,260)
Beginning Fund Balance $5,846,023 $5,591,296 $5,591,296 $4,341,049
Ending Fund Balance $5,591,296 $4,223,588 $4,341,049 $4,207,551
(Reference to Section 363.203, Local Government Code, Annual Budget Proposal.)
1. The District does not have any outstanding obligations.
2. There is $4,341,049 in the Operating Fund and $2,670,000 in Capital Projects Fund estimated to be on hand as of the beginning of FY 2024
3. An estimated $2,424,000 is expected to be received by the District during FY2024 in sales tax revenues.
4. Total revenue is estimated at $2,519,000 consisting of sales tax and interest income.
5. Total money requested to fund programs is $2,217,238 for personnel, equipment and technology.
6. Total operating transfer of $435,260 requested for capital projects and indirect charge.
7. The sales tax rate is .125%.
8. There is $4,207,551 in the Operating Fund and $22,3450 in the Capital Projects Fund estimated to be on hand as of the end of FY2024.
9. Total revenues available to cover the proposed budget are $2,519,000 and fund balance.
SOUTHLAKE CRIME CONTROL
FY2024 Proposed Budget
October 1, 2023 through September 30, 2024