2023-07-26 Library MinutesCITY OF
SOUTHLAKE
SOUTHLAKE LIBRARY BOARD MEETING: July 26, 2023
LOCATION: 1400 Main St., Southlake, Texas
Southlake Town Hall
TIME: 6:30 p.m.
SOUTHLAKE LIBRARY BOARD PRESENT: Will Doby, Lori Burr, Virginia Hinkle, Natan
Ton -That and Tracy Patton
SOUTHLAKE LIBRARY BOARD ABSENT: Guy Midkiff and Christina Taggart
STAFF PRESENT: Cynthia Pfledderer, Deputy Director of Library Services
OTHERS PRESENT:
1. CALL TO ORDER
Will Doby called the meeting to order at 6:32 p.m.
2. CONSENT
A. APPROVE MINUTES FROM THE REGULAR SOUTHLAKE LIBRARY
BOARD MEETING HELD May 24, 2023
APPROVED
A motion was made to approve the minutes from the May 24, 2023, Southlake
Library Board meeting.
Motion:
Doby
Second:
Patton
Ayes:
Ton -That, Doby, Midkiff, Burr, and Patton
Nays:
None
Abstain:
None
Vote:
5-0
Motion Carried.
3. DISCUSSION
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the July 26, 2023, Southlake Library Board Meeting
Page 2 of 4
A. Proposed Library Budget 2024
City Librarian Cynthia Pfledderer presented the proposed library budget for
FY24. Focus will be on facility and workflow enhancements, which will include
the replacement of all armchairs in the library. The same company will be used,
but the fabric will be replaced with commercial grade material. This will be a
$60,000 investment. Based on feedback from staff and user surveys, one of the
family restrooms in the library will be converted to a kitchen space that will have
instant hot water installed. This to improve workflow of coffee service, allow for
plumbed coffee maker installation, and easier carpet cleaning. That project will
come from the building's upkeep budget, rather than the library's and will be a
$24,000 project.
B. Library Technology Plan
City Librarian Pfledderer discussed upcoming Library Technology Plan in
coordination with City IT. This includes developing a long-term plan for system
integration to modernize the library. The goal of this is to make catalog one -stop
shop for online library services. Current integrated library system will be analyzed
to see if it can be adapted into a more integrated system, but more systems will
be evaluated.
C. City Tourism Report
City Librarian Pfledderer presented to the Board an event planned across
multiple City departments including the library, Community Services, Tourism,
and Marketing. This event will be for the April 8th total solar eclipse and is
expected to be a big draw for tourism in the area due to path of totality being
directly over Dallas and Fort Worth.
D. Leadership Development
There have been recent changes in library staffing which led to three full-time
position vacancies. This included the retirement of Adult Services Librarian Maria
Cameron. Current Library staff member Laura Byers has been promoted to fill
this vacancy to become our Technical Services Librarian. Andrew Burnett, a
recent intern at the Champions Club, has been hired as the marketing
coordinator. The other two vacancies are being filled by two former Southlake
Library employees Rebecca Conkle, the new Circulation Coordinator, and Anna
Peterson, the new Library Technician. This leads to the necessity to develop our
leadership team. A good deal of time will be devoted to bringing them up to the
leadership level over the next year.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the July 26, 2023, Southlake Library Board Meeting
Page 3 of 4
E. Money
In total, upgrade of library interiors and workflow enhancements will total at
$84,000. All City departments were given a 2% inflation budget adjustment. This
allowed for $2,000 increase for books and materials budget, and the supplies
budget was bolstered by $2,270. Also, a request from IT budget to acquire new
technical systems and equipment, including marketing equipment for the Library
Marketing Coordinator. Previous staff used their own devices and equipment.
Also bringing on system called Marcive to clean up cataloging records. Staff
changes were requested as well, but those requests were denied across all City
departments. The amended FY23 budget is $1,096,363, and the proposed FY24
budget is $1,180,440. The proposed budget has an overall increase of 7.6% from
last year. A lot of that cost is for staff changes like benefits, rising insurance cost,
and possible raises.
C L-1X11:7/_1.I&I04061:1111
City Librarian Pfledderer gave performance update for Summer Reading 2023.
Total of 2,320 participants over last years 1,922, an increase of 21 %. Total
circulation was 37,000 items, and print circulation is up 12% for the year. Library
cards down 7% for June, but there's a 4% increase for the year. Due to lack of
use, Ancestry.com will not be renewed. Biblio+ is doing well with and there is a
addition of Kanopy, an app geared to kids content. Storytime participation is up
34% for the year. Strongest performers for the summer have been youth
programs, print materials and cloudLibrary.
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The Foundation boosted Summer Reading involvement by adding in golden ticket
drawings and special prizes. No official numbers yet, but the Youth Librarian
reports great participation. Lori Burr and Youth Librarian Stacy Wells to meet in the
next week to discuss brand new Winter Reading Challenge.
6. NEW BUSINESS
General Carey has been invited to do
November 11th in which he will pin lapel
invited to participate if they can.
PUBLIC FORUM
a book signing for Veterans Day on
pins on Vietnam Veteran's. Library was
City of Southlake Values:
Integrity+ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the July 26, 2023, Southlake Library Board Meeting
Page 4 of 4
The public forum opened at 7:34 p.m. asking anyone wishing to speak to come
forward. There being no public comments/attendance, the forum was closed at
7:34 p.m.
8. ADJOURNMENT
The next meeting will be scheduled for August 23, 2023.
The meeting was adjourned at 7:34 p.m.
Motion:
Hinkle
Second:
Patton
Ayes:
Doby, Hinkle, Patton, Ton -That, & Burr
Nays:
None
Abstain:
None
Vote:
5-0
Motion Carried.
Will Dob4Ch'
Cy thia Pfled erer, City Librarian
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork