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Item 6D M E M O R A N D U M August 28, 2023 TO: Shana Yelverton, City Manager FROM: Sharen Jackson, Chief Financial Officer SUBJECT: Approval of the amended Fiscal Year 2023 Southlake Crime Control and Prevention District Operating Budget and adoption of Fiscal Year 2024 Operating Budget ________________________________________________________________________ Action Requested: Approval of amended Fiscal Year 2023 Southlake Crime Control and Prevention District Operating Budget and adoption of Fiscal Year 2024 Operating. Background Information: Your packet contains the operating budget adopted by the Crime Control and Prevention District Board of Directors on July 25, 2023. The proposed operating budget provides for the continuation of the SRO funding ($1,886,988) and Town Square security initiative ($49,000). New request for FY 2024 includes the following: • Replacement of Police Duty Firearms $106,000 (This purchase will replace all the department’s duty firearms (80) with the newest generation of Glock 9mm. The firearms will come equipped with optics and lights.) Achieve the highest standards of safety and security through modern technology and equipment. • Property Room Refrigerator Replacement $32,000 (As part of our adherence to accreditation standards and best practices, the department’s evidence room is equipped with a large pass-through refrigerator in which officers can store evidence and the evidence technician can remove it from her secure area. The current refrigerator is original to the building and is past it is useful life.) Achieve the highest standards of safety and security through modern technology and equipment and a well-trained, well- equipped, and professional police department. • Vehicle Police Radios: $30,000 (This item will purchase an additional six vehicle radios for the police department. The department has added several vehicles to the fleet over the last few years, and each one needs to be properly equipped a radio.) Achieve the highest standards of safety and security through modern technology and equipment and a well-trained, well-equipped, and professional police department. • K9 Decoy Training $20,000 (Decoy training is essential to the ongoing development of the new K9 dog. Training will be conducted on a weekly basis, starting promptly in June 2023 and will continue for the lifespan of the dog.) Achieve the highest standards of safety and security through modern technology and equipment and a well-trained, well-equipped, and professional police department. Item 6D • School Safety Initiative $93,250 (The purpose of this item is to add an additional SRO.) Achieve the highest standards of safety and security through modern technology and equipment and a well-trained, well-equipped, and professional police department. Capital Project Funding • Emergency Operations Center (EOC) Relocation $334,500 (The purpose of this item is to relocate the current Emergency Operations Center (EOC) to the first level of DPS Headquarters due to operational needs, technical requirements and security deficiencies identified in the Department of Defense, UFC 4-141-04 Unified Facilities Criteria. The current EOC is in the community room of the DPS Headquarters building. This is an unsecure room surrounded by windows, and it does not meet the operational needs and technical requirements of a functional EOC. In addition, facility safety and security requirements addressed in the Department of Defense, UFC 4-141-04 Unified Facilities Criteria, are not currently met. With advancements in communication and technology, the facility needs to be updated to today's standard and operational requirements.) Achieve the highest standards of safety and security through modern technology and equipment. Total funding requested for FY 2024 CCPD operating fund for operations is $2,217,238 and an operating transfer out of $100,760 for indirect charges and $334,500 for capital project (EOC Relocation). Financial Considerations: The proposed operating budget includes projected sales tax and interest income of $2,519,000. $2,217,238 for operating expenditures, transfers out of $435,260 with an ending fund balance of $4,207,551. Strategic Link: F1: Safeguarding the public trust through a commitment to thoughtful planning and responsible, conservative financial management. F2: Investing to provide & maintain high quality public assets. B2: Collaborating with select partners to implement service solutions. F2: Attracting, developing & retaining a talented and motivated workforce for lasting world-class performance. Citizen Input/ Board Review: A Public Hearing is scheduled for September 5, 2023. Legal Review: None required. Alternatives: Approve or reject the budget submitted Supporting Documents: CCPD Fund Summary-Operating Budget Staff Recommendation: Approval of the amended FY 2023 and adoption of the proposed FY 2024 operating budget. AND PREVENTION DISTRICT - OPERATING FUND 09:15 AM 07/21/23 $ Increase/$ Increase/ 2022 2023 2023 (Decrease)% Increase/2024 (Decrease)% Increase/ Actual Adopted Amended Adopted -Decrease Proposed Adopted -Decrease REVENUES Sales Tax $2,567,974 $2,424,000 $2,424,000 $0 0.0%$2,424,000 $0 0.0% Miscellaneous Income 0 0 0 $0 0.0%$0 ($0)0.0% Interest Income ($16,410)$2,225 $104,000 $101,775 4574.2%$95,000 $92,775 4169.7% Total Revenues $2,551,564 $2,426,225 $2,528,000 $101,775 4.2%$2,519,000 $92,775 3.8% EXPENDITURES Personnel $1,180,906 $1,695,219 $1,701,228 $6,009 0.4%$1,945,137 $249,918 14.7% Operations $701,122 $557,291 $784,970 227,679 40.9%$272,101 (285,190)-51.2% Capital $346,384 $314,374 $65,000 (249,374)-79.3%$0 (314,374)-100.0% Total Expenditures $2,228,412 $2,566,884 $2,551,198 ($15,686)-0.6%$2,217,238 ($349,646)-13.6% Net Revenues $323,152 ($140,659)($23,198)$117,461 $301,762 $442,421 Financed Proceeds $502,292 $0 $0 $0 Transfers Out-General Fund (80,171)(97,049)(97,049)(100,760) Transfers Out-Crime Control Project Fund (1,000,000)(1,130,000)(1,130,000)(334,500) Total Other Sources (Uses)(577,879)(1,227,049)(1,227,049)(435,260) Beginning Fund Balance $5,846,023 $5,591,296 $5,591,296 $4,341,049 Ending Fund Balance $5,591,296 $4,223,588 $4,341,049 $4,207,551 (Reference to Section 363.203, Local Government Code, Annual Budget Proposal.) 1. The District does not have any outstanding obligations. 2. There is $4,341,049 in the Operating Fund and $2,670,000 in Capital Projects Fund estimated to be on hand as of the beginning of FY 2024 3. An estimated $2,424,000 is expected to be received by the District during FY2024 in sales tax revenues. 4. Total revenue is estimated at $2,519,000 consisting of sales tax and interest income. 5. Total money requested to fund programs is $2,217,238 for personnel, equipment and technology. 6. Total operating transfer of $435,260 requested for capital projects and indirect charge. 7. The sales tax rate is .125%. 8. There is $4,207,551 in the Operating Fund and $22,3450 in the Capital Projects Fund estimated to be on hand as of the end of FY2024. 9. Total revenues available to cover the proposed budget are $2,519,000 and fund balance. SOUTHLAKE CRIME CONTROL FY2024 Proposed Budget October 1, 2023 through September 30, 2024