Item 4LCity of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
M E M O R A N D U M
June 13, 2023
TO: Shana K. Yelverton, City Manager
FROM: Chris Tribble, Director of Community Services
SUBJECT: Consider the FY 2023 and FY 2024 personnel related
expenditures for the Southlake Pickleball at Bicentennial
Park facility
________________________________________________________________
Action Requested: City Council consideration of the FY 2023 and FY 2024
personnel related expenditures for the operations of the
pickleball facility.
Background
Information: The purpose of this item is to inform the City Council of the
budget impact of personnel expenditures related to the
management and operations of the pickleball facility, and to
request consideration for funding these expenditures for FY
2023 and FY 2024.
Staff has been working with Deputy Mayor Pro Tem Kathy
Talley, City Council Member/SPDC President Randy
Williamson, and SPDC Member/Parks & Recreation Board
Chair Frances Scharli on developing the plan for the
management and operations of the facility. As part of that
work, it has been determined that the management,
operations, and maintenance of the facility will be best
handled directly by the Community Services Department.
The staffing plan has been included, along with all other
expenses associated with operating the facility, within the
Proposed FY 2024 SDPC Operating Budget for consideration
by the SPDC and City Council as part of the City’s budget
process.
The proposed FY 2024 SPDC Operating Budget will include,
not only the personnel costs, but also the total overall costs
for the management, operations, and maintenance of the
facility.
Item 4L
Shana Yelverton, City Manager
Meeting Date – June 20, 2023
Page 2 of 4
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
FY 2024 Proposed Operational Budget Impact
• Personnel – Salaries & Benefits $ 337,857
• Personnel – Overtime (Coord) $ 5,000
• Personnel - Cell Phone (Mgr/Coord) $ 2,400
• Memberships – USA Pickleball $ 270
• Contract Services – Landscape Mtc $ 20,000
• Contract Services – Porter Services $ 19,000
• Utilities – Water $ 10,000
• Utilities – Electric $ 26,000
• Maintenance - Janitorial Supplies $ 5,000
• Supplies & Equipment $ 56,000
Tot al $ 481,527
The proposed new positions and associated personnel costs
for FY 2024 include:
• Manager (FT) $113,855
• Coordinator (FT) $ 77,215
• Specialists (PT) $ 48,198
• Attendants (PT) $ 93,589
• Overtime (Coordinator) $ 5,000
$337,857
With the anticipated opening of the facility in late
October/early November, it is necessary to begin onboarding
the facility personnel this summer to prepare for full operations
when the ribbon is cut. The budget impact related to
onboarding the new personnel this summer is detailed below.
Current FY 2023 Budget Impact (Personnel)
• Manager (Aug-Sept) $18,975
• Coordinator (Aug-Sept) $12,869
• PT Specialists (Sept) $ 2,008
• PT Attendants (Sept) $ 3,899
$37,751
Shana Yelverton, City Manager
Meeting Date – June 20, 2023
Page 3 of 4
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Current FY 2023 Available Funding
Funding in the amount of $39,800 is included within the
current FY 2023 SPDC Operating Budget. This funding was
included in this year’s budget as it was anticipated that the
facility would be open in FY 2023. Due to the delay in start of
construction, this funding will not be necessary for its intended
purpose and is available for your consideration to cover the
personnel cost impact on this year’s budget.
• Contract Landscape $10,000
• Contract Porter Service $ 7,300
• Electric Utilities $18,000
• Water Utilities $ 4,500
$39,800
Financial
Considerations: The financial considerations related to the management,
operations, and maintenance of the facility are detailed above.
For FY 2023, personnel costs will total $37,751. Due to the
delay in start of construction, funding totaling $39,800, that
was anticipated for FY 2023 including utilities, contract
landscape and contract porter services will not be needed for
its intended purpose and is available for your consideration to
cover the personnel cost impact on the current FY 2023
budget.
The SPDC and City Council will consider the overall budget
as part of the FY 2024 budget process in August 2023.
Strategic Link: This item is linked to the City’s Strategy Map related to the
focus area of Performance Management and Service Delivery
and meets the corporate objectives of Investing to provide &
maintain high quality public assets, and Delivering
outstanding customer experiences through innovation,
passion, and a strong culture.
Citizen Input/
Board Review: SPDC recommended approval (5-0) on June 6, 2023
City Council consideration June 20, 2023
SPDC and City Council additional consideration in August
and September 2023 as part of the City’s budget process
Legal Review: Not applicable
Shana Yelverton, City Manager
Meeting Date – June 20, 2023
Page 4 of 4
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Alternatives: Recommendation for approval as presented
Recommendation for approval with input as desired
Supporting
Documents: N/A
Staff
Recommendation: City Council consideration of the FY 2023 and FY 2024
personnel related expenditures for the operations of the
pickleball facility.