Loading...
Item 4H - MemoItem 4H Page 1 of 2 M E M O R A N D U M (June 20, 2023) To: Shana Yelverton, City Manager From: Rob Cohen, Director of Public Works Subject: Approve a contract renewal for the Southlake Town Square parking garage & street sweeping, power washing, and porter services to Southlake Leasing and Management dba Regent Services in an amount not to exceed $135,000. Action Requested: Approve a contract renewal for the Southlake Town Square parking garage & street sweeping, power washing, and porter services to Southlake Leasing and Management dba Regent Services in an amount not to exceed $135,000. Background Information: On January 23, 2019, sealed proposals were received from three vendors for parking garage & street sweeping, power washing, and porter services in the Southlake Town Square development. On February 19, 2019, City Council awarded this contract to Southlake Leasing and Management dba Regent Services with four one-year renewal options; this is the final of four renewals. This contract includes: daily sweeping of the two parking garages and the public streets within the Town Square development; daily sweeping of the DPS Headquarters’ parking garage; monthly power washing of the north and south entry of Town Hall; power washing of the parking garage stairwells; and daily emptying of all trash containers within Town Square. Financial Considerations: Southlake Leasing and Management (Regent Services) will not increase their pricing for this period of performance, February 2023 through February 2024. Kite Realty Group (formerly known as RPAI Southwest Management) reimburses the City for 91.75% of the maintenance expenses associated with the Town Square parking garages. Item 4H Page 2 of 2 For the past three fiscal years, the City has spent the following with Regent Services for these services. • FY 2020, $ 126,703 • FY 2021, $ 97,644 • FY 2022, $ 99,011 The decrease in expenses since FY 2019 were due to canceled events because of the global pandemic. Annual events are expected to resume in FY 2022; therefore, Staff is requesting that City Council authorize up to $135,000 in expenditures with this vendor should the need arise for additional services. Funding for these services is available via the General Fund from FY 2023 Facilities Operating Budget. Expenditures will not exceed budgeted funds. Strategic Link: This item links to the City’s Strategy Map strategic focus areas of Infrastructure and Partnerships & Volunteerism. It specifically relates to the City’s Corporate Objectives, B2: Collaborate With Select Partners To Implement Service Solutions, and F2: Invest To Provide & Maintain High Quality Public Assets. Citizen Input/ Board Review: None. Legal Review: The City Attorney reviewed original proposal documents as to form. Alternatives: The City Council may approve or deny the contract renewal. Staff Recommendation: Approve a contract renewal for the Southlake Town Square parking garage & street sweeping, power washing, and porter services to Southlake Leasing and Management dba Regent Services in an amount not to exceed $135,000. Supporting Documents: Attachment A: Contract extension documents Staff Contact: Rob Cohen, Director of Public Works Lauren LaNeave, Deputy Director of Public Works – Administration