2023-08-01 Parks Board MeetingCITY OF
SOUTHLAKE
PARKS AND RECREATION BOARD MEETING
August 1, 2023
5:00 P.M.
LOCATION: Southlake Town Hall
3rd Floor Training Rooms
1400 Main Street
Southlake, Texas 76092
TIME: 5:00 P.M.
REGULAR AGENDA:
Call to Order
2. Consent
A. Approve minutes from the Parks and Recreation Board meeting held May 8,
2023.
3. Public Forum
(This is the Public's opportunity to address the Parks and Recreation Board about non -
agenda items. During this proceeding, the Park Board will not discuss, consider, or act
on any item presented. We respectfully ask that anyone stepping forward to speak
during Public Forum to please limit remarks to three minutes or less.)
4. Consider
A. Election of Parks & Recreation Board Vice Chair and Secretary
B. Recommendation on the proposed FY 2024 Parks and Recreation General
Fund Operating Budget
5. Adjournment
A quorum of the City Council, Board, Commission, or Committee may or may not be present at this meeting.
``�`111111/S� CERTIFICATE
I hereby certify th t��\8b6J�a0edlda was posted on the official bulletin boards at Town Hall,
1400 Main Street, rake;'Tx'� ion Friday, July 28, 2023, by 6:00 p.m. pursuant to Chapter
551 of the TexaC 'ernment Cti . m
'� T' M
my e ey, TR(�j
Secretary
If you plan to attend this public meeting and have a disability that requires special needs, please advise the City Secretary 48 hours
in advance at 817.748.8016 reasonable accommodations will be made to assist you.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
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CITY OF
SOUTHLAKE
PARKS AND RECREATION BOARD MEETING MINUTES: AUGUST 1, 2023
LOCATION: SOUTHLAKE TOWN HALL
31d Floor Training Rooms
1400 Main Street
Southlake, Texas 76092
TIME: 5:00 p.m.
Chair Frances Scharli,
Magdalena Battles, Deanna Kienast and John Thomas
PARKS AND RECREATION BOARD MEMBERS ABSENT: Paul Venesky, Chad Bedwell and
Kevin Klaas
STAFF PRESENT: Director of Community Services Chris Tribble
REGULAR AGENDA
1. CALL TO ORDER
Chair Frances Scharli called the regular Parks and Recreation Board meeting to order at
5:10 p.m.
2. CONSENT AGENDA
2A. APPROVE MINUTES FROM THE PARKS AND RECREATION BOARD MEETING
HELD MAY 8, 2023
The minutes of the May 8, 2023 Parks and Recreation Board meeting were approved with
no changes or corrections.
APPROVED
A motion was made to approve the Consent items, including the minutes of the regular
Park Board meeting held May 8, 2023.
Motion:
Thomas
Second:
Scharli
Ayes:
Battles, Scharli, Thomas
Nays:
None
Abstain:
Kienast
Vote:
3-0-1
Motion carried.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the August 1, 2023
Parks Board Meeting
Page 2 of 5
3. PUBLIC FORUM
Chair Scharli opened Public Forum at 5:16 p.m. There being no one to address the
Board, Chair Scharli closed Public Forum at 5:16 p.m.
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4A. ELECTION OF PARKS AND RECREATION BOARD VICE CHAIR AND SECRETARY
Board members agreed to consider tabling this item until the next meeting when all board
members could be present.
APPROVED
A motion was made to table the item until the September 2023 meeting.
Motion:
Thomas
Second:
Kienast
Ayes:
Battles, Kienast, Scharli, Thomas
Nays:
None
Abstain:
None
Vote:
4-0
Motion carried.
4B. RECOMMENDATION ON THE PROPOSED FISCAL YEAR 2024 PARKS AND
RECREATION GENERAL FUND OPERATING BUDGET
Director of Community Services Chris Tribble presented an overview of the proposed
budget and initiatives for FY 2024 and was available to answer questions.
APPROVED
A motion was made to recommend approval of the Fiscal Year 2024 Parks and
Recreation General Fund Operating Budget as presented.
Motion:
Thomas
Second:
Battles
Ayes:
Battles, Kienast, Scharli, Thomas
Nays:
None
Abstain:
None
Vote:
4-0
Motion carried.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the August 1, 2023
Parks Board Meeting
Page 3 of 5
5. ADJOURNMENT
Chair Frances Scharli adjourned the meeting at 5:44 p.m.
rances Scharli, Chairman b ns Tri ble, Dire or of
Parks & Recreation Board Community Services
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
CITY OF
SOUTHLAKE
SOUTHLAKE PARKS DEVELOPMENT CORPORATION AND PARKS & RECREATION BOARD
JOINT MEETING MINUTES
AUGUST 1, 2023
LOCATION: Southlake Town Hall, 3R1 Floor Training Rooms, 1400 Main Street, Southlake, Texas
SPDC MEMBERS PRESENT: President Randy Williamson, Vice -President, Ronell Smith, Secretary
Frances Scharli, Members Kathy Talley, Amy Torres-Lepp, Tamara McMillan, and Lori Palmer.
PARKS BOARD MEMBERS PRESENT: Chair Frances Scharli, and Members John Thomas, Deanna
Kienast, and Magdalena Battles (present at 4:35pm).
PARKS BOARD MEMBERS ABSENT: Vice -Chair Paul Venesky, Kevin Klaas, and Chad Bedwell.
STAFF PRESENT: Director of Community Services Chris Tribble, Deputy Director of Community
Services David Miller, Assistant to the Director of Community Services Milenka Lopez, Community
Relations Manager Vicky Schiber, Assistant City ManagerAlison Ortowski, Chief Financial Officer Sharen
Jackson, and City Secretary Amy Shelley.
REGULAR AGENDA:
1. CALL TO ORDER
Southlake Parks Development Corporation President Williamson called the SPDC meeting to
order at 4:07pm.
2. CONSENT
2A. APPROVAL OF THE MINUTES FROM THE JUNE 6, 2023, SOUTHLAKE PARKS DEVELOPMENT
CORPORATION MEETING (SPDC ACTION ONLY).
President Williamson presented Item 2A, and there were no questions from the board.
APPROVED BY SPDC
A motion was made to approve the minutes from the June 6, 2023, Southlake Parks Development
Corporation meeting.
Motion: McMillan
Second: Smith
Ayes: McMillan, Palmer, Scharli, Smith,
Abstain: None
Absent: None
Approved: 7-0
Talley, Torres-Lepp, Williamson
Southlake Parks Development Corporation and Parks Board Joint Meeting Minutes — August 1, 2023
Page 1 of 3
3. PUBLIC FORUM
President Williamson opened the public forum at 4:09pm. There being no one wishing to speak,
President Williamson closed the public forum at 4:09pm.
4. CONSIDER
4A.
4B.
5.
5A.
5B
ELECTION OF SPDC VICE PRESIDENT AND SECRETARY (SPDC ACTION ONLY)
APPROVED BY SPDC
A motion was made to appoint Ronell Smith as Vice President and Frances Scharli as Secretary
to the Southlake Parks Development Corporation.
Motion: McMillan
Second: Talley
Ayes: McMillan, Palmer, Scharli, Smith,
Abstain: None
Absent: None
Approved: 7-0
Talley, Torres-Lepp, Williamson
RECOMMENDATION ON PROPOSED FY 2024 SPDC OPERATING BUDGET. PUBLIC
HEARING (SPDC ACTION ONLY).
Director of Community Services Chris Tribble presented Item 4B and answered questions from
the Board.
President Williamson opened the public hearing at 4:22pm. There being no one wishing to speak,
President Williamson closed the public hearing at 4:22pm.
APPROVED BY SPDC
A motion was made to approve Item 413, recommendation on the proposed FY 2024 SPDC
Operating Budget, as presented.
Motion: McMillan
Second: Talley
Ayes: McMillan, Palmer, Scharli, Smith, Talley, Torres-Lepp, Williamson
Abstain: None
Absent: None
Approved: 7-0
DISCUSSION
NEW CAPITAL BUDGET AND MULTI -YEAR CIP CYCLE (SPDC AND PARKS BOARD
DISCUSSION ONLY).
Assistant City Manager Alison Ortowski presented Item 5A, an overview of the new Capital
Budget and Multi -Year CIP Cycle.
CAPITAL PROJECT PRIORITIES FOR FY 2024 (SPDC AND PARKS BOARD DISCUSSION
ONLY).
Southlake Parks Development Corporation and Parks Board Joint Meeting Minutes — August 1, 2023
Page 2 of 3
Community Services Director Chris Tribble presented Item 5B, an overview of the FY 2024 Capital
Project Priorities identified by the City Council during their Summer Workshop.
5C. SALES TAX REPORT
Chief Financial Officer Sharen Jackson provided an overview of the sales tax report, and no action
was required.
6. ADJOURNMENT
Meeting was adjourned by President Williamson at 5:02pm.
MINUTES APPROVED BY SPDC ON THIS, THEI-DAY OF&)tbu,-2023.
Randy Williams6n, President
Southlake Parks Development Corporation
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Southlake Parks Development Corporation and Parks Board Joint Meeting Minutes — August 1, 2023
Page 3 of 3