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Item 4G- Location MapAttachment A - Page 1 kimley-horn.com 2201 West Royal Lane, Suite 275, Irving, TX 75063 214.420.5600 April 18, 2023 Kevin Ferrer, P.E., CFM City Engineer 1400 Main Street, Suite 320 Southlake, Texas 76092 Re:City of Southlake Citywide Intersection Study and Impact Fee Update; Southlake, TX Dear Mr. Ferrer, Kimley-Horn and Associates, Inc. (the “ENGINEER”) is pleased to submit Attachment A of the Agreement for Engineering Services to the City of Southlake (the “CITY”) for providing professional services associated with the Citywide Intersection Study and Impact Fee Update. Our Scope of Services and Fee and Billing are set forth below. Project Understanding We understand that the CITY is interested in updating the 2017 Citywide Intersection Analysis as well as provide a technical analysis required by Chapter 395 of the Texas Local Government code to determine the maximum assessable roadway, water and wastewater impact fee that may be assessed. The project will be completed in two phases. Authorization 1 includes the review of 24 intersection operations and project recommendations for improvements. Future Authorizations includes the update to the roadway, water, and wastewater impact fees. Scope of Services Task 1 – Citywide Intersection Analysis (Authorization #1) Task 1.1 Traffic Data Collection The ENGINEER, using a subconsultant, will collect vehicle turning movement volumes (including heavy vehicles and pedestrians) from 7-9 AM and 4-6 PM on a midweek day at the following intersections: Intersection Existing Traffic Control Intersection Existing Traffic Control Kirkwood Blvd at TW King Signalized Peytonville Ave at Raven Bend Ct Unsignalized Dove Rd at Peytonville Ave Roundabout White Chapel Blvd at Unity Way Unsignalized Dove Rd at Shady Oaks Dr Unsignalized Carroll Ave at Zena Rucker Rd Signalized Dove Rd at Kirkwood Blvd Signalized Southlake Blvd at SH 114 Frontage Rd Interchange Dove Rd at White Chapel Blvd Roundabout White Chapel Blvd at Continental Blvd Roundabout Carroll Ave at Dove Rd Roundabout Carroll Ave at Continental Blvd Roundabout Dove Rd at Kimball Ave Unsignalized Kimball Ave at Continental Blvd Signalized White Chapel Blvd at SH 114 Frontage Rd Interchange Brumlow Ave at Hart St/Warwick Way Unsignalized Kirkwood Blvd at Blessed Way Unsignalized Kimball Ave at Crooked Ln Unsignalized Kirkwood Blvd at Kimball Ave Unsignalized Kimball Ave at South Village Center Dr Unsignalized Carroll Ave at SH 114 Frontage Rd Interchange Nolen Dr at South Village Center Dr Unsignalized Kimball Ave at SH 114 Frontage Rd Interchange Brumlow Ave at Southwestern St Unsignalized City of Southlake Intersection Analysis NORTH Aerial imagery captured X/XX/XXXX by Legend Signalized Intersection Unsignalized Intersection Roundabout Interchange (2 Intersections) 24-hour Hose Counts Future traffic forecasting zone Future traffic forecasting zone Page 3 kimley-horn.com 2201 West Royal Lane, Suite 275, Irving, TX 75063 214.420.5600 The ENGINEER, using a subconsultant, will also collect 24-hour hose counts on a midweek day at the following locations: · Carroll Avenue north of Continental Boulevard · Shady Oaks Drive south of Highland Street · Peytonville Avenue north of Woodbrook Lane · Dove Road east of Peytonville Avenue Task 1.2 – Intersection Traffic Analysis The ENGINEER will perform the following as part of this task: · Perform a site visit during the AM and PM peak periods to observe sight distance constraints, intersection operations and geometry, excessive queuing (extending beyond turn bays or traffic not serviced in one cycle), crosswalk locations, and the overall context of the study intersections for Phase 1. The field observations are anticipated to occur after initial traffic analysis is completed based on data collected. · The ENGINEER will attend up to two meetings with representatives from the CITY to discuss current issues, constraints, and initial recommendations. · Review the volume data and input into the intersections listed in Task 1.1 using synchro software or Sidra. · Obtain existing traffic signal timing plans based on controller setting sheets (provided by the CITY and/or TxDOT). · Build an AM peak hour and PM peak Synchro network for the study intersections listed in Task 1.1. · Evaluate the existing intersection operations during the AM and PM peak hour using existing traffic volumes. · Perform traffic forecasting of the following areas: Kirkwood at White Chapel/Dove at SH 114 and Brumlow Avenue south of Continental Blvd based on available growth and build out information from the CITY. Intersections within the red boxes on the exhibit will be grown based on the information provided by the CITY. All other intersections will be grown based on the following bullet point. · Evaluate the intersections for an AM and PM 10-year horizon year with a yearly growth rate using Synchro network at the study intersections listed in Task 1.1. · Prepare AM peak hour, PM peak hour, and 4-hour traffic signal warrant at five (5) unsignalized intersections (Dove Rd at Kimball Ave, Carroll Ave at Highland St, Kirkwood Blvd at Kimball Ave, White Chapel Blvd at Unity Way and Kimball Ave at Village Center Dr). · Review other studies that have been recently performed for proposed intersection improvements. · Review parcel data to approximate ROW at intersections to understand ROW implications. The ENGINEER will provide a list of recommendations for the intersections listed in Task 1.1 that could include the following: · Intersection traffic signal retiming (not full signal timing plans); · Improved phasing (e.g. lead/lag traffic signal phasing optimization); · Traffic signalization for unsignalized intersections; · Re-allocation of existing approach lanes to better serve intersection traffic volumes; · Roadway network modifications, such as realignments or new connections to relieve traffic; · Intersection geometric improvements, such as turn lanes; and · Intersection pedestrian and bicycle enhancements. Page 4 kimley-horn.com 2201 West Royal Lane, Suite 275, Irving, TX 75063 214.420.5600 Task 1.3 – Report The findings from Tasks 1.1 and 1.2 will be documented in a draft technical report and presented to the CITY for review. The report will document the observed traffic conditions with recommendations. Recommendations will be prioritized for short-term (0-5 years), mid-term (6-10 years), and long-term (10+ years) improvements. Planning level costs will be provided for the recommendations. Recommendations from previous intersection studies will be incorporated into the report. The following intersections will be included: · Carroll Avenue at Highland Street · Continental Boulevard at Byron Nelson · Shady Oaks Drive at Highland Street Two rounds of comments from the CITY will be incorporated into the report and the final technical report will be prepared and submitted to the CITY. 1.4 Meetings The ENGINEER will attend up to three meetings with representatives from the CITY to discuss current issues, constraints, and recommendations; also up to one City Council presentation is included. Additional meetings can be provided as an additional service. Information to Be Provided By the CITY for Task 1 At the outset of the project, the CITY shall provide the following to the ENGINEER, if available: · As-built plans for the intersections; · Traffic signal constructions plans; · Traffic signal controller settings (from TxDOT and City); · Available traffic data and analyses; · Known short-term developments (site plans, intensities, access locations) in the vicinity of the study area intersections; · Crash reports for the past three years in the vicinity of the study area intersections; and · Available information on special events in the vicinity, such as Dragon Stadium. Task 2 – City of Southlake Impact Fee Update Task 2.1 – Land Use Assumptions for the Impact Fee CIP Fee for Task 2.1 is built into the fees for Tasks 2.2, 2.3, and 2.4. The ENGINEER will perform the following tasks as part of Land Use Assumptions in conformance with Chapter 395 of the Local Government Code: · Data Collection o Deliver a letter to the CITY describing data that should be provided to the ENGINEER · Service Area Boundaries o Meet with the CITY to review two service areas for roadway and one service area each for water and wastewater, as well as determine the roadway, water, and wastewater impact fee credits in conformance with Chapter 395 of the Local Government Code. o Revise roadway, water, and wastewater service areas (if necessary) and submit new boundaries to the CITY · Existing Land Use Assumptions Page 5 kimley-horn.com 2201 West Royal Lane, Suite 275, Irving, TX 75063 214.420.5600 o Prepare existing land use information (population and employment projections) in a format suitable for use in the impact fee update, based on information provided by the CITY. Present information in tabular form by NCTCOG Traffic Survey Zone (TSZ) and by services areas as defined by service area boundaries. The existing land use assumptions will be completed by TSZ for the year 2020. · Build-out Land Use Assumptions o Develop the CITY’s build-out demographics in terms of population and number of employees by employee type (basic, service, and retail). The development of these demographics will be an iterative process between the ENGINEER and CITY staff o Up to two (2) meetings will be held with the CITY for this task § First meeting will be to review anticipated densities of development throughout the CITY § Second meeting will be to review demographics developed by the ENGINEER o For undeveloped areas within the existing CITY limits, information from the CITY’s current zoning ordinance combined with input from CITY staff will be used to determined appropriate densities · Ten-Year Land Use Assumptions o Develop ten-year land use assumptions for the 2021-2031 planning window, based upon guidance from CITY staff o Conduct one (1) meeting with the CITY to receive CITY’s projections for expected growth rates for land within each service area · Land Use Assumptions Report o Provide a Draft and Final Land Use Assumptions Report which will include: § Water service area § Wastewater service area § Roadway service areas § Historical population data § Existing land use, population, and employment data § 10-year land use, population, and employment data § Exhibits · Deliverables o Data collection request letter o Electronic (.pdf) copy of the Draft and Final Land Use Assumptions report o GIS shapefiles, associated databases, and layer files used in the development of the Land Use Assumptions in ESRI ArcGIS format, and projected in NAD 83 State Plane, North Central Texas Zone coordinates o Up to ten (10) hard copies of the Final Land Use Assumptions report Task 2.2 – Water Impact Fee Study The ENGINEER will prepare the water impact fee study in conformance with Chapter 395 of the Local Government Code and shall include: · Data Collection: ENGINEER will prepare and present a letter request to the CITY describing water data that should be provided to the ENGINEER. The data collection is as follows: o Water CCN boundary Page 6 kimley-horn.com 2201 West Royal Lane, Suite 275, Irving, TX 75063 214.420.5600 o Water usage history - Annual water usage and maximum day usage records for the past ten (10) years for verification of current demand by service unit and development of the service unit projection. o Water meter data – List of current water meter accounts by meter size. · Infrastructure Capacity Criteria. The ENGINEER will coordinate with the CITY to obtain the criterion for determining the ten (10) year capacity of the following infrastructure: o Existing Transmission Lines built within the last 5 years o Future Transmission Lines (12-inch and larger) o Existing and Future Elevated Storage Tanks o Existing and Future Ground Storage Tanks o Existing and Future Pump Stations · Water Impact Fee Capital Improvements Plan. The ENGINEER will coordinate with the CITY to develop the Water Impact Fee Capital Improvements Plan. It will include the following infrastructure: o Existing Transmission Lines built within the last 5 years o Future Transmission Lines (12-inch and larger) o Existing and Future Elevated Storage Tanks o Existing and Future Ground Storage Tanks o Existing and Future Pump Stations · Maximum Assessable Water Impact Fee Calculation. The ENGINEER will calculate the additional service units based on the Land Use Assumptions. The ENGINEER will then calculate the Impact Fee per service unit, unit equivalents by meter size and the Maximum Assessable Water Impact Fee table by meter size. If the financial analysis is not performed, the ENGINEER will use 50% of the Impact Fee CIP as the credit calculation. · Water Impact Fee Study Report. The ENGINEER will provide both a draft and final Water Impact Fee Study Report. The report will include: o Water service area o Narrative of the impact fee methodology o Impact fee calculations o Water Impact Fee CIP o Exhibits · Prepare for and attend two (2) meetings: o Meeting with staff to review the Water Impact Fee Capital Improvements Plan o Meeting with staff to review Maximum Assessable Water Impact Fees · Deliverables o Data collection request letter o Electronic (.pdf) copy of the Draft and Final Water Impact Fee Report o GIS shapefiles, associated databases, and layer files used in the development of the Water Impact Fee CIP in ESRI ArcGIS format, and projected in NAD 83 State Plane, North Central Texas Zone coordinates. o Up to ten (10) hard copies of the Water Impact Fee report Task 2.3 – Wastewater Impact Fee Study The ENGINEER will prepare the wastewater impact fee study in conformance with Chapter 395 of the Local Government Code and shall include: · Data Collection. ENGINEER will prepare and present a letter request to the CITY describing wastewater data that should be provided to the ENGINEER. The data collection is as follows: o Wastewater CCN boundary o Wastewater discharge history – Annual wastewater discharge records for the past ten (10) years for verification of current demand by service unit and development of the service unit projection. Page 7 kimley-horn.com 2201 West Royal Lane, Suite 275, Irving, TX 75063 214.420.5600 · Infrastructure Capacity Criteria. The ENGINEER will coordinate with the CITY to obtain the criterion for determining the ten (10) year capacity of the following infrastructure: o Existing Trunk Lines built within the last 5 years o Future Trunk Lines (12-inch and larger) o Existing and Future Lift Stations o Existing and Future Force Mains · Wastewater Impact Fee Capital Improvements Plan. The ENGINEER will coordinate with the CITY to develop the Wastewater Impact Fee Capital Improvements Plan. It will include the following infrastructure: o Existing Trunk Lines built within the last 5 years o Future Trunk Lines (12-inch and larger) o Existing and Future Lift Stations o Existing and Future Force Mains · Maximum Assessable Wastewater Impact Fee Calculation. The ENGINEER will calculate the additional service units based on the Land Use Assumptions. The ENGINEER will then calculate the Impact Fee per service unit, unit equivalents by meter size and the Maximum Assessable Wastewater Impact Fee table by meter size. If the financial analysis is not performed, the ENGINEER will use 50% of the Impact Fee CIP as the credit calculation. · Wastewater Impact Fee Study Report. The ENGINEER will provide both a draft and final Wastewater Impact Fee Study Report. The report will include: o Wastewater service area o Narrative of the impact fee study methodology o Impact fee calculations o Wastewater Impact Fee CIP o Exhibits · Prepare for and attend two (2) meetings: o Meeting with staff to review the Wastewater Impact Fee Capital Improvements Plan o Meeting with staff to review Maximum Assessable Wastewater Impact Fees · Deliverables o Data collection request letter o Electronic (.pdf) copy of the Draft and Final Wastewater Impact Fee Report o GIS shapefiles, associated databases, and layer files used in the development of the Wastewater Impact Fee CIP in ESRI ArcGIS format, and projected in NAD 83 State Plane, North Central Texas Zone coordinates. o Up to ten (10) hard copies of the Wastewater Impact Fee report Task 2.4 – Roadway Impact Fee Study The ENGINEER will perform the following tasks as part of Roadway Impact Fee Update in conformance with Chapter 395 of the Local Government Code: · Data Collection o Deliver a letter to the CITY describing data that should be provided to the ENGINEER · 10-Year Growth Projections and Capacity Analysis o Utilize the service area boundaries established as part of Task 2.1, and in consultation with CITY staff to determine land use categories to create a land use vehicle-mile equivalency table o Identify service units for new development and average trip length using the most recent Edition of the Institute of Transportation Engineer’s (ITE) Trip Generation Manual, and develop updated trip generation and pass-by trip rates o Perform an analysis of existing conditions including a determination of roadway capacities, volumes, vehicle-miles of supply, vehicle-miles of demand, existing excess capacity, and existing deficiencies o Project traffic conditions for the 10-year planning period including growth and new demand Page 8 kimley-horn.com 2201 West Royal Lane, Suite 275, Irving, TX 75063 214.420.5600 by service area, to determine capacity available for new growth · Roadway Impact Fee Capital Improvements Plan o Assist the CITY to develop a Roadway Impact Fee Capital Improvements Plan including: § Providing cost projections for anticipated projects to be included in the study, which will be planning level for future projects and based on previous experience with Roadway construction costs § Existing oversized facilities § Proposed facilities designed to serve future development o Identify the portion of project improvements required to serve existing demand, and the portion of project improvements required to serve new development within the 10-year planning period · Maximum Assessable Roadway Impact Fee Calculation o Utilize newly developed 10-year growth projections, roadway impact fee capital improvements plan, and capacity for new growth to determine the cost of roadway improvements by service area, the maximum cost per service unit, and the resulting maximum assessable roadway impact fees by service area o If the financial analysis is not performed, the ENGINEER will use 50% of the Impact Fee CIP as the credit calculation · Roadway Impact Fee Update Report including: o Roadway service area o Narrative of impact fee update methodology o Impact fee calculations o Roadway CIP o Exhibits · Prepare for and attend two (2) meetings: o Meeting with staff to review the Roadway Impact Fee Capital Improvements Plan o Meeting with staff to review Maximum Assessable Roadway Impact Fees · Deliverables o Data collection request letter o Electronic (.pdf) copy of the Draft and Final Roadway Impact Fee Report o GIS shapefiles, associated databases, and layer files used in the development of the Roadway Impact Fee CIP in ESRI ArcGIS format, and projected in NAD 83 State Plane, North Central Texas Zone coordinates. o Up to ten (10) hard copies of the Roadway Impact Fee report Task 2.5 – Public Hearings, Approval, and Implementation Tools Fee for Task 2.5 is built into the fees for Tasks 2.2, 2.3, and 2.4. ·Public Hearings and Approval. It is anticipated that a representative from the ENGINEER will prepare for and attend up to five (5) meetings during the public hearing and approval process. These anticipated meetings are as follows: o One (1) stakeholder, SPIN, Capital Improvements Advisory Committee (CIAC), City Council, or other committee meetings; o One (1) CIAC/Council workshop to present fundamentals of Impact Fees, a summary of the Impact Fee methodology, Land Use Assumptions, and the CIP and Maximum Assessable Impact Fees; o One (1) CIAC public hearings to present the Land Use Assumptions, CIP, and Maximum Assessable Impact Fees; o One (1) City Council public hearings to present the Impact Fee, including the Land Use Assumptions, Impact Fee CIP and Maximum Assessable Impact Fees; and o One (1) City Council meeting where it adopts the ordinance and establishes the actual Impact Fees. Page 9 kimley-horn.com 2201 West Royal Lane, Suite 275, Irving, TX 75063 214.420.5600 ·Implementation Tasks. o Upon final approval of the Impact Fee Study and new ordinance by the City Council, the ENGINEER will provide five (5) copies of the Final Impact Fee Study Report, including Land Use Assumptions, Roadway, Water, and Wastewater, and Financial Analysis components the Impact Fee Study, along with an electronic (.pdf) copy of the Final Impact Fee Study Report. o At the request of the CITY, the ENGINEER will review the proposed Impact Fee Ordinance as prepared by the City Attorney. It is anticipated the City Attorney will require exhibits from the Roadway, Water, and Wastewater Impact Fee Report to be included in the ordinance. o Kimley-Horn will create a Roadway, Water, and Wastewater Impact Fee estimator spreadsheet tool to assist in calculating a development’s impact fees based on the impact fee rates. Information to Be Provided By the CITY for Task 2 · The master plan information used in the analysis shall be provided by the CITY. We shall be entitled to rely on the completeness and accuracy of all information provided by the CITY. · The CITY shall provide all available information requested by the ENGINEER during the project. Task 3 – Additional Traffic Data Collection (Optional Task) The ENGINEER, using a subconsultant, will collect ten (10) additional 24-hour hose counts on a midweek day at locations provided by the CITY. Task 4 – Project Kickoff Workshop (Optional Task) Task 4.1 – Water Impact Fee Project Kickoff Workshop The ENGINEER will perform the following tasks as part of Water Impact Fee Project Kickoff Workshop: o Prepare for and attend project kickoff workshop with CITY staff o Present Impact Fee Fundamentals and facilitate discussion o Facilitate Impact Fee policy discussion and document policies and guidelines applicable to this Impact Fee Update Task 4.2 – Wastewater Impact Fee Project Kickoff Workshop The ENGINEER will perform the following tasks as part of Wastewater Impact Fee Project Kickoff Workshop: o Prepare for and attend project kickoff workshop with CITY staff o Present Impact Fee Fundamentals and facilitate discussion o Facilitate Impact Fee policy discussion and document policies and guidelines applicable to this Impact Fee Update Task 4.3 – Roadway Impact Fee Project Kickoff Workshop The ENGINEER will perform the following tasks as part of Roadway Impact Fee Project Kickoff Workshop: o Prepare for and attend project kickoff workshop with CITY staff o Present Impact Fee Fundamentals and facilitate discussion o Facilitate Impact Fee policy discussion and document policies and guidelines applicable to this Impact Fee Update Page 10 kimley-horn.com 2201 West Royal Lane, Suite 275, Irving, TX 75063 214.420.5600 Additional Services Any services not specifically identified in the Scope of Services shall be considered Additional Services. These may be performed on an individual basis upon written authorization by the CITY at our then current hourly rates under the existing Agreement if budget allows. Additional Services include, but are not limited to, the following: ·Additional meetings; ·Financial analysis and impact fee credit determination; ·Additional assistance in developing the land use assumptions outside of that described in this agreement; ·Preparation for and attendance at additional public meetings not specifically identified in the Scope of Services; ·Furnishing of additional copies of the review documents in excess of the numbers identified in the Scope of Services; ·Re-analysis or re-calculation to reflect Project scope changes or policy changes requested by the City, addressing changes in direction previously approved by the City, or mandated changes in government laws; ·Access management review/study; ·Traffic impact analysis for proposed developments; ·Coordination with TxDOT; ·8-hour traffic signal warrant analyses; ·Topographic survey, ROW research, or utility research; ·Design of any recommended improvements; ·ADA assessment of study area roadways and sidewalks; ·Additional data collection or traffic analysis periods, such as weekend; ·Travel demand modeling for future conditions forecasting; ·Traffic signal timing plans (intersections or corridors); ·Master Thoroughfare Plan (MTP) updates; ·VISSIM simulation analysis; ·Any item not specifically mentioned in our Scope of Services. Schedule The ENGINEER will provide its services as expeditiously as practical to meet a mutually agreed upon schedule. Page 11 kimley-horn.com 2201 West Royal Lane, Suite 275, Irving, TX 75063 214.420.5600 Fee and Billing The ENGINEER will perform the Lump Sum Tasks identified in the Scope of Services in accordance with the following tasks: Lump Sum:Task Fee: Task 1 - Citywide Intersection Analysis (Authorization #1)$111,000 Task 2.2 - Water Impact Fee Study $41,500 Task 2.3 - Wastewater Impact Fee Study $41,500 Task 2.4 - Roadway Impact Fee Study $50,000 Subtotal:$244,000 Optional Lump Sum Tasks:Task Fee: Task 3 – Additional Traffic Data Collection $2,500 Task 4.1 – Water Impact Fee Project Kickoff Workshop $1,000 Task 4.2 – Wastewater Impact Fee Project Kickoff Workshop $1,000 Task 4.3 – Roadway Impact Fee Project Kickoff Workshop $1,000 Subtotal:$5,500 Total Fee:$249,500 We understand the CITY wishes to authorize the ENGINEER using separate written Notice to Proceeds (NTP). Only specific tasks authorized by the CITY will be performed by the ENGINEER. Lump Sum fees will be invoiced monthly based upon percentage of services performed as of the invoice date. Payment will be due within thirty (30) days of your receipt of the invoice. Authorization 1: Task 1 – Authorized as part of this contract. Future Authorizations: Task 2 – To be authorized under future written notice to proceed Task 3 – To be authorized under future written notice to proceed Task 4 – To be authorized under future written notice to proceed Closure We appreciate the opportunity to provide these services to you. Please contact me if you have any questions. Sincerely, KIMLEY-HORN AND ASSOCIATES, INC. Tom Grant, P.E., PTOE Project Manager