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Item 7B - MemoItem 7B M E M O R A N D U M (August 15, 2023) To: Shana Yelverton, City Manager From: Rob Cohen, Director of Public Works Subject: Ordinance No. 1275, 1st Reading, adopt an ordinance to dedicate an electrical easement to Tri-County Electric at Kirkwood/Sabre Linear Park for the North White Chapel Boulevard – Kirkwood Branch Roadway, Bridge, Sidewalk and Water Line Improvements Project. Action Requested: Ordinance No. 1275, 1st Reading, adopt an ordinance to dedicate an electrical easement to Tri-County Electric at Kirkwood/Sabre Linear Park for the North White Chapel Boulevard – Kirkwood Branch Roadway, Bridge, Sidewalk and Water Line Improvements Project. Background Information: The purpose of this item is to present an ordinance to grant Tri- County Electric an electrical easement at Kirkwood/Sabre Linear Park. The existing power lines are in conflict with the upcoming bridge improvements required for the North White Chapel Boulevard – Kirkwood Branch Roadway, Bridge, Sidewalk and Water Line Improvements. Due to the adjacency of the U.S. Army Corps property, the power lines are proposed to be relocated adjacent to North White Chapel Boulevard within the Kirkwood/Sabre Linear Park Property. The North White Chapel roadway at the Kirkwood Branch culvert crossing was damaged by a significant flood event in September 2018. The road was closed until a repair project was completed in early 2019 with the understanding that a permanent improvement would be undertaken in the future. Halff Associates, Inc. was selected as the design consultant to provide preliminary and final design/engineering and construction phase services to replace the repaired crossing and a smaller, existing crossing at South Fork Kirkwood Branch. Tri-County Electric, upon being notified about the project to confirm if there is a conflict with their equipment, requested an easement on the City’s Kirkwood/Sabre Linear Park. The proposed 0.124 acre easement will be used to relocate existing power poles parallel to the existing right-of-way line of North White Chapel Boulevard. Item 7B The easement will enable Tri-County to construct, maintain and repair its facilities if the need arises and the City to eliminate two low water crossings (critical drainage structures 2 & 3), and install a sidewalk to connect the with the proposed capital improvement project. The Tri-County facilities deliver electricity to power local homes, businesses, and parks, including Clariden Ranch, The Clariden School, Bob Jones Park and other properties to the north. Financial Considerations: The dedication of this easement will be at no expense to the City. Strategic Link: This item links to the City’s Strategy Map strategic focus area of Infrastructure and Development and Objective F2: Investing to provide & maintain high quality public assets. Citizen Input/ Board Review: The Parks & Recreation Board considered this easement at their February 13, 2023 meeting, approving the easement contingent on compliance with the Comprehensive Landscape/Tree Plan. The proposed Easement language was revised to meet these requirements. Legal Review: The proposed agreement is a standard agreement that the City Attorney has reviewed and approved. City Attorney has also reviewed and approved the proposed easement document to be recorded with Tarrant County. Alternatives: The Council may approve the dedication of this easement or deny it. Supporting Documents: Attachment A: Ordinance No. 1275 Attachment B: Easement Agreement and Exhibit Attachment C : Parks and Recreation Board 2/13/2023 Meeting Minutes Staff Recommendation: Approve Ordinance No. 1275, 1st Reading, adopt an ordinance to dedicate an electrical easement to Tri-County Electric at Kirkwood/Sabre Linear Park for the North White Chapel Boulevard – Kirkwood Branch Roadway, Bridge, Sidewalk and Water Line Improvements Project. Staff Contact: Rob Cohen, PE, Director of Public Works Lauren LaNeave, Deputy Director of Public Works – Administration Jeff Ginn, PE, Deputy City Engineer